2022-02-22 - Village Board Regular Meeting - Minutes ppR
13508
02/22/2022
MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE VILLAGE
PRESIDENT& BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE HELD IN THE
JEFFREY S.BRAIMAN COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,
ILLINOIS,TUESDAY,FEBRUARY 22,2022
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Stein,Ottenheimer,Weidenfeld,Johnson,
Smith,and Pike.
Also present were: Dane Bragg,Village Manager;Patrick Brankin,Village Attorney;Chris Stilling,Deputy Village
Manager;Mike Skibbe,Deputy Village Manager/Director of Public Works;Art Malinowski,Director of Human
Resources;Katie Golbach,Human Resource Management Analyst;Chris Black,Director of Finance;Evan Michel,
Management Analyst;Nicole Woods,Director of Community Development;Darren Monico,Village Engineer;
Kyle Johnson,Assistant Director of Public Works;Ted Sianis,Civil Engineer;Tom Wisniewski,Buyer;Geoff
Tollefson,Director of Golf Operations;Fire Chief Baker;and Deputy Police Chief Eisenmenger
APPROVAL OF MINUTES
Moved by Weidenfeld,seconded by Ottenheimer,to approve the minutes of the January 18,2022 Rescheduled
Regular Meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
Moved by Ottenheimer,seconded by Smith,to approve the minutes of the January 31,2022 Special Meeting. Upon
roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
Moved by Johnson, seconded by Weidenfeld,to approve the minutes of the February 7,2022 Committee of the
Whole Meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
WARRANT#1338
Mr.Black read Warrant#1338. Moved by Weidenfeld, seconded by Johnson,to approve Warrant#1338 in the
amount of$5,980,454.91 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
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VILLAGE PRESIDENT'S REPORT
There is no Village President's report tonight.
VILLAGE MANAGER'S REPORT
Mr. Skibbe presented the Public Works Employee of the Year to Ted Sianis,Civil Engineer. Mr. Skibbe then
reviewed the accomplishments of Mr. Sianis' service to the Village of Buffalo Grove,along with a video
highlighting his career. Mr. Sianis thanked everyone for the award and for hiring him and allowing him to be of
service to Buffalo Grove.
Mr. Monico reviewed Village participation in the Community Rating System(CRS)by the National Flood
Insurance Program (NFIP),details of which are contained in his memo to Mr.Bragg of February 16,2022. As
part of this participation,certain documents are required to be supplied to the community's governing board at a
public meeting.
REPORTS FROM TRUSTEES
There are no reports from Trustees tonight.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Proclamation—National Engineers Week
Motion to approve a Proclamation recognizing National Engineers Week,February 20-26,2022.
Portable Radio Purchase
Motion to approve bid waiver for Portable Radio Purchase at a total not-to-exceed amount of$54,302.28 from
Motorola Solutions.
Fuel Island Decommissioning
Motion to approve authorization for staff to bid the Fuel Island decommissioning at the Public Works Facility.
Resolution No.2022-1
F Motion to pass Resolution No.2022-1 reallocating the 2022 Volume Cap to the Village of Buffalo Grove. The
Village is the host of the Private Activity Bond Clearinghouse for Lake County. This is the annual Resolution that
transfers the Village's Volume Cap to the Clearinghouse.
Ordinance No.2022-14—Facility Services
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Motion to pass Ordinance No.2022-14,award of bid for Facility Services.
Ordinance No.2022-15—Liquor Controls
Motion to pass Ordinance No.2022-15 amending Chapter 5.20—Liquor Controls. The Class A liquor license issued
to Select Restaurant, Inc. d/b/a Countyline Tavern at 800 Lake Cook Road is hereby rescinded. The business has
closed.
13510
02/22/2022
Ordinance No.2022-16—Water and Weigh Station
Motion to pass Ordinance No.2022-16,Water and Weigh Station Design,approving the Gewalt Hamilton
Associates design engineering contract for a Water and Weigh Station in an amount not to exceed$34,500.00,
pending legal review and approval by the Village Attorney.
Ordinance No.2022-17—Radio Network Communications
Motion to pass Ordinance No.2022-17 Radio Network Communications,authorizing the Village Manager to
purchase radio network equipment and installation services from Urban Communications,Inc.at a price not to
exceed$37,547.00,pending review and approval of an agreement by the Village Attorney.
Ordinance No.2022-18—"Beet Heet"
Motion to pass Ordinance No.2022-18,authorizing waiver of bids and authorization to purchase Liquid De-Icing
"Beet Heet"from K Tech Specialty Products at a price not to exceed$52,000.00 per year for snow removal
operations in 2022 and 2023.
Ordinance No.2022-19—SCADA Technology
Motion to pass Ordinance No.2022-19, SCADA Technology Improvements,approving the C2Wise support
services contract for various SCADA technological improvements in a not-to-exceed amount of$45,000.00,subject
to review and approval by the Village Attorney.
Ordinance No.2022-20—Purchase of Vehicle
Motion to pass Ordinance No.2022-20,Purchase of Vehicle,authorizing the Village Manager to purchase a
replacement vehicle in an amount not to exceed$35,000.00,pending review and approval by the Village Attorney.
Ordinance No.2022-29—Purchase of Wireless Access
Motion to pass Ordinance No.2022-29 authorizing the Village Manager to purchase Hewlett Packard Wireless
Access Point(WAP)equipment and support services in an amount not to exceed$31,941.00 from SHI.
Moved by Smith, seconded by Stein,to approve the Consent Agenda as presented. Upon roll call,Trustees voted as
follows on the Consent Agenda:
AYES: 6—Stein,Ottenheimer, Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2022-21—BGFF/PM
Moved by Johnson,seconded by Weidenfeld,to pass Ordinance No.2022-21,approving a Memorandum of
Understanding(MOU)between the Village of Buffalo Grove and the Buffalo Grove Professional
Firefighter/Paramedic Association concerning a COVID-19 Vaccination Policy for its membership and in
accordance with materials contained in Board packets.
Mr.Malinowski reviewed the proposed ordinance,details of which are contained in the MOU itself as well as the
Agenda Item Overview that he prepared. Mr.Malinowski thanked the members of the IAFF Executive Board for
their cooperation in working together to prepare this policy.
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02/22/2022
Upon roll call,Trustees voted as follows:
IF
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2022-22—VACCINATION POLICY
Mr.Bragg reviewed the proposed ordinance,details of which are contained in his memo to the Board of February
17,2022.
Moved by Weidenfeld,seconded by Smith,to pass Ordinance No.2022-22,regarding a COVID-19 Vaccination
Policy for the Village of Buffalo Grove to not only cover Exhibit A,but also to cover Addendum B to cover on-site
contractors and vendors whose duties require them to be in proximity to Village employees and within Village
facilities.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2022-24—TREE PLANTING
Moved by Stein,seconded by Pike,to pass Ordinance No.2022-24,authorizing the Village Manager to execute a
contract with Acres Group for Tree Planting Services in an amount not to exceed$145,660.00 according to materials
contained in Board packets and pending final review and approval by the Village Attorney.
Mr. Wisniewski reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
February 16,2022.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer, Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2022-25—ROW&MEDIAN MAINTENANCE
Moved by Stein,seconded by Johnson,to pass Ordinance No.2022-25,authorizing the Village Manager to execute
a contract with City Escape Garden&Design for Landscape ROW and Median Maintenance Services in an amount
not to exceed$96,591.00 per year for the first two years of the contract in accordance with materials contained in
Board packets and pending final review and approval by the Village Attorney.
Mr. Wisnewski reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
February 17,2022.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
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02/22/2022
ORDINANCE NO.2022-26—POLICE VEHICLES
Moved by Johnson, seconded by Smith,to pass Ordinance No.2022-26,authorizing the purchase or replacement of
Police Vehicles through the Suburban Purchasing Cooperative in accordance with materials contained in Board
packets.
Mr.Wisniewski reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
February 11,2022.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2022-27—PAVEMENT CONDITION SURVEY
Moved by Stein, seconded by Ottenheimer,to pass Ordinance No.2022-27 authorizing approval of the Chastain&
Associates pavement condition survey contract for Village-owned streets in an amount not to exceed$93,215.00 in
accordance with materials contained in Board packets and subject to review and approval by the Village Attorney.
Mr.Johnson reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of February
16,2022,after which he and staff answered questions from the Board.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith, Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2022-28—AMBULANCE PURCHASE
Moved by Johnson, seconded by Weidenfeld,to pass Ordinance No.2022-28,authorizing the purchase of an
Ambulance from Foster Coach Sales,Inc.through the Suburban Purchasing Cooperative Program in accordance
with the Illinois Governmental Joint Purchasing Act in a total not-to-exceed amount of$415,282.68 and in
accordance with materials contained in Board packets.
Chief Baker reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of February
16,2022.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2022-30—RESALE OF WATER
Moved by Stein,seconded by Ottenheimer,to pass Ordinance No.2022-30,authorizing an Intergovernmental
Agreement with the County of Lake relating to the resale of water to unincorporated neighbors, specially the Pekara
and Horatio Gardens subdivisions, in accordance with materials contained in Board packets and subject to Village
Attorney review.
Mr. Monico reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of January
28,2022,after which he answered questions from the Board.
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Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2022-31—SANITARY SEWER AGREEMENT
Moved by Stein, seconded by Johnson,to pass Ordinance No.2022-31,authorizing an Intergovernmental
Agreement with the County of Lake for a Sanitary Sewer Agreement pursuant to materials contained in Board
packets and subject to review and approval by the Village Attorney.
Mr.Monico reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of January
28,2022,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2022-32—TERMINATION AGREEMENT
Moved by Stein,seconded by Weidenfeld,to pass Ordinance No.2022-32,authorizing execution of a Termination
Agreement with Aquify to the Water Analytics Pilot Programs Services Agreement in accordance with materials
contained in Board packets and subject to review and approval by the Village Attorney.
Mr. Skibbe reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of February
22,2022,after which he answered questions from the Board.
Upon roll call, Trustees voted as follows on the motion:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
16606 W.HIGHWAY 22
Ms. Woods reviewed the proposed development,details of which are contained in her memo to the Board of
February 17,2022.
Kris Plencner provided an overview of their project and noted that they will be seeking annexation to Buffalo Grove,
referring to a PowerPoint to augment his presentation. Mr.Plencner also thanked the staff for all their help in
putting this project together. Staff and Mr.Plencner then answered questions from the Board.
Moved by Johnson, seconded by Ottenheimer,to refer the proposed multi-family development at 16606 W.
Highway 22,Prairie View,to the Planning&Zoning Commission for review.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Stein,Ottenheimer, Weidenfeld,Johnson, Smith, Pike
NAYS: 0—None
Motion declared carried.
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02/22/2022
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from
the audience on items not on tonight's agenda.
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EXECUTIVE MEETING
Moved by Stein,seconded by Smith,to move to Executive Session to discuss: Section 2(C)(5)of the Illinois Open
Meetings Act: (5)the Purchase or Lease of Real Property for the Use of the Public Body,including meetings
held for the purpose of discussing whether a particular parcel should be acquired.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
The Board moved to Executive Session from 8:38 P.M.until 9:08 P.M.
ADJOURNMENT
IMoved by Stein,seconded by Smith,to adjourn the meeting. Upon roll call,Trustees voted as follows:
`�.., AYES: 6—Stein,Ottenheimer, Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
The Rescheduled Regular Meeting was adjourned at 9:10 P.M.
Cat M. Sirabian,Village Clerk
APPROVED BY ME THIS 21" DAY OF March 2022
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