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2022-01-03 - Village Board Regular Meeting - Minutes 13501 01/18/2022 MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE VILLAGE PRESIDENT& BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE HELD VIA AUDIONIDEO CONFERENCING,TUESDAY,JANUARY 18,2022 CALL TO ORDER President Sussman called the meeting to order at 7:30 P.M. This meeting is being conducted by audio/video conference,pursuant to the finding of the Village President, in accordance with the Open Meetings Act,that it is not practical or prudent to meet in person. Those present pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present via audio/video conferencing: President Sussman;Trustees Ottenheimer, Weidenfeld,Johnson, Smith,and Pike. Trustee Stein was physically present at Village Hall,50 Raupp Boulevard, Buffalo Grove, Illinois. Also present were: Dane Bragg,Village Manager;Patrick Brankin,Village Attorney;Chris Stilling,Deputy Village Manager;Mike Skibbe,Deputy Village Manager/Director of Public Works;Art Malinowski,Director of Human Resources;Chris Black,Director of Finance;Evan Michel,Management Analyst;Nicole Woods,Director of Community Development;Kyle Johnson,Assistant Director of Public Works;Tom Wisniewski,Buyer;Brett Robinson,Administrative Services Director;and Angela Buter,Permit Coordinator. APPROVAL OF MINUTES Moved by Ottenheimer, seconded by Weidenfeld,to approve the minutes of the January 3,2022 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. WARRANT#1337 Mr.Black read Warrant#1337. Moved by Johnson, seconded by Weidenfeld,to approve Warrant#1337 in the amount of$2,628,320.62 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT On behalf of the Wheeling Township 708 Board,Arlen Gould made a presentation reviewing how the 708 Board, once established,will allocate funds for local agencies that provide services for people living with mental health difficulties,developmental disabilities and/or substance use problems. Members of the 708 Board are appointed by the local township government and the Board is created by referendum. The referendum on establishing a 708 Board for Wheeling Township is planned for November 2022. Lorri Grainawi explained why she became involved with this project after her son was diagnosed with mental health issues and ultimately died as a result. Mrs.Grainawi then reviewed a PowerPoint presentation further detailing the role of a 708 Board. Li 13502 01/18/2022 Hugh Brady also commented on the structure and purpose of the 708 Board. Mr.Gould stated that the reason for their presentation tonight is to advocate the Village Board to support this project. Mr.Gould,Mrs. Grainawi and Mr.Brady then answered questions from the Village Board. VILLAGE MANAGER'S REPORT Ms.Woods introduced our new Community Development Permit Coordinator,Angela Butler,and welcomed Angela to the Village of Buffalo Grove. Ms.Butler thanked everyone for the welcome and noted that she is excited to be a part of the Buffalo Grove family. Mr.Bragg provided an update on Buffalo Grove's COVID Mitigation measures. Following Board discussion,it was determined that the first meeting in February will be remote,at which time a decision will be made as to future meetings. PUBLIC HEARING ANNEXATION AGREEMENT President Sussman called the Public Hearing for an Annexation Agreement for the property at 15989 and 16051 Deerfield Parkway to order at 8:15 P.M. Notice of Public Hearing was published in the Daily Herald on December 31. 2021. Roll call indicated the following present: President Sussman,Trustees Stein,Ottenheimer,Weidenfeld,Johnson, Smith,and Pike. Ms.Woods provided an overview of the proposed Annexation Agreement,details of which are contained in her memo to the Board of January 13,2022. President Sussman swore in Lawrence Freedman,attorney for the developer,to give testimony. Lawrence Freedman,Ash,Anos,Freedman&Logan,LLC,95 Revere Drive,Northbrook,IL 60062,assured the Board that the Annexation Agreement incorporates all the requirements of the Village,as well as the recommendations of the Planning&Zoning Commission. President Sussman swore in Michael Zaransky,founder and managing principal,to give testimony. Mr.Zaransky then gave an introduction of their firm,discussing the intention of the site and the work that has been done with Village staff. Staff then answered questions from the Board President Sussman asked if there were any comments or questions from the audience;there were none. At 8:23 P.M.,President Sussman stated that the Public Hearing will remain open until the Village Board takes action on the Annexation Agreement later in the agenda. REPORTS FROM TRUSTEES There are no reports from Trustees tonight. 13503 01/18/2022 CONSENT AGENDA President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Proclamation—Health for Humanity Motion to approve a Proclamation recognizing the Health for Humanity Yogathon organized by Hindu Swayamsevak Sangh USA. Maintenance&Repair Services Motion to approve rejection of proposals for Fleet Maintenance&Repair Services;based on the review of the proposals,staff recommends the rejection of proposals for the Fleet Maintenance&Repair Services project. Ordinance No.2022-8—AECOM Water Model Motion to pass Ordinance No.2022-8,AECOM Water Model Update Engineering Services. Staff seeks authorization to execute an agreement with AECOM Technical Services for professional engineering services to complete routine updates to the Water Model completed in 2019 in an amount not to exceed$25,000.00 in total over the next 5 years. Moved by Ottenheimer,seconded by Stein,to approve the Consent Agenda as presented. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. ORDINANCE NO.2022-9—COVID 19 VACCINATION POLICY Mr.Bragg reviewed the mandatory COVID Vaccine Policy implemented on January 3,2022. Staff is seeking direction as to whether the Board wishes this policy to apply to all elected officials,appointed officials,consultants and volunteers of the Village,details of which are contained in his memo of January 13,2022 to the Board. Moved by Smith, seconded by Weidenfeld,to pass Ordinance No.2022-9,regarding a COVID 19 Vaccination Policy for the Village of Buffalo Grove. Lengthy Board discussion followed on the pros and cons of such an ordinance,as well as the implementation and consequences of such an ordinance. Upon roll call, Trustees voted as follows: AYES: 2—Weidenfeld,Smith NAYS: 4—Stein,Ottenheimer,Johnson,Pike Motion defeated. It was suggested that staff bring back one proposed ordinance only applying to elected officials and another applying to vendors. 13504 01/18/2022 ORDINANCE NO.2022-10—ANNEXATION AGREEMENT Moved by Johnson, seconded by Weidenfeld,to pass Ordinance No.2022-10,approving an Annexation Agreement for the property at 15989 and 16051 Deerfield Parkway in accordance with the materials provided for the Public Hearing portion of this meeting. Ms. Woods reviewed the proposed ordinance,details of which are contained in her memo to the Board of January 13,2022. At approximately 9:10 P.M.,Trustee Smith logged off due to technical difficulties. Upon roll call, Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Pike NAYS: 0—None ABSENT: 1 —Smith Motion declared carried. Moved by Johnson,seconded by Stein,to close the Public Hearing. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Pike NAYS: 0—None ABSENT: 1 —Smith Motion declared carried. The Public Hearing was closed at 9:12 P.M. ORDINANCE NO.2022-11-ANNEXATION Moved by Johnson,seconded by Weidenfeld,to pass Ordinance No.2022-11,annexing the property at 15989 and 16051 Deerfield Parkway in accordance with the materials provided for the Public Hearing portion of this meeting. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Pike NAYS: 0—None ABSENT: 1 —Smith Motion declared carried. ORDINANCE NO.2022-12—ZONING Moved by Johnson, seconded by Ottenheimer,to pass Ordinance No.2022-12,approving a rezoning and residential PUD for the property at 15989 and 16051 Deerfield Parkway in accordance with the materials provided for the Public Hearing portion of this meeting. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer, Weidenfeld,Johnson,Pike NAYS: 0—None ABSENT: 1 —Smith Motion declared carried. ORDINANCE NO.2022-13—VILLAGE CODE Moved by Pike, seconded by Johnson,to pass Ordinance No.2022-13,amending Title 19 of the Village Code. 13505 01/18/2022 Mr. Stilling reviewed the proposed ordinance,details of which are contained in his memo of January 13,2022 to the Board. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Pike NAYS: 0—None ABSENT: 1 —Smith Motion declared carried. 2022 BUFFALO GROVE DAYS Moved by Ottenheimer,seconded by Pike,to approve the Memorandum of Understanding with the Buffalo Grove Park District for Buffalo Grove Days 2022 in accordance with the materials contained in Board packets. Mr. Skibbe reviewed the proposed Memorandum of Understanding,details of which are contained in his memo to the Board of January 18,2022. Board discussion ensued as to the apparent diminished roles of other committees and entities,as well as diminished financial resources. Mr. Skibbe emphasized that it is important to get the Memorandum of Understanding with the Park District approved tonight so that they may go ahead with obtaining sponsorships. Mr. Skibbe also reviewed the proposed roles for the Buffalo Grove Days Committee and volunteers,noting that the Committee and the volunteers will still be a vital part of the festival. Trustee Smith was able to rejoin the meeting at approximately 9:25 P.M. Paulette Greenberg,Co-Chair of the Buffalo Grove Days Committee,stated that the discussion at their meeting two weeks ago was that the Committee would work with the Park District for entertainment and food vendors,but the agreement states that the Park District is responsible for food and entertainment. This agreement makes it appears that the Committee is left with nothing. Funding for the parade is also diminished. Bradley Schencker noted that the Chamber of Commerce is looking forward to being a partner in whatever way they can,and they would love to have the opportunity to run the Beer Tent and wants to work to make this event a success for the entire community. Mr. Skibbe responded to Ms.Greenberg's concerns,noting that the intent is to clarify and solidify the roles for the Committee to set a better structure for them. Mr. Skibbe clarified that this Memorandum of Understanding merely states that there is an agreement with the Village because there is a 50/50 cost sharing between the Village of Buffalo Grove and the Buffalo Grove Park District. Trustee Smith wants to be sure that the Chamber of Commerce has a part in the event because a great deal of their annual revenue comes from this event. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Ottenheimer, Weidenfeld,Johnson, Smith,Pike NAYS: 1 —Stein Motion declared carried. Li i 13506 01/18/2022 QUESTIONS FROM THE AUDIENCE President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight's agenda. Larry D. commented on the vaccine policy and noted that he disagrees with the decision. EXECUTIVE SESSION Moved by Weidenfeld,seconded by Stein,to move to Executive Session to discuss Section 2(C)(2)of the Illinois Open Meetings Act: Collective negotiating matters between the public body and its employees or their representatives,or deliberations concerning salary schedules for one or more classes of employees. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. The Board moved to Executive Session from 10:07 P.M.until 10:26 P.M. ADJOURNMENT Moved by Weidenfeld,seconded by Johnson,to adjourn the meeting and move to Executive Session. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. The Rescheduled Regular Meeting was adjourned at 10:07 P.M. &t M. Sirabian,V-la e Cirk - s, APPROVED BY ME THIS 22nd DAY OF February 2022 6 .wild- ..41444444014) Village President