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2021-10-18 - Village Board Regular Meeting - Minutes 13478 10/18/2021 MINUTES OF THE REGULAR MEETING OF THE VILLAGE PRESIDENT&BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN COUNCIL CHAMBERS AT VILLAGE HALL,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS,MONDAY, OCTOBER 18,2021 CALL TO ORDER President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman;Trustees Stein,Ottenheimer,Weidenfeld,Johnson, Smith and Pike. Also present were: Chris Stilling,Deputy Village Manager;Patrick Brankin,Village Attorney;Art Malinowski, Director of Human Resources;Katie Golbach,Human Resources Management Analyst;Chris Black,Director of Finance;Nicole Woods,Deputy Community Development Manager;Monika Kazmierski,Public Works Management Analyst;Darren Monico,Village Engineer;Mike Skibbe,Director of Public Works;Kyle Johnson, Assistant Director of Public Works;Brett Robinson,Administrative Services Director;Tom Wisniewski,Buyer; Police Chief Casstevens;and Deputy Fire Chief Wagner. APPROVAL OF MINUTES Moved by Ottenheimer,seconded by Weidenfeld,to approve the minutes of the September 20,2021 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. Moved by Smith,seconded by Johnson,to approve the minutes of the September 27,2021 Special Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. Moved by Johnson,seconded by Weidenfeld,to approve the minutes of the October 4,2021 Committee of the Whole Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Pike NAYS: 0—None ABSTAIN: 1 —Smith Motion declared carried. WARRANT#1333 Mr.Black read Warrant#1333. Moved by Ottenheimer,seconded by Stein,to approve Warrant#1333 in the amount of$5,149,829.50 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. 13479 10/18/2021 VILLAGE PRESIDENT'S REPORT President Sussman appointed Gown Magati to the Rick Kahen Commission for Residents with Disabilities. Moved by Weidenfeld,seconded by Ottenheimer,to concur with President Sussman's appointment. Upon roll call, Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. VILLAGE MANAGER'S REPORT There was no Village Manager's report tonight. REPORTS FROM TRUSTEES Trustee Smith reported that yesterday was the last day of the 2021 Farmer's Market,and noted that it was again a huge success and thanked the committee,the vendors,and the shoppers for their support. CONSENT AGENDA President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Proclamation-Trick or Treat Day Motion to approve a Proclamation declaring Sunday,October 31,2021 as Trick or Treat Day in Buffalo Grove, encouraging the cooperation of all citizens,young and old,to make this a happy and safe occasion for children. Proclamation—Breast Cancer Awareness Motion to approve a Proclamation recognizing October 2021 as Breast Cancer Awareness Month in Buffalo Grove and encouraging Village residents to support fund-raising efforts for enhanced research and support programs. Proclamation—Native American Heritage Motion to approve a Proclamation recognizing November 2021 as Native American Heritage Month in the Village of Buffalo Grove. Proclamation—World Polio Day Motion to approve a Proclamation recognizing World Polio Day 2021 in Illinois to raise awareness of Polio disease and in support of Polio Research Illinois'important efforts to improve the quality of life of those who are battling this disease. Ordinance No.2021-75—No Parking Signs Motion to pass Ordinance No.2021-75,No Parking signs required to complete the collector route construction on certain sections of Thompson Boulevard and Brandywyn Lane Ordinance No.2021-76—Inter-Governmental Agreement 13480 10/18/2021 Motion to pass Ordinance No.2021-76,approval of an Inter-Governmental Agreement with the State of Illinois for a Department of Commerce&Economic Opportunity(DCEO)Grant. Contract Extensions Motion to authorize execution of contract extensions with multiple vendors: • One year extension of the agreement with MGP to provide Geographical Information Services(GIS) • Fifth and final contract option with Presstech for Newsletter Printing Services • First two year contract option with Crystal Maintenance Services for Custodial services • First two year contract option with Melrose Pyrotechnics for Pyrotechnic services • Third year contract option with DataProse LLC for Utility Bill Printing and Mailing Services • First year contract option with ImageTrend for data collection and evaluation services • First year contract option with Fire Services Inc. for Fire Department Fleet Maintenance • First year contract option with B&F Construction Code Services for contract inspections and plan review services • First and fmal contract option with Peter Baker for UPM cold patch material • Sixth year contract option with North American Midway Entertainment for rides and amusements at Buffalo Grove days 2022 Ordinance No.2021-71—Prairie House Tavern { Motion to pass Ordinance No.2021-71,Prairie House Tavern,2710 Main Street. A Class A liquor license is reserved for TK Tavern,Inc.d/b/a Prairie House Tavern at 2710 Main Street. This reservation is subject to the applicant completing Village requirements for said license on or before January 16,2022. Moved by Stein,seconded by Ottenheimer,to approve the Consent Agenda as presented. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. ORDINANCE NO.2021-72—201 &251 N.MILWAUKEE AVENUE Moved by Pike,seconded by Johnson,to pass Ordinance No.2021-72,approving an Amendment to Ordinance No. 93-5,Rezoning to B3,Final Plat of Subdivision and Variations for 201 &251 N.Milwaukee Avenue. Ms.Woods reviewed the proposed ordinance,details of which are contained in Mr. Stilling's memo to Mr.Bragg of October 18,2021,after which she answered questions from the Board. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. ORDINANCE NO.2021-77—LINK CROSSING Moved by Pike,seconded by Smith,to pass Ordinance No.2021-77,approving a termination of the Assignment and Assumption Agreement of the Annexation Agreement and Development Improvement Agreement for the Link Crossing Development. Staff recommends approval,subject to the fmal review and approval of the Village Attorney. 13481 10/18/2021 Mr. Stilling reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg dated October 18,2021,after which he answered questions from the Board. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. ORDINANCE NO.2021-73—FEES Moved by Johnson,seconded by Pike,to pass Ordinance No.2021-73,amending Title 1.16 of the Village Code as it relates to Planning and Zoning Commission Fees and Permit Fees,in accordance with materials contained in Board packets. Ms. Woods reviewed the proposed ordinance,details of which are contained in the memo from her and Ms.Brown to the Board of October 14,2021. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. ORDINANCE NO.2021-74—PERMIT PROCESSES Moved by Pike, seconded by Weidenfeld,to pass Ordinance No.2021-74,amending Title 15.04.020 of the Village Code as it relates to Permits and Permit Processes. Ms. Woods reviewed the proposed ordinance,details of which are contained in the memo from her and Ms.Brown of October 14,2021. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. RESOLUTION NO.2021-25—WEX FUEL CARDS Moved by Stein,seconded by Johnson,to pass Resolution No.2021-25,authorizing execution of an Agreement with WEX Fuel Cards through the State Contract,in accordance with materials contained in Board packets. Ms.Kazmierski reviewed the proposed resolution,details of which are contained in her memo to Mr. Stilling of October 11,2021. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. QUESTIONS FROM THE AUDIENCE 13482 10/18/2021 President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight's agenda;there were no such questions. EXECUTIVE SESSION Moved by Weidenfeld,seconded by Smith,to move to Executive Session to discuss Section 2(C)(2)of the Illinois Open Meetings Act: Collective Negotiating Matters Between the Public Body and Its Employees or Their Representatives,or Deliberations Concerning Salary Schedules for One or More Classes of Employees and Section 2(C)(21)of the Illinois Open Meetings Act: Discussion of Minutes of Meetings Lawfully Closed Under This Act,Whether for Purposes of Approval by the Body of the Minutes or Semi-Annual Review of the Minutes as Mandated by Section 2.06. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. The Board moved to Executive Session from 8:06 P.M.until 8:55 P.M. ADJOURNMENT Moved by Johnson,seconded by Stein,to adjourn the meeting. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. The meeting was adjourned at 8:56 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS Pt DAY OF November 2021 age