2021-10-18 - Village Board Regular Meeting - Minutes 13478
10/18/2021
MINUTES OF THE REGULAR MEETING OF THE VILLAGE PRESIDENT&BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN COUNCIL
CHAMBERS AT VILLAGE HALL,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS,MONDAY,
OCTOBER 18,2021
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Stein,Ottenheimer,Weidenfeld,Johnson,
Smith and Pike.
Also present were: Chris Stilling,Deputy Village Manager;Patrick Brankin,Village Attorney;Art Malinowski,
Director of Human Resources;Katie Golbach,Human Resources Management Analyst;Chris Black,Director of
Finance;Nicole Woods,Deputy Community Development Manager;Monika Kazmierski,Public Works
Management Analyst;Darren Monico,Village Engineer;Mike Skibbe,Director of Public Works;Kyle Johnson,
Assistant Director of Public Works;Brett Robinson,Administrative Services Director;Tom Wisniewski,Buyer;
Police Chief Casstevens;and Deputy Fire Chief Wagner.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Weidenfeld,to approve the minutes of the September 20,2021 Regular
Meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
Moved by Smith,seconded by Johnson,to approve the minutes of the September 27,2021 Special Meeting. Upon
roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
Moved by Johnson,seconded by Weidenfeld,to approve the minutes of the October 4,2021 Committee of the
Whole Meeting. Upon roll call,Trustees voted as follows:
AYES: 5—Stein,Ottenheimer,Weidenfeld,Johnson,Pike
NAYS: 0—None
ABSTAIN: 1 —Smith
Motion declared carried.
WARRANT#1333
Mr.Black read Warrant#1333. Moved by Ottenheimer,seconded by Stein,to approve Warrant#1333 in the
amount of$5,149,829.50 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
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VILLAGE PRESIDENT'S REPORT
President Sussman appointed Gown Magati to the Rick Kahen Commission for Residents with Disabilities.
Moved by Weidenfeld,seconded by Ottenheimer,to concur with President Sussman's appointment. Upon roll call,
Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
VILLAGE MANAGER'S REPORT
There was no Village Manager's report tonight.
REPORTS FROM TRUSTEES
Trustee Smith reported that yesterday was the last day of the 2021 Farmer's Market,and noted that it was again a
huge success and thanked the committee,the vendors,and the shoppers for their support.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Proclamation-Trick or Treat Day
Motion to approve a Proclamation declaring Sunday,October 31,2021 as Trick or Treat Day in Buffalo Grove,
encouraging the cooperation of all citizens,young and old,to make this a happy and safe occasion for children.
Proclamation—Breast Cancer Awareness
Motion to approve a Proclamation recognizing October 2021 as Breast Cancer Awareness Month in Buffalo Grove
and encouraging Village residents to support fund-raising efforts for enhanced research and support programs.
Proclamation—Native American Heritage
Motion to approve a Proclamation recognizing November 2021 as Native American Heritage Month in the Village
of Buffalo Grove.
Proclamation—World Polio Day
Motion to approve a Proclamation recognizing World Polio Day 2021 in Illinois to raise awareness of Polio disease
and in support of Polio Research Illinois'important efforts to improve the quality of life of those who are battling
this disease.
Ordinance No.2021-75—No Parking Signs
Motion to pass Ordinance No.2021-75,No Parking signs required to complete the collector route construction on
certain sections of Thompson Boulevard and Brandywyn Lane
Ordinance No.2021-76—Inter-Governmental Agreement
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Motion to pass Ordinance No.2021-76,approval of an Inter-Governmental Agreement with the State of Illinois for
a Department of Commerce&Economic Opportunity(DCEO)Grant.
Contract Extensions
Motion to authorize execution of contract extensions with multiple vendors:
• One year extension of the agreement with MGP to provide Geographical Information Services(GIS)
• Fifth and final contract option with Presstech for Newsletter Printing Services
• First two year contract option with Crystal Maintenance Services for Custodial services
• First two year contract option with Melrose Pyrotechnics for Pyrotechnic services
• Third year contract option with DataProse LLC for Utility Bill Printing and Mailing Services
• First year contract option with ImageTrend for data collection and evaluation services
• First year contract option with Fire Services Inc. for Fire Department Fleet Maintenance
• First year contract option with B&F Construction Code Services for contract inspections and plan review
services
• First and fmal contract option with Peter Baker for UPM cold patch material
• Sixth year contract option with North American Midway Entertainment for rides and amusements at
Buffalo Grove days 2022
Ordinance No.2021-71—Prairie House Tavern
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Motion to pass Ordinance No.2021-71,Prairie House Tavern,2710 Main Street. A Class A liquor license is
reserved for TK Tavern,Inc.d/b/a Prairie House Tavern at 2710 Main Street. This reservation is subject to the
applicant completing Village requirements for said license on or before January 16,2022.
Moved by Stein,seconded by Ottenheimer,to approve the Consent Agenda as presented. Upon roll call,Trustees
voted as follows on the Consent Agenda:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2021-72—201 &251 N.MILWAUKEE AVENUE
Moved by Pike,seconded by Johnson,to pass Ordinance No.2021-72,approving an Amendment to Ordinance No.
93-5,Rezoning to B3,Final Plat of Subdivision and Variations for 201 &251 N.Milwaukee Avenue.
Ms.Woods reviewed the proposed ordinance,details of which are contained in Mr. Stilling's memo to
Mr.Bragg of October 18,2021,after which she answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2021-77—LINK CROSSING
Moved by Pike,seconded by Smith,to pass Ordinance No.2021-77,approving a termination of the Assignment and
Assumption Agreement of the Annexation Agreement and Development Improvement Agreement for the Link
Crossing Development. Staff recommends approval,subject to the fmal review and approval of the Village
Attorney.
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Mr. Stilling reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg dated
October 18,2021,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2021-73—FEES
Moved by Johnson,seconded by Pike,to pass Ordinance No.2021-73,amending Title 1.16 of the Village Code as it
relates to Planning and Zoning Commission Fees and Permit Fees,in accordance with materials contained in Board
packets.
Ms. Woods reviewed the proposed ordinance,details of which are contained in the memo from her and
Ms.Brown to the Board of October 14,2021.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2021-74—PERMIT PROCESSES
Moved by Pike, seconded by Weidenfeld,to pass Ordinance No.2021-74,amending Title 15.04.020 of the Village
Code as it relates to Permits and Permit Processes.
Ms. Woods reviewed the proposed ordinance,details of which are contained in the memo from her and
Ms.Brown of October 14,2021.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2021-25—WEX FUEL CARDS
Moved by Stein,seconded by Johnson,to pass Resolution No.2021-25,authorizing execution of an Agreement with
WEX Fuel Cards through the State Contract,in accordance with materials contained in Board packets.
Ms.Kazmierski reviewed the proposed resolution,details of which are contained in her memo to Mr. Stilling of
October 11,2021.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
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President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
EXECUTIVE SESSION
Moved by Weidenfeld,seconded by Smith,to move to Executive Session to discuss Section 2(C)(2)of the Illinois
Open Meetings Act: Collective Negotiating Matters Between the Public Body and Its Employees or Their
Representatives,or Deliberations Concerning Salary Schedules for One or More Classes of Employees and
Section 2(C)(21)of the Illinois Open Meetings Act: Discussion of Minutes of Meetings Lawfully Closed Under
This Act,Whether for Purposes of Approval by the Body of the Minutes or Semi-Annual Review of the
Minutes as Mandated by Section 2.06. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
The Board moved to Executive Session from 8:06 P.M.until 8:55 P.M.
ADJOURNMENT
Moved by Johnson,seconded by Stein,to adjourn the meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
The meeting was adjourned at 8:56 P.M.
Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS Pt DAY OF November 2021
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