2021-09-20 - Village Board Regular Meeting - Minutes 13473
09/20/2021
MINUTES OF THE REGULAR MEETING OF THE VILLAGE PRESIDENT&BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN COUNCIL
CHAMBERS AT VILLAGE HALL,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS,MONDAY,
SEPTEMBER 20,2021
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
I �
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Stein,Ottenheimer,Weidenfeld,Johnson,
Smith and Pike.
Also present were: Chris Stilling,Deputy Village Manager;Patrick Brankin,Village Attorney;Katie Golbach,
Human Resources Management Analyst;Chris Black,Director of Finance;Darren Monico,Village Engineer;Mike
Skibbe,Director of Public Works;Kyle Johnson,Assistant Director of Public Works;Police Chief Casstevens;and
Fire Chief Baker.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Stein,to approve the minutes of the August 16,2021 Regular Meeting. Upon
roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
Moved by Weidenfeld,seconded by Smith,to approve the minutes of the August 31,2021 Special Meeting. Upon
roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
WARRANT#1332
Mr.Black read Warrant#1332. Moved by Weidenfeld,seconded by Johnson,to approve Warrant#1332 in the
amount of$7,241,326.89 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
There is no Village President's report tonight.
VILLAGE MANAGER'S REPORT
There was no Village Manager's report tonight.
13474
09/20/2021
REPORTS FROM TRUSTEES
The Village Clerk noted that there are students in the audience tonight that will be participating in the Buffalo
Grove Civics Forum next Monday,September 27,2021 at Village Hall. The Village Clerk reviewed the Civics
Forum,after which each of the students introduced themselves to the audience and the Board.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda.
Proclamation—Childhood Cancer Awareness
Motion to approve a Proclamation declaring September as Childhood Cancer Awareness Month in Buffalo Grove.
Proclamation—National Rail Safety Week
Motion to approve a Proclamation recognizing September 20-26,2021 as National Rail Safety Week in the Village
of Buffalo Grove.
Proclamation—Domestic Violence Awareness
Motion to approve a Proclamation recognizing October 2021 as Domestic Violence Awareness Month.
202.1 Pavement Patching
Motion to approve 2021 Pavement Patching Change Order. Staff recommends an increase of$12,538.86 in the
awarded contract amount to Brothers Asphalt Paving,Inc.,representing the addition of dump fees for waste material
found in the pavement during the course of work.
Resolution No.2021-22—Elevator Safety
Motion to pass Resolution No.2021-22,approving the Illinois Elevator Safety Program Agreement.
Resolution No.2021-23—Safe School Routes
Motion to pass Resolution No.2021-23,for the consideration to approve a Safe Routes to School Grant Application.
Ordinance No.2021-68—Quiet Zone
Motion to pass Ordinance No.2021-68,authorizing Quiet Zone Engineering Services awarded to Crawford,Murphy
&Tay, Inc.for an amount not to exceed$55,998.80 pending contract review and approval by the Village Attorney.
Ordinance No.2021-69—Municipal Acceptance Form
Motion to pass Ordinance No.2021-69,Municipal Acceptance Form LCDOT,approving the Municipal Acceptance
Form for a Village Facility to be built within the Lake County Right-of-Way as part of the Buffalo Grove Road
Widening Project.
Ordinance No.2021-65—Tree&Stump Removal
13475
09/20/2021
Motion to pass Ordinance No.2021-65,authorizing Tree&Stump Removal Services with Balanced Environments,
Inc.for a total amount not to exceed$50,000.00,pending review and approval by the Village Attorney.
It was requested that Item 8.F.,Resolution No.2021-23,Safe School Routes,be removed from the Consent
Agenda.
Moved by Johnson, seconded by Ottenheimer,to approve the Consent Agenda as amended. Upon roll call,
Trustees voted as follows on the Consent Agenda:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2021-24—THOMPSON/BRANDYWYN
Moved by Stein,seconded by Smith,to pass Resolution No.2021-24,Thompson&Brandywyn Contract 3 Federal
Funding and Engineering Agreements, in accordance with materials contained Board packets.
Mr.Johnson reviewed the proposed resolution,details of which are contained in his memo to Mr.Bragg of
September 16,2021.
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2021-66—COOK COUNTY
Moved by Johnson,seconded by Weidenfeld,to pass Ordinance No.2021-66,approval of an Inter-Governmental
Agreement with Cook County for an Invest in Cook County Grant of$500,000.00 toward the Phase 1 study of Lake
Cook Road from Raupp Boulevard to Arlington Heights Road in accordance with materials contained in Board
packets.
Mr.Monico reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg dated
August 3,2021,after which he answered questions from the Board.
Since the intersection of Lake Cook and Arlington Heights Roads has one of the highest accident rates in the
Village,it was requested that the initial stages of this project investigate ways to increase safety at that intersection.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
Motion declared carried.
ORDINANCE NO.2021-67—700 LAKE COOK ROAD
Moved by Johnson,seconded by Ottenheimer,to pass Ordinance No.2021-67,approving the Final Plat of
Subdivision,Rezoning, Special Uses,Development Plan,and Variances at 700 Lake Cook Road as outlined in
Board packets for tonight's meeting.
Mr. Stilling reviewed the proposed ordinance,details of which are contained in the memo from Ms. Woods to
Mr. Bragg of September 16,2021.
1
1
13476
09/20/2021
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
700 E.LAKE COOK ROAD
Moved by Johnson, seconded by Pike,to approve the Development Improvement Agreement for Ricky Rockets at
700 E.Lake Cook Road,subject to the receipt of required fees,approval of the Village Attorney and in accordance
with materials contained in Board packets.
Mr.Monico reviewed the proposed agreement,details of which are contained in his memo to Mr.Bragg of
September 15,2021,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
RESOLUTION NO.2021-23—SAFE SCHOOL ROUTES
Moved by Johnson,seconded by Weidenfeld,to pass Resolution No.2021-23,consideration to approve a Safe
Routes to School Grant Application.
Mr.Monico reviewed the proposed resolution,details of which are contained in his memo of September 13,2021 to
Mr.Bragg.
It was noted that residents need to be educated as to how to use the crosswalks in a safer manner,as pedestrians are
apt to rely on traffic stopping at these crosswalks,and that is not always the case,as traffic does not always obey the
signs for the crosswalks. If these signs for the crosswalks are not successful,the Police Department will have to
increase patrols in those areas.
Mr.Monico responded to these concerns and reviewed what is being done to combat these issues,and noted that,
even with crosswalks,pedestrians should never cross until they see that the vehicles have come to a stop.
Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
ADJOURNMENT
Moved by Weidenfeld,seconded by Johnson,to adjourn the meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
F
13477
09/20/2021
Motion declared carried.
The meeting was adjourned at 8:08 P.M.
J Sirabian,Village Clerk
APPROVED BY ME THIS 18t' DAY OF October 2021
el°0- 44.a.9214.4134414-1-4"11 --
ge President _