2021-08-16 - Village Board Regular Meeting - Minutes 13465
08/16/2021
MINUTES OF THE REGULAR MEETING OF THE VILLAGE PRESIDENT&BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN COUNCIL
CHAMBERS AT VILLAGE HALL,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS,
MONDAY,AUGUST 16,2021
CALL TO ORDER
President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: President Sussman;Trustees Ottenheimer, Weidenfeld,Johnson, Smith
and Pike. Trustee Stein was absent.
Also present were: Dane Bragg,Village Manager;Patrick Brankin,Village Attorney;Chris Stilling,Deputy
Village Manager;Art Malinowski, Director of Human Resources;Katie Golbach,Human Resources Management
Analyst;Chris Black, Director of Finance;Evan Michel,Management Analyst;Brett Robinson,Administrative
Services Director;Tom Wisniewski,Buyer;Darren Monico,Village Engineer;Mike Skibbe,Director of Public
Works;Kyle Johnson,Assistant Director of Public Works;Geoff Tollefson,Director of Golf Operations; Deputy
Police Chief Eisenmenger;Fire Chief Baker and Deputy Fire Chief Wagner.
APPROVAL OF MINUTES
Moved by Ottenheimer,seconded by Weidenfeld,to approve the minutes of the July 19,2021 Regular Meeting.
Upon roll call,Trustees voted as follows:
`.� AYES: 5—Ottenheimer, Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
Moved by Johnson, seconded by Smith,to approve the minutes of the July 26,2021 Committee of the Whole
Meeting. Upon roll call,Trustees voted as follows:
AYES: 5—Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
Moved by Ottenheimer,seconded by Weidenfeld,to approve the minutes of the August 2,2021 Committee of the
Whole Meeting. Upon roll call,Trustees voted as follows:
AYES: 5—Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
WARRANT#1331
Mr. Black read Warrant#1331. Moved by Weidenfeld, seconded by Ottenheimer,to approve Warrant#1331 in
the amount of$3,900,949.15 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
�./ AYES: 5—Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
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ABSENT: 1 —Stein
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
Moved by Weidenfeld,seconded by Johnson,to approve the amended 2021-2022 Committees,Commissions and
Boards appointments as presented. Upon roll call,Trustees voted as follows:
AYES: 5—Ottenheimer, Weidenfeld,Johnson, Smith,Pike •
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
VILLAGE MANAGER'S REPORT
Chief Baker reviewed the criteria for the Firefighter of the Year award.
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Rotary Club President Brett Robinson presented a brief history of the Rotary Club and its involvement in awarding
the Firefighter of the Year award and reviewed the credentials and accomplishments of this year's recipient of the
award,Lieutenant Jeff Morris. Lieutenant Morris was then presented with the award and congratulated by the
audience and the Board,after which he thanked the Rotary Club for the award as well as the monetary
contributions to Rotary and Omni Youth Services and noted that the entire Buffalo Grove Fire Department has
performed over and above during this past year,and he shares this award with them.
The acceptance of the 2020 Audit and Management Letter will be moved to later in this meeting
REPORTS FROM TRUSTEES
There were no reports from Trustees tonight.
CONSENT AGENDA
President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Proclamation—Americans with Disabilities Act
Motion to approve a Proclamation celebrating the 31-year anniversary of the Americans with Disabilities Act.
Proclamation—Constitution Week
Motion to approve a Proclamation recognizing September 17-23,2021 as Constitution Week.
Proclamation—National Payroll Week
Motion to approve a Proclamation recognizing September 5-11,2021 as National Payroll Week.
Proclamation—National Preparedness Month
Motion to approve a Proclamation recognizing September 2021 as National Preparedness Month.
Ordinance No.2021-61—Ivy Hall Park
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Motion to pass Ordinance No.2021-61, Ivy Hall Park Sidewalk Improvements award. The Ivy Hall Park
Sidewalk Improvements project was bid on August 4,2021,and the lowest responsible and responsive bidder was
Schroeder& Schroeder, Inc. of Skokie, Illinois. Staff recommends approval of the contract to Schroeder&
Schroeder,Inc. in the amount of$60,116.00,pending Village Attorney and Engineering review.
Ordinance No.2021-52—Park District
Motion to pass Ordinance No.2021-52,conveyance of property from the Village to the Park District. The Village
currently holds Outlot C from the previously completed Prairie Grove Subdivision. This parcel is no longer
required for right of way and shall be conveyed to the Park District for use with Prairie Grove Park.
Ordinance No.2021-53—Golf Dome
Motion to pass Ordinance No.2021-53,approving a Special Use Amendment to allow the existing Golf Dome in
Mike Rylko Community Center at 1000 N. Buffalo Grove Road to operate year-round and expand the Park
District activities offered there.
Ordinance No.2021-54—Park District
Motion to pass Ordinance No.2021-54 conveyance of property from the Village to the Park District. The Village
currently awaits the transfer of ownership or Outlot E in the Link Crossing Subdivision from K.Hovnanian Homes
to the Village. Once the proper documents have been received by the Village from the Lake County Recorder's
office,the property shall be conveyed to the Park District for use with Prairie Grove Park.
Ordinance No.2021-55-SCADA
Motion to pass Ordinance No.2021-55, SCADA Support Services. Staff requests authorization to execute a 16-
month agreement with Concentric Integration for supervisory control and data acquisition maintenance services
and software maintenance support in an amount not to exceed$139,629.00,pending final review and approval of
the agreement by the Village Attorney.
Moved by Smith,seconded by Johnson,to approve the Consent Agenda as presented. Upon roll call,Trustees
voted as follows on the Consent Agenda:
AYES: 5—Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
ORDINANCE NO.2021-56—VILLAGE MANAGER COMPENSATION
Moved by Weidenfeld,seconded by Johnson,to pass Ordinance No.2021-56,establishing additional
compensation for the Village Manager. Upon roll call,Trustees voted as follows:
AYES: 5—Ottenheimer,Weidenfeld,Johnson,Smith,Pike
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
ORDINANCE NO.2021-57—TELCOM INNOVATION
Moved by Smith, seconded by Johnson,to pass Ordinance No.2021-57,authorizing the Village Manager to
execute an Agreement with Telcom Innovation Group for a Replacement Phone System,related software,and
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implementation services in an amount not to exceed$158,500.53 pending final review and approval of the
agreement by the Village Attorney.
Mr. Robinson reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg dated
August 12,2021.
Upon roll call,Trustees voted as follows:
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AYES: 5—Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
ORDINANCE NO.2021-58—WATER FACILITY PLANNING
Moved by Weidenfeld,seconded by Johnson,to pass Ordinance No.2021-58,approving the AECOM engineering
contract for water facility long-term planning in an amount not to exceed$289,450.00,subject to review and
approval by the Village Attorney and in accordance with materials provided in Board packets.
Mr.Johnson reviewed the proposed ordinance,as well as the ensuing ordinance,details of which are contained in
his memo of August 12,2021 to Mr.Bragg.
Upon roll call,Trustees voted as follows:
AYES: 5—Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
ORDINANCE NO.2021-59—SANITARY FACILITY PLANNING
Moved by Weidenfeld,seconded by Smith,to pass Ordinance No.2021-59,approving the Ciorba Group
engineering contract for sanitary facility long-term planning in an amount not to exceed$226,202.34, subject to
review and approval by the Village Attorney and in accordance with materials contained in Board packets. Upon
roll call,Trustees voted as follows:
AYES: 5—Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
ORDINANCE NO.2021-60—NPDES COMPLIANCE
Moved by Weidenfeld,seconded by Ottenheimer,to pass Ordinance No.2021-60,approving the Christopher B.
Burke Engineering NPDES Compliance contract for 2022 through 2027 in an amount not to exceed$111,852.00,
subject to review and approval by the Village Attorney.
Mr.Johnson reviewed the proposed ordinance,details of which are contained in his memo of August 12,2021 to
Mr. Bragg.
Upon roll call,Trustees voted as follows:
AYES: 5—Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
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ABSENT: I —Stein
Motion declared carried.
ORDINANCE NO.2021-62—ROAD SALT PURCHASE
Moved by Weidenfeld,seconded by Johnson,to pass Ordinance No.2021-62,authorizing the Village Manager to
purchase no less than 2,800 tons and no more than 4,200 tons of bulk road salt from Morton Salt and Cargill Inc.
for the 2021=2022 winter season(State of Illinois and Lake County Joint Bid)at a combined total price not to
exceed$258,510.00 in accordance with the Illinois Governmental Joint Purchasing Act,pending review and
approval by the Village Attorney.
Mr. Wisniewski reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of
August 12,2021.
Upon roll call,Trustees voted as follows:
AYES: 5—Ottenheimer, Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
RESOLUTION NO.2021-21—FUND BALANCE AND RESERVE POLICY
Moved by Weidenfeld,seconded by Ottenheimer,to pass Resolution No.2021-21,amending the Village of
Buffalo Grove Fund Balance and Reserve Policy consistent with materials contained in Board packets and Mr.
Black's comments.
Mr.Black reviewed the proposed resolution,details of which are contained in his memo of August 11,2021 to
Mr.Bragg.
Upon roll call,Trustees voted as follows:
AYES: 5—Ottenheimer,Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
2020 AUDIT ACCEPTANCE
Jamie Wilkey, Partner, Lauterbach and Amen,reviewed the Financial Audit for Fiscal Year 2020,thanking Mr.
Black and the management team for their efforts,and noting that Buffalo Grove received an Unmodified Opinion.
For the 38th year,the Village is receiving the Certificate of Achievement for Excellence in Financial Reporting
award,which is the highest level of fmancial reporting that any government entity can undertake and is issued by
the Government Finance Officers Association.
Mr.Bragg thanked the Board for its continued financial stewardship.
Moved by Weidenfeld,seconded by Ottenheimer,to accept the 2020 Audit and Management Letter. Upon roll
call,Trustees voted as follows:
AYES: 5—Ottenheimer, Weidenfeld,Johnson, Smith,Pike
NAYS: 0—None
ABSENT: 1 —Stein
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
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President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from
the audience on items not on tonight's agenda;there were no such questions.
ADJOURNMENT
Moved by Weidenfeld,seconded by Johnson,to adjourn the meeting. Upon roll call,Trustees voted as follows:
AYES: 5—Ottenheimer,Weidenfeld,Johnson, Smith, Pike
NAYS: 0—None
ABSENT: I —Stein
Motion declared carried.
The meeting was adjourned at 8:12 P.M.
(M.Sirabian,nlage.�leit_
APPROVED BY ME THIS 20th DAY OF _ September 2021 - ,
Vil President
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