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1976-09-18 - Village Board Special Meeting - Minutes Village of Buffalo Grove Buffalo Grove Park District 50 Raupp Blvd 150 Raunp Blvd Buffalo Grove , Illinois Buffalo Grove , Illinois President E Board of Trustees Board of Commissioners Dear Board Members : u� The joint committee to review Park land met on Saturday, Sep- tember 18 , 1976 . The purpose of this meeting was to establish agreements on past and future land donations as they apply to the village and park district. The committee is in agreement that this purpose has been fulfilled to our satisfaction. Enclosed is our report and recommendations for your considera- tion and adoption. Signed, . .' / 11 r\ ( / 4 / , \ i , \ \ rizileAeL-LCE , -.e-i- chard Lapha Ra N L nsky Park Commissioner Paik Commissioner ......=.40.47 -kakAt (9 '17e-‘" er Dris oll Robert Bogart Vi ge Trustee Village Trustee cc :Planning Commission Stan Crosland Dan Larson September 16 , 1976 AGENDA VILLAGE/PARK LIAISON COMMITTEE Sept. 18 & 19 Time : 10 a.m. Location: Village Hall Small Conference Room A. Guidelines for donations of village lands to Buffalo Grove (attached) (1) Guidelines to determine suitability of lands (2) Suitability of lands (3) Site Usage Provisions B. Discussions of present lands (1) Strathmore Grove (2 1/2 acre detention basin) (2) One acre neighborhood park site (3) Well House #3 (4) ►White Pine Strip (5) Strathmore Court (6) Grand Spaulding Dodge park site (7) Crossings (a) 5 acre cultural art center (b) 7 acre retention area September 21 , 1976 Recommendations of the Village/Park Liaison Committee subject to form and legality: Guidelines for Donations of Village Lands for Park and Recreational Purposes : 1 . It is recommended that both Boards and their commissioned agencies adopt the proposed "Guidelines for Determining Suit- ability of Lands to be Dedicated for Parks and Recreation" . (see Appendix A, attached) . 2 . It is recommended that both Boards and their commissioned agencies adopt the "Review Procedure for Developer Park & Recreation Donations" to permit adequate time for evaluation and written response by the Park Board to the developers proposal . (See Appendix B attached) . The committee feels that this pro- cedure will establish effective lines of communication between all affected agencies . Agreements on Land Now Held by the Village : 1 . Strathmore Grove (2 1/2 acre detention basin) - This site located at the Northeast Corner of Strathmore Grove should remain under the control of the Village . The Park District should evaluate this site and determine viable means by which this basin can be used for winter recreational activ- ity i.e. - ice skating and sliding. Furthermore the Director of Parks and the Director of Public Works should jointly eval- uate this site to determine the safest and least expensive means of adequately maintaining it . The Village Staff should also evaluate the Standards for Storm Water Detention and make recommendations to prevent the creation of maintenance pro- blems of this magnitude in the future. (See item 6 , Appendix D of Subdivision Regulations , Appendix D) . 2 . One Acre Neighborhood Park Knollwood Lane , Strathmore Grove The deed to this one acre neighborhood park should be immedi- ately conveyed to the Park District . It is understood by the Committe that real estate taxes are due on this property. At the time of conveyance the land shouldbe free of any liens or incumbrances . 3. Well House #2 (Site 21) The Park should immediately accept a five year lease to main- tain this site for passive recreational use, with the under- standing that the Village will install a sidewalk along the Arlington Heights Road boundry of this parcel to provide safe access to the Park from Checker Road (Sidewalk to be installed at the time Arlington Heights Road is improved) . Page 2 Recommendations of the Village/Park Liaison Committee 4 , White Pine Strip This site is located south of Bernard Drive and just east of Beechwood Court . It is recommended that the deed for the Flat Area be transferred to the Park District and that the remaining slopes and ditch remain under the ownership and maintenance of the Village . 5. Strathmore Court This 1/2 acre site that is being maintained by the residents of the cul-de-sac should remain under the ownership and con- trol of the Village because of its close proximity to the High School . 6 . Grand Spaulding Dodge Park Site This is a four acre site located on Dundee Road west of Crofton Lane . It was dedicated to the Village when the final plat of phase I of the Grand Spaulding Dodge expansion was approved. An access road will be constructed along the west perimeter of the park site when phase II is completed. The clay stockpiled on this site will be removed by Grand Spaulding per a letter from Grand Spaulding Dodge to the Village Manager dated September 13 , 1976 . We recommend the acceptance and transfer of deed to this property to the Park District. 7 . Crossings (5 acre cultural art center and 7 acre retention area) It is recommended that the deed to this property be conveyed to the Park District, immediately upon completion of negot- iations on the restrictive covenants . Park District Council was directed to contact Richard Raysa, Village Attorney, to assist in negotiations regarding these restrictive covenants. Additional Recommendations : 8 . Future Committee meetings should be held if necessary, to arbitrate differences between the respective boards on future land donations and agreements . 9. The agendas of the respective boards should be mailed to the trustees/commissioners on the date of their distribution to assure proper representation in matters of mutual interest . Agendas and minutes of the Planning Commission should likewise be distributed to the Park Board. APPENDIX A GUIDELINES FOR DETERMINING SUITABILITY OF LANDS TO BE DEDICATED FOR PARKS AND RECREATION 1 . Philosophy of Acceptance : "Quality of the land: The land or site must be suitable for the purpose for which it is intended. Land set aside by developers for parks , recreation and conservation purposes should not be what has been left over after residential , commercial , Eaustrial , and other municipal development has been taken for prime land. " Source : F1National Park, Recreation and open space Standards ," published by the National Recreation and Park Association. 2., Local Population Ratio and Standards : Lands shall be evaluated in accordance with Village of Buffalo Grove Resolution 72-35 which includes : A. Population density and pro-rata requirement for dedication of lands for Parks F; Recreation. B. Standards for locations and types as defined by the "Standards for Park and Recreation Areas and Facilities" of the Buffalo Grove Park District . C. Provision for various credits for privately supplied open spaces and recreation areas . 3 . Geographical and Geological Conditions : Sites shall be evaluated in accordance with the following planning considerations : A. Classification or type of park facility. B. Recreation program and activities offered. C. Topographical conditions . D. Vegetation and potential for plant growth . E. Soil and drainage conditions . F. Service radius per population served. G. Seasonal or climatic conditions . H. Accessibility and relationship to surrounding areas . I , Maintenance potential or liability. J. Public health and safety features . K. Relationship to cultural , social , economic conditions . L. Financial development and support . 4 . Site Usage Provisions : In accordance with the above considerations , certain site engineering and environmental provisions shall be met: % APPENDIX A -2- A. Stabilized soils : All lands shall be considered as partially buildable. Approximately 60% of the land shall be able to support steel play structures , fencing, underdrainage , paving , athletic fields , utility services and landscaping. The re- maining 40% of the land shall be considered as suitable for viable park purposes on a limited seasonal or passive use basis such as : Winter sports activity, nature and botanical study, hiking paths , etc. ; provided that the drainage requirements of Paragraph 4B (Drainage of areas) are met . Engineered deten- tion areas may be considered for credit in this portion as "dry basins" provided that : (1) Water detained in the basin after a rainfall will drain completely from the basin in 24 hours , and, (2) The base of the drained basin will accept recreational activity and/or maintenance equipment 48 hours after t has drained, (Areas not meeting this criteria may receive a prorata credit based upon limited recreational value, i .e , winter ice skating. ) B. Drainage of Areas: Because sites are to be provided for active usage by all age groups , areas shall be constructed so that no water will be left standing 72 hours after any rainfall . In addition, areas shall drain to the extent that mowing equipment and machinery can be working safely 72 hours after any rainfall . The only exception to this would be retention basins of six acres or more in size when water-related activ- ities could be scheduled such as fishing, boating and ice skating. For this use, these lakes must be part of a larger park site consisting of at least 15 acres . C. Public Safety: Problems relating to slopes , grades , routes for ingress and egress , construction procedures , topographical con- ditions , surfacing, traffic patterns , proximity to surrounding borders , maintenance conditions , overhead features , etc. , shall be taken into consideration during planning and design phases . Approval shall be granted only after each site can be evalu- ated individually as to the required safety procedures being undertaken. A maximum gradiant standard shall be applied to various features as follows : �./ Athletic fields 100 to 1 (1%) Hard surface areas 200 - 1 (. 5%) Drainage swales 5-1 (20%) Creek bed sidewalls 3 - 1 (33%) Retention & detention sidewalls 4 - 1 (25%) APPENDIX B REVIEW PROCEDURES FOR DEVELOPER PARK AND RECREATION DONATIONS PHASE I . Preliminary Process A. Park District receives notification of sub-division intent from Village of Buffalo Grove liaison or through Plan Commission. B. Developer meets with Park District staff to discuss basic conceptual designs that affect recreational facilities and programs. C. Developer meets informally with joint staffs or Board delegates from Park, Village and School Districts to discuss conceptual designs that affect all agencies involved. Park Staff submits to the Village a preliminary "project analysis review". D. Park staff presents all conceptual design information to the Park Development Committee of the Park Board. A timetable is developed to proceed with planning & evaluation schedules. PHASE II . Planning & Evaluation Process A. Developer enters into formal planning negotiations with all affected agencies. The Plan Commission sponsors a study workshop, at which time all agencies are expected to make preliminary evaluations of any information presented by the developer. In order to respond in an adequate manner, the Park District requires that all such information to be delivered to the Park Office at least one week in advance of any public meeting requiring advance evaluation and response to the Plan Commission. B. Developer schedules evaluatory public hearings with the official commissions of the Village of Buffalo Grove. If needed at this time, the developer may wish to offer preliminary plans to the Park Board. C. The Developer shall make a formal Park Board presentation in advance of any final approval proceedings of the official commissions of the Village. All such plans and documents shall be delivered to the Park Office at least one week in advance of the formal Park presentation, and any offers concerning donations to the Park District shall be presented, in writing, at the formal meeting or subsequent meetings of the Park Board. Immediately following such a meeting, the Park Board shall notify the Plan Commission of its preliminary conceptual evaluation of the development, which will be subject to final disposition at a later date. PHASE III . Final Approval Process A. The Plan Commission and Appearance Control Commission shall schedule final approval public hearings, at which time the Park District will enter its evaluatory comments, approvals or disapprovals and recomendations as needed into testimony. This information will be transmitted to the Plan Commission in writing and shall contain the following: -2- 1 . Statement as to what degree the development meets the requirement of Resolution 72-35. 2. The Park Board's justification for conclusions and recommendations con- cerning the project, and 3. The Park District 's official acceptance of the developer's proposal as presented or its reservations pending acceptance and implementation of recommendations as outlined in (2) above. The Park Board shall be notified at least one week in advance of what information respective Village Commission(s) is requesting at any such public hearing. B. The Park Board shall enter into final negotiations with delegates from the School Districts, Village Board and/or its official commissions, and any other affected agency in advance of the Village Board final approval hearing. C. The Village Board shall hold a public meeting at which time the Developer will be informed of any approval or disapproval for the project. As deemed necessary, the Park District shall supply the Village Board, either verbally or in writing, or shall enter into testimony its final recommendations, for the purpose of assisting the Village Board in its deliberations. The Developer will have, in advance of this meeting, supplied all affected agencies with written offers of any donations as required under Resolution 72-35.