1976-11-22 - Village Board Regular Meeting - Minutes 4780
11/22/76
MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY,
NOVEMBER 22, 1976, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE ,
ILLINOIS.
President Fabish called the meeting to order at 8: 10 P.M. Those present stood
and pledged allegiance to the Flag. The Clerk called the roll and found the
following:
PRESENT: President Fabish; Trustees Mahoney, Rech, Driscoll , Bogart , Carroll ,
Marienthal
Also present were Daniel Larson, Village Manager; Richard Raysa and William
Raysa, Village Attorney; Carl Rapp, Director of CommunityDevelopment; Charles
Y � 9 PPS P
McCoy, Director of Public Works; Tom Fennell , Chief Inspector; and William
Whited, Administrative Assistant.
1 . Minutes of November 15, 1976
Moved by Carroll , seconded by Rech to approve the minutes of the regular meeting
of November 15, 1976.
Trustee Bogart requested the following addition: Page 4774, under Garbage Rates,
end of second paragraph, add "It was indicated that it was not their intent to
request further rate increases prior to completion of their contract".
Upon roll call , the vote was:
AYES: 6 - Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal
NAPES: 0 - None
Motion declared carried.
2. Warrant #348
President Fabish presented Warrant #348, in the amount of $132,301 . 11 . Moved
by Carroll , seconded by Driscoll to approve Warrant #348. After discussion,
the motion was amended to delete the following:
General Government - Associated Planners - $1 , 125.00
General Government - Center for Applied Behavioral Science - $240.00
Water Operating - Center for Applied Behavioral Science - $160.00
Upon roll call , the vote was:
AYES: 5 - Rech , Driscoll , Bogart , Carroll , Marienthal
NAPES: 1 - Mahoney
Motion declared carried.
3. Questions from the Audience.
Ridgewood
Robert Fogerty, construction manager, requested permission to commence with mass
grading in the Ridgewood subdivision prior to final approval . Mr. Rapp had no
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objection to the request as long as the work was done at the developer' s
risk.
Trustee Rech was concerned that this is the sixth request of this kind made
this fall . She did not feel this is proper procedure. Mr. Larson said that
because of staff turn-over and because of a large amount of development, the
staff has had to hold back some development.
President Fabish noted that Centex is not asking permission for foundation work,
only grading.
Moved by Mahoney, seconded by Bogart to permit Centex to perform mass grading
in the Ridgewood subdivision at their own risk.
In response to a question from Trustee Carroll , Mr. Rapp anticipated that
paperwork for final plat approval should be complete in two weeks.
Upon roll call , the vote was :
AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
NAYES : 0 - Phone
Motion declared carried.
Trustee Rech said that she would not vote in favor of any more requests of this
type.
4. COMMITTEE OF THE WHOLE
Amvets
Larry Modinski , Commander of Amvets Post 255, presented to the Village a plaque
posthumously honoring Louise Emmerich for her dedicated service to the Post and
to the community. President Fabish accepted the plaque and said that it would
be hung in Village Hall .
Trustee Rech said that during preparation for the bicentennial celebration ,
Miss Emmerich donated a book, to be translated from the original German, which
related the history of the Village.
Try Buffalo Grove First Program
President Fabish read a news release regarding the Try Buffalo Grove First
program. This is a program urging citizens to shop in Buffalo Grove. It was
�./ noted that l of every $1 .00 spent in the Village stays in the Village to provide
vital service.
Carol Klotz of the Buffalo Grove National Bank stated that the program is being
sponsored jointly by the bank and the Chamber of Commerce.
Ordinance #76-57
Moved by Marienthal , seconded by Rech to remove from table consideration of a
vote, the motion passed unanimously.
new Refuse Ordinance. Upon voice
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President Fabish reviewed memos from the Environmental Control Commission ,
dated November 11 , 1976, and the Board of Health, dated October 25, 1976,
regarding their review of and recommendations for the proposed Refuse Ordinance.
Moved by Rech, seconded by Marienthal to approve Ordinance #76-57 (Disposal of
Waste) including the Environmental Control Commission recommendations as out-
lined in their memo, dated November 11 , 1976.
After discussion, it was decided that the last sentence of Section 5 (c) be
changed to read, "No incinerator will be allowed within 250 feet of a residential
district except schools".
Because of the changes, Mr. Raysa said that he preferred to redraft the ordinance
and submit it for consideration at a later meeting.
Trustee Rech withdrew her motion.
Trustee Carroll disagreed with the Environmental Control Commission 's
recommendation to eliminate the pick-up which falls on a legal holiday because
of the volume of trash that would be accumulated. Lengthy discussion followed
with most Trustees indicating favor of the recommendation. Trustee Marienthal
suggested citizens be advised of elimination of holiday pick-ups via the news-
letter.
Moved by Rech, seconded by Mahoney to direct the Village Attorney to redraft
Ordinance #76-57 incorporating the Environmental Control Commission recommenda-
tions 1 through 4 as outlined in their memo dated November 11 , 1976. Upon roll
call , the vote was:
AYES : 5 - Mahoney, Rech, Driscoll , Bogart, Marienthal
NAYES: 1 - Carroll
Motion declared carried.
Elston Builders
Thomas Strey of Koenig and Strey was present to request approval of the proposed
site plan for property located at the southwest corner of Dundee Road and Old
Buffalo Grove Road, directly east of the Poppin Fresh Restaurant. The property
is 300' x 250' and is zoned B-1 . The plan was an L-shaped shopping center
containing 13 stores with parking area for 76 cars.
Plan Commissioner Mendenhall reviewed the Plan Commission report, dated
November 5, 1976. The Commission unanimously recommended approval of the plan.
Trustee Bogart asked if the Plan Commission had considered making the curb cut
on Dundee Road an exit only and the one on Old Buffalo Grove Road an entrance
only. Commissioner Mendenhall said this was not considered. Trustee Bogart
was concerned there would be traffic back-up of vehicles turning into the center.
In response to a question from Trustee Bogart, George Anderson, engineer, said
that the Dundee Road entrance is 24' wide. He said if a driveway is too wide,
vehicles tend to use it at an angle which is not safe. He felt the 24' entrance
would serve the development properly. In response to a question from Trustee
Bogart , Mr. Rapp said a left turn lane on Dundee Road in that location is not
feasible. He felt that when Lake-Cook Road is completed, traffic on Dundee
would be cut by 50%.
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In response to a question from Trustee Rech, Commissioner Mendenhall said the
Plan Commission recommended alternate #2 for a parking plan. He said the plan
meets set-back requirements.
In response to a question from Trustee Rech, Mr. Strey said shops will be
between 1 ,200 and 2,600 square feet.
Trustee Rech was concerned that storm water retention is provided in the parking
lot. Mr. Anderson said they have incorporated a parking lot detension with a
maximum of 9" for a 100 year storm. He said they have met the requirements of
the Storm Water Control Ordinance. Mr. Rapp said that in the case of a heavy
storm, Dundee Road would flood before the parking lot. Trustee Rech said she
would have preferred retention ponding in the southeast corner as originally
proposed.
Moved by Mahoney, seconded by Driscoll to approve the Elston Builders Shopping
Center development plan alternate parking layout , Exhibit #915-3, and the
elevation plan , Exhibit #915-4 dated October 13, 1976, on the condition that
they:
1 . Place a loading berth on the plan.
2. Indicate the 12' buffer strip on the back as 6' high. (Now shown as 3'
high)
Trustee Mahoney suggested that serious attention be given to the Police Depart-
ment recommendations prior to final approval .
In response to a question from Trustee Bogart , Mr. Rapp did not feel the Dundee
Road curb cut should be widened. He did not feel there should be an additional
curb cut because it is too close to the intersection.
In response to a question from Mr. Larson , Mr. Anderson said that Poppin Fresh
would not agree to having an access from their parking lot to Elston Builders '
service drive.
Upon roll call , the vote was:
AYES: 5 - Mahoney, Driscoll , Bogart, Carroll , Marienthal
NAYES: 1 - Rech
Motion declared carried.
Trustee Rech 's negative vote was because of the retention in the parking lot.
Plaza Verde Phase II
Ronald Grais, partner and attorney of the trust owning the property known as
approval Plaza Verde Phase II , was present to request preliminary plan for a
plan which is an extension of the concept employed in Plaza Verde Phase I . He
said the building located in the eastern portion of Phase I is the model for the
buildings in Phase II .
Floor
forthe 6.6 acres. Ground
a architect,
Sherwin Braun, r , reviewed the site plan
coverage overa e will be 54,000 square feet consisting of a 3,000 sq. ft. restaurant,
14,000 sq. ft. of retail and office in Building F, 14,000 sq. ft. of retail and
office in Building G, future commercial area of 13,000 sq. ft. , and a future
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savings and loan of 5,000 sq. ft. The same materials as used in Phase I will be
used in this phase. The restaurant will be a Burger King which will be a con-
tinuation of the existing architectural conception of Plaza Verde.
In response to a question from Mr. Larson, Mr. Braun said Village requirements
for parking is 84,440 sq. ft. and this plan provides 143,496 sq. ft.
Moved by Marienthal , seconded by Rech to approve the change in site plan for
Plaza Verde Phase II in accordance with Plan Commission recommendation of
�•/ November 15, 1976, with the following exhibits:
#174-13 - site plan
#174-14 - elevations
#174-15 - floor plan
#174-16 - elevation of north and east including Burger King
#174-17 - rendering of Burger King from north
#174-18 - rendering of Burger King from east
In response to a question from Trustee Marienthal , Mr. Grais said that the
exit of the service drive onto Dundee Road will be posted "right turn only".
Trustee Marienthal said the Plan Commission recommends the area for future
buildings to be grass covered, and the developer must return to the Village
for approval of the savings and loan building. Mr. Grais agreed to this.
Trustee Carroll said that in the existing parking area, the islands have
elongated ends that people run over. She asked that this be discontinued in
Phase II . Mr. Grais said this was discussed with the Appearance Control
Commission , and it was recommended that concrete be poured in the tips and
that the tips be somewhat squared off.
Trustee Rech asked how storm water retention would be provided. Mr. Braun
said it is designed to be taken to the Villa Verde retension pond.
Trustee Rech asked if the developer was concerned with drainage from Sullivan
Pontiac. Albert Haeger, engineer, said that Sullivan Pontiac is constructed
as a surface retention area with all pavement sloping to the west; therefore,
under normal rain conditions, there will be no overflow onto Plaza Verde. He
foresaw no major problems.
In response to a question from Trustee Bogart , Appearance Control Commissioner
Helms said it is the unanimous opinion of the Commission that this development
will be an asset to the Village.
Richard Heinrich, member of the Z.B.A. , felt that something should be done about
the use of temporary advertising on Dundee Road. Marvin Hymen, developer, said
that the Village allows tenants to use temporary signs for 2 weeks with renewals
up to 1 year. Mr. Hymen said that he is working with the Appearance Control
Commission to come up with a permanent sign to advertise special events. Mr.
Heinrich felt the Sign Ordinance should be revised. Trustee Carroll said that
presently there are 4 temporary signs on Dundee Road; therefore, she felt the
Sign Ordinance should be revised.
Upon roll call , the vote was:
- Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal
AYES: 6
9
NAPES: 0 - None
Motion declared carr
ied.
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Mr. Grais said this approval puts them in the position of immediately submitting
foundation plans. Because they want to construct foundations before frost, Mr.
Grais requested a foundation permit only prior to final plat approval .
Moved by Mahoney, seconded by Driscoll to grant a foundation permit at the
developer 's risk. Upon roll call , the vote was:
AYES: 5 - Mahoney, Driscoll , Bogart , Carroll , Marienthal
NAVES: 1 - Rech
Motion declared carried.
10:20 P.M. - The President declared a recess.
10:30 P.M. - The meeting resumed.
Village Building Remodeling
Ray Knoeppel , architect, reviewed plans for remodeling the upper levels of the
Village Hall and Public Service Center. Because of the function of the Police
Department, Mr. Knoeppel said it takes longer to prepare plans; therefore, plans
for the lower level of the Village Hall will be presented at a later date. He
said that these plans will not be the ultimate solution for 15 years because
there is not enough room. He estimated that they would take care of Village
needs for the next 4 or 5 years.
In response to a question from Trustee Rech, Mr. Larson said that the Trustee's
workroom would be a room with tables and file cabinets for the Trustees to be
able to maintain their files and have a place to work. It will double as a
conference room when not in use.
Moved by Bogart , seconded by Mahoney to approve Mr. Knoeppel 's plans for
remodeling the upper levels of Village Hall and Public Service Center.
Trustee Carroll asked why 2 womens washrooms are provided in Village Hall . Mr.
Knoeppel said that if the washroom in the Police Department were not presently
existing, he would not have designed one for that area. He said it would cost
$5,000 to remove the plumbing.
Discussion took place regarding the heating and cooling system. Mr. Knoeppel said
it is difficult to estimate cost until the system is studied further.
Mr. McCoy was concerned that no washroom facility was provided in the upper
level of the Public Service Center. He said that plumbing is available.
Concerning the upper level of the Public Service Center where the Department of
Community Development will be housed, Mr. Rapp felt there should be a rear
entrance and a washroom for the 20 people who will be working in that area. Mr.
Fennell said that there will be little space for growth of the department. Mr.
Knoeppel said these things could be done but are high cost items.
Trustee Carroll did not feel the plans should be approved if they are not
functional for the employees. Mr. Larson suggested that a decision be delayed
two weeks, and in the meantime the architect can meet with Rapp, McCoy, Fennell ,
and Larson and come up with a plan that is agreeable to all .
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In response to a question from Trustee Rech, Mr. Larson said that $14,000 was
allocated in this year's budget for remodeling the upper level of the Public
Service Center. rustee Rech estimated that the entire cost of the project
would be/ 100,000 and wondered how the Village plans to finance it. Mr. Larson
suggested that it be spread over a 2 or 3 year period. Trustee Carroll felt
the plans should be drawn in such a way that when the money is available, the
work can be done.
Moved by Carroll , seconded by Bogart to table consideration of the remodeling
plans. Upon roll call , the vote was:
AYES : 6 - Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal
NAYES: 0 - None
Motion declared carried.
Parkway Trees
President Fabish reviewed reports on the bid opening for parkway trees. Four
bids were received as follows:
COMPANY NORWAY MAPLE SUGAR MAPLE GREENSPIRE LINDEN HONEY LOCUST
Charles Klehm & $63.50 $63.50 $68. 50 $63.50
Son Nursery
Arthur Weiler Inc. $70.00 $70.00 $70.00 $70.00
Berthold 's Flower $63.00 $90.00 $75.00 $75.00
Barn
Rolling Hills Land- $80.00 $140.00 $80.00 $70.00
scape Contractors,
Inc.
Moved by Bogart , seconded by Mahoney to approve the bid of Charles Klehm & Son
Nursery. Upon roll call , the vote was :
AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
NAYES: 0 - None
Motion declared carried.
Parking Restriction Ordinance
Mr. Raysa stated that the proposed ordinance restricting parking and storage
- capacity on anyresidential parcel of
of any vehicle in excess of 12 ton cap c y
property requires a public hearing because it is an amendment to the Zoning
Ordinance.
Trustee Carroll said that the original request was to restrict commercial vehicles
on private property, but the proposed ordinance restricts any vehicle in excess
of 12 tons. It was decided to change the wording in Section 3. 1-1 to "commercial
vehicle".
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Moved by Rech, seconded by Mahoney to refer the proposed ordinance to the
Zoning Board of Appeals for review and public hearing. Upon roll call , the
vote was:
AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
NAPES: 0 - None
Motion declared carried.
Schwaben Athletic Club
The Board reviewed a letter, dated November 16, 1976, from Eduard Braun,
Second Vice President of the Schwaben Athletic Club, requesting annexation
of an 8 acre parcel, located east of Weiland Road, to the Village.
Moved by Rech, seconded by Mahoney to refer the request to the Plan Commission
for public hearing. Upon roll call , the vote was:
AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
NAYES: 0 - None
Motion declared carried.
Golf Course Purchase
Trustee Bogart said that when he asked the Park District for support on the
golf course purchase by the Village, they asked if the Village would consider
permitting the Park District to use the course during winter months for Park
District programs.
President Fabish polled the Board, "Yes" indicating favor of the Board approving,
in concept, the use of the golf course for Park District programs during the
winter months, these programs will be determined at a future date and will have
the approval of the Director of Golf Operations, Village Manager and Village
Board. "No" would indicate opposition. The poll found the following:
YES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
NO: 0 - None
Trustee Rech announced the next meeting of the Golf Course Purchase Information
Committee will be on Monday, November 29, 1976, at 7:00 P.M. at the Village Hall .
The Committee will hold a public information meeting on Sunday, December 12,
1976, at 7:00 P.M. at the Village Hall .
5. Executive Session
Moved by Mahoney, seconded by Bogart to adjourn to executive session to discuss
litigation. Upon voice vote, the motion passed unanimously.
Time: 11 :20 P.M.
At 11 :50 P.M. , the Board returned to the council chambers.
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6. Adjournment
Moved by Carroll , seconded by Rech to adjourn the meeting. Upon voice vote,
the motion passed unanimously.
Time: 11 :51 P.M.
Respectfully submitted,
Verna L. Clayton, Village C]e'-rk
PASSED AND APPROVED this _ Co day of � ;y �' , 1976.
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Village President