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1976-11-08 - Village Board Regular Meeting - Minutes 4 766 11/8/76 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, NOVEMBER 8, 1976, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Fabish called the meeting to order at 8:05 P.M. Those present stood and pledged allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: President Fabish; Trustees Mahoney, Rech, Bogart, Marienthal ABSENT: Trustees Driscoll and Carroll Also present were Daniel Larson, Village Manager; Richard Raysa and William Raysa, Village Attorney; Nick Rubino, Village Treasurer; Carl Rapp, Director of Community Development; Charles McCoy, Director of Public Works ; Richard Glueckert, Finance Director; and William Whited, Administrative Assistant. 1 . Minutes of November 1 , 1976 Moved by Rech, seconded by Marienthal to approve the minutes of the regular meeting of November 1 , 1976, as published. Upon roll call , the vote was: AYES: 4 - Mahoney, Rech, Bogart , Marienthal NAYES: 0 - None ABSENT: 2 - Driscoll , Carroll Motion declared carried. 2. Warrant #347 Nick Rubino presented Warrant #347, in the amount of $159, 161 .99. Moved by Rech, seconded by Bogart to approve Warrant #347. Upon roll call , the vote was: AYES: 4 - Rech, Bogart, Marienthal , Fabish NAYES: 1 - Mahoney ABSENT: 2 - Driscoll , Carroll Motion declared carried. 3. President 's Report Appearance Control Commission/Appointment President Fabish appointed Russell Tolle to the Appearance Control Commission for a term to expire April 30, 1980. Moved by Bogart, seconded by Rech to concur with the President's appointment. Upon voice vote, the motion passed unanimously. Environmental Control Commission/Appointments Upon recommendation of the Environmental Control Commission , President Fabish appointed Mary Huizenga to the Commission for a term to expire April 30, 1980. 4767 11/8/76 Moved by Mahoney, seconded by Rech to concur with the President 's appointment. Upon voice vote, the motion passed unanimously. Discussion took place regarding the recommendation of the Environmental Control Commission to appoint Larry Rowan to the Commission. Trustee Rech questioned Mr. Rowan 's appointment because he is not a resident of the Village. Mr. Raysa said Village residency is not mandatory if it is not a provision of the Ordinance establishing the Commission. President Fabish said the appoint- ment will be deferred one week in order to obtain more information. School District #214 President Fabish read a letter, dated November 4, 1976, from Edward Gilbert, Superintendent, regarding a petition to form a unit district in the Elementary District #59 area. He requested the Village to consider opposing the proposed formation of the unit district. After discussion, it was decided that more information is necessary in order to make a decision. The staff was requested to gather information for considera- tion at the next meeting. Arlin Eton Heights Road/Traffic Signals President Fabish read a letter, dated November 2, 1976, from Jean Dudley, 527 Beechwood Road, requesting the Board to consider installation of traffic signals at the intersection of Arlington Heights Road and Bernard and at Arlington Heights Road and Beechwood. President Fabish said that the Police Department recently studied that area and found there is no problem at the present time. He felt that when Arlington Heights Road is widened, a traffic signal should be considered. It was noted that widening of Arlington Heights Road is an agenda item and traffic signals can be discussed at that time. Bicentennial Park Trustee Bogart presented a check, in the amount of $2,775.76, from the Bicentennial Commission to be used for development of Bicentennial Park. He felt money donated for this park should be placed in a special account. Mr. Glueckert did not feel a separate bank account is necessary because donations can be shown and kept separate by use of a line entry account. He said expenditures for the park can be shown on the warrant as "special park account". Trustee Rech asked the Board if the $4,300 donation from Levitt should be used for landscaping only. Mr. Larson noted that the donation was for landscaping of the park. After discussion , it was decided to present this subject when the entire Board is present. 4. COMMITTEE OF THE WHOLE Audit Report Anthony Mandolini of Peat, Marwick, Mitchell and Company reviewed the audit reports for all funds for the fiscal year ending April 30, 1976. He felt positive steps have been taken to improve financial management and procedures. 4768 11/8/76 In response to a question from Trustee Bogart, Mr. Shirley of the Finance Committee said that his reports and recommendations on water billing and interfund accounts will be submitted to the Board by December 1 , 1976. Moved by Bogart , seconded by Mahoney to accept the audit reports for all funds for the fiscal year ending April 30, 1976, as prepared by Peat, Marwick, Mitchell and Company. Upon roll call , the vote was: AYES: 4 - Mahoney, Rech, Bogart, Marienthal NAYES: 0 - None ABSENT: 2 - Driscoll , Carroll Motion declared carried. Buffalo Grove Disposal P President Fabish reviewed a letter, dated November 4, 1976, from James Raupp, President of Buffalo Grove Disposal , requesting an increase in garbage rate of $1 .00 per month per residential unit effective December 1 , 1976. Mr. Larson said that two items in the contract have to be clarified and agreed to by the Board - 1) A rate increase should be effective May 1 , and 2) The rate increase should not exceed 75% of the increase in union wages. Peggy Waddell , 1145 Thompson Boulevard, asked the Board to consider reducing pick-up to once a week instead of increasing the rate. She felt residents would be willing to cut back on number of pick-ups in order to economize. Mr. Raupp said that they did not request an increase last May. He said the company has been losing money for the last seven months; therefore, they must have relief in order to provide the service. He said the $1 .00 increase would be good until May 1 , 1978, which is the expiration date of their contract. He said the union contract gives his employees a $1 .00 increase this year and next year they will receive an additional $.55 plus up to 22% cost of living increase. He said if the pick-ups are cut back to once a week, he would not need a rate increase until May 1 , 1977. He said if no increase is granted until May 1 , 1977, and there is no cut back in pick-up, he would have to request a rate of $6.29 on May 1 , 1977. Mr. Shirley said that if the disposal company had requested increases in accordance with the terms of the contract, the Village would be discussing a potential rate of $6.29. He demonstrated how he computed this figure. Moved by Mahoney, seconded by Bogart to grant an increase in garbage rate of $1 .00 per month per residential unit effective December 1 , 1976, through May 1 , 1978. Trustee Mahoney noted that the Board is considering a 20% increase in cost for the same service or a 50% decrease in service. He felt residents would have to purchase additional garbage cans for the once a week pick-up which would cost more than the rate increase. Trustee Rech said that she has received many calls from residents with regard to this matter. She said all of the people preferred a once a week pick-up instead of a rate increase. She felt the Village should try the reduction in pick-ups. 4769 11/8/76 In response to questions, Mr. Raupp said once a week pick-ups would provide a savings in labor cost but all other costs would remain the same. Moved by Mahoney, seconded by Marienthal to table consideration of a garbage rate increase until the full Board is present. Upon roll call , the vote was: AYES: 4 - Mahoney, Rech, Bogart, Marienthal NAYES: 0 - None ABSENT: 2 - Driscoll , Carroll Motion declared carried. President Fabish said that he would like input on the matter from residents. Arlington Heights Road, North of County Line to Route 83 Dick Miller of Metcalf & Eddy, Inc reviewed the draft of negative declaration, dated October, 1976, for the widening of Arlington Heights Road from Lake-Cook Road to Route 83 with F.A.U.S. funds. He said the report determines that there are no detrimental impacts to the community if the project were completed. He said the report will be delivered to the Illinois Department of Transportation for review and approval . After the public hearing phase, they will prepare the design report. In response to a question from Mr. Larson, Mr. Miller said the road will be four lanes with a landscaped median and an 8' bike path. He said that a traffic signal at Checker Drive is not warranted according to State of Illinois warrants. It was noted that the signal could be installed at Village expense. Mr. Miller said the traffic signal at Lake-Cook Road and the two lanes going in each direction will space the cars so that entrance to the road will be easier. Mr. Rapp said the conduit will be run in now so that signalization can be installed later with- out tearing up the road. In response to a question from Trustee Rech, Mr. Miller said that while widening the west section of the road, traffic will move on the east section. When the west section is complete, traffic will use it until the east section is complete. In response to a question from Trustee Rech, Mr. Miller said the Village will have control over the species of trees planted in the median. Arlington Heights Road South of the County Line to Dundee Road Mr. Rapp briefly reviewed preliminary plans for widening of Arlington Heights Road south of the County Line to Dundee Road. This is a Cook County project and will be paid from M.F.T. funds. Still to be resolved is a traffic signal at Bernard, storm sewers, and sidewalks. There will be four lanes of traffic with a 16' median. Trustee Rech asked if the road could be realigned to eliminate the jog at Bernard. Mr. Rapp said he would ask Cook County if this can be done. 4770 11/8/76 Arlin1ton Heights Road Preliminary Engineering Agreement President Fabish read Joint Agreement for Preliminary Engineering FAUS Project M-5003 (74) between the State and the Village providing for the repayment of Village engineering study expenses for Arlington Heights Road north of the county line to Route 83. Moved by Mahoney, seconded by Rech to enter into the joint agreement for preliminary engineering with Section 8 changed to show division of cost to be: Village - 9.79%, County - 20%, and Federal - 70.21%. Upon roll call , the vote was: AYES: 4 - Mahoney, Rech, Bogart , Marienthal NAPES: 0 - None ABSENT: 2 - Driscoll , Carroll Motion declared carried. Ranchmart Office Building Upon recommendation of Mr. Rapp, it was moved by Marienthal , seconded by Bogart to accept the public improvements in the Ranchmart office building and Ranchmart connecting drive in accordance with a memo, dated September 28, 1976, from Keith Maclntyre to Carl Rapp. In response to a question from Trustee Rech, Mr. Rapp said the floor drain has been accepted by the M.S.D. Approval was given prior to the Village's adoption of an ordinance prohibiting same. Upon roll call , the vote was: AYES: 4 - Mahoney, Rech, Bogart , Marienthal NAPES: 0 - None ABSENT: 2 - Driscoll , Carroll Motion declared carried. Raupp Memorial Upon recommendation of Carl Rapp, it was moved by Bogart , seconded by Mahoney to accept the public improvements in the Raupp Memorial park site. Upon roll call , the vote was: AYES: 4 - Mahoney, Rech, Bogart, Marienthal NAPES: 0 - None ABSENT: 2 - Driscoll , Carroll Motion declared carried. Pettibone Multihoe Repair The Board reviewed a memo, dated October 29, 1976, from Mr. McCoy regarding repair of the Pettibone multihoe. Original estimate was approximately $1 ,000; however, because additional repair was needed, the cost was $1 ,726.50. 4771 11/8/76 Trustee Marienthal questioned the advisability of spending so much on repair, and asked what its trade-in value is. Mr. McCoy estimated its value to be between $500 and $1 ,000. Mr. Larson said a new multihoe would cost approximately $30,000 and is included in the capital improvement program for next year. Moved by Mahoney, seconded by Bogart to approve payment of the invoice, in the amount of $1 ,726.50, to Pettibone for repair of the multihoe. Upon roll call , the vote was: AYES: 4 - Mahoney, Rech, Bogart , Marienthal NAPES: 0 - None ABSENT: 2 - Driscoll , Carroll Motion declared carried. Ordinance #76-42 Moved by Rech, seconded by Marienthal to remove from table consideration of Ordinance #76-42, AN ORDINANCE LICENSING PASSENGER VEHICLES (Taxicabs) . Upon roll call , the vote was: AYES: 4 - Mahoney, Rech, Bogart, Marienthal NAPES: 0 - None ABSENT: 2 - Driscoll , Carroll Motion declared carried. After discussion, it was decided Section 5 should recite that the vehicle must be less than five years old, and that Section 6 should provide for a $10 per vehicle inspection fee. It was stated that the intent of this ordinance is to regulate a taxi business based in Buffalo Grove, but not to regulate taxi businesses based in other communities and making pick-ups in Buffalo Grove. Moved by Bogart, seconded by Mahoney to approve Ordinance #76-42. Upon roll call , the vote was: AYES: 4 - Mahoney, Rech, Bogart, Marienthal NAYES: 0 - None ABSENT: 2 - Driscoll , Carroll Motion declared carried. Resolution #76-49 President Fabish read Resolution #76-49, a resolution establishing a savings account for the ESDA Fund. Moved by Mahoney, seconded by Rech to approve Resolution #76-49. Upon roll call , the vote was: AYES: 4 - Mahoney, Rech, Bogart, Marienthal NAYES: 0 - None ABSENT: 2 - Driscoll , Carroll Motion declared carried. 4772 11/8/76 Bible Week President Fabish proclaimed the week of November 23 through 30, 1976, as Bible Week. Countryside Boys Club Trustee Bogart corrected a recent Buffalo Grove Herald article by stating that the Countryside Boys Club does not have finances to move their building. Golf Course Purchase Mr. Raysa said that Mr. Sharp of Chapman and Cutler has requested that the ordinance passed last week providing for an agreement for the purchase of the Buffalo Grove Golf Course by installment contract be recinded. He also requested that a new ordinance containing all of the requested changes be passed. Mr. Raysa said the only changes are in the method of payment. Moved by Mahoney, seconded by Rech to recind Ordinance #76-50. Upon roll call , the vote was: AYES: 5 - Mahoney, Rech , Bogart, Marienthal , Fabish NAPES: 0 - None ABSENT: 2 - Driscoll , Carroll Motion declared carried. Moved by Rech, seconded by Bogart to approve Ordinance #76-56, AN ORDINANCE PROVIDING FOR AN AGREEMENT FOR THE PURCHASE OF THE BUFFALO GROVE GOLF COURSE BY INSTALLMENT CONTRACT BY THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS. Upon roll call , the vote was: AYES: 5 - Mahoney, Rech, Bogart, Marienthal , Fabish NAPES: 0 - None ABSENT: 2 - Driscoll , Carroll Motion declared carried. Lake Michigan Water There will be a meeting of Share +3 on November 10, 1976, at 8:00 P.M. at the Arlington Heights Village Hall . 5. Adjournment Moved by Bogart, seconded by Mahoney to adjourn the meeting. Upon voice vote, the motion passed unanimously. Time: 10:05 P.M. Resp ully submitted, Verna L. Clayton, Village erk PASSED AND APPROVED THIS A day of , 1976. Village Presi ent