1976-10-25 - Village Board Regular Meeting - Minutes 4747
10/25/76
MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY,
OCTOBER 25, 1976, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE,
ILLINOIS.
President Fabish called the meeting to order at 8:00 P.M. Those present stood
and pledged allegiance to the Flag. The Clerk called the roll and found the
following:
PRESENT: President Fabish; Trustees Mahoney, Rech, Bogart, Carroll , Marienthal
Trustee Driscoll arrived at 8:05 P.M.
Also present were Daniel Larson , Village Manager; Richard Raysa and William
Raysa, Village Attorney; Nick Rubino, Village Treasurer; Carl Rapp, Director
of Community Development ; Charles McCoy, Director of Public Works; and Thomas
Fennell , Chief Inspector.
1 . Minutes of October 18, 1976
Moved by Carroll , seconded by Marienthal to approve the minutes of the regular
meeting of October 18, 1976, as published.
On page 4741 , paragraph 5, "per the exhibit" was added to the motion.
Upon roll call , the vote was :
AYES: 4 - Mahoney, Rech, Carroll , Marienthal
NAYES: 0 - None
ABSTAIN : 1 - Bogart
ABSENT: 1 - Driscoll
Motion declared carried.
2. Warrant #346
Nick Rubino presented Warrant #346, in the amount of $310, 102. 10. Moved by
Rech, seconded by Marienthal to approve Warrant #346.
Trustee Rech referred to the expenditure, in the amount of $360.00, under
Street and Bridge Fund to Route 12 Rental Company for rental of a trencher,
and asked if the Village should consider purchasing one instead of renting.
Mr. McCoy felt that it should be considered in the future, but at the present
time, it would be used only 2 or 3 times a year.
Trustee Driscoll arrived.
Trustee Rech referred to the expenditure, in the amount of $1 ,661 . 50, to
Henry Boysen Company for well maintenance. She noted the cost was over the
estimated amount. Mr. Larson said that when Boysen inspected the well to
determine what work had to be done, he informed the foreman that the cost
would be $140 more than the original estimate. The decision was made in the
field to go ahead with the work because there was not time to bring it to the
Board.
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In response to a question from Trustee Bogart, Mr. Larson said that Police
officers receive $100 per year for maintenance of their uniforms, half given
on May 1 and half on November 1 . He noted that also there are 6 new officers.
Trustee Rech amended her motion to provide for the overpayment to Henry Boysen
Company. Trustee Marienthal seconded. Upon roll call , the vote was:
AYES: 5 - Rech, Driscoll , Bogart, Carroll , Marienthal
NAYES: 1 - Mahoney
Motion declared carried.
3. President' s Report
Appearance Control Commission Appointment
President Fabish appointed Donald L. Hardt to the Appearance Control Commission
to complete the term vacated by Ralph Swanson. Moved by Bogart , seconded by
Rech to concur with the President 's appointment. Upon voice vote, the motion
passed unanimously.
White Pine Strip
Trustee Bogart referred to the minutes of the Park District meeting of
October 14, 1976. He noted that they recommend a Maintenance Agreement for
the White Pine Strip for a 5 year lease.
Moved by Bogart , seconded by Rech to instruct the Village Attorney to prepare
a 5 year lease for maintenance of the White Pine Strip. Upon roll call , the
vote was:
AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
NAYES: 0 - None
Motion declared carried.
Newspper Article
Trustee Bogart referred to an article appearing in the Buffalo Grove Herald
on Thursday, October 21 , 1976, regarding health inspection reports of food
establishments. He felt the article was misleading. He said that Dr. Saidel ,
Chairman of the Board of Health, had contacted Paddock Publications requesting
them to print a more accurate article, but they refused. He was concerned
that the article could cause law suits against the Village and hoped that
Paddock Publications would reconsider.
Trustee Mahoney said that the article referred to health "violations" which
in fact were comments made on the health inspection reports regarding items
that should be corrected. He said the food establishments cannot defend
themselves because they have not been cited. He did not feel Paddock should
have published the article. He felt the staff should take care that items of
this nature not be given to the press.
Mr. Raysa did not feel the Village could be held liable in this matter.
-CORRECTION *Mr. Raysa also said that items like this were a matter of public record and
open for inspection by the press.
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Golf Course Purchase
Moved by Bogart , seconded by Marienthal that the President appoint an informa-
tion committee with the purpose being to disseminate information regarding
the purchase of the Buffalo Grove Golf Course, that Trustee Rech be appointed
Chairman, and that the Committee investigate the possibility of a special greens
fee for Village residents.
It was noted that Trustee Mahoney originally was asked to serve as chairman,
but that he could not due to other commitments.
Upon roll call , the vote was :
AYES: 5 - Mahoney, Driscoll , Bogart, Carroll , Marienthal
NAPES: 0 - None
ABSTAIN : 1 - Rech
Motion declared carried.
President Fabish appointed Trustee Rech as chairman of the Buffalo Grove Golf
Course Purchase Information Committee. If any Board members are interested in
serving on the committee, they should contact Trustee Rech. Trustee Bogart
volunteered to serve.
4. Questions from the Audience
Elston Builders Property
Tom Strey of Koenig and Strey Investment Properties, developers of the south-
west corner of Old Buffalo Grove Road and Dundee Road, requested permission
of the Board to clear and fill their land while the weather is good prior to
final Village approval of the entire project. He presented a letter, dated
October 25, 1976, from Elston Builders explaining the request.
Trustee Rech noted that this property is adjacent to the Poppin Fresh property
and asked if any of the trees could be saved. Mr. Strey offered to donate the
trees for use on Village property. Discussion took place with regard to cost
of moving the trees.
Mr. Rapp suggested the Board give "grade at their own risk" approval until the
formal process is complete. He felt that the trees that are saveable should
be moved.
Trustee Rech asked if the Board would be compromised by accepting the trees.
Mr. Raysa said they would not.
Moved by Bogart, seconded by Mahoney to approve the request to clear and fill
the land.
Trustee Carroll asked Plan Commissioner Mendenhall if he felt the Plan Commission
would feel permission to clear the land would be an indication from the Board
that the entire project should be approved. Commissioner Mendenhall felt there
would be no problem.
In response to a question from Trustee Rech, Mr. Strey said the trees could not
be incorporated into their plan because they are too large.
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President Fabish asked Appearance Control Commissioner Helms to look at the
trees and make recommendations as to the best place to relocate them.
Upon roll call , the vote was:
AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
NAPES: 0 - None
Motion declared carried.
Mr. Strey said the Bank of Buffalo Grove will send a letter to the Village
confirming the donation of the trees to the Village.
5. COMMITTEE OF THE WHOLE
Swine Flu Program
President Fabish reviewed the Board of Health report, dated October 19, 1976,
recommending abandonment of the Village Swine Flu Program because of lack of
trained volunteers.
Mr. Rapp said that 15 people, trained to handle the vaccine guns, are available,
Cook County has made arrangements to provide guns to the Village on November 13
and 14, Buffalo Grove High School field house is available on those days, the
Village has received a letter of liability from John B. Hall , Director of Cook
County Department of Health, and 50 volunteers are available. He felt that
Buffalo Grove could handle their own citizens. He said that $300 is needed
for refreshments and other necessary items. President Fabish said the Board
previously agreed to allocate funds for refreshments.
Mr. Raysa said that all Villages are faced with the same problem of liability.
He felt the Village should proceed with the program.
Trustee Mahoney requested Mr. Rapp to contact Mrs. Lauter, Chairman of the
Blood Commission , so that there will be no conflict with the blood drive to
be held in November.
Trustee Mahoney opposed the program because he did not feel the letter from
Dr. Hall indemnifies the Village. Mr. Raysa felt the element of risk is small .
Trustee Rech said the nurses, who will be manning the guns, have their own
liability insurance.
Trustee Rech said that she does not advocate the program, but she felt it
should be available to those citizens who wish to have the vaccine.
Moved by Rech , seconded by Marienthal to proceed with the Swine Flu Program on
November 13 and 14, 1976. Upon roll call , the vote was:
AYES: 4 - Rech, Driscoll , Carroll , Marienthal
NAPES: 2 - Mahoney, Bogart
Motion declared carried.
Trustee Mahoney requested that it be made clear to volunteers that they must
assume their own liability.
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United Fund Sion
President Fabish read a letter, dated October 18, 1976, from Gregg Crocker,
President of the Wheeling-Buffalo Grove United Fund, requesting permission to
erect a temporary "progress indicator" sign in the yard of the Buffalo Grove
National Bank.
Appearance Control Commissioner Helms said that the Commission did not approve
the sign for aesthetic reasons.
Mr. Crocker said that the sign would be taken down at the end of their
campaign, which will be 3 or 4 weeks.
Since the sign is temporary and for a good cause, it was moved by Mahoney,
seconded by Bogart to grant the Wheeling-Buffalo Grove United Fund authority
to erect their sign for the duration of their campaign, after such time the
sign must be taken down.
Mr. Crocker felt that the Fund needs more support from the Village. He said
that less than $100 was donated by Village employees and requested the Board
to take action to increase that donation. Mr. Larson said that a presentation
was given at a department head staff meeting and each department head presented
it to their employees. Also, information and pledge cards were enclosed in
payroll envelopes. He did not know what else could be done. The Board did
not feel the employees should be pressured to donate.
Upon roll call , the vote was:
AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
NAPES: 0 - None
Motion declared carried.
Trustee Rech did not understand why the Appearance Control Commission should
act on a temporary sign. After discussion, it was decided that the Commission
should discuss the matter with the staff to determine if temporary signs could
be handled expeditiously.
Buffalo House
President Fabish reviewed the Appearance Control Commission report, dated
October 14, 1976, recommending approval of the architecture of The Buffalo
House.
Commissioner Helms said the Commission approved the landscaping plan subject
to plantings along the south property line as required by the zoning ordinance
and trees along Buffalo Grove Road.
Mr. Kupritz said that they agreed to comply with the plantings and trees if
it is an ordinance requirement. Mr. Larson suggested that the trees along
Buffalo Grove Road not be planted until road construction is complete.
Mr. Rapp suggested that the parking lot be asphalt instead of stone because
stone creates a permanent maintenance problem. He said that asphalt is
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impervious and will not be affected by being in the flood plain. Mr. Helms
said that the Commission would have preferred asphalt , but they were under
the impression that stone was required by engineering. Mr. Larson said that
the Zoning Ordinance requires a paved parking area.
Mr. McCoy said that stone and asphalt parking lots have identical storm
water run-off. Mr. Kupritz noted that the previous Village Engineer recommended
stone to create an absorptive situation.
In response to a question from Trustee Mahoney, Mr. McCoy said cost of asphalt
is double the cost of stone. Mr. Rapp said additional cost would be approx-
imately $4,500. Trustee Mahoney felt the Board should distinguish between a
new commercial developer and an existing business. For historical reasons,
he was pleased that efforts are being made to preserve the Buffalo House.
In response to a question from Trustee Bogart, Mr. Kupritz said that they would
screen the south property line with plantings and plant parkway trees.
In response to a question from Trustee Carroll , Mr. Kupritz said the parking
area is in accordance with previous approval .
Moved by Mahoney, seconded by Driscoll to approve the recommendation of the
Appearance Control Commission with a waiver on the requirement to asphalt the
parking lot. Upon roll call , the vote was:
AYES: 5 - Mahoney, Rech, Driscoll , Bogart, Marienthal
NAYES: 1 - Carroll
Motion declared carried.
Trustee Carroll said her negative vote was because the engineer recommends
asphalt.
Trustee Rech noted that other communities have gravel parking lots located
in flood plain.
Camelot
Lou Shassion, Vice-President, Levitt Homes, displayed pictures of the models
that they plan to build in Camelot (Strathmore Grove Unit 3) .
Moved by Marienthal , seconded by Rech to approve the architectural design
for the new model homes introduced by Levitt Homes.
In response to a question from Trustee Marienthal , Mr. Shassion said that
the property is recorded as Camelot, but will marketed as Strathmore Grove
Unit 3.
Mr. Helms said that the Appearance Control Commission approved the architectural
design of the models; however, there were 3 changes requested that were not
serious enough to refuse approval . The requested changes were:
I . When a garage faces a corner, a window with shuttersshauld be in the
garage.
2. The garage on the Eton model should have less concrete showing.
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3. Vents on the roof should be painted the same color as the roof.
Mr. Rapp said the vents will weather and become dull in a short time. He did
not feel they should be painted because the paint will chip and be difficult
to maintain.
Discussion took place regarding item #2. It was decided that there are ways
a homeowner can conceal the exposed concrete with plantings.
Upon roll call , the vote was:
AYES: 6 - Mahoney, Rech , Driscoll , Bogart, Carroll , Marienthal
NAYES: 0 - None
Motion declared carried.
Trustee Rech thanked Mr. Shassion for Levitt 's assistance with the 3.4 acre
park in Strathmore Grove.
Trustee Marienthal stated that the Aspen Ditch problems have been resolved.
Village Hall Remodeling
Mr. Larson said that a grant application has been made to cover the cost of
the Village Hail and Public Service Center remodeling, but acceptance will not
be known for 90 days. In order to keep the timetable outlined in the budget,
it will be necessary to begin architectural drawings now. He did not feel there
is much chance that the grant will be approved.
In response to a question from Trustee Marienthal , Mr. Larson said that if the
grant is approved, the only item that would not be covered is architectural
services. If the grant is approved, the project must be started within 90
days.
Three proposals for architectural services for the project were as follows:
Holland & Steed $18,700.00
Knoeppel Associates Ltd. $11 ,300.00
J. V. Raccuglia, A. I .A. $ 7,200.00
Arthur F. Kefer & Associates, Ltd. $16,000.00
In his memo, dated October 20, 1976, Mr. McCoy recommended the contract be
awarded to Knoeppel Associates. Trustee Marienthal disagreed with the
recommendation because there is a difference of $4, 100. Mr. McCoy said that
when contracting for professional services, other things must be considered.
He said the proper architect can save the Village money. Discussion followed.
Moved by Mahoney, seconded by Rech to accept Mr. McCoy's recommendation as
outlined in his memo, dated October 20, 1976. Upon roll call , the vote was:
AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
NAYES: 0 - None
Motion declared carried.
1
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Village Hall Painting
The Board reviewed Mr. Davis ' memo, dated October 13, 1976, regarding painting
exterior of the Village Hall . Four estimates were received as follows:
Inland Rainey Corp.
Arlington Heights, Illinois $1 ,600.00
Shamrock Decorating
Alsip, Illinois $1 ,350.00
Rolling Meadows Decorating
Hoffman Estates, Illinois $1 ,515.00
Wheeling Decorating Co.
Wheeling, Illinois $1 ,985.00
He recommended the contract be awarded to Inland Rainey Corporation.
In response to a question from President Fabish, Mr. McCoy said the work will
not be done unless the weather becomes warmer. He said Inland Rainey guaranteed
their price until March, 1977.
Trustee Marienthal felt the contract should be awarded to the low bidder. Trustee
Mahoney favored accepting the low bid but reserving the right to reject the work
if standards are not met.
Moved by Mahoney, seconded by Marienthal to accept the low bidder, and if they
do not accept the work, then accept the next low bidder.
In response to a question from Trustee Bogart, Mr. McCoy said that Public
Works personnel could do the work, but other projects would not get done.
Upon roll call , the vote was:
AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
NAYES: 0 - None
Motion declared carried.
Well #6 Soil Borings
John Yost of Keifer & Associates, Inc. reviewed his letter, dated October 25,
1976, regarding proposals for soil borings at the Well #6 site. He recommended
acceptance of the proposal from Testing Service Corporation, in the amount of
$887.50.
Moved by Bogart, seconded by Carroll to award the contract , in the amount of
$887.50, for soil borings to Testing Service Corporation as outlined in their
proposal , dated October 20, 1976. Upon roll call , the vote was :
AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
NAPES: 0 - None
Motion declared carried.
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Well #3
Mr. McCoy reviewed his memo, dated October 21 , 1976, regarding proposals for
repair work at Well #3. He recommended selection of Henry Boysen Company
who was the low bidder.
Moved by Bogart, seconded by Carroll to accept the proposal of the low bidder
Henry Boysen Company for repairs to Well #3. Upon roll call , the vote was:
AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
NAPES: 0 - None
Motion declared carried.
Public Land Donations
The Board reviewed a proposed ordinance establishing standards for determining
the suitability of public lands. After discussion, it was decided that these
standards should be an addendum to Resolution #72-35 instead of a separate
ordinance. It was further decided to include standards for school land and
Village use land.
Moved by Marienthal , seconded by Driscoll to table consideration of this
ordinance. Upon roll call , the vote was:
AYES : 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
NAPES: 0 - None
Motion declared carried.
Ordinance #76-48
President Fabish read Ordinance #76-48, AN ORDINANCE AMENDING ORDINANCE NO. 68-49
(VEHICLE ORDINANCE) AS AMENDED. The ordinance provides for a $15 annual fee for
recreational vehicles. Moved by Carroll , seconded by Rech to approve Ordinance
#76-48. Upon roll call , the vote was:
AYES : 6 - Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal
NAPES: 0 - None
Motion declared carried.
Ordinance #76-49
President Fabish read Ordinance #76-49, AN ORDINANCE AMENDING ORDINANCE
NO. 74-40 (COIN OPERATED AMUSEMENT DEVICES) AS AMENDED. Moved by Marienthal ,
seconded by Rech to approve Ordinance #76-49. Upon roll call , the vote was:
AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
NAPES: 0 - None
Motion declared carried.
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Village Christmas Party
The Board reviewed the proposed budget for the 1976 Village Christmas party.
Moved by Mahoney, seconded by Rech to appropriate $500 for the Christmas
party. Upon roll call , the vote was:
AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
NAYES: 0 - None
Motion declared carried.
Public Hearings
It was decided to schedule the public hearing for the Frank/Balsamo property
for November 15, 1976. The Zale public hearing will be December 6, 1976.
6. Board Comments
Parking
Trustee Marienthal asked if there is an ordinance to prohibit someone from
parking a semi-trailer truck in their yard. If there is not an ordinance, he
requested the Village Attorney to draft one.
Mr. Raysa said that the truck may not be driven across a sidewalk. He said
you cannot prohibit a person from parking a vehicle on his premises. He
requested that the Police Department determine to whom the vehicle is licensed.
Village Tour
Trustee Rech said that no other Board member attended the Village tour last
Saturday. She did not feel it was fair to the Staff. She suggested that,
in the future, Board members notify Mr. Larson if they cannot attend a meeting.
Cancer Test
President Fabish said a Chicago group, that runs an all day cancer test, has
asked the Village to fund one bus to transport Village citizens to the center.
After discussion, it was decided not to fund this project. President Fabish
said that he would contact civic organizations to determine if they would
like to fund this project.
7. Adjournment
Moved by Carroll , seconded by Driscoll to adjourn the meeting. Upon roll call ,
the motion passed unanimously.
Time: 10:20 P.M.
Respec ully submitted,
Verna L. Clayton, Village erk
PASSED AND APPROVED THIS '` day of �/rv� , 1976.
11-1C
Vi age President