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1976-10-18 - Village Board Regular Meeting - Minutes 4739 10/18/76 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, OCTOBER 18, 1976, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Fabish called the meeting to order at 8:05 P.M. Those present stood and pledged allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: President Fabish; Trustees Mahoney, Rech, Driscoll , Carroll , Marienthal ABSENT: Trustee Bogart Also present were Daniel Larson, Village Manager; Richard Raysa and William Raysa, Village Attorney; Carl Rapp, Director of Community Development; Charles McCoy, Director of Public Works ; Richard Glueckert, Finance Director; Carmen Molinaro, Director of Golf Operations ; and William Whited, Administrative Assistant. 1 . Minutes of October 11 , 1976 Moved by Mahoney, seconded by Carroll to approve the minutes of the regular meeting held October 11 , 1976, as published. One change was made as follows: page 4731 - paragraph 10 was changed to read "Moved by Carroll , seconded by Mahoney to accept the streets in Phase 1 of The Crossings as dedicated streets to the Village with the stipulation that The Richards Group will install curb and gutters and that the streets would have been evaluated and brought up to Village standards." Upon roll call , the vote was: AYES: 4 - Mahoney, Rech, Driscoll , Carroll NAYES: 0 - None ABSTAIN: 1 - Marienthal ABSENT: 1 - Bogart Motion declared carried. 2. Questions from the Audience Ranch Mart Plaza Ken Rodeck, of Gregg Builders, said that a "stop work order" has been placed on his construction of the plaza at the Ranch Mart Shopping Center. He asked the Board's consideration in the matter. Mr. Larson stated that the Appearance Control Commission approved the plan on Thursday, October 14, 1976, which was not soon enough for the matter to be placed on this Village Board agenda. Appearance Control Commissioner Helms said the plan was approved by the Commission. Mr. Rodeck reviewed the plan for property bounded by the driveway that fronts the bowling alley, Mr. Adams Restaurant , the Ranch Mart new addition, and the driveway fronting the area. The plan includes 3 flag poles, free-form planting areas, concrete, and benches to create a small plaza. 4740 10/18/76 Moved by Rech, seconded by Mahoney to lift the building permit stop work order and allow further development of the plaza per plan for the Ranch Mart Plaza, dated September 7, 1976, as approved by the Appearance Control Commission. Upon roll call , the vote was: AYES: 5 - Mahoney, Rech, Driscoll , Carroll , Marienthal NAYES: 0 - None ABSENT: 1 - Bogart Motion declared carried. 3. COMMITTEE OF THE WHOLE Crossings Street Lighting Plan James Button, President of The Crossings Homeowners Association, said they met with Mr. Rapp and Mr. Davis, General Superintendent of Public Works, on Friday evening to observe the existing street lighting in The Crossings. They felt that in most cases, the lighting was adequate. He displayed 16 pictures, 12 of which were of lighting in The Crossings and 4 of Strathmore. He said the lights on the fronts of the garages are close to the road and provide good security lighting. He offered a compromise plan of lighting the inter- sections and changing the poles and lighting head. Mr. Rapp said that his major concern is intersection lighting for traffic safety. In addition to that, he recommended lights be installed at the 2 bends in Bristol Lane. Officer Del Re of the Crime Prevention Bureau said that he had not reviewed the compromise plan; however, he felt additional lighting is required because the current lighting is not adequate. Their primary concern is the intersections. He felt cars parked in driveways had adequate lighting. He said security lighting will reduce the amount of auto theft, vandalism, and burglary. He said that with proper installation the street lights do not have to be unsightly or focus on windows. President Fabish said that he visited the area Friday evening. He felt the intersections must be lighted. Mr. McCoy said that he approved the original street lighting plan and it does conform to Village standards. If any lights are to be deleted, he favored the compromise plan. He said he is concerned with the intersections and curves in the streets. Because comparisons with street lighting in other areas had been made, Trustee Mahoney said that current street lighting requirements are stronger than they were when Strathmore was built. Trustee Carroll read her letter, dated October 14, 1976, recommending lights at least at the intersections of all streets. Mr. McCoy described the lights used in Strathmore Grove at the hammerheads and along the retention area. The poles are 12 ' high and lights 132' high with a light spread of 120' . Trustee Rech asked the difference in number of lights in the original plan and the compromise plan. Mr. Rapp said that 9 lights are deleted from the original . 4741 10/18/76 Mr. McCoy felt the following lights should not be deleted: 1) on Fremont between the shopping center and proposed bank, 2) at the 2 bends in Bristol Lane, 3) at the bend in Fairfax Lane, and 4) on Anderson Lane across from the parking area. Trustee Rech felt there must be intersection lighting. In response to a question from Trustee Rech, Mr. McCoy said he would be comfortable with lights similar to those in Strathmore Grove. In response to a question from Trustee Rech, Mr. Raysa said that all street lighting ordinances are designed for reasonable protection to the public on streets and sidewalks of the municipality. If lighting is not reasonably adequate to protect the people, a compromise should not be considered. The Board is to determine if the lighting is reasonably adequate. When the streets are dedicated, the lighting of them is the Village's responsibility. If the compromise plan is agreed to and it is found that more lighting is needed in the future, a special assessment could be placed on homes in that area to pay for them. Moved by Mahoney, seconded by Carroll to accept the compromise plan presented this evening including lights in the following 4 locations: 1 ) in the area of the shopping center, 2) at the 2 bends in Bristol Lane, and 3) at the bend in *CORRECTION Fairfax Lane*per the exhibit. The Clerk read a memo, dated October 14, 1976, from Trustee Bogart recommending that the lighting on the streets in question not be removed. In response to a question from Trustee Marienthal , Mr. McCoy said that the 13' high light can be used at the intersections of Arlington Heights Road and Fremont and of Route 83 and Fremont because they can be placed in the median. Mr. Button said that the Homeowner's Association plans to light the north bend in Bristol Lane by moving lights now being used by the developer. For these reasons, Trustee Carroll , asked if the motion should be changed to not require a street light in that area. Mr. McCoy said if the Homeowners Association moves those lights, the bill will go to them, but if the Village installs a street light, the bill will go to the Village. He felt the Homeowner's would prefer the latter. Discussion took place with regard to a street light on Anderson Lane. A homeowner noted that the street has town homes on both sides of the street providing adequate lighting from the garage lights. Mr. McCoy said he suggested it be located across from the parking, open space, and creek area because there is not enough light. In response to a question from Trustee Rech, Mr. Bradford, representing The Richards Group, said that he favored the compromise plan. He agreed that the 2 lights on Bristol should be added but did not feel the other additional lights discussed this evening were necessary. Mr. McCoy marked the additional street lights on the plan per the motion. Upon roll call , the vote was : 4 742 10/18/76 AYES: 5 - Mahoney, Rech, Driscoll , Carroll , Marienthal NAYES: 0 - None ABSENT: 1 - Bogart Motion declared carried. Chicagoland Airport President Fabish said that Stevenson High School has requested that the Village of Buffalo Grove support their resolution opposing the expansion or alteration of Chicagoland Airport. Trustee Mahoney hoped that the discussion would be limited to air traffic over the school only. Trustee Marienthal felt considera- tion should be given to air traffic over the Village. Jack Shelter, representing Chicagoland Airport, said that the Shelter family has owned and operated the airport since 1946. He said it has become financially unfeasible to operate the airport at its present level ; therefore, it was decided to pave an existing runway. A runway feasibility study was done in 1968 and in 1972, and there were no objections from the FAA or the State Department of Aeronautics. He said Stevenson High School never petitioned the FAA with regard to building the high school which is in the federal regulations. He said the high school is 90 degrees to the approach of the runway. President Fabish said that increasing the length of the runway will permit jet landings which would create more noise. Mr. Shelter said the airport has had jet traffic during the last 5 years, and there has never been any complaints. In response to a question from President Fabish, Mr. Shelter said that the landing pattern would not be over the high school . In response to a question from Trustee Carroll , Mr. Shelter said they anticipate a 20% increase of traffic over a 5 year period, and that the aircraft will be no bigger than those presently landing there. Because this subject is another Village's decision, Trustee Mahoney did not feel Buffalo Grove should take a position in the matter. Moved by Mahoney, seconded by Rech to direct the Village President to send a letter to the Stevenson High School Board to acknowledge their request, tell them that it was considered at 2 meetings, send copies of the minutes of those meetings, and tell them that the Board felt the subject was so complicated that the Village should not take a position and that it is in the purview of the Village of Lincolnshire to make the decision . Upon roll call , the vote was: AYES: 4 - Mahoney, Rech, Driscoll , Marienthal NAYES: 1 - Carroll ABSENT: 1 - Bogart Motion declared carried. Buffalo Grove Golf Course Mr. Molinaro reviewed the report, dated October 14, 1976, regarding capital improvements for the golf course with a life expentancy of 15 years or more. Improvements included were 2 shelter houses, bridge behind 15th green, stabiliza- tion of creek bank, railings on all bridges, walking bridge on 16th hole, and expansion of clubhouse. 4743 10/18/76 President Fabish said that these improvements should not be made until purchase of the golf course is consumated. Mr. Larson said that last week the Board discussed the possibility of adding $50,000 to the $1 , 100,000 loan to pay for some capital improvements. He said that Mr. Glueckert has prepared 2 schedules of payment, one for $1 , 100,000 and one for $1 ,150,000. He said Allstate Insurance has sent a letter confirming their commitment to make a loan to the Village for purchase of the golf course. Mr. Raysa said capital improvements could be added if the purchase was to be financed through revenue bonds, but when financing through a contract, funds for improvements cannot be added. Mr. Larson said the improvements could be paid by scheduling them out over the next several years and not commit as much from operations revenue to debt service. In response to a question from President Fabish, Mr. Raysa said the ordinance must be passed and filed with the County Clerks prior to the first of the year so that the tax can be levied. Mr. Glueckert said the balance owed is $1 ,096,000. Mr. Raysa said that the schedule will have to be refigured. Mr. Glueckert said that a representative of Allstate has said that once the major transaction is consumated, they would be willing to discuss a loan for capital improvements. In response to a question from Trustee Carroll , Mr. Larson said the letter from Allstate will be distributed to the Board this week and will be placed on the agenda, along with the Ordinance, on November 1 , 1976. Mr. Molinaro requested information to be available at the golf course so that he can explain the details of the purchase to persons making inquiries. Mr. Larson said the staff is putting together an information packet and the golf course will be given a supply. Ron Helms suggested that the golf course also be used as an arboretum. President Fabish requested Mr. Helms to give Mr. Larson information on who to contact for information. Resolution #76-47 President Fabish read Resolution #76-47, a resolution establishing the official Village depositories. Mr. Larson explained that this resolution is necessary for the Treasurer's bond. Moved by Mahoney, seconded by Driscoll to approve Resolution #76-47. Upon roll call , the vote was: AYES: 5 - Mahoney, Rech, Driscoll , Carroll , Marienthal NAYES: 0 - None ABSENT: 1 - Bogart Motion declared carried. 4744 10/18/76 Resolution #76-48 President Fabish read Resolution #76-43, a resolution recommending rotation of the Illinois Municipal League annual conference locations. Trustee Marienthal felt the Chicago location is most convenient for Buffalo G rove. Trustee Carroll felt this was a decision that should be made by the League. Trustee Mahoney requested the word "facilitate" be changed to "serve". Moved by Mahoney, seconded by Driscoll to approve Resolution #76-48. Upon roll call , the vote was: AYES: 3 - Mahoney, Driscoll , Fabish NAYES: 2 - Carroll , Marienthal ABSTAIN : 1 - Rech ABSENT: 1 - Bogart Motion declared carried. Lake County Municipal League Upon review, it was moved by Rech, seconded by Mahoney to authorize payment of 1976-77 membership dues, in the amount of $110.00, for the Lake County Municipal League. Upon roll call , the vote was: AYES: 5 - Mahoney, Rech, Driscoll , Carroll , Marienthal NAYES: 0 - None ABSENT: 1 - Bogart Motion declared carried. Photocopying Upon review, it was moved by Mahoney, seconded by Rech to approve Mr. Glueckert 's recommendation with regard to photocopying in accordance with his memos dated September 24 and October 12, 1976. Upon roll call , the vote was: AYES: 5 - Mahoney, Rech, Driscoll , Carroll , Marienthal NAYES: 0 - None ABSENT: 1 - Bogart Motion declared carried. Lupus Awareness Week President Fabish proclaimed the week of November 1 , 1976, through November 7, 1976, as kupus Awareness Week. Trick Or Treat Night President Fabish proclaimed October 31 , 1976, as Trick or Treat Night in Buffalo Grove. He asked that activities be limited to mid-afternoon to 7:00 P.M. 4745 10/18/76 Chicagoland Law Enforcement Week President Fabish proclaimed the week of November 7 through November 13, 1976, as Chicagoland Law Enforcement Week. Koch Parcel The Board reviewed the petition from Cecilia Koch for annexation of approxi- mately 7 acres located along new Lake-Cook Road between Route 83 and Weiland Road. Mr. Whited said that this property is designated on the master plan as commercial and multi-family. The petitioner is requesting B-2 zoning. Moved by Marienthal , seconded by Rech to refer the petition for annexation to the Plan Commission for the necessary public hearings. Upon roll call , the vote was: AYES: 5 - Mahoney, Rech, Driscoll , Carroll , Marienthal NAYES: 0 - None ABSENT: 1 - Bogart Motion declared carried. 4. Board Comments Bank of Buffalo Grove Land Trustee Rech said that trees are being removed from property owned by the Bank of Buffalo Grove located next to the Poppin Fresh restaurant. She asked if the Village can prevent this. Mr. Raysa said legally nothing can be done, but suggested the Village direct a letter to them stating that the Village hopes they can save the trees. Mr. Rapp said that he will express this hope to the owners. He foresaw no problem because they have been very cooperative. Sullivan Pontiac Trustee Rech expressed concern over the grading at Sullivan Pontiac. She was concerned that storm water would drain onto Plaza Verde property. Trustee Carroll said that she and Mr. Seaberg had discussed the matter with Arlington Height's engineer and were assured there would be no problem. Trustee Rech requested Mr. Rapp to check into the matter again. Appearance Control Commission Trustee Rech referred to an article that appeared in today's Trib which said that a Village official had said that the Appearance Control Commission might be disbanded. She wondered who had said this because it was not her intention. Trustee Mahoney said that at a previous meeting it was stated that if the Commission cannot achieve a quorum, the Commission might have to be disbanded. 5. Executive Session Moved by Marienthal , seconded by Mahoney to adjourn to executive session to discuss litigation. Upon voice vote, the motion passed unanimously. Time: 10: 10 P.M. l.� - _ _ _ � 4746 10/18/76 6. Adjournment Moved by Marienthal , seconded by Rech to adjourn the meeting. Upon voice vote, the motion passed unanimously. Time: 10:30 P.M. Respectfully submitted, „,2 Verna L. Clayton , Village C1er PASSED AND APP"OVED this `._- day of ( 2,7- c , 1976. (1,,,C 2411:6-2:// Village President LI