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1976-08-16 - Village Board Regular Meeting - Minutes 4672 8/16/76 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, AUGUST 16, 1976, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. In the absence of the President, the Clerk called the meeting to order at 8:05 P.M. Those present stood and pledged allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: Trustees Mahoney, Rech, Bogart, Carroll ABSENT: President Fabish; Trustees Driscoll , Marienthal Also present were Richard Glueckert, Acting Village Manager; Richard Raysa, Village Attorney; Charles McCoy, Director of Public Works ; Carl Rapp, Assistant Village Engineer; William Whited, Administrative Assistant; and Nick Rubino, Village Treasurer. Moved by Bogart , seconded by Carroll to appoint Trustee Mahoney President Pro Tem in the absence of President Fabish. Upon voice vote, the motion passed unanimously. 1 . Warrant #341 Nick Rubino presented Warrant #341 , in the amount of $265,213.54. Trustee Bogart questioned the payment to Economics Research Associates, in the amount of $5,895.00. He said that $995 of the payment was for a final report which was to be included in Phase 4 of the Town Center Study, but since it was decided not to proceed with Phase 4, he did not feel it should be paid. Trustee Rech stated that the agreement with E. R.A. provides that there would be no additional charges without written approval of the Board of Trustees. It was decided to delete the item from the warrant and ask the staff to investigate the matter. Trustee Bogart referred to the $500 advance money for Buffalo Grove Days Committee. He said that the Committee would like to have the $1 ,776 donated by Al Frank, and that after discussion , Mr. Frank has agreed to let his donation stand providing no member of the Board objects to keeping it. He said if there is no objection from the Board, he would request to keep Mr. Frank's donation and delete the $500 advance money from the warrant since it would no longer be necessary. Moved by Rech, seconded by Carroll to approve Warrant #341 with the following items deleted: General Government - Economics Research Associates $5,895.00 General Government - Buffalo Grove Days Committee $ 500.00 Finance - Paddock Publications $ 15. 12 Community Development - Paddock Publications $ 98.40 Water Operating - Paddock Publications $ 10.08 4673 8/16/76 Upon roll call, the vote was: AYES: 4 - Mahoney, Rech, Bogart, Carroll NAYES: 0 - None ABSENT: 2 - Driscoll , Marienthal Motion declared carried. 2. President 's Report Vandalism Ordinance Upon request of William Kiddie of the Buffalo Grove Park District, Trustee Mahoney requested that the staff put on a future agenda consideration of an ordinance, similar to that of Northbrook, which would seek to impose liability upon parents for vandalism caused by their children. 3. Questions from the Audience Aspen Ditch John Molitor, 1141 Twisted Oak Lane, asked the status of Aspen Ditch. He said that nothing has been done and the ditch is in an atrocious state. Trustee Mahoney stated that former Village Engineer, Arnold Seaberg had reported that the ditch would continue to be a problem but he was satisfied that Levitt had done what it could. Mr. Molitor said that Levitt installed the railroad ties improperly. He said the weeds are five feet high which is in violation of the Village Weed Ordinance; therefore, he requested that they be cut by Thursday of this week. Mr. McCoy stated that the ties are staked into the sides of the ditch and are stable. He said the crown vetch, the ground cover planted in that area, takes five years to choke out the weeds. He said if the weeds are cut , the crown vetch will be cut destroying all that has been accomplished. Mr. Molitor did not think much of the crown vetch is still living or that the top soil is capable of supporting anything but weeds. Mr. Molitor requested that the weeds be cut, top soil put in, and an appropriate ground cover planted. Mr. McCoy stated that crown vetch was the recommendation of the Soil Conservation District. Trustee Rech noted that when the ground cover was planted, the homeowners preferred crown vetch over. sod. Mr. McCoy stated that he would check the ditch to determine if the crown vetch is living. Mr. Molitor stated that the railroad ties were installed on his property. He l requested that they be moved to the property line. Mr. Raysa was asked to `/ render an opinion with regard to possible trespass encroachment. Twin Groves Park Site Ronald Thornton , 737 Penny Lane, presented a petition , bearing 84 signatures, requesting a solution to a problem with rodents in the Twin Groves park site. After discussion, it was decided to have the sanitarian investigate the matter, make a recommendation to the Park District on ways to correct the problem, and report to the Board. 4674 8/16/76 4. Board Comments Buffalo Grove Days Trustee Bogart announced that in lieu of a dinner dance, a large block party will be one of the Buffalo Grove Days events. The party will be held at the golf course on September 4, 1976. Trustee Bogart asked the Board to reconsider the decision not to have the water fights as one of the Buffalo Grove Days events . He said the Committee feels they are necessary to hold the crowd. Moved by Bogart to allow the water fights for Buffalo Grove Days 1976. There was no second to the motion. Mr. McCoy stated that he had asked the golf course personnel to determine if their well could be used. He said that water comes from a different aquifer than the Village water supply. 5. COMMITTEE OF THE WHOLE Grove Animal Hospital Dr. Ronald Price was present to request final plat approval for the Grove Animal Hospital located at Route 83 and Buffalo Grove Road. Trustee Bogart referred to a report, dated July 14, 1976, from the Crime Prevention Unit of the Police Department. They did not feel the shrubs shielding the two rear doors should be higher than three feet. They were also concerned with exterior lighting. Dr. Price stated that Mr. Dettmer had advised him that these would be required. Trustee Carroll was concerned that the name Grove Animal Hospital would cause confusion with residents since the other veterinarian hospital in town has a similar name. Dr. Price did not feel it would cause confusion. Mr. Raysa stated that this is a private matter and not one that the Board should act upon. Trustee Bogart referred to Carl Raupp' s memo, dated August 16, 1976, regarding engineering review and approval and asked if all conditions had been met. Mr. Rapp forsaw no problems. Trustee Rech felt that the well and sidewalks should be shown on the plat of subdivision. Mr. Rapp stated that they are shown on the engineering drawings. He explained that the plat of subdivision is a legal document with a description of the land and a break down of the lots, and the final engineering plans are a complete package of all improvements wanted and required by the Village. Trustee Rech asked that the engineering plans be marked as Exhibit A. She said that in the future, engineering plans will have to be approved along with the plat of subdivision. Mr. Rapp said that the Subdivision Regulations are being revised in order to eliminate loopholes. Moved by Bogart, seconded by Rech to approve the final plat of subdivision of Grove Animal Hospital in accordance with Plan Commission Exhibit 527-3 and Village Board Exhibit A (engineering plans) , and contingent upon satisfactory compliance with the items listed in Mr. Rapp's memo, dated August 16, 1976, 4675 8/16/76 and receipt of a letter from Dr. Price stating that there will be no plantings in the right-of-way, but at such time it is feasible, parkway trees will be planted, that sidewalks will be installed, and that water and sewer will be connected as soon as it is available within 200 feet. Upon roll call , the vote was: AYES: 4 - Mahoney, Rech, Bogart, Carroll NAPES: 0 - None ABSENT: 2 - Driscoll , Marienthal Motion declared carried. Fotomat At the request of the petitioner, the Board deferred consideration of a change in preliminary plan for property located at the northwest corner of Arlington Heights Road at Dundee Road to permit the construction of a Fotomat. Heritage Place Bill Lyman of C. A. Hemphill and Associates was present to request approval of a fifth model for Heritage Place. He reviewed House Type - 100-A,B,C - 2L plans, dated June 22, 1976 (Exhibit A) . Trustee Mahoney noted that the model was unanimously approved by the Appearance Control Commission. Moved by Rech, seconded by Bogart to approve a fifth model for Heritage Place in accordance with Exhibit A with the condition that the developer will abide by the decision of the Village Engineer with regard to placement of homes on certain lots to prevent drainage problems. Upon roll call , the vote was: AYES: 4 - Mahoney, Rech, Bogart, Carroll NAPES: 0 - None ABSENT: 2 - Driscoll , Marienthal Motion declared carried. In response to a question , Mr. Lyman was advised that as long as changes were within the general size parameters presented in Exhibit A, changes would not have to be approved by the Board. Buffalo Creek Bank Stabilization Mr. Glueckert reviewed his memo, dated August 2, 1976, with regard to alternatives for financing the $20,000 stabilization of Buffalo Creek project. He said his initial reaction was to eliminate another capital expenditure for this project; however, the equipment in the budget is badly needed and should be purchased. For this reason, he felt the project should be done next fiscal year. Trustee Mahoney referred to Mr. Glueckert 's memo and asked Mr. Raysa if it would be legal to borrow the funds from the Water Fund and repay it next fiscal year. Mr. Raysa stated that this is common practice in many municipalities, but in the strictest sense, it would be a violation of the Water Bond Ordinance; however, when the funds are repaid, the violation would be corrected. 4676 8/16/76 Trustee Bogart suggested the project could be financed by not abatin Ahe ax on the Public Service Center. Trustee Mahoney said that the Board has committed to fund the Center out of Federal Revenue Sharing money and tax money should not be used. Trustee Carroll noted that Mr. Seaberg had advised that if the project is deferred until next year, two feet of property will be lost to erosion on some of the lots involved. Trustee Mahoney stated it is the opinion of the Board that the project must be done next fiscal year if not this year. For this reason and to prevent 1 further erosion, he felt funds should be borrowed from the Water Fund this year and repaid next year. Trustee Rech stated that she did not like the "fabriform" method because she did not feel it would correct the problem. She felt the creek should be realigned. She felt that if "fabriform" were used in this area, residents with erosion problems in other areas would expect the same treatment, and she questioned if the Village could afford it. Mr. McCoy said "fabriform" will correct the problem. He said the Soil Conservation District and the State Department of Waterways did not feel realignment of the creek would completely solve the problem, and they do not have the money to do the job. Trustee Bogart said that these property owners have lost approximately 10 feet of their property to erosion over the last several years and it is getting progressively worse. He said he would be willing to borrow money from another fund to get the job done as soon as possible. Trustee Rech suggested the money be borrowed from the Working Cash Fund. Mr. Glueckert stated that toward the end of the fiscal year money will have to be borrowed from that fund for the operating funds. Trustee Mahoney polled the Board, "Yes" indicating favor of doing the project this year and "No" indicating opposition. The poll found the following: YES: 4 - Mahoney, Rech, Bogart , Carroll NO: 0 - None ABSENT: 2 - Driscoll , Marienthal Trustee Mahoney polled the Board, "Yes" indicating favor of giving the staff authority to temporarily employ, with complete safeguards and guarantee of repayment , some of the funds currently in the Water Fund and "No" indicating opposition. The poll found the following: YES: 2 - Mahoney, Bogart NO: 2 - Rech, Carroll ABSENT: 2 - Driscoll , Marienthal Trustee Mahoney suggested consideration of this project be deferred until the entire Board is present. 10:00 P.M. - Trustee Mahoney declared a recess. 10: 10 P.M. - The meeting resumed. 4677 8/16/76 • Northwest Opportunity Center Michael Raimondi , Executive Director of Northwest Opportunity Center, Inc. , reviewed his letter, dated June 25, 1976, requesting the Village to supple- ment the Center by contributing $1 ,825.00. Discussion found that the Board was impressed with the fine work of the North- west Opportunity Center, but the Village does not have the funds to be able to give them financial assistance. Route 83 and Buffalo Grove Road The Board reviewed the letter, dated July 29, 1976, from Harold Friedman requesting rezoning of 32 acres at the northwest corner of Route 83 and Buffalo Grove Road to R-3 with special use (28 acres) and B-1 (4 acres) . Moved by Bogart, seconded by Carroll to table Mr. Friedman 's request until the special use is determined. Upon roll call , the vote was : AYES: 4 - Mahoney, Rech, Bogart , Carroll NAYES: 0 - None ABSENT: 2 - Driscoll , Marienthal Motion declared carried. Ordinance #76-32 Trustee Mahoney read Ordinance #76-32 establishing the authorized number of Police officers. Moved by Rech, seconded by Bogart to approve Ordinance #76-32. Upon roll call , the vote was: AYES: 4 - Mahoney, Rech, Bogart, Carroll NAYES: 0 - None ABSENT: 2 - Driscoll , Marienthal Motion declared carried. 6. Board Comments Mill Creek Apartments Trustee Rech stated that she has received complaints about dump trucks parking overnight in the Mill Creek Apartment parking lot. She asked if this could be controlled. Mr. Raysa siad if it can be proved that they are operating a business in a residential area, it can be prohibited. Arlington Heights Road Trustee Bogart stated that traffic is getting worse on Arlington Heights Road. Mr. Raysa said that because it is a County road, the County Highway Department should be contacted asking them to post the road. 4678 8/16/76 President Pro Tem Trustee Mahoney declared his non-candidacy for President Pro Tem and stated that he will support the candidacy of Trustee Rech. 7. Adjournment Moved by Bogart , seconded by Carroll to adjourn the meeting. Upon voice vote, the motion passed unanimously. Time: 10:34 P.M. Respectfully submitted, .‘b°:.°1°' 4°." Verna L. Clayton , Village Cl PASSED AND APPROVED this 23 day of , 1976. �li lage Pres ent