Loading...
1976-07-19 - Village Board Regular Meeting - Minutes 4641 7/19/76 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE , COOK AND LAKE COUNTIES , ILLINOIS , HELD MONDAY , JULY 19 , 1976 , AT THE MUNICIPAL BUILDING , 50 RAUPP BOULEVARD , BUFFALO GROVE , ILLINOIS . President Fabish called the meeting to order at 8 : 05 P. M . Those present stood and pledged allegiance to the Flag . The Clerk called the roll and found the following : PRESENT : President Fabish ; Trustees Mahoney , Driscoll , Bogart , Carroll , Marienthal ABSENT : Trustee Rech Also present were Daniel Larson , Village Manager ; William Raysa , Village Attorney ; Arnold Seaberg , Village Engineer ; Charles McCoy , Director of Public Works ; William Dettmer , Chief Inspector ; William Whited , Administrative Assistant . 1 . Minutes of July 12 , 1976 Moved by Mahoney , seconded by Driscoll to approve the minutes of the regular meeting held July 12 , 1976 , as published . Upon roll call , the vote was : AYES : 5 - Mahoney , Driscoll , Bogart , Carroll , Marienthal NAPES : 0 - None • ABSENT : 1 - Rech Motion declared carried . 2 . President ' s Report Lake County Board President Fabish referred to an article in the Buffalo Grove Herald on July 17 , 1976 , and took exception to the remarks of John Balen , Lake County Board Chairman , and Mike Graham , County Board Member . The two Lake County officials criticized Buffalo Grove ' s growth philosophy and felt it was a threat to Lake County . President Fabish stated that Buffalo Grove favors the Buffalo Creek retention lake , which will be located west of Arlington Heights Road and south of Checker Road , and that the Village has no interest in annexing property to the west and noted the proposed boundary agreement with Long Grove . He said that when the Lake County Master Plan was developed , they took into consideration Buffalo Grove ' s Master Plan . Trustee Bogart felt that Lake County ' s planning is less than adequate . He did not feel the Village should be involved with the proposed Lake County Council of Governments . 4642 7/19/76 Mr . Larson stated that the Lake County Forest Preserve District will purchase the Stielow property and the Popp property for the retention lake . The District would like to meet with the Village Board . 3 . Questions from the Audience There were no questions from the audience . 4 . Village Manager ' s Report Trustee Bogart referred to the Village Manager ' s Summary of Administrative Activities for the month of June , 1976 , and asked why the golf course is overstaffed by two part-time employees . Mr . Larson stated that he would check into the matter . 5 . COMMITTEE OF THE WHOLE Certificate of Appreciation President Fabish presented Ralph Swanson a Certificate of Appreciation for his services to the Village as an Appearance Control Commissioner and member of the Public Relations Committee . Certificate of Commendation President Fabish presented Robert Heer a Certificate of Commendation for his efforts in establishing the Village Bicycle Safety Program. Village Center Study Mr. Larson called attention to a pictoral display of central business districts in Lake Forest and Glencoe which was prepared by William Whited with assistance of Bart Delaney . Also on display was a study program that could be used as a basis for the Master Plan for commercial development of Buffalo Grove . In response to a question from Trustee Bogart , Mr . Larson stated that there will be one more phase (Phase 4) of the Village Center Study which will be the action phase . That phase would finalize the report and assist the Village , the Plan Commission , and the Industrial Commission in trying to select major tenants to locate in the Village Center . Cost �./ of Phase 4 would be $6 , 200 . William Whited , assisted by Bart Delaney , presented a slide presentation of central business districts in Wheeling , Libertyville , Palatine , Arlington Heights , Glencoe , and Lake Forest . All of these business districts experience traffic and parking problems . He noted that these communities are rehabilitating existing business districts , but the Village of Buffalo Grove has the opportunity to create a hospitable and pleasant shopping environment for its citizens . Mr . Whited ' s presentation also included slides of Columbia , Maryland , a planned new community . 4643 7/19/76 William Haralson of Economics Research Associates reviewed Phase 3 of the Village Center study . Consideration was given to market support , planning and engineering factors , community attitudes , interest of property owners and developers , and the Village Center site not being a single parcel . Because he felt it unwise to refine the planning and development process beyond the capabilities of those participants in control of the ultimate results , the report identified the kinds of things that the Village can do or support . The recommended plan incorporates the general theme of Plans A and B in terms of vehicle circulation , but is a compromise of Plan C which was sensitive to property lines . The report recommended a back- bone road system, pedestrian and bicycle system, intensity and mix of uses (Table 22) , interrelationship of buildings and spaces to convey a sense of place , and certain circulation and parking . He felt the Center must have a sense of scale , recreational ambience , open space , architectural theme , and adequate parking . He said if the site is developed in an integrated fashion , there will be cost savings in capital expenditure and maintenance of drainage system . He felt the Village should work with the property owners and encourage them to present plans for their entire parcels so that the land in the center of the area is not under-utilized . In response to a question from Carl Genrich , Chairman of the Plan Commission , Mr. Haralson stated that his firm has had success in finding a developer for this type of Center . In response to a question from Mr . Knuth , one of the property owners , Mr . Haralson felt that commercial should be confined to this area in order not to dilute community resources . In response to a question from one of the property owners , Mr . Haralson stated that the Village has outlined what they desire for this area . At this point , the property owners should take the intitiative and present a proposal for Board consideration . Lengthy discussion took place regarding different methods in which the property owners could cooperate with one another in developing a specific plan for the area . General consensus was that the Village has done all it can for the property owners ; therefore , the next step would be for the owners to come up with a proposal for Board consideration . 10 : 20 P . M . - The President declared a recess . 10 : 30 P . M . - The meeting resumed . Comprehensive Water Study Mr , Larson stated that proposals for the water study were sought from four engineering firms , but that he , Mr . McCoy , and Mr . Seaberg felt that Clark , Dietz and Associates - Engineers , Inc . was the most qualified . 4644 7/19/76 Mr. Seaberg reviewed his report, dated July 12, 1976, which indicated the need for a comprehensive water study and construction of Well #6. He felt a consultant should be hired because the staff does not have the expertise, tools, or time to do the study. Mr. Seaberg did not recommend going out for CORRECTION bid on the study because it is a professional service. -,"Trustee Carroll asked that the Board wait for Trustee Rech to be present before discussing the water study since she had been so involved in the water-sewer rate study, but other Board members said that Trustee Rech would have an opportunity for discussion when the agreement is drawn up for final approval by the Board." After discussion , it was moved by Bogart, seconded by Mahoney to direct the Village Attorney and staff to prepare a contract with Clark, Dietz and Associates - Engineers, Inc. for Board consideration. Upon roll call , the vote was: AYES: 5 - Mahoney, Driscoll , Bogart, Carroll , Marienthal NAPES: 0 - None ABSENT: 1 - Rech Motion declared carried. Mr. Seaberg and Mr. McCoy recommended that the consultant retained to do the water study also prepare the design for Well #6. Estimated cost was $40,000. In response to a question from Trustee Marienthal , Mr. Raysa stated that it is not necessary to solicit bids for professional services. Moved by Mahoney, seconded by Bogart to direct the Village Attorney and staff to prepare in draft an agreement for engineering design for Well #6 with Clark, Dietz and Associates - Engineers, Inc. Upon roll call , the vote was: AYES: 4 - Mahoney, Driscoll , Bogart , Carroll NAPES: 1 - Marienthal ABSENT: 1 - Rech Motion declared carried. Trustee Marienthal stated his negative vote was because he felt more than one firm shoulJ be consulted. Mr. Seaberg stated that it is planned to consult several firms before the final contract is executed. Trustee Mahoney stated that when the contract is presented for Board consideration , he will ask if the fee is generally reasonable and competitive. Ordinance #76-29 Mr. Raysa stated that he was contacted by Mr. Ancel , attorney representing Harold Friedman who is the owner of the property around the Price Animal Hospital property. He said that Mr. Friedman is considering a P.U.D. on his 32 acres and would like to discuss it with Dr. Price prior to rezoning of his property. 4645 7/19/76 Ronald Cope of Mr. Ancel ' s law firm stated that because of the mail , Mr . Friedman did not receive notice of the Plan Commission hearing on the Price rezoning until after the date of the hearing . He requested that the rezoning ordinance be deferred until Mr. Friedman has had an opportunity to discuss with Dr . Price the possibility of the animal hospital fitting into the commercial section of the proposed P . U . D . so it would be compatible with the entire development . John Hooper , engineer , distributed plans of the proposed P . U . D . In response to a question from the Board , Dr . Price stated that he would like the rezoning ordinance to be passed this evening . Trustee Marienthal stated that all property owners within 500 feet of the Price property were notified of the hearing 1 - 1 /2 months ago. Mr . Cope explained that the notice was sent to the Trust number and by the time Mr . Friedman received it , the hearing h'ad been held . Trustee Marienthal felt it would be unfair to Dr . Price to defer the rezoning. Trustee Mahoney felt the Board should be neutral in the negotiations between Mr . Friedman and Dr . Price . Trustee Mahoney read Ordinance #76-29 , AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE VILLAGE OF BUFFALO GROVE , COOK AND LAKE COUNTIES , AS AMENDED , rezoning certain property located at the intersection of Route 83 and Buffalo Grove Road from the B-3 Planned Business Center District to a B- 1 Business District , Limited Retail , with a special use for an animal hospital . Moved by Mahoney , seconded by Driscoll to approve Ordinance #76-29 . Trustee Bogart asked if the landscape plan had been changed to delete shrubs in the right-of-way on Route 83 . Mr . Larson stated that Dr , Price still has to appear before the Plan Al LOmmisslon an ' uI age Oa '' i i r .. approval , and the landscape plan is considered at that time . Upon roll call , the vote was : AYES : 5 - Mahoney , Driscoll , Bogart , Carroll , Marienthal NAPES : 0 - None ABSENT : 1 - Rech Motion declared carried . Civil Defense Trustee Carroll stated that Paul Soucy , Director of Civil Defense , was unable to attend the meeting this evening . Moved by Bogart , seconded by Driscoll to table consideration of an ordinance repealing previous ordinances establishing the Civil Defense Commission and providing for a Local Emergency Services and Disaster Agency and Emergency Services and Disaster Agency Commission . Upon roll call , the vote was : 4646 7/19/76 AYES : 5 - Mahoney , Driscoll , Bogart , Carroll , Marienthal NAYES : 0 - None ABSENT : 1 - Rech Motion declared carried . Camelot Subdivision Phase II Mr . Whited stated that the Plan Commission has recommended approval of the final plat of subdivision for Camelot Phase II , and the Appearance Control Commission has recommended approval of the landscape plan . Mr . Seaberg reviewed his report , dated July 14 , 1976 , regarding engineering review and approval for Camelot Phase II . He anticipated no problems . Referring to the landscape plan , Mr , Seaberg suggested that the cul de sacs have landscaped islands . He noted that it may not be possible to plant all of the parkway trees shown on the land- scape plan because of location of driveways , utilities , street lights , and visability of corners . He suggested that the Board authorize flexibility in the plantings . Trustee Marienthal asked if the developer would be amenable to landscaped islands in the cul de sacs . Mr , Richard Kaufman of Surety Homes stated that he would not be amenable if it meant a delay in approval of the plat . Mr . Dettmer stated that the islands could present a problem with the turning radius for fire apparatus . He suggested that the Fire District review this . Referring to the landscape plan , Mr . Larson noted that the park site will be cleared of existing trees and seeded in accordance with Village regulations unless the Village is agreeable to retaining existing trees and growth in a naturalistic character . Trustee Bogart felt that the Park District should make that decision . Mr. Kaufman stated that he must know the decision in one month , Mr . Larson stated that he would advise the Park District . Moved by Marienthal , seconded by Bogart to approve the final plat of subdivision for Camelot Phase II in accordance with Plan Commission exhibit 222- 14 and with Mr . Seaberg ' s memo , dated July 14 , 1976 . In response to a question from Mr , Larson , Trustee Marienthal stated that the motion does not include the requirement of landscaped islands in the cul de sacs . He felt that it should be reviewed by the staff and the developer , and if it is feasible , it should be done . Trustee Mahoney suggested that the islands be considered in a separate motion so that the staff will have firm direction from the Board . li 4647 7/ 19/76 Mr . Kaufman referred to item #7 in Mr . Seaberg ' s memo (agreement by the developer to install additional rear yard inlets and drain tile as necessary to eliminate sump pump drainage problems) . He stated that he would be unwilling to make corrections necessitated because of work done by the homeowner . The Board felt this was reasonable . Item #7 was amended by addition of the words , " If it is found that the problem is the homeowners ' fault , the developer would not be responsible . " Upon roll call , the vote was : AYES : 5 - Mahoney , Driscoll , Bogart , Carroll , Marienthal NAYES : 0 - None ABSENT : 1 - Rech Motion declared carried , Mr . Kaufman presented a check , in the amount of $36 , 150 . 66 , for engineering fees , and one , in the amount of $9 ,620. 00 , for sanitary sewer television inspection fee . President Fabish polled the Board , "YES" Indicating favor of landscaped islands in the cul de sacs , and "NO" indicating opposition . The poll found the following : YES : 4 - Mahoney , Driscoll , Bogart , Marienthal NO : 1 - Carroll ABSENT : 1 - Rech Moved by Marienthal , seconded by Carroll to approve the land- scape plan for Camelot Phase II as revised on 7-7-76 and to give the staff the flexibility of dealing with the developer in relocating trees and number of trees . Upon roll call , the vote was : AYES : 5 - Mahoney , Driscoll , Bogart , Carroll , Marienthal NAYES : 0 - None ABSENT : 1 - Rech Motion declared carried . Flu Vaccine Distribution Program Mr, Dettmer reviewed his report , dated July 7 , 1976 , regarding the Flu Vaccine Distribution Program for the citizens of Buffalo Grove . Trustee Mahoney felt the possibility of liability to the Village should have been explored before commencing the program. Mr. Dettmer stated that the federal government has said that the municipalities should proceed with the program and they will proceed with getting liability coverage . Trustee Mahoney felt that unless the federal government is willing to hold the Village of Buffalo Grove harmless , the Village should not proceed with the program. Mr . Dettmer stated that there are State Statutes that protect municipalities in the case of mass innoculations . 4648 7/19/76 Trustee Mahoney suggested consideration of this program be deferred until the Village Attorney and insurance agent can be consulted to determine the CORRECTION Village's position. *"Trustee Carroll stated that she was not in favor of the swine flu vaccine program in any way and would vote against it regardless of the legal question." Moved by Bogart , seconded by Mahoney to table consideration of the Flu Vaccine Distribution Program. Upon roll call , the vote was: • AYES: 5 - Mahoney, Driscoll , Bogart , Carroll, Marienthal `.� NAYES: 0 - None ABSENT: 1 - Rech Motion declared carried. Mr. Larson was asked to notify the Board of Health of the Board's action. Village Newsletter Mr. Larson noted the last Village Newsletter and requested that it be continued. Distribution of the four issues per year will be prior to Buffalo Grove Days, prior to Christmas, prior to Easter, and prior to July 4, President Fabish polled the Board, "YES" indicating favor of continuing the newsletter and "NO" indicating opposition. The poll found the follow- ing: YES: 5 - Mahoney, Driscoll , Bogart , Carroll , Marienthal NO: 0 - None ABSENT: 1 - Rech 6. Board Comments Buffalo Grove Days Trustee Bogart announced there will be a Buffalo Grove Days Committee meeting on Saturday, July 24, 1976, at 11 :00 a.m. , at the Village Hall . All interested citizens were asked to attend. Buffalo Creek Trustee Carroll noted a letter, dated July 12, 1976, from Mr. and Mrs. Edward Kaszubowski regarding erosion Buffalo Creek has caused to their property. She asked what has been done about the situation. Mr. Larson stated that a report will be presented to the Board next week. 7. Executive Session Moved by Driscoll , seconded by Bogart to adjourn to executive session to discuss personnel and litigation. Upon voice vote, the motion passed unanimously. CORRECTION *"Bogart said he did not second the motion for executive session and asked that the tape be reviewed. F 4649 7/19/76 Time : 12 : 00 Midnight 8 . Adjournment Moved byMahoney , seconded byMarienthal to the meeting . adjourn9 Upon voice vote , the motion passed unanimously . Time : 12 : 30 A.M . Respectfully submitted , .., I'I -0,(el...._ ;igal-- Verna L . Clayton , Villag Jerk PASSED AND APPROVED this �V day of , 1976 491* Village President 1 I