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1976-07-12 - Village Board Regular Meeting - Minutes 4630 7/12/76 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, JULY 12, 1976, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Fabish called the meeting to order at 8: 15 P.M. Those present stood and pledged allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: President Fabish; Trustees Mahoney, Rech, Bogart, Marienthal Trustee Driscoll arrived at 8:25 P.M. and Trustee Carroll at 8:40 P.M. Also present were Daniel Larson , Village Manager; Richard Raysa and William Raysa, Village Attorney; Arnold Seaberg, Village Engineer; Charles McCoy, Director of Public Works; and William Whited, Administrative Assistant. 1 . Minutes of June 28, 1976 Moved by Rech, seconded by Marienthal to approve the minutes of the regular meeting held June 28, 1976, as published. Trustee Bogart requested the following addition: Page 4617 - paragraph 4 - line 4 - before the words "President Fabish -" add the words "Trustee Bogart took issue with Mr. Alterman 's remarks and" Upon roll call , the vote was: AYES: 4 - Mahoney, Rech, Bogart, Marienthal NAPES: 0 - None ABSENT: 2 - Driscoll , Carroll Motion declared carried with addition noted. 2. Warrant #339 Village Treasurer Nick Rubino presented Warrant #339, in the amount of $192,675.89. Moved by Bogart, seconded by Mahoney to table consideration of Warrant #339 until Trustees Driscoll and Carroll arrive. Upon roll call , the vote was: AYES: 4 - Mahoney, Rech, Bogart , Marienthal NAYES: 0 - None ABSENT: 2 - Driscoll , Carroll Motion declared carried. 3. President 's Report Resolution #76-22 President Fabish read Resolution #76-22 expressing gratitude and apprecia- tion to Nick Tufano for his efforts on behalf of the Village. Moved by Mahoney, seconded by Rech to approve Resolution #76-22. Upon voice vote the motion passed unanimously. President Fabish presented a plaque to Mr. Tufano. 4631 7/12/76 Certificate of Appreciation President Fabish presented James Shirley a Certificate of Appreciation for his service to the Village as Village Treasurer. 4. COMMITTEE OF THE WHOLE Financial Services President Fabish read an agreement between the Village and James Shirley for financial services. He explained that the auditors have strongly recommended that these projects be done. Trustee Driscoll arrived. Moved by Bogart, seconded by Rech to approve the agreement. Upon roll call , the vote was: AYES: 4 - Mahoney, Rech, Driscoll , Bogart NAYES: 1 - Marienthal ABSENT: 1 - Carroll Motion declared carried. Trustee Marienthal stated that his negative vote was because he felt there should have been more than one proposal submitted for the financial services. Upon review, it was moved by Bogart, seconded by Rech to authorize payment of a bill , in the amount of $315, from James Shirley for 21 hours of pro- fessional services. Upon roll call , the vote was: AYES: 4 _ Mahoney, Rech, Driscoll , Bogart NAPES: 1 - Marienthal ABSENT: 1 - Carroll Motion declared carried. Upon request of a person in the audience, President Fabish read the break- down of services rendered and hours spent on same. He explained that per the agreement, Mr. Shirley may bill as work is done, but the total amount is limited by a "not to exceed" figure. Trustee Carroll arrived. Warrant #339 After discussion , it was moved by Rech, seconded by Bogart to approve Warrant #339 with the following deletions: 1 . Revenue Sharing Fund to Skokie Valley Asphalt for paving the Public Service Center parking lot - $39,281 .37. 2. General Government - to Police Pension Fund for contribution - Walsh - $6,405. 78 3. General Government - to Illinois Municipal League for membership dues - $403.92. 4632 7/12/76 4. Water Fund - to Illinois Municipal League for membership dues - $269.28. Upon roll call , the vote was: AYES: 5 - Rech, Driscoll , Bogart , Carroll , Marienthal NAYES: 1 - Mahoney Motion declared carried. Ridgewood Planned Development/Public Hearing President Fabish read the Notice of Public Hearing which appeared in the Independent Register on June 24, 1976. Subject of the hearing is a petition for a change in the approved site plan for 67.32 acres currently zoned R-9 Special Use and subsequent amendment to the annexation agreement. Applicant is Robert Fogarty of Centex Homes of Illinois, Inc. , as owner of the property. The property is located east of Weiland Road approximately 1500 feet north of Illinois Route 83. The President called the public hearing to order and swore in the following people who were present to give testimony: Michael Ives, landscape architect/land planner of Michael L. Ives and Associates Richard Burton, associate with Michael L. Ives and Associates Robert Fogarty, Construction Manager of Centex Homes Mr. Ives stated that the subject property is part of a previous development called Winston Square which was annexed in April 1973. He reviewed the Winston Square plan which consisted of 266 townhouses and 154 zero lot line single family homes with a total of 420 dwelling units. Also included in the plan were a 10 acre irregularly shaped school site and a 1 .3 acre commercial site located south of Mahogany Drive and east of Weiland Road. Mr. Ives stated that on the Master Plan, the subject property is illustrated as an elementary school/park site and an area of planned development with a density of 10 units per acre. The U.S.G.S. topographical map illustrated that there is no flood plain on the property. The Lake County Soil and Water Conservation District report on the property reflects that based upon the natural resource information provided, the opinion of the Board was that requested zoning PUD should be granted subject to the recommendations stated • in the conclusion of the natural resource evaluation. The developer conducted 115 soil borings and found that the soil of the school site is in good con- dition. Mr. Ives stated that the 7. 7 acres located in the northwest corner of Ridgewood is excluded from the requested change in plan. This portion was part of the initial plat approval which is recorded and construction is underway. Mr. Ives reviewed the proposed plan which contains 112 single family detached units with a minimum lot size of 7,560 square feet and an average lot size of 8,829 square feet. All streets in the single family areas are dedicated with a 53' wide right-of-way, sidewalks on both sides and an 8' parkway. The 4633 7/12/76 northeast corner of the property consists of 64 duplex units. An additional 24 units of townhomes are an extension of the existing 84 units in the north- west corner. He felt the 10 acre school site had a better configuration than the one on the approved plan. He noted existing trees which have been classified and located on the plan with the intent to retain them. The retention lake is existing. He pointed out the greenway system for pedestrian and bicycle traffic. Access to the school site was provided in four locations. The additional townhomes have a minimum lot size of 2,222 square feet with an average lot size of 2,710 square feet. The duplex minimum lot size is 3,060 square feet with an average lot size of 3,540 square feet. Total number of units is 204 and total density is 3.5 units per acre. Mr. Ives stated that they had met with School District #102 and the Buffalo Grove Park District and came up with a plan that would facilitate their needs. Mr. Ives compared the approved Winston Square plan and the proposed Ridge- wood plan as follows: Winston Square Ridgewood Townhouses 266 108 Zero Lot Line Homes 154 4 Duplexes 0 64 Single Family Homes 0 112 Total Units 420 288 Density 6.24 4.28 Population 1717 1178 Structures 206 168 Mr. Ives reviewed the Revenue Study for Ridgewood as follows: Real Estate Taxes to Buffalo Grove (annually) $31 ,500 Automobile License Fees (annually) $ 4,300 to $5,000 Personal Income Tax (annually) $12,500 Motor Fuel Tax (annually) $12,400 Building Permits (one time fee) $125,000 Water Tap On Fees (one time fee) $52,000 Water and Sewer Use Revenue (annually) $65,600 Trustee Rech questioned the water and sewer use revenue figure. She stated that the average user consumes 8,000 gallons of water per month. Based on that , the figure should be $48,384. Mr. Ives compared the cost tax revenue vs. cost of education for School Districts #102 and #125. Annual deficit to District #102 would be $175,000. Per Resolution #72-35, the ten acre school site is valued at $250,000. As �./ of 1974 taxes, the school district was receiving over $1 ,600 from the raw land. Annual deficit revenue to District #125 would be $73,000. President Fabish read a memo, dated May 20, 1976, from the Superintendent of School District #102 which stated that the school would not be receiving the type of aid which would enable them to provide the suitable classrooms for the students generated. Mr. Ives stated that the annexation agreement provides that the developer make available a ten acre site which was approved by the School District three years ago. Mr. Whited stated that the School District prefers to have more cash in lieu of land. In response to a question from Trustee Rech, Mr. Fogarty stated that they have not considered contribut- ing cash in lieu of land because the school site was part of the land plan and 4634 7/12/76 part of the annexed property when they purchased it. President Fabish felt that future problems of the School District will be solved by the land donation. Mr. Ives felt that the proposed plan is more lucrative to the School District than the previous plan which had an annual deficit to the School District in excess of $268,000. William Kiddie of the Buffalo Grove Park District stated that the annexation agreement provides a ten acre school site with a possible park facility. They were pleased that the trees have been tagged and secured. Maintenance of the tot lots has been worked out. Other than these certain items, the Park District is not a primary participant because there is not a major land donation to the District. They will work with the School District to provide a park facility for the residents. Carl Genrich, Chairman of the Plan Commission , stated that the Commission recommends approval of the change in plan. They were pleased with the open space and appreciated that it is predominately single family with a good lot size. He said the superintendent of District #102 had indicated at their public hearing that the 10 acre site was acceptable. In response to a question from Mr. Larson, Mr. Ives stated that the entire right-of-way of Mahogany Drive will be dedicated on the final plat. Trustee Bogart noted that the Police Department is concerned with access to each section because they are separated by a green belt. Mr. Whited stated that because the utilities are installed already, it would be difficult to change the green belt. Mr. Larson stated that the Plan Commission and Village Board wanted to save as many trees as possible which has been accomplished in the proposed plan. Edward Osmon, 406 Buffalo Grove Road, asked if there is a way to guarantee the bike paths will be installed. Mr. Ives stated that the bike paths are a part of the plan and will be guaranteed if the plan is approved. In response to a question from Trustee Rech, Mr. Ives stated that the Townhome Owners Association will be responsible for maintenance of the green space in the townhome area, and the School District, Park District or Village will be responsible for the other ones. Richard Heinrich, 635 Patton , stated that the proposed plan is more desirable than the Winston Square plan. Pete Schutz, Prairie View, asked if provisions have been made for the storm water that naturally drains over the land. Mr. Ives stated that surface flow of water will be alleviated by way of storm sewers to the retention lakes. In response to a question from Mr. Schutz, Mr. Ives stated that Commonwealth Edison presently services the area from the south, and they plan to run power to Pauline Avenue for service throughout the subdivision. In response to a question from Mr. Larson, Mr. Fogarty stated that utilities will be underground within the development. 4635 7/12/76 In response to a question from Trustee Rech , Mr. Seaberg stated that the reason the proposed duplex area has not changed much from the approved zero lot line area is because the utilities are installed already. Engineering for the remaining property is not finalized. The retention area has to be redesigned. He foresaw no serious problems. In response to a question from Trustee Rech, Mr. Seaberg stated that the retention lake on the plan services only the townhome area and the western portion of the property. The remainder will be serviced by the retention �./ lake on the Tecton property. Centex has a committment in their purchase from Tecton that there will be an easement to the retention lake. Trustee Carroll asked if the bike paths could have removable posts so that they could be used by emergency vehicles. Mr. Seaberg stated that this will be provided in the south portion of the townhome area for utility access; however, he did not see the need for access from one cul de sac to another in a single family area. Trustee Marienthal felt that the street configura- tion in the proposed plan is better than the approved plan. Trustee Rech stated that with the 1234 units originally proposed and the five year time element that was imposed in the annexation agreement , the Village would have been able to afford Well #6. With the number of units being reduced to 228, the revenue has been reduced to the point that the Village cannot afford it unless the time element is changed. Mr. Seaberg stated that the well has to be constructed because the water system has reached the capacity to serve the existing residents. Mr. Seaberg suggested that the Village hire a consultant to design the well with the financial backing of Centex rather than the way provided in the annexation agreement. Mr. Larson stated that the annexation agreement requires an agreement between the Village and the developer to cover the timing of the installation of the well and reservoir and a five year payment after the agreement has been executed. Before plans for the well are drawn, the agreement must be executed. Trustee Rech stated that the development will generate approximately $200,000 over a five year period, and the cost of the well will be $750,000. She felt the Village's financial committment should be restructured. Mr. Seaberg suggested that the Village investigate the possibility of financing the project directly. Trustee Marienthal asked what type of sidewalks will be provided in the green space. Mr. Fogarty stated that they would be asphalt. Trustee Marienthal asked if the developer desires to change the R-9 zoning of the single family home area. Mr. Ives stated that they prefer to maintain the R-9 zoning because of the width of the right-of-way on the interior streets. In response to a question from Trustee Carroll , Mr. Ives stated that the homes will be similar to those they built in Elk Grove Village, sell for approximately $65,000, be between 1 ,900 and 1 ,200 square feet, and contain three and four bedrooms. In response to a question from Trustee Carroll , Mr. Weidner stated that his past problems with drainage from the model homes has been resolved. 10:05 P.M. - President Fabish closed the public hearing. 4636 7/12/76 In response to a question from Trustee Bogart , Steve Bilheimer, Vice President of Centex, stated that they would be willing to rezone the property to R-6 or R-5 after the development is built. Mr. Raysa stated that rezoning may not be handled tonight because there has to be a public hearing for that purpose. In response to a question from Trustee Rech, Mr. Bilheimer stated that he has no objection to the Village doing the contracting for Well #6 with Centex's financial backing. Moved by Marienthal , seconded by Rech to direct the Village Attorney to prepare an amendment to the annexation agreement in accordance with Plan Commission Exhibit #103-21 (preliminary plan) , approved by the Plan Commission on June 16, 1976, and in accordance with changes to be made in Section 20 concerning Well #6, wherein the Village will be responsible for the engineering work and the developer will be a financial backer, and in accordance with Plan Commission exhibits #103-22 through #103-33. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAPES: 0 - None Motion declared carried. 10:20 P.M. - The President declared a recess 10:30 P.M. - The meeting resumed. Strathmore Grove Sherwin Rosenfelt, Appearance Control Commissioner, stated that the Commission recommends approval of the three new models on the last three lots in Strath- more Grove with the stipulation that pre-fab metal chimney flues be substituted with pre-formed chimneys similar to those in existing Strathmore Grove; and also, on corner residence, have added on the west elevation shutters and imitation window light dividers. Commissioner Rosenfeld stated that the Commission recommends disapproval of the Strathmore Grove Street Tree Plan. Commissioner Glauner preferred to see the species of trees intermingled for aesthetic, disease control , and tree placement reasons. Commissioner Rosenfeld stated that the Commission criticized the plan for creating several blocks of the same species of trees, spacing of the trees, use of certain species, and lack of certain planning regarding disease. He said, in February, a plan was approved, but a new plan was presented in May. Commissioner Rosenfeld stated that the Commission feels the Camelot plan is well designed, and suggested that the Village try to promote this type of plan. Charles Stewart , Urban Forest Management, Inc. , reviewed the Street Tree Plan and stated that the intent was to consider specie selection and locations that would be functional , aesthetically pleasing, and compatible with the site. Spacing of the trees was such to minimize conflicts with building setbacks and vehi6ular and pedestrian traffic patterns. Availability of stock was also considered. 4637 7/12/76 Lengthy discussion took place regarding spacing of trees, species, aesthetics, number of trees, and purpose of the Appearance Control Commission. Moved by Carroll , seconded by Mahoney to accept the Strathmore Grove Street Tree Plan with the addition of fifteen trees, the spacing and species to be determined by Levitt 's landscape architect in conjunction with the Village staff. !, In response to a question from Trustee Bogart, Mr. Seaberg stated that structural repairs to the Aspen ditch have been done to the Village staff's satisfaction. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAPES: 0 - None Motion declared carried. Upon review, it was moved by Bogart , seconded by Carroll to approve the architectural plans for three new models in Strathmore Grove. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAPES: 0 - None Motion declared carried. Trustee Rech asked the status of the 3.4 acre park site in Strathmore Grove and the time schedule for improvement of same. Mr. Sleek stated that they plan to have grading done and pipe laid by September 1 , 1976, so that it can be seeded at that time. Mr. Louis Shassion, Vice President of Levitt, stated that all of Strathmore Grove will be completed by September 30, 1976. Trustee Rech asked if there were any way to accommodate parking for that site so that it could be used for other than a neighborhood park. Mr. Sleek stated that they would look into the matter and advise the Board by the next meeting. In response to a question from Trustee Rech, Mr. Sleek stated that they will construct a sidewalk along Arlington Heights Road, south of Thompson Boulevard. Planning Control Carl Genrich, Chairman of the Plan Commission; Rich Heinrich, Chairman of the Zoning Board of Appeals ; and Sherwin Rosenfeld of the Appearance Control Commission were present to discuss procedures for improving the coordination of site planning. After lengthy discussion, it was decided that the three Chairmen would meet with Trustee Marienthal to discuss the problems in depth and determine pro- cedures that would overcome them. It was also decided that a Trustee liaison to the Appearance Control Commission should be appointed. 4639 7/12/76 Mr. Kearns stated that the report regarding advantages and disadvantages of industrial property will be presented to the Board by December 1 , 1976. Mr. Kearns asked if the Board would like them to expand their interests to actively seeking commercial development for the Village. Trustee Bogart stated that he had no objection. Trustee Rech stated that the Village has had no problem in attracting commercial development without a Commission and felt if would be a waste of effort. Mr. Kearns felt there should be a balance of the type of commercial in the Village. He felt the Village should actively seek the type of commercial development needed by the Village. Mr. Larson stated that the Chamber of Commerce has a committee which is investigating the expansion of commercial and industrial development in the Village and suggested that Mr. Kearns contact them to coordinate efforts. Trustee Bogart felt the Chamber committee should contact the Industrial Commission. Resolution #76-23 President Fabish read Resolution #76-23, a resolution waiving the Village's right to apply for funds for a juvenile justice program from the Illinois Law Enforcement Commission. Moved by Rech, seconded by Mahoney to approve Resolution #76-23. Upon roll call , the vote was : AYES: 6 - Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal NAPES: 0 - None Motion declared carried. Chevy Chase Moved by Marienthal , seconded by Mahoney to refer to the Plan Commission for public hearings the request for annexation of certain property located along the new Lake Cook Road and the Soo Line Railroad tracks. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal NAPES: 0 - None Motion declared carried. 4. Executive Session Moved by Boyart , seconded by Driscoll to adjourn to executive session to discuss personnel and litigation. Upon voice vote, the motion passed unanimously. Time: 12:40 A.M. The Board returned to the council chamber at 1 : 15 A.M. 5. Warrant #339 Moved by Mahoney, seconded by Driscoll to authorize issu ance of a check to the Police Pension Fund, in the amount of $6,405. 78, which was removed from the warrant earlier in the evening. Upon roll call , the vote was: 4640 7/12/76 AYES: 6 - Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal NAYES: 0 - None Motion declared carried. 6. Adjournment Moved by Mahoney, seconded by Carroll to adjourn the meeting. Upon voice vote, the motion passed unanimously. Time: 1 : 17 A.M. Respectfully submitted, Verna L. Clayton , Village Clerk PASSED AND APPROVED this / 9 day of , 1976. ( T J ALI Village President _ I