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1976-06-14 - Village Board Regular Meeting - Minutes 4601 6/14/76 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, JUNE 14, 1976, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. In the absence of the President , the Clerk called the meeting to order at 8: 10 P.M. Those present stood and pledged allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: Trustees Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal President Fabish arrived at 8:50 P.M. Also present were Daniel Larson , Village Manager; William Raysa, Village Attorney; James Shirley, Village Treasurer; Arnold Seaberg, Village Engineer; Charles McCoy, Director of Public Works ; Richard Glueckert, Finance Director; and William Whited, Administrative Assistant. Moved by Carroll , seconded by Marienthal to appoint Trustee Mahoney President Pro Tem in the absence of President Fabish. Upon voice vote, the motion passed unanimously. 1 . Minutes of June 7, 1976 Moved by Rech, seconded by Carroll to approve the minutes of the regular meeting held June 7, 1976, as published. The following additions or corrections were made: Page 4595 - first paragraph - last sentence - add "an agreement should be worked out between the two parties by the Plan Commission." Page 4599 - line 8 - add "and felt that too much was given away for the repair of the road." Page 4593 - under Plan Commission/Appointment - change 1979 to 1977. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: 0 - None Motion declared carried with changes noted. 2. President 's Report Referring to the recent tragedy, President Pro Tem Mahoney expressed the concern, sympathy, and prayers of everyone in the community to the Leo Anderson family. In respect for the family, the agenda for this meeting was shortened to include only urgent items. The Golf Course food and bar concessionaire lease and the sewer/refuse grant will be the only items considered this evening. 3. COMMITTEE OF THE WHOLE Buffalo Grove Golf Course Food and Bar David Sternfield, Consultant , reviewed proposals received for the food and bar concession at the golf course. Of the five proposals received, four 4602 6/14/76 concessionaires were interviewed at length. After careful consideration , it was the recommendation of Mr. Sternfield, Mr. Glueckert, and Mr. Molinaro that Alfred C. Ball 's proposal be accepted. In response to a question from Trustee Bogart, Mr. Glueckert stated that after reviewing the statement of the C.P.A. firm and discussion with the Mt. Prospect Bank, he foresaw no financial problems with Mr. Ball . In response to a question from Trustee Bogart, Mr. Raysa stated he has not reviewed the proposed lease. In response to a question from Trustee Bogart , Mr. Sternfield stated that no resident of Buffalo Grove submitted a proposal . Joe Sloat, 602 Maple Drive, felt that a definite schedule of operation hours should be determined. Mr. Ball stated that he would cover the serious hours. Referring to the lease, Mr. Shirley requested that the trust ownership of the golf course be named as an additional insured. Mr. Shirley noted that the lease is for two years and renewable for two years, which extends beyond the terms of the current purchase agreement for the golf course. Trustee Mahoney noted that renewal is subject to negotiation and that cancellation can be accomplished with 90 day notice. In response to a question from Trustee Marienthal , Mr. Ball stated that he, personally, will be signing the lease. For this reason , Trustee Marienthal felt that the Village should receive a personal financial statement. In response to a question from Trustee Carroll , Mr. Sternfield stated that Mr. Ball has reviewed the sales record of the food and bar operation. In response to a question from Trustee Carroll , Mr. Ball stated that the hours of operation will be on a regular basis. In response to a question from Trustee Rech, Mr. Ball reviewed his restaurant experience. In response to a question from Trustee Rech, Mr. Ball stated that it would be beneficial to the Village to reword sections 7. 1 . 3 and 7. 1 .4 of the lease because the present wording does not encourage the lessee to keep equipment in good repair. In response to a question from Trustee Rech, Mr. Ball agreed to pay 100 of all gross sales for the calendar year. Moved by Rech, seconded by Bogart to direct the Village Attorney to examine the terms of the lease and to incorporate the numbers that were agreed upon under section 5. 1 , to reword sections 7. 1 . 3 and 7. 1 .4, and to prepare execution of the same pending receivership by the Village of Mr. Ball 's financial state- ment. Mr. Ball suggested that a service contract on equipment be initiated. Dis- cussion followed with regard to splitting the cost of the contract and the possibility of Village personnel maintaining the equipment. It was decided that the two parties should explore the possibility of obtaining a service contract. 4603 6/14/76 President Fabish arrived. In response to a question from Mr. Sloat, Mr. Ball stated that he will operate the "halfway house". Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: 0 - None Motion declared carried. Sewer/Refuse Grant Mr. Seaberg reviewed his report , dated June 10, 1976, regarding an E.P.A. Sewer System Evaluation Grant. He lowered the figure of estimated future expenses for physical survey to $65,600 and for internal inspection to $62,400 because Village personnel could do the work instead of contracting for it. The Village must finance 250 of the work; however, if reimbursement is received for past expenses, this could be applied toward the Village's share. Cost to the Village could vary from nothing up to $50,000+. In response to a question from Trustee Bogart, Mr. Larson stated that the $28,000 budgeted for the television camera could be allocated toward this expense with the remaining coming from cash on hand. Mr. Seaberg noted that "in kind" services could be accounted toward the amount. In response to a question from Trustee Marienthal , Mr. Seaberg stated that it is possible that part of the expenses could carry over to next fiscal year's budget. After review, Mr. Shirley recommended the Board proceed with the application for grant. In response to a question from Trustee Rech, Mr. Larson stated that the regular Public Works personnel would do the work, but the staff may have to be augmented by temporary help to do street maintenance. Mr. Seaberg stated that it may be unnecessary to hire the temporary help because it might be possible to accomplish the work by good scheduling. President Fabish read Resolution #76-18, RESOLUTION OF INTENT REGARDING INITIATION OF FACILITIES PLANNING (STEP 1 ) WORK. Moved by Mahoney, seconded by Bogart to approve Resolution #76-18. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: 0 - None Motion declared carried. President Fabish read Resolution #76-19, RESOLUTION REGARDING FINANCIAL AND LEGAL CAPABILITIES. Moved by Marienthal , seconded by Driscoll to approve Resolution #76-19. Upon roll call , the vote was : AYES: 6 - Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal NAYES: 0 - None Motion declared carried. 4604 6/14/76 President Fabish read Resolution #76-20, RESOLUTION REGARDING USE OF FORCE ACCOUNT. Moved by Driscoll , seconded by Mahoney to approve Resolution #76-20. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal NAYES: 0 - None Motion declared carried. 4. Questions from the Audience Strathmore Grove Mr. Raysa stated that he had spoken with a representative of Levitt today with regard to their having to use conduit instead of uncovered wire. Mr. Larson stated that he thought the matter had been resolved, but that he would check into it. Industrial Commission Michael Kearns, Chairman of the Industrial Commission, requested a meeting with the Board to discuss accomplishments to date and their budget. After discussion , it was decided to place the matter on the agenda of July 12, 1976. Park District Trustee Bogart reported that he had advised the Park District of the Village Board's tabling of acceptance of the deed for public land in The Crossings until comment is received from them. Trustee Bogart referred to a letter, dated June 4, 1976, from Joyce Johnson , Secretary to the Park District Board, regarding Levitt 's Strathmore Grove 3.4 acre passive park site. The letter advised that the Park Board has no vested interest in this site at the present time. Trustee Bogart stated that he initiated the lease through the Village Board because the Park District had agreed to a lease approximately 4 weeks ago. He contacted Mrs. Armstrong, President of the Park District , and was advised that the Park District will consider a lease after the land has been graded and seeded. Trustee Carroll felt the Village should consider maintaining and keeping the property for their own use. Trustee Rech felt that the $4,300 that Levitt is willing to donate should be expended to maintain the site for the benefit of the residents in that area; however, she felt the Park District is not acting with jurisprudence as far as their responsibility to the people in that area. She felt the Park District should be aware that if the Village is going into the park business, it will be interesting to see who receives the donated park land. She said the Village has not always received exactly what they have wanted either. She felt that instead of a letter from Ms. Johnson , a representative of the Park Board should have come to the Village Board to explain their posture in this regard or the letter should have been from their Commissioners. 4605 6/14/76 5. Adjournment Moved by Driscoll , seconded by Mahoney to adjourn the meeting. Upon voice vote, the motion passed unanimously. Time: 9:45 P.M. Respectfully submitted, Verna L. Cla ton , Village Cler PASSED AND APPROVED this 2/ day of , 1976. Village President L