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1977-07-05 - Village Board Regular Meeting - Minutes 5002 7/5/77 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD TUESDAY, JULY 5, 1977, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Fabish called the meeting to order at 8:05 P.M. Those present stood and pledged allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: President Fabish; Trustees Rech, Bogart, Marienthal , Keister, Mendenhall ABSENT: Trustee Stone Also present were William Balling, Village Manager; Richard Raysa, Village Attorney; Charles McCoy, Director of Public Works; Thomas Fennell , Acting Director of Community Development; and William Sommer, Administrative Assistant. 1 . Minutes of June 27, 1977 Moved by Bogart, seconded by Mendenhall to approve the minutes of the regular meeting held June 27, 1977, with the following additions: Page 4997 under Resolution #77-36, change the motion to read "After discussion and concurrance by Attorney Raysa, it was moved by Bogart, seconded by Mendenhall to donate the chairs, at no cost, to the Buffalo Grove Park District:' Page 4997 under Resolution #77-36, before the motion, add "Trustee Rech asked if the Village legally could donate the chairs, and Mr. Raysa responded if the Village gives them away, they should be given to another governing body." Upon roll call , the vote was: AYES : 4 - Rech, Bogart, Keister, Mendenhall NAYES: 0 - None ABSTAIN : 1 - Marienthal ABSENT: 1 - Stone Motion declared carried with changes noted. 2. President 's Report Trustee Assignments President Fabish reviewed his memo, dated June 30, 1977, regarding policy responsibility assignments and liaison assignments for Board of Trustees. Trustee Bogart noted that the Community Services Commission is not active and does not need a Trustee liaison. President Fabish said that until the Commission becomes active, there will be no assignment in that area. Because both Trustee Marienthal and Trustee Keister will be liaison to the Plan Commission, with Marienthal 's responsibilities being planning and development and Keister's being platting, building, and subdivision control , Trustee Marienthal said he would speak to the Plan Commission about preparing their agenda in such a way that both Trustees would not have to attend a meeting. 5003 7/5/77 3. Questions from the Audience Self Service Gasoline Stations Burton Harris , 701 Silver Rock, asked if a special license was issued to the Standard Station, located at Buffalo Grove Road and Route 83, to permit self service gasoline dispensing. Mr. Raysa stated that the Village does not have an ordinance regulating this; therefore, the State Statutes are followed. Mr. Harris was concerned with public safety and the misrepresentation made by oil companies when they promoted self service as being a savings to the consumer. He did not feel this should be allowed in Buffalo Grove. He said that Chicago permits self service if the cost is lower, and Wheeling does not permit self service. Mr. Raysa said that Wheeling and Chicago can do this because they are home-rule communities. Trustee Rech suggested that Mr. Raysa investigate State law to determine what regulations the Village can impose. In response to a question from Trustee Bogart, Mr. Fennell said the Standard Station was not issued a permit, but the Village inspected on behalf of the State and the station complies with State standards. President Fabish polled the Board, "Yes" indicating favor of investigating regulation of self service gasoline dispensing, and "No" indicating opposition. The poll found the following: YES: 5 - Rech , Bogart, Marienthal , Keister, Mendenhall NO: 0 - None ABSENT: 1 - Stone Trustee Rech qualified her vote by stating she preferred some type of control because self service was intended to provide a reduction in cost. Trustee Keister noted that other service stations in the Village are considering self service; therefore, he felt the Village should investigate regulation, and if it is found that controls are necessary, an ordinance should be drafted. Trustee Mendenhall said he favors very limited controls only. Trustee Marienthal requested the staff to investigate the possibility of regulating cost of gasoline dispensed at a self service pump. Intergovernmental Meeting-Wheeling/Buffalo Grove Trustee Marienthal referred to a motion passed at last week's meeting recinding the position of no negotiations with Wheeling about any property located north of Lake-Cook Road. He said that since he voted on the original motion , he would have liked to be present to vote on the recinding motion. President Fabish apologized, and said that he felt it is in the best interest of both Villages to open communication. Buffalo Grove Days Trustee Bogart stated that rain insurance for a total of 8 hours over the 2 day period of Buffalo Grove Days would cost approximately $540. He said the 5004 7/5/77 recommendation of the committee is to not purchase rain insurance because of cost. Discussion followed with regard to cost of Buffalo Grove Days and formula used to measure amount of rain in order to collect insurance. President Fabish polled the Board, "Yes" indicating favor of purchasing rain insurance for Buffalo Grove Days, and "No" indicating opposition. The poll found the following: YES: 0 - None NO: 4 - Rech , Bogart, Keister, Mendenhall ABSTAIN : 1 - Marienthal ABSENT: 1 - Stone Chicago Distance Classic Trustee Rech stated that Randy Wix of Buffalo Grove placed second in the First Chicago Distance Classic. Mr. Wix completed the 20 kilometer distance race in a wheelchair. Trustee Rech suggested that the Board honor Mr. Wix. President Fabish said a resolution will be prepared for next week's Board meeting. Fourth of July Trustee Bogart reported that the Fourth of July fireworks, sponsored by the Buffalo Grove Jaycees, was successful . Village Center Select Committee Trustee Keister announced a meeting of the Village Center Select Committee to be held on July 6, 1977, at 8:00 P.M. at the Public Service Center. 4. COMMITTEE OF THE WHOLE Lake-McHenry Law Enforcement Commission The Board reviewed a memo, dated June 30, 1977, from Mr. Sommer and a memo, dated June 20, 1977, from Chief Walsh regarding the Lake-McHenry Law Enforce- ment Commission 's request for a $600 contribution to help finance the operations of their office. Staff recommendation was to contribute $250 based on the Lake County population rather than Village wide population. Moved by Bogart , seconded by Keister to contribute $250 to the Lake-McHenry Law Enforcement Commission. Upon roll call , the vote was: AYES: 5 - Rech, Bogart , Marienthal , Keister, Mendenhall NAYES: 0 - None ABSENT: 1 - Stone Motion declared carried. Trustee Rech requested that a letter be sent with the contribution to explain that the $250 is based upon population of the Village in Lake County. 5005 7/5/77 Backhoe The Board reviewed a memo, dated June 30, 1977, regarding bids received for a Public Works backhoe. Bids were opened on June 27, 1977, as follows: Company Type Bid Beer Motors, Inc. J. I . Case Model 680 $25,478.00 P. 0. Box 297 Mt. Prospect, Illinois 60056 Casey Equipment Co. , Inc. JCB Model 3D - New $23,870.00 17 W 449 Lake Street Addison, Illinois 60101 JCB Model 3D - 248 hrs. on it $20,000.00 Case Power and Equipment Construction King P. 0. Box 579 Model 680 E $25,892.90 LaGrange, Illinois 60525 Case 680 E - 425 hrs. of use 6 mo. warranty on parts a labor $22,900.00 Lewis International , Inc. Main Bid: International 3600 $28,500.00 55 E. Palatine Road Wheeling, Illinois 60090 Alternate Bid #1 : 3600 - 300 hrs. on it $15,958.65 Alternate Bid #2: 260 - 2 yr. service maintenance agreement $26,000.00 North Side Tractor Sales John Deere 510 $29,400.00 1030 S. Milwaukee Avenue Wheeling, Illinois 60090 John Deere 500-C $26,577.00 Reed-Randle Tractors, Inc. Ford 750 $27,957.00 1066 E. Park Avenue Libertyville, 11 . 60048 Staff recommendation was to purchase the JCB demonstrator unit from Casey Equip.Co. President Fabish asked why staff did not recommend the used #3600 unit from Lewis International . Mr. McCoy explained that the machine does not meet specifications and does not have the necessary lifting and hydrolic capabilities. In response to a question from Trustee Marienthal , Mr. McCoy said the approximate $1 ,000, that the Village has expended in rental of the JCB unit, will be credited toward the cost of the recommended unit. Moved by Rech, seconded by Marienthal to accept the Public Works' recommendation to purchase the JCB Model 3D demonstrator unit for the bid price of $20,000 minus the $1 ,000 rental credit for a total expenditure of $19,000 from Casey Equipment Company of Addison , Illinois. Upon roll call , the vote was: AYES: 5 - Rech , Bogart, Marienthal , Keister, Mendenhall NAYES: 0 - None ABSENT: 1 - Stone Motion declared carried. 5006 7/5/77 Watermain Recapture Policy Mr. Balling reviewed his memo, dated June 30, 1977, regarding a policy alternative to equitably treat the installation of the 16" watermains set forth in the recommendations of the Clark Dietz Water Study. The alternative would be a rebate on the system improvement fee for the cost differential of oversizing the main. Trustee Keister did not feel this would be a system improvement, but rather a `./ design change to accommodate developers wanting to annex to the Village. He felt this is part of the price a developer will have to pay to develop in Buffalo Grove. Mr. McCoy reviewed his memo, dated June 14, 1977, which applied the alternate policy to the Devonshire Subdivision. In response to a question from Trustee Rech, Mr. McCoy said the system improve- ment fees were set on the cost of Well #6. He said the fees were never meant to be used for oversizing of watermains. In response to a question from Trustee Rech, Mr. Raysa did not foresee any legal recourse against the Village for implementing the new criteria. President Fabish polled the Board and found them unanimously not in favor of a rebate on system improvement fees. Resolution #77-37 President Fabish read Resolution #77-37, A RESOLUTION OF AUTHORIZATION FOR PARTICIPATION IN JOINT PURCHASING AGREEMENTS. This resolution would authorize voluntary participation in the Northwest Municipal Conference Cooperative Purchasing efforts. Moved by Mendenhall , seconded by Keister to pass Resolution #77-37. Upon roll call , the vote was: AYES: 5 - Rech, Bogart, Marienthal , Keister, Mendenhall NAVES: 0 - None ABSENT: 1 - Stone Motion declared carried. MFT Audit Reports Moved by Bogart, seconded by Marienthal to accept MFT Audit Report#12 for the period 1/1/74 - 12/31/74 and Report #13 for the period 1/1/75 - 12/31/75. In response to a question from Trustee Rech, Mr. Balling said the MFT Fund is addressed within the scope of the Village's annual audit. Upon roll call , the vote was: AYES: 4 - Rech, Bogart, Marienthal , Keister NAYES: 0 - None ABSTAIN : 1 - Mendenhall ABSENT: 1 - Stone Motion declared carried. 5007 7/5/77 ILEC Grant Moved by Marienthal , seconded by Mendenhall to accept Grant #2729, with the Village's participating share being $523.27. Trustee Rech asked what the second frequency will be used for on Central Dispatch. Mr. Balling said he will prepare a report. Upon roll call , the vote was: AYES: 5 - Rech, Bogart , Marienthal , Keister, Mendenhall NAPES: 0 - None ABSENT: 1 - Stone Motion declared carried. Town Center The Board reviewed the Plan Commission report, dated June 30, 1977, recommending the Village Board to consider the concept of using municipal powers available to pull together the Village Center concept by either having our municipal govern- ment act as the developer or explore the various methods available for the Village to act as the principal developmental agency. Plan Commissioner Goldspiel said the intent of the motion was that the possibility should be explored and not a conclusion that it should be done. After lengthy discussion, the President, with concurrance of the Board, referred the Plan Commission recommendation to the Village Center Select Committee for consideration. Wagner Farm The Board reviewed a letter, dated June 27, 1977, from Levitt Land requesting revision of the preliminary plan for the Wagner property to accommodate R-5 lot standards. Moved by Keister, seconded by Mendenhall to refer the rezoning request (R-9 to R-5) to the Zoning Board of Appeals. Trustee Marienthal noted that number of dwelling units will be reduced by 50%. He said that when other developers approached the Village for a substantial change in their plans, the question of charging new or old system improvement fees has been discussed. He suggested that the Board discuss this now before the developer has had to go through a series of hearings. Trustee Bogart felt this developer should comply with the new R-5 zoning requirements and the new fees. Mr. Sleek of Levitt Land said he would like input on the proposed plan, but was not in a position to comit to anything this evening. Trustee Rech expressed concern about water problems and ground coverage on this property. She said she preferred Brandywyn Lane to be straight north instead of meandering through the development as indicated on the proposed plan. Upon roll call , the vote was : \.....1 .../ 5008 7/5/77 AYES: 5 - Rech, Bogart, Marienthal , Keister, Mendenhall NAPES: 0 - None ABSENT: 1 - Stone Motion declared carried. Moved by Marienthal , seconded by Bogart to refer the plan to the Plan Commission for preliminary discussion. Upon roll call , the vote was : AYES: 5 - Rech, Bogart, Marienthal , Keister, Mendenhall NAPES: 0 - None ABSENT: 1 - Stone Motion declared carried. In response to a question from Trustee Bogart , Mr. Raysa said that because the change in plan would require an amendment to the annexation agreement, fees could also be addressed. President Fabish polled the Board to determine if the developer should be required to comply with the new or old system improvement fee structure because of the substantial change in plan. The poll found the following: NEW: 5 - Rech, Bogart , Marienthal , Keister, Mendenhall OLD: 0 - None ABSENT: 1 - Stone In response to a question from Trustee Mendenhall , Mr. Sleek said the acreage and central location of the school site will remain unchanged. 5. Adjournment Moved by Marienthal , seconded by Bogart to adjourn the meeting. Upon voice vote, the motion passed unanimously. Time: 9:35 P.M. Respectfully submitted, Verna L. Clayto , Village Cl PASSED AND APPROVED this // day of 1977. • Village President �� �� ,i I I I I I i ----