1977-06-13 - Village Board Regular Meeting - Minutes 4973
6/13/77
MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY,
JUNE 13, 1977, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE,
ILLINOIS.
President Fabish called the meeting to order at 8:00 P.M. Those present
stood and pledged allegiance to the Flag. The Clerk called the roll and
found the following:
PRESENT: President Fabish; Trustees Rech, Bogart, Marienthal , Keister, Stone,
Mendenhall
Also present were William Balling, Village Manager; William Raysa, Village
Attorney; Charles McCoy, Director of Public Works and Acting Village Engineer;
Thomas Fennell , Acting Director of Community Development; Richard Glueckert,
Finance Director; and William Sommer, Administrative Assistant.
1 . Minutes of June 6, 1977
Moved by Mendenhall , seconded by Rech to approve the minutes of the regular
meeting held June 6, 1977, with one correction on page 4969, under Group
Insurance Program, the vote should reflect that Keister voted Naye and
Mendenhall voted Aye. Upon roll call , the vote was :
AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAYES: 0 - None
Motion declared carried with correction made.
2. President's Report
Plan Commission Appointment
President Fabish appointed Barbara Sheldon to the Plan Commission. Moved by
Marienthal , seconded by Keister to concur with the President' s appointment.
Upon voice vote, the motion passed unanimously.
Community Center
Trustee Bogart said that he has asked the staff to investigate the possibility
of acquiring the Lilly house (corner of Lake-Cook Road and Marylu Lane) ,
which belongs to Cook County, and having it moved to the site (behind Village
Hall) approved for a Community Center and/or Boys Club.
Trustee Rech said that in the past, the possibility of moving the Cambridge-
on-the-Lake model building to the site for a Community Center was discussed.
Trustee Bogart said the building would not be available for a couple of years
because it will be used for models of the C.O.T.L. building #6. Trustee Rech
said she has asked Mr. Raysa to review the agreement to determine if C.O.T.L.
can use this. Trustee Bogart said he would prefer the larger building, but
if it is not available, the smaller house should be acquired. Mr. Balling
said he would determine if the C.O.T.L. model building is available.
Trustee Bogart said he met with a group of teenagers on Friday evening and
was told that if they had a place to congregate, they would use it. A
complete report to the Board will be given next week.
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3. COMMITTEE OF THE WHOLE
Falcon Public Hearing (Continued)
Moved by Mendenhall , seconded by Bogart to re-open the Falcon public hearing.
Upon roll call , the vote was:
AYES: 6 - Rech, Bogart , Marienthal , Keister, Stone, Mendenhall
NAYES: 0 - None
Motion declared carried.
Subject of the hearing is a petition for annexation, R-6 zoning, and preliminary
plan approval from Falcon Development Company. Subject property is 48.9 acres
located on the southwest corner of Arlington Heights Road and Nichols Road,
1600+ feet north of Dundee Road.
Trustee Bogart said that at last week's meeting, a report on signalization was
requested. Mr. McCoy said a cross-walk signal would cost approximately
$30,000. Mr. Balling noted that this type of signal could be installed only
if it met State warrants based upon student yield. Signage and flashing
lights suggested at last week's meeting would cost between $3,000 and $4,000.
The Board reviewed the proposed annexation agreement. Mr. Balling referred
to his memo, dated June 9, 1977, recommending certain changes to the agree-
ment, and said that Mr. Falcon had agreed to all changes. During the dis-
cussion, the following additional changes were made with Mr. Falcon's
agreement:
1 . Page 4, Paragraph 10, sub-paragraph 1 , line 3 - delete "on site and".
Provisions are to be made that any recapture for off site improvements
would be from benefiting property owner only.
2. Page 4, Paragraph 10, sub-paragraph 6, lines 4 & 5 - delete "of ONE
HUNDRED TWENTY FIVE DOLLARS ($125.00)".
3. Page 7, Paragraph 18, line 10 - change 5% to 10%.
4. Page 8, Paragraph 19 (b) - to be rewritten by Village Attorney to provide
that the performance bond will be acceptable in form to the Village
Attorney and that it be in compliance with Administrative Order #2.
This change resulted from a polling of the Board , "Yes" indicating favor
of one part bonding. The poll found the Trustees unanimously voting
"Yes".
5. Page 8, Paragraph 22 - delete
6. Page 9, Paragraph 26 - change 10 years to 5
This change was a result of 2 pollings of the Board. President Fabish
polled the Board, "Yes" indicating favor of a 10 year annexation agree-
ment and "No" indicating opposition. The poll found the following:
YES: 1 - Mendenhall
NO: 5 - Rech, Bogart, Marienthal , Keister, Stone
The President polled the Board to determine the number of years they
wanted the agreement to be in effect. The Board unanimously indicated
5 years. After he was advised that he could apply for an extension,
Mr. Falcon agreed to this change.
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6/13/77
7. Page 9, Paragraph 29 - to be rewritten to indicate that the Developer
would contribute the sum of $7,500 to be used for safe passage of
pedestrians from the west side of Arlington Heights Road to the east
side in an area south of Nichols Road.
8. Page 7, Paragraph 15 (b) - to be rewritten to provide that the Village
Engineer will be able to reject a particular house on a particular lot
because of drainage, using reasonable engineering judgement.
Trustee Rech was concerned there would be problems with only 1/2 of Nichols
Road being improved and in the Village. Mr. Falcon explained that he owns
only to the centerline, and that the other half is in the Village of Arlington
Heights; therefore, he did not want to bear the cost of improving both sides.
He noted that the plans for the improvement of his half creates a larger and
better road than presently exists.
In response to questions from Park District Commissioner William O'Reilly,
Mr. Falcon said he would abide by Resolution #72-35 with regard to time of
park donation. Commissioner O'Reilly said that part of the $12,500 donation
may be spent on the Longfellow park site. Mr. Falcon said he understands
this.
Commissioner O'Reilly said the developer previously agreed to plant 22 trees
on the park site within his development. It was noted that this was agreed to
at last week's meeting.
10:00 P.M. - The President closed the public hearing.
Falcon Annexation
Moved by Bogart, seconded by Marienthal to direct the Village Attorney to
prepare a revised annexation agreement in accordance with changes recommended
by Mr. Balling in his memo of June 9, 1977, and other changes agreed to this
evening, and pursuant to the April 12, 1977, exhibits of the Plan Commission
(Exhibit 216-4 and Exhibits A, B, C, and D) . Upon roll call , the vote was:
AYES: 3 - Bogart, Marienthal , Mendenhall
NAYES: 3 - Rech, Keister, Stone
Mr. Raysa said a 2/3 vote is necessary for an annexation agreement; therefore,
the motion failed.
Trustee Rech explained that her negative vote was because the R-6 zoning
classification permits too large a house on too small a lot and because
part of the property is designated as industrial on the Comprehensive Plan.
She felt this is one of the most realistic parcels for industrial zoning.
Trustee Marienthal noted that this developer meets all but one requirement
of the proposed revised R-6 zoning, namely the 35' rear yard setback. He
noted there would be no access to the industrial portion.
Trustee Mendenhall felt that if the Board does not want to grant R-6 zoning
in the future, it should be eliminated.
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Trustee Keister said he previously pointed out to the developer that all of
the surrounding Buffalo Grove residential area was zoned R-5. He felt the
property is viable for industrial development.
Trustee Marienthal felt that if the Industrial Commission were concerned
with retaining the property as industrial , they would have appeared at
CORRECTION either the Plan Commission or Village Board hearings. * Trustee Keister agreed
with Trustee Marienthal, however, stated the ultimate responsibility belongs to
the Village Board.
10:05 P.M. - The President declared a recess
10:20 P.M. - The meeting resumed.
Lake Michigan Water
Mr. Balling and Mr. McCoy reviewed their reports, dated June 9, 1977,
regarding alternatives of transmitting Lake Michigan water to the Village.
The 2 alternatives were purchasing water from Highland Park and from Share +3.
Staff recommendation was to pursue the Highland Park route because it would be
more cost effective and could become a reality in a shorter length of time.
The Share +3 executive committee has determined that communities must make
their decision by July 1 . It was hoped that the Village would not have to
opt out of Share+3, but it was felt necessary to pursue the Highland Park
route. Lengthy discussion followed.
Moved by Rech, seconded by Bogart to notify Share +3 of the Village's
intention to evaluate the proposal of obtaining Lake Michigan water from
the Village of Highland Park.
It was noted that the Village would like to continue to cooperate with
Share +3 in its planning, but may not be able to participate financially.
Upon roll call , the vote was:
AYES: 6 - kech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
Motion declared carried.
Well #6
Mr. Balling reviewed his memo, dated June 9, 1977, with regard to construction
of Well #6.
Moved by Rech, seconded by Mendenhall to direct the staff to secure bids
for Well #6 and reservoir per plans submitted and per Mr. Balling's memo,
dated June 9, 1977. Upon roll call , the vote was:
AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
Motion declared carried.
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Moved by Rech, seconded by Mendenhall to retain Keifer and Associates to
restructure bids at a cost not to exceed $2,500 and to enter into a Consulting
Engineering Services Agreement with Keifer and Associates (2.25 x actual
hourly personnel costs plus direct expenses) . Upon roll call , the vote was:
AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAYES: 0 - None
Motion declared carried.
Golf Course Utility Vehicle
Mr. Balling reviewed his memo, dated June 9, 1977, regarding purchase of a
Golf Course utility vehicle. Bids received were as follows:
Illinois Lawn Equipment Inc. Alternate Bid #1 - $1 ,695.00
Orland Park, Illinois Alternate Bid #2 - $2,790.00
Toro Distributing-Chicago
Itasca, Illinois $2,666.45
Upon recommendation of the staff, it was moved by Mendenhall , seconded by
Bogart to purchase the Jacobson Cruiser 2 (for a golf course utility vehicle) ,
in the amount of $1 ,695, from Illinois Lawn Equipment, Inc. Upon roll call ,
the vote was :
AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
Motion declared carried.
Riding Lawn Mower
Mr. Balling reviewed his memo, dated June 9, 1977, regarding purchase of a
Public Works riding lawnmower. Bids received were as follows :
Illinois Lawn Equipment Inc. $4,775.00 (This was an alternate bid as it
Orland Park, Illinois does not comply with all
specifications)
Toro Distributing-Chicago $4,995.00 (Meets all specifications)
Itasca, Illinois
Staff recommendation was to purchase the Toro Groundsmaster 72 because
the low bidder could not provide steering wheel drive, and because the
Toro has a water-cooled engine instead of air-cooled.
Moved by Bogart, seconded by Mendenhall to accept the bid for the Toro
Groundsmaster 72, in the amount of $4,995.00, from Toro Distributing. Upon
roll call , the vote was:
AYES: 6 - Rech , Bogart, Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
Motion declared carried.
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Bicentennial Park Bikepath
Mr. Balling reviewed his memo, dated June 9, 1977, regarding construction of
the Bicentennial Park bikepath. Three asphalt proposals were received ranging
between $6.50 and $7.25 per square yard in place. Mr. Balling recommended
accepting the low proposal of Skokie Valley Asphalt Company for $6.50/sq. yd.
for a total cost of $5,531 .50 and using in-house personnel for restoration
seeding.
`./ Mr. McCoy noted that this cost is above the budgeted amount of $4,300 for
this project. He said the cost could be cut to $4,747.50 by eliminating the
internal loop.
Trustee Mendenhall felt the Village should not develop any more parks.
Discussion followed.
Moved by Mendenhall , seconded by Marienthal to authorize Skokie Valley
Asphalt to install the Bicentennial Park bikepath without the internal
loop (729 sq. yds. @ $6.50) . Upon roll call , the vote was:
AYES: 5 - Rech, Marienthal , Keister, Stone, Mendenhall
NAYES: 1 - Bogart
Motion declared carried.
MFT Contract Cancellation
Mr. Balling reviewed his memo, dated June 9, 1977, regarding an error in
contracts for 1977 MFT material (tape and letters) . He explained that the
amount does not change, only the vendor.
Moved by Rech, seconded by Stone to cancel the contract with Fosco Fabricators,
Inc. for letters, award the contract for letters to Warning Lites of Illinois
($2,761 .84) , and award the contract for tape to Fosco Fabricators ($539.82) in
accordance with Mr. Balling's memo of June 9, 1977, and per State of Illinois
acceptance proposal of May 23, 1977. Upon roll call , the vote was:
AYES: 5 - Rech, Bogart, Marienthal , Keister, Stone
NAYES: 0 - None
ABSTAIN: 1 - Mendenhall
Motion declared carried.
Disbursement Account
Upon review, it was moved by Marienthal , seconded by Mendenhall to establish
a disbursement account with the Continental Bank of Illinois.
Mr. Balling said the staff has recommended Continental in order to establish
an account relationship with them.
Upon roll call , the vote was:
AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAYES: 0 - None
Motion declared carried.
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6/13/77
Backhoe
Mr. Balling reviewed a memo from Mr. McCoy, dated June 9, 1977, requesting
permission to secure bids for a backhoe-loader combination tractor. He said
an alternate bid will be requested for demonstrator units.
Moved by Bogart, seconded by Rech to authorize the staff to secure bids for
a Public Works backhoe with alternate bids for a used machine with less than
100 hours. Upon roll call , the vote was:
AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAYES: 0 - None
Motion declared carried.
Wagner Farm
The Board reviewed an application, dated June 6, 1977, from Levitt Land for
a change in site plan and rezoning from R-9 to R-6 of the Wagner farm located
on Aptakisic Road approximately 3000' east of Arlington Heights Road.
It was noted that earlier this evening a request was denied because it was
felt lots in an R-6 zoning classification were too small . Discussion
followed.
President Fabish polled the Board, "Yes" indicating favor of R-6 zoning for
this property, and "No" indicating opposition. The poll found the following:
YES: 0 - None
NO: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
In response to questions, Mr. Raysa advised that the request must be referred
to the Plan Commission if the developer so desires.
Moved by Bogart , seconded by Stone to refer the rezoning request of Levitt
Homes to the Plan Commission for hearings along with a memo outlining the
Village Board's views on R-6 zoning.
Harry Sleek of Levitt Land withdrew the request.
R-6 Zoning
Moved by Mendenhall to refer to the Plan Commission a request for them to
consider elimination of the R-6 portion of the Zoning Ordinance.
It was noted that if the R-6 zoning classification were eliminated, there
would be approximately 500 homes within the Village that would be a non-
conforming use. Discussion followed. It was felt that the actions taken
this evening should be indication to the staff and Plan Commission that the
Village Board does not feel R-6 is an acceptable method of development in
the Village at this point in time.
Because there was no second to the motion , it died.
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4. Executive Session
Upon request of the Village Manager, it was moved by Rech, seconded by
Keister to adjourn to executive session to discuss personnel . A voice
vote found the following:
AYES: 5 - Rech, Bogart, Keister, Stone, Mendenhall
NAPES: 1 - Marienthal
Motion declared carried.
Trustee Marienthal explained that his negative vote was because the
executive session was not on the agenda and that the Board had not been
apprised beforehand the reason for the session.
Time: 12 :05 A.M.
Respectfully submitted,
Verna L. Clayton, Village rk
PASSED AND APPROVED this C) day of , 1977.
71V11/10
ycW
Village President