1977-05-23 - Village Board Regular Meeting - Minutes 4950
5/23/77
MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY,
MAY 23, 1977, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE,
ILLINOIS.
President Fabish called the meeting to order at 8:00 P.M. Those present stood
and pledged allegiance to the flag. In the absence of the Village Clerk, it
was moved by Rech, seconded by Mendenhall to appoint Carol Hennenfent Clerk
Pro Tem. Upon voice vote, the motion passed unanimously. The Clerk called the
roll and found the following:
PRESENT: President Fabish; Trustees Rech, Marienthal , Keister, Stone,
Mendenhall
ABSENT: Trustee Bogart
Also present were William Balling, Village Manager; William Raysa, Village
Attorney; Richard Glueckert, Finance Director; Charles McCoy, Director of Public
Works; Thomas Fennell , Chief Inspector; Harry Walsh, Police Chief; and William
Sommer, Administrative Assistant.
1 . Minutes of May 2, 1977
Moved by Marienthal , seconded by Stone to approve the minutes of the regular
meeting held May 2, 1977, as published. Upon roll call , the vote was:
AYES: 4 - Marienthal , Keister, Stone, President Fabish
NAYES: 0 - None
ABSENT: 1 - Bogart
ABSTAIN: 2 - Rech, Mendenhall
Motion declared carried.
2. Minutes of May 16, 1977
Moved by Rech, seconded by Mendenhall to approve the minutes of the regular
meeting held May 16, 1977, as published. Trustee Mendenhall requested that on
page 4942 the following be added to the last sentence of the first paragraph
"by possibly borrowing money from a local bank instead of accepting terms
offered by Motorola Company."
Upon roll call , the vote was: '
AYES: 4 - Rech, Keister, Stone, Mendenhall
NAPES: 0 - None
ABSENT: 1 - Bogart
ABSTAIN : 1 - Marienthal
Motion declared carried with correction noted.
3. President's Report
Resolution #77-33
President Fabish read Resolution #77-33, a resolution supporting the Buffalo
Grove Park District 's efforts to become the acquisition agent in order to
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preserve as open space for recreation and flood control purposes the 130 plus
acres known as the "Popp Farm". Moved by Rech, seconded by Marienthal to
approve Resolution #77-33. Upon roll call , the vote was:
AYES: 5 - Rech, Marienthal , Keister, Stone, Mendenhall
NAYES: 0 - None
ABSENT: 1 - Bogart
Motion declared carried.
Trustee Rech stated she wanted to update the Board on the meeting of the Lake
County Board meeting held on Friday. She stated it was not on the agenda of
the Lake County Board to act on the acquisition of an additional 200 acres;
however, they did add it to the agenda by voice vote, acted upon it, and
approved by a vote of 16 to 4 to proceed with the acquiring of this additional
200 acres.
4. Questions from the Audience
There were no questions from the audience.
5. COMMITTEE OF THE WHOLE
Certificate of Appreciation
President Fabish presented Ron Helms a Certificate of Appreciation for his
service on the Appearance Control Commission from November of 1972 to May of
1977.
Devonshire/Unit I
Mr. Balling stated that an engineering audit was ordered by the Village to
review the Devonshire Unit I plan which was the subject of federal charges on
May 16, 1977, against Mr. Carl W. Rapp. The Village retained Mr. Arnold Seaberg,
who is the prior Village Engineer, to run this audit on the Phase I improvements
to determine if there has been any irregularities or problems with the plat
which the Board should be made aware of so that the proper changes can be made.
Mr. Seaberg submitted his report verbally as a written report has not been
compiled as yet. He stated that he was requested to review the design plans
and documents reference Devonshire/Unit I ; that he found some design details
that he did not agree with and some he felt should be revised, but did not find
any site improvement deficiency which, in his opinion, were intentional violations.
He felt it is a good design plan, but possibly would have done a few things
differently. He suggested the correction of various items as follows:
1 . One additional fire hydrant is needed for conformance of the Village Code.
2. Plat of Subdivision should be corrected to show all necessary easements.
3. There may be some potential drainage problems in rear yards. Can be
somewhat overcome by making sure that all of the side yards on all of
these lots are drainage easements recorded on the plat.
4. As far as design, one item to be looked at is the overflow drainage to
the retention basin. Feels it is necessary that a definite overflow
swale be defined between one or two lots at the basin and the grade
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raised so that the overflow does pass between two lots directly
in line with the basin. Should be some control .
5. Reference parkway trees - the Letter of Credit for the construction
estimate did not include parkway landscaping and this should be included
as it is a site improvement.
Mr. Seaberg also reviewed the letter dated May 20 from design engineer, John
Pezl as follows:
1 . Reference the 16" water main along Route 83 - he felt this is a decision
made between the Developer and the Village.
2. Regarding the water connection on BanburyLane - he felt this was
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necessary.
3. The Dayton Court cul-de-sac being backpitched - felt this was a design
decision by Public Works and Engineers - would not require it but felt
it was acceptable as a design alternative.
4. Looping of sanitary sewer at north end of Dayton Road - stated there
are pros and cons reference this type of sanitary sewer - is basically
a cross connection for emergency overflows.
5. Sees nothing wrong with using clay tile or truss pipe - either one is
fine depending on which one is more economical .
Discussion followed. In response to a question from President Fabish, Mr. Raysa
stated that it is a matter of approving a corrected plat with the changes of
record.
Mr. Balling stated that the Board administratively requested that the recording
of the plat be held in abeyance until this matter is resolved. Mr. Frank had
voluntarily returned the plat for the amendment to this document.
Mr. Frank requested formally that the 16" water main be subject to a recapture
ordinance; that they would prefer to go back to their original design on the
cul -de-sac without the backpitch; and that they are in agreement with all other
items suggested by Mr. Seaberg.
Moved by Mendenhall , seconded by Marienthal to approve the amended plat subject
to Mr. Seaberg's recommendations including the landscaping of parkways.
Mr. Frank stated that he would increase the Letter of Credit to include the
landscaping of parkways.
Upon roll call , the vote was:
AYES: 4 - Rech, Marienthal , Stone, Mendenhall
NAYES: 1 - Keister
ABSENT: 1 - Bogart
Motion declared carried.
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Discussion followed regarding the recapture agreement. Mr. Frank stated he
felt the Village did not have the necessary reports or facts on hand to consider
it this evening and requested it be a subject of study by the Village as to
where benefits lie.
President Fabish requested the staff to have a study made to see what the impact
would be. The Board concurred with this request.
Mr. Balling asked as a point of clarification that the Board intention is for
the staff to process the plat for recording and the design on the Dayton Court
cul-de-sac was to remain as originally designed and as approved at the May 16,
1977, Board meeting. This is the intention of the Board.
Certificate of Commendation
President Fabish read a Certificate of Commendation for firefighter Don Raef
for his efforts in alerting sleeping residents of a fire that had broken out
in one of the buildings of the Mill Creek apartment complex in Buffalo Grove
(Mr. Raef lives in the building) and presented the Certificate of Commendation
to Mr. Raef.
Lake Michigan Water Allocation
Moved by Marienthal , seconded by Rech to execute the Illinois Department of
Transportation Permit No. 77-013 regarding the acceptance of the 1977 water
allotment.
Mr. Raysa stated he wanted the Board to be aware that the condition of the
permit is that the Village has to do some of the work; that law suits have
been filed reference the water allotment of which the Village must file an
answer and make an appearance; and that he will keep the Board apprised as to
the status of this matter.
Mr. Balling stated, for the Board's information, that the water allocation
transmission line alternatives are to be a discussion matter for the June 13th
workshop session.
Upon roll call , the vote was:
AYES: 4 - Rech, Marienthal , Keister, Stone
NAYES: 0 - None
ABSENT: 1 - Bogart
ABSTAIN: 1 - Mendenhall
Motion declared carried.
Service Bureau/Anderson Information Management Systems
Mr. Balling reviewed the proposal submitted by AIMS regarding the conversion
to their service bureau and recommended conversion to their system which would
result in approximately $4,000 annual savings. He further stated that Financial
Consultant Shirley's report of May 19, 1977, pointed out that actual monthly
revenues are not shown in the package program, which can be added at a nominal
sum. Richard Glueckert and William Sommer agreed that this would be advantageous.
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Casey Luczak, representative of AIMS, stated that the system proposed would be
a more comprehensive system; that AIMS has been in business eleven years serving
over 50 municipalities and that they specialize in municipalities.
Mr. Glueckert stated that the proposal does include an accounts payable warrant
system, instead of one day to type checks and half a day to type the warrant
twice a month, it would be done automatically on a flexible time basis. Mr.
Balling stated the Village is now paying from five to six hundred dollars a
month and the AIMS proposal is $260 a month. Also some special reports prepared
by the processor the Village is now using, namely the Treasurer's report, is
higher than the AIMS proposal .
In response to a question from Trustee Marienthal , Mr. Glueckert stated the
payroll and utility billing is not being changed at this time, only general
ledger. Mr. Balling stated the Village has a high level of service at a
competive cost with the payroll and utility billing.
Mr. Glueckert stated the main concerns for considering a change is that the
Village is not getting good service at all with the present service bureau
and the service is deteriorating.
Nick Rubino, Treasurer, arrived at this time and stated he was in agreement
with Mr. Glueckert and recommended the change over to AIMS.
Moved by Marienthal , seconded by Rech, to accept the proposal from AIMS and
direct the staff to proceed with the necessary work that has to be done to
accomplish same.
After discussion , Trustee Marienthal , seconded by Rech, amended his motion to
include Jim Shirley 's recommendation and to place a ceiling of $250 to
implement the recommendation.
In response to a question by Trustee Rech, reference the termination of the
present service bureau, Mr. Glueckert stated that he has researched with the
Village Clerk and can find no contract with the present service bureau.
Mr. Luczak stated the time frame for implementation is normally three to four
weeks.
Upon roll call , the vote was:
AYES: 5 - Rech, Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
ABSENT: 1 - Bogart
Motion declared carried.
Vernon Township Planning Agreement
President Fabish reviewed the planning agreement for the subregional land use
inventory and plan analysis stating the Village's cost for this study would be
approximately $239.
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Trustee Mendenhall stated that he disagreed with this plan because of the
different operating philosophies of the Villages involved and could not see
any benefits to be derived by Buffalo Grove.
Moved by Keister, seconded by Marienthal to approve the Vernon Township agreement.
Discussion followed. Trustee Rech stated she felt the Village would be paying
for something that has already been done and is not in favor of having the
CORRECTION study done as all the property in question is already a part of other municipal
planning areas.
Upon roll call , the vote was:
AYES: 3 - Marienthal , Keister, Stone
NAPES: 2 - Rech, Mendenhall
ABSENT: 1 - Bogart
Motion declared carried.
9:25 P. M. - The President declared a recess
9:40 P. M. - The meeting resumed.
State Treasury Investment Program
After discussion it was moved by Mendenhall , seconded by Marienthal , to table
consideration of this investment program until a resolution has been prepared
and further documentation presented. Upon roll call , the vote was :
AYES: 3 - Keister, Stone, Mendenhall
NAYES: 2 - Rech, Marienthal
ABSENT: 1 - Bogart
Motion declared carried.
Group Health Insurance/Park District Employees
Mr. Balling stated this is a request by our Insurance Carrier to consider
adding the six members of the Park District staff to the Village's group
health insurance program.
Trustee Rech stated that she did not feel we could act on something that the
Park District Board has not requested themselves.
After discussion, Trustee Rech moved, seconded by Mendenhall , to direct Mr.
Balling to send this material from the insurance agent to the Park District
requesting their input. Upon roll call , the vote was:
AYES: 5 - Rech, Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
ABSENT: 1 - Bogart
Motion declared carried.
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Police Pension Fund Report
After review, it was moved by Rech, seconded by Marienthal to accept the Police
Pension Fund annual report for fiscal year ended April 30, 1977. Upon roll call ,
the vote was:
AYES: 4 - Rech, Marienthal , Keister, Stone
NAPES: 0 - None
ABSENT: 1 - Bogart
ABSTAIN: 1 - Mendenhall
Motion declared carried.
Appearance Control Commission Matters
Sherwin Rosenfeld and Don Hardt , representatives of the Appearance Control
Commission were present.
Identification Sign/Indian Princesses
Mr. Rosenfeld stated that reference the identification sign for the
Indian Princesses, this group has decided, due to the amount of funds involved
for the type of sign required, they will return at a later date with their
sign request.
Standard Oil Sign
Reference the requested price sign at the Standard Oil Service Station at
Route 83 and Buffalo Grove Road, Mr. Rosenfeld stated that the signs erected
there now are non-conforming; are already beyond requirements with too tall signs
and too much square footage; and the Appearance Control Commission recommendation
at their January 13, 1977 meeting was to deny this request. Moved by Rech,
seconded by Marienthal that the Board accept the Appearance Control Commission 's
recommendation of January 13, 1977 denying the Standard Oil Sign. Upon roll
call , the vote was:
AYES: 5 - Rech, Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
ABSENT: 1 - Bogart
Motion declared carried.
Mobil Station Sign Request
Mr. Rosenfeld stated that discussion began on this request on March 29,
1977, but the Commission has not received any drawings or any documentation to
base a decision on.
Moved by Marienthal , seconded by Stone, that based on the application of March 29,
1977, without any documentation attached to same, that the Board deny the request.
Upon roll call , the vote was:
AYES: 5 - Rech, Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
ABSENT: 1 - Bogart
Motion declared carried.
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Hoffman Group Signs
Due to the lengthy presentation involved with the Hoffman Group signs, it
was suggested and agreed upon by the Appearance Control Commission representatives,
the Hoffman Group representatives and the Board for the Hoffman Group to make
their presentation to the Appearance Control Commission 's representatives in an
open meeting in the small conference room and then return to the council chambers
with their recommendations.
The Board continued with the remaining agenda items.
Zoning Changes
Upon reviewing Thomas Fennell 's memo dated May 19, 1977, reference recommended
changes in the Zoning Ordinance made by the ZBA, it was moved by Mendenhall ,
seconded by Stone to direct the Plan Commission to hold a public hearing on the
recommendations. Discussion followed reference the 1/3 variance on side and
rear yards. Trustee Mendenhall requested that the Plan Commission consider
CORRECTION some way to eliminate potential abuse of variations. *The Public Hearing will be a
joint meeting with the Zoning Board of Appeals.
Upon roll call , the vote was:
AYES: 5 - Rech, Marienthal , Keister, Stone, Mendenhall
NAYES: 0 - None
ABSENT: 1 - Bogart
Motion declared carried.
Professional and Executive Office Center/Building Bloc
The Board reviewed a letter, dated May 19, 1977, from Burton E. Harris,
President of ACONTEC, Inc. , The Building Bloc, reference the proposed con-
struction of a 23,000 square foot professional and executive center on property
known as the Buffalo Grove National Bank property.
Moved by Marienthal , seconded by Rech to refer the proposal to the Plan
Commission for their review and recommendation. Upon roll call , the vote
was :
AYES: 5 - Rech, Marienthal , Keister, Stone, Mendenhall
NAYES: 0 - None
ABSENT: 1 - Bogart
Motion declared carried.
ESDA Generator
Moved by Rech, seconded by Mendenhall to remove from table consideration of
the repair of the ESDA generator. Upon voice vote, the motion passed unanimously.
President Fabish stated that there will be a 90 day warranty on the work to be
done.
Mr. Balling reviewed the report from Paul Soucy of May 20, 1977 as follows:
1 . There will be a ninety day one hundred percent warranty on the
repaired unit.
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2. The generator will be a trailer mounted mobile unit.
3. To be used by any Village agency if needed, such as Public Works
for generating power at lift or well stations, generate emergency
power at the Municipal Building or Public Service Building as
necessary, etc.
4. A natural gas driven l0KVA generator is being used at present
to power police and fire communications and a few light bulbs.
Moved by Stone, seconded by Keister to authorize repair of the generator
with a waiver of bids. Upon roll call , the vote was :
AYES: 5 - Rech, Keister, Stone, President Fabish
NAYES: 1 - Marienthal
ABSENT: 1 - Bogart
ABSTAIN: 1 - Mendenhall
Motion declared carried.
Executive Session
Moved by Marienthal , seconded by Stone to adjourn to executive session to
discuss personnel . Upon voice vote the motion passed unanimously.
Time: 10:45 P.M.
11 : 15 P. M. - The Board returned to the council chambers and the President
declared a recess.
11 :45 P. M. - The meeting resumed.
The Hoffman Group/Signs
Mr. Rosenfeld stated that he and Mr. Hardt of the Appearance Control Commission
met with the Hoffman Group and make the following recommendations:
1 . Accept tentatively the landscaping plan on the basis that it will be
resubmitted in phases that typify the plan as shown but with an explicit
design, elaborating the variety of trees, basis for the planting, and
the quality of the species.
2. Accept the sign package with the stipulation that on the final permanent
sign the color of the letters would be such that there would not be a
deleterious effect from sunlight and ozone in the color selected and
that they would change it if it were other than a more permanent color.
3. Architecture - recommendation that the chimney pots be of prefabricated
imitation brick to match the brick on the facade, or if they decide
to use the galvanized iron chimney pots that they presently show on
the drawing that they would be painted a color similar to the roof
color.
4. Recommended that the cornor lots have elevations that are consistent
to be the low side of the elevations and be on the corner facing the
secondary street, and that the windows in all cases be dressed with
shutters and muntin bars.
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5. Monotony code to be followed - within three houses the same elevation or
the same color, except for white, cannot be used nor can the same
elevation be used across the street - on the houses that are split
levels where excessive concrete would be shown, to cover up more of
the exposed concrete. In all cases roof vents would be either faced
away from the street side or away from the corner side as much as
possible.
L Mr. Neil Peterson of the Hoffman Group stated that they agree with the
recommendations on the landscaping, the sign package, the chimney pots, the
monotony code, and the corner lot elevations. The shutters and muntins, they
are opposed to as they feel this is a cost factor.
Discussion followed reference the number of corner lots and costs involved
with shutters and muntins and windows with shutters only.
Moved by Rech, seconded by Mendenhall to approve the Hoffman Group landscaping
plan, architectural plan, sign package, and agreement with the Appearance Control
Commission 's recommendations of record except to eliminate the muntins and place
shutters on only those corners that are true corners.
In response to a question from Trustee Rech, Mr. Rosenfeld stated that only
true corners at intersections are recommended and he marked the exhibit of
the corners they are recommending for shutters.
Trustee Rech amended her motion to include just the corner lots as defined by
the Appearance Control Commission on the exhibit. Seconded by Mendenhall .
Upon roll call , the vote was:
AYES: 4 - Rech, Keister, Stone, Mendenhall
NAYES: 1 - Marienthal
ABSENT: 1 - Bogart
Motion declared carried.
Trustee Marienthal stated his nay vote was because he did not agree with some
lots that are defined as corner lots.
6. Adjournment
Moved by Mendenhall , seconded by Stone to adjourn the meeting. Upon voice
vote, the motion passed unanimously.
Time: 12:20 A.M.
Respectfully submitted,
Carol M. Hennenfent , Clerk Pro T
PASSED AND APPROVED this ' _ day of , 1977.
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Village Pre ident