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1977-05-16 - Village Board Regular Meeting - Minutes 4940 5/16/77 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, MAY 16, 1977, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Fabish called the meeting to order at 8:00 P.M. Those present stood and pledged allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: President Fabish; Trustees Rech, Bogart, Keister, Stone ABSENT: Trustee Marienthal Also present were William Balling, Village Manager; William Raysa and Richard Raysa, Village Attorney; Harry Walsh, Chief of Police; Charles McCoy, Director of Public Works; Carl Rapp, Director of Community Development; Tom Fennell , Chief Inspector; Arthur Voigt, Police Sergeant; and William Sommer, Administrative Assistant. 1 . Minutes of May 2, 1977 Because only three Board members were present this evening that were present at the meeting of May 2, 1977, it was moved by Bogart, seconded by Rech to table consideration of the minutes of the regular meeting held May 2, 1977. Upon roll call , the vote was: AYES: 4 - Rech, Bogart, Keister, Stone NAYES: 0 - None ABSENT: 1 - Marienthal Motion declared carried 2. Warrant #360 President Fabish presented Warrant #360, in the amount of $201 ,784.05. Moved by Rech, seconded by Bogart to approve Warrant #360. Upon roll call , the vote was: AYES: 4 - Rech, Bogart , Keister, Stone NAPES: 0 - None ABSENT: 1 - Marienthal Motion declared carried 3. COMMITTEE OF THE WHOLE V.F.W. Poppy Day President Fabish proclaimed May 20 and 21 as Buddy Poppy Day in the Village of Buffalo Grove. Bicycle Safety Week President Fabish proclaimed May 16 through 27, 1977, as Bicycle Safety Weeks, to be climaxed by the Annual Bicycle Safety Rodeo on June 4 under the sponsor- ship of the Buffalo Grove Police Department. 4941 5/16/77 Trustee Appointment President Fabish appointed Howard L. Mendenhall to complete the term of office vacated by Trustee Dorothy Carroll . Term will expire in 1979. Moved by Rech, seconded by Bogart to concur with the President's appointment. Upon roll call , the vote was: AYES: 4 - Rech, Bogart, Keister, Stone NAYES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. The Village Clerk administered the oath of office to Trustee Mendenhall . St. Mary's Church Request Father Donald Duffy, Pastor of St. Mary's Church, reviewed his letter, dated May 11 , 1977, expressing concern that the construction of Lake-Cook Road presents a serious threat to the safety of the children who are forced to cross the construction going to and from St. Mary's School . He requested a crossing guard at Raupp Boulevard and future Lake-Cook Road and posting of school zone and construction signs. President Fabish stated that since receipt of the letter, 15 m.p.h. signs have been erected in the area. Mr. Balling said that construction signs have been posted, and a cross walk has been striped. Mr. Rapp was asked to check into State requirements to designate an area as a school zone. Moved by Bogart, seconded by Rech to increase the number of authorized crossing guards by one, and place a guard or Police officer at the intersection of Raupp Boulevard and future Lake-Cook Road for the balance of the school year. Upon roll call , the vote was: AYES: 5 - Rech, Bogart, Keister, Stone, Mendenhall NAYES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. Police Department Radios Chief Walsh reviewed with the Board a proposal , dated April 5, 1977, from Motorola for 15 "Handie-Talkies" and 1 multi-unit charger. Chief Walsh requested the Board to consider expanding the radio purchase to include 1 additional radio for the Police Department and 1 lesser expensive radio for the Village Manager. Chief Walsh explained that the reason the radios will not be bid was because there are only two suppliers, and Motorola is superior. 4942 5/16/77 Moved by Rech, seconded by Stone to waive bids and authorize purchase of Motorola radios as specified in the proposal , dated April 5, 1977, in the amount of $28,793.40, and authorize purchase of an additional radio for the Police Chief, in the amount of $868.50, and a radio for the Village Manager, in the amount of '`458.50, subject to the Village Attorney's approval of the contract and subject to investigation of obtaining a better interest rate, Upon roll call , the vote was: AYES: 4 - Rech, Bogart , Keister, Stone NAYES: 0 - None ABSTAIN: 1 - Mendenhall ABSENT: 1 - Marienthal �. Motion declared carried. 1977 Street Resurfacing Program Mr. Balling reviewed the proposed 1977 Street Resurfacing Program (slurry seal) which is consistant with the Capital Improvement Program. Moved by Bogart, seconded by Stone to direct the staff to secure bids for the 1977 Street Resurfacing Program. Upon roll call , the vote was: AYES: 4 - Rech, Bogart, Keister, Stone NAYES: 0 - None ABSTAIN: 1 - Mendenhall ABSENT: 1 - Marienthal Motion declared carried. 1977 Pavement Evaluation Program Mr. McCoy and Mr. Rapp reviewed the benefits derived from the Pavement Evaluation Program. It was noted that Novak-Dempsey and Associates is the only company in this area that does this type of work. Moved by Rech, seconded by Keister to authorize continuation of Pavement Evaluation Program with Novak-Dempsey and Associates, in the amount of $7,215, per Mr. McCoy's memo of May 9, 1977, and Mr. Davis ' memo of April 29, 1977, and to waive bids. Trustee Rech was concerned that M.F.T. funds are used to evaluate streets prior to acceptance by the Village. She felt the developers should bear this expense. It was suggested that this could be included in the engineering fees. In response to a question from Trustee Rech, Mr. Rapp said that he would distribute a report regarding the number of miles of new streets that would be evaluated. Upon roll call , the vote was: AYES: 4 - Rech, Bogart, Keister, Stone NAYES: 0 - None ABSTAIN: 1 - Mendenhall ABSENT: 1 - Marienthal Motion declared carried. 4943 5/16/77 1977 Sidewalk and Curb Replacement Program Upon review, it was moved by Rech, seconded by Keister to authorize staff to secure bids for the 1977 Sidewalk and Curb Replacement Program as outlined in Mr. McCoy's memo of May 9, 1977, and Mr. Davis ' memo of April 26, 1977. Mr. Balling was asked to contact Wheeling Township, School District #21 , and the Buffalo Grove Park District to initiate their consideration of installing a sidewalk along Buffalo Grove Road in the unincorporated area north of the Cambridge Subdivision. Upon roll call , the vote was: AYES: 4 - Rech, Bogart, Keister, Stone NAYES: 0 - None ABSTAIN: 1 - Mendenhall ABSENT: 1 - Marienthal Motion declared carried. Mower and Truckster Moved by Bogart, seconded by Rech to authorize the staff to secure bids for one riding lawn mower for retention ponds and one truckster for the golf function. Upon roll call , the vote was: AYES: 4 - Rech, Bogart, Keister, Stone NAYES: 0 - None ABSTAIN: 1 - Mendenhall ABSENT: 1 - Marienthal Motion declared carried. Bicentennial Park Bicycle Path Moved by Keister, seconded by Rech to secure bids for the approved bicycle path for Bicentennial Park per specifications and detailedsite plan attached to Mr. Rapp's memo of May 12, 1977. In response to a question from Trustee Rech, Mr. Rapp said bids would be for contracting the entire project. He said that Public Works could do the project well if they had time. In order to include the access path, the specifications were amended to read 851 sq. yds. of 2" Surface Class I , 851 sq. yds. of 6" Base Course CA6 #9, and 1018 sq. yds. of Restoration Seeding. Upon roll call , the vote was: AYES: 5 - Rech, Bogart, Keister, Stone, Mendenhall NAYES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. 4944 5/16/77 ESDA Generator Mr. Balling stated that consideration of the repair of the ESDA Onan generator was placed on table at a previous meeting until it is determined if another surplus generator could be purchased. He said Paul Soucy, Director of ESDA, had advised that surplus units are at a premium and that the generator qualifies our facility for an ESDA certified status. Because the Village will apply for a 50% federal reimbursement for the repair, Mr. Balling recommended the generator be repaired at Forces Inc. and waive bids. Moved by Keister, seconded by Rech to remove from table consideration of the generator repair. Upon roll call , the motion passed unanimously. Moved by Bogart, seconded by Keister to authorize Forces Inc. to repair the Onan generator at an estimated cost of $2,600 and waive bids. Trustee Stone noted that it is not known if the repair work would be warranted, and did not feel action should be taken until this is known. Moved by Stone, seconded by Bogart to table consideration of repair of the generator pending information with regard to a repair warranty. Upon roll call , the vote was: AYES: 4 - Rech, Bogart, Stone, Mendenhall NAYES: 1 - Keister ABSENT: 1 - Marienthal Motion declared carried. Mr. Balling said he would obtain warranty information from Forces, Inc. and check into use and portability of the generator. Devonshire Subdivision Mr. Rapp reviewed his memo, dated May 12, 1977, recommending approval of the final plat of subdivision for Devonshire Phase I subject to 10 conditions. He stated that engineering fees, in the amount of $15,610, were paid on May 13, 1977, but total fees were $15,628.80. A check, in the amount of $18.80, was presented to the Clerk for the balance. He said that all but one of the con- ditions have been met, namely condition #2 regarding Project Improvement Guarantees. He referred to a letter, dated May 11 , 1977, from Unity Savings guaranteeing the bonding upon approval of the project. Mr. Rapp displayed the preliminary plat for this subdivision which was approved by the Board on November 15, 1976. Also displayed was Plan Commission Exhibit #105-19 which was the final plat approved by the Plan Commission. He noted that per Board request, the plat contains the statement, "Only detached single family homes and appurtenant structures shall be constructed hereon". In response to a question from Trustee Bogart, it was stated that zoning will remain at R-9 with special use for PUD. Albert Frank, one of the owners of the development, stated that the project meets all requirements of R-6 zoning with the exception of lot area. Mr. Rapp referred to a memo, dated May 12, 1977, from Tom Fennell stating that they have reviewed the models and site plan, and they do conform to yard requirements. 4945 5/16/77 Mr. Rapp and John Pezl , engineer for the developer, reviewed the drainage system. Mr. Frank said that all lots will be sodded which will prevent home- owners from changing the slopes. The drainage of the entire subdivision will flow to the east and eventually into Buffalo Creek. Mr. Rapp agreed to analyze this subdivision, Camelot, and the proposed Green parcel and develop a hydro- graph of them. Mr. Rapp stated that this development conforms to Village standards and requirements. Mr. Rapp noted that per the Clark Dietz water study, a 16" water main will be installed along Route 83. Discussion took place with regard to the letter of credit being received after final plat approval . Mr. Frank said the plat has to be approved and executed before the lending company will issue the letter of credit. Richard Raysa stated that no building permits can be issued until the letter of credit is received, which accomplishes the purpose. William Raysa stated that he saw no problem with this procedure. In response to a question from Trustee Bogart, Mr. Frank stated that Outlot A will be graded and seeded. William Raysa stated that the Village needs a plat of survey and a warranty deed for Outlot A in order to file for tax exempt status. Mr. Frank agreed to do this. It was noted that the Plan Commission approved this final plat on April 20, 1977. Moved by Bogart, seconded by Rech to approve the final plat of subdivision for Devonshire Unit #1 per the following: 1) Plan Commission Exhibit #105-19, 2) Mr. Rapp's and Mr. McCoy's memo, dated May 12, 1977, 3) Mr. Balling's memo, dated May 12, 1977, and 4) receipt of warranty deed and plat of survey for Outlot A. Upon roll call , the vote was: AYES: 4 - Rech, Bogart, Stone, Mendenhall NAYES: 1 - Keister ABSENT: 1 - Marienthal Motion declared carried. Trustee Keister explained his negative vote was because he felt the lots are too small and could not be built under R-6 zoning, and he did not feel the R-9 PUD is appropriate for single family housing. Mr. Frank stated that he and Mr. Balsamo have sold a part interest in the development to Louis Shassian, former President of Levitt Homes, who will be doing the active building on the development. Mr. Frank submitted a letter, dated May 16, 1977, protesting the fact that the Village Engineer required the 16" water main along Route 83. He felt this main is being installed for the benefit of other properties, and that it should be covered by a recapture ordinance. He requested the Board to pass this type of ordinance. He said they have agreed to conform to requirements of R-6 zoning relative to yard requirements; however, he did not feel the proposed yard requirement changes under consideration at this time should be enforced on this subdivision. 4946 5/16/77 Mr. Frank requested the executed plat. It was siad it would be given to him during the recess. Town Center President Fabish announced there would be a meeting of the Town Center Committee on May 17, 1977, at 8:00 P.M. , in the Public Service Center conference room. 9:55 P.M. - The President declared a recess. 10: 13 P.M. - The meeting resumed. Ordinance #77-19 President Fabish read Ordinance #77-19, CONVEYANCE OF REAL ESTATE TO BUFFALO GROVE PARK DISTRICT COMMONLY KNOWN AS 1 . 1818 ACRE STRATHMORE GROVE SITE. Moved by Rech, seconded by Bogart to pass Ordinance #77-19. Mr. Raysa said all objections to the title have been taken care of. President Fabish read a letter, dated May 16, 1977, from Richard Lapham, President of the Buffalo Grove Park District, stating they wish to accept the land and thanked the Village for their cooperation in the dedication. Upon roll call , the vote was: AYES: 5 - Rech, Bogart , Keister, Stone, Mendenhall NAYES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. Trustee Bogart stated that Harry Sleek of Levitt has donated 2 truck loads of black dirt for this park site. Appearance Control Commission Mr. Balling reviewed his memo, dated May 12, 1977, stating that because of resignations from the Appearance Control Commission, they have been unable to obtain a quorum for the last 3 meetings. He then reviewed a memo, dated May 12, 1977, from Tom Fennell outlining items of old business, new business, and future business that must be handled by this commission. Lengthy discussion followed. At Trustee Rech's request, President Fabish polled the Board to determine if they would favor the following steps to solve the problem: 1) Inform Commission of items that need review, 2) place the items on the Village Board agenda and have Commissioners present for input , 3) Commissioners and Board members seek new members of the Commission, and 4) appoint a Chairman as soon as possible. The poll found the following: YES: 5 - Rech, Bogart, Keister, Stone, Mendenhall NO: 0 - None ABSENT: 1 - Marienthal 4947 5/16/77 President Fabish asked the present Commissioners to make a recommendation to him with regard to Chairman. Moved by Rech, seconded by Bogart to put into action the 4 procedural steps outlined in the polling. Upon roll call , the vote was: AYES: 5 - Rech, Bogart , Keister, Stone, Mendenhall NAYES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. Ordinance #77-20 President Fabish summarized Ordinance #77-20, AN ORDINANCE AUTHORIZING THE SALE BY PUBLIC AUCTION OF PERSONAL PROPERTY OWNED BY THE VILLAGE OF BUFFALO GROVE. Moved by Bogart, seconded by Keister to pass Ordinance #77-20. Upon roll call , the vote was: AYES: 4 - Rech, Bogart , Keister, Stone NAPES: 0 - None ABSTAIN: 1 - tendenhall ABSENT: 1 - Marienthal Motion declared carried. Resolution #77-32 President Fabish summarized Resolution #77-32 establishing a separate account for the Golf Course Debt Service Fund at the Buffalo Grove National Bank. Moved by Rech, seconded by Keister to pass Resolution #77-32. Upon roll call , the vote was: AYES: 4 - Rech, Bogart , Keister, Stone NAPES: 0 - None ABSTAIN: 1 - Mendenhall ABSENT: 1 - Marienthal Motion declared carried. Ordinance No. 77-21 President Fabish summarized Ordinance #77-21 , COIN OPERATED AMUSEMENT DEVICES. Moved by Rech, seconded by Stone to pass Ordinance #77-21 . Upon roll call , the vote was: AYES: 5 - Rech, Bogart, Keister, Stone, Mendenhall NAYES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. 4948 5/16/77 Ordinance #77-22 President Fabish summarized Ordinance #77-22, AN ORDINANCE AMENDING ORDINANCE #72-36 BEING AN ORDINANCE CONCERNING THE OFFICE OF THE VILLAGE COLLECTOR. This ordinance adjusted the Collector's salary in keeping with the cost of living adjustment made for other Village employees. Moved by Bogart, seconded by Rech to pass Ordinance #77-22. Upon roll call , the vote was: AYES: 4 - Rech, Bogart, Keister, Stone NAPES: 0 - None ABSTAIN: 1 - Mendenhall ABSENT: 1 - Marienthal Motion declared carried. Comprehensive Plan Moved by Rech, seconded by Keister to refer to the Plan Commission the Buffalo Grove Comprehensive Plan based upon discussions at the May 11 , 1977, workshop. Upon roll call , the vote was: AYES: 5 - Rech, Bogart, Keister, Stone, Mendenhall NAPES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. Sign Ordinance Moved by Bogart, seconded by Keister to refer to the Plan Commission for public hearing proposed modifications to the Sign Ordinance discussed at the May 11 , 1977 workshop. Trustee Rech noted that the Sign Ordinance is within the purview of the Z.B.A. , but the Plan Commission must hold the public hearing. She suggested the public hearing be a joint session of the Z.B.A. and the Plan Commission. The Board agreed. Upon roll call , the vote was: AYES: 5 - Rech, Bogart, Keister, Stone, Mendenhall NAPES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. 4. Board Comments Lake Cook Road Trustee Rech was concerned that the level of Lake-Cook Road would cause flooding of Emmerich Park. She requested the following information: 1) depth of the pavement and 2) what kind of drainage precautions will be taken. ----- -- 4949 5/16/77 Fourth of July Trustee Bogart reported that the Jaycees will not run the Fourth of July this year because the construction of Lake-Cook Road has caused the area not to be available. He will report next week whether the Jaycees plan fireworks. 5. Executive Session Moved by Bogart, seconded by Rech to adjourn to executive session to discuss land acquisition and personnel . Upon voice vote, the motion passed unanimously. Time: 11 :05 P.M. 6. Adjournment Moved by Bogart, seconded by Rech to adjourn the meeting. Upon voice vote, the motion passed unanimously. Time: 12:20 A.M. Respectfully submitted, Verna L. Clayton , Village Cle PASSED AND APPROVED this ,.;2.3 day of ?,_, , 1977. Village Presiders