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1977-02-28 - Village Board Regular Meeting - Minutes 4872 2/28/77 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, FEBRUARY 28, 1977, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Fabish called the meeting to order at 8:00 P.M. Those present stood and pledged allegiance to the Flag. Moved by Carroll , seconded by Rech, to appoint Carol Hennenfent Clerk Pro Tem. Upon voice vote the motion passed unanimously. The Clerk called the roll and found the following: PRESENT: President Fabish, Trustees Mahoney, Rech, Bogart, Carroll , Marienthal Trustee Driscoll arrived at 8:20 P.M. Also present were Richard Glueckert, Acting Village Manager; Charles McCoy, Director of Public Works; Carl Rapp, Director of Community Development; Thomas Fennell , Chief Inspector; and William Sommer, Administrative Assistant. 1 . Minutes of February 22, 1977 Moved by Bogart, seconded by Marienthal , to approve the minutes of February 22, 1977, as published. Upon roll call , the vote was: AYES: 4 - Mahoney, Rech, Bogart, Marienthal NAYES: 0 - None ABSTAIN : 1 - Carroll ABSENT: 1 - Driscoll Motion declared carried. 2. President's Report Trustee Carroll read her memo dated February 25, 1977, giving notice of her resignation as Village Trustee effective May 3, 1977, as she is planning to move to California. President Fabish stated she would be missed as a Board member but wished her well in her move. 3. Questions from the Audience There were no questions from the audience. 4. Board Comments Cambridge-on-the-Lake Sales Building As there was not enough interest shown for use as a Boys Club, Trustee Marienthal requested that the Village staff review the possibility of moving �•/ the Cambridge-on-the-Lake Sales Office building to the Buffalo Grove Golf Course for use there. He would like to know if it is structurally sound and worthy of a move, the costs entailed, where it could be placed, etc. Trustee Rech stated the intent was for the building to be used as a boys club but as it is not viable at this time another alternative should be found. She felt officials of Cambridge-on-the-Lake should be asked if they were agreeable to this type of use for the building and that part of the evaluation should be the connection of the water and sewer lines. 4873 2/28/77 Mr. Glueckert stated that Bill Sommer, Administrative Assistant, has been reviewing the possible uses of the building but not the costs involved. He also stated that Tom Fennell has been reviewing the building itself and a report will be forthcoming from him. This building is to be moved by April 1st , otherwise it will be destroyed. The staff will review the various aspects of moving the building to the golf course and report back to the Board. Buffalo Grove Des �•/ Trustee Bogart presented his report on Buffalo Grove Days 1976 and requested some direction from the Board as to whether to continue Buffalo Grove Days on the Labor Day week end; consolidate the celebration with the Jaycees 4th of July celebration; or to discontinue the celebration entirely. He further stated that he is experiencing difficulty in obtaining a general chairman and a parade chairman. Trustee Rech and Trustee Carroll felt Buffalo Grove Days should remain on the Labor Day week end as it has become a tradition for the residents of Buffalo Grove. President Fabish stated he would contact some people to see if they would assist with Buffalo Grove Days, but felt as a courtesy, the Jaycees should be contacted first as in the past they have been most helpful with their services. Trustee Bogart stated the cost would be approximately $3,500 to $5,000. Trustee Marienthal moved, and Trustee Rech seconded, that between $3,500 and $5,000 be earmarked for Buffalo Grove Days. Upon roll call , the vote was: AYES: 5 - Mahoney, Rech, Bogart, Carroll , Marienthal NAYES: 0 - None ABSENT: 1 - Driscoll Motion declared carried. Trustee Driscoll arrived at this time. 5. COMMITTEE OF THE WHOLE League of Women Voters Week President Fabish proclaimed the week of March 14-18 as League of Women Voters Week in Buffalo Grove. Donna Force, representative of the League of Women Voters, stated that in May Buffalo Grove will be incorporated into the name of the league. Well Number Six President Fabish stated that Fred Feinstein, attorney for Centex, will be unable to attend this evening's meeting; therefore, a presentation will not be made. - 4874 2/28/77 Water Study Mr. McCoy introduced Mr. Al Albrecht of Clark, Dietz and Associates-Engineers, Inc. who reviewed the highlights of the Comprehensive Water System Study and answered various questions of the Board. He stated that basically the report centers on obtaining Lake Michigan water from two sources; i .e. Highland Park through Lincolnshire and participation with Share +3. In response to a question from Trustee Rech, Mr. McCoy stated that he and �.J Mr. Rapp would review the study further and work on a proposal for presentation to the Board. President Fabish stated that in regards to the study he felt it was a tool that the staff needs to set priorities and timetables as well as what costs will be. Also the study will help approximate the time when the Village will have to consider looking seriously at water rates again. Mr. McCoy stated that an addendum will be added to the water study reference charging for water system improvement fees. Moved by Carroll , seconded by Mahoney, that the Board accept the Comprehensive Water System Study by Clark, Dietz & Associates-Engineers , Inc. presented this evening including the addition of the addendum explained by Mr. McCoy. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: 0 - None Motion declared carried. 9:40 P.M. - President Fabish declared a recess. 9:55 P.M. - The meeting resumed. Well Number Six Moved by Bogart, seconded by Carroll , to table consideration of Well Number 6. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: 0 - None Motion declared carried. Council Chamber Chairs Mr. McCoy reviewed his report dated February 2, 1977, reference the purchase of chairs for Village Hall . After discussion it was decided not to purchase new chairs for Village Hall . Also discussed was the purchase of chairs for the Buffalo Grove Golf Course. President Fabish stated he would gather further information and present same at the next Board meeting. 4875 2/28/77 Golf Course Carpet The condition of the golf course carpeting was discussed briefly. It was moved by Bogart, seconded by Mahoney, to request the staff to go out for bids to replace the carpeting according to specifications to be furnished by President Fabish. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: 0 - None Motion declared carried. Garden Plots Trustee Marienthal stated that Harry Sleek of Levitt Land has offered the use of a piece of land on the Wagner parcel which is located south of Long Grove Road and east of Arlington Heights Road for garden plots. Mr. Sleek has asked that the Village provide assurance that Levitt will not be held responsible while this land is being used for garden plots. Trustee Marienthal also reviewed last year 's expenses of which the Village expended $75 for this program. Moved by Marienthal , seconded by Mahoney, that the Village appropriate $500 this year for the garden plot program. In response to a question from Trustee Bogart, Trustee Marienthal stated $4.00 would be the cost to the residents which is the same amount charged last year. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: 0 - None Motion declared carried. In response to a question from Trustee Carroll , Trustee Marienthal stated that the plots would be smaller than last year as the entire plots were not utilized by the residents last year. Capital Improvement Budget Mr. McCoy reviewed with the Board the Water, Sanitary Sewer and Storm Sewer Improvements sections of the Capital Improvement Program. There were no changes made. 6. Board Requests Trustee Marienthal requested Mr. Glueckert to check on the status of the strip of land reference the Popp Farm and report back to the Board. Trustee Rech stated she would like the staff to investigate the possibility of locating a postal substation or post office in the old Scotts Store in the Buffalo Grove Mall . President Fabish stated he would draft a resolution indicating support of this proposition and present it at the next Board meeting. i I i I 4876 2/28/77 7. Executive Session Moved by Carroll , seconded by Rech, to adjourn to executive session to discuss personnel . Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAPES: 0 - None Motion declared carried. Time: 10:35 P.M. Respectfully submitted, Carol M. Hennenfent, Clerk Pr Tem PASSED AND APPROVED this 7 day of , 1977. Village President II