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1977-02-07 - Village Board Regular Meeting - Minutes 4850 2/7/77 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, FEBRUARY 7, 1977, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Fabish called the meeting to order at 3: 10 P.M. Those present stood and pledged allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: President Fabish; Trustees Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal Also present were Daniel Larson , Village Manager; Richard Raysa and William Raysa, Village Attorney; Richard Glueckert, Finance Director; Charles McCoy, Director of Public Works; William Davis, General Superintendent of Public Works; Carl Rapp, Director of Community Development; Tom Fennell , Chief Inspector; and William Sommer, Administrative Assistant. 1 . Minutes of Januar 24, 1977 Moved by Carroll , seconded by Marienthal to approve the minutes of the regular meeting held January 24, 1977, as published. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: 0 - None Motion declared carried. 2. Warrant #353 President Fabish presented Warrant #353, in the amount of $181 ,719.44. Moved by Carroll , seconded by Marienthal to approve Warrant #353. Several items were questioned but no changes made. Upon roll call , the vote was: AYES: 5 - Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: 1 - Mahoney Motion declared carried. 3. President 's Report Village Manager President Fabish read a letter, dated February 7, 1977, from Dan Larson giving notice of his resignation as Village Manager effective February 27, 1977, to accept another position. He said the resignation was prompted by recent lack of trust and confidence shown toward him by various Board members over his investment activities in Lake Zurich. President Fabish felt there are problems and it is best that the Village and Mr. Larson part company in a dignified manner. 4851 2/7/77 Trustee Mahoney felt that Mr. Larson has been a dedicated , competent, and outstanding Village Manager. He wished him well in his new position. Joe Sloat , 602 Maple,commended the Village staff on their excellent job of snow removal after the recent storms. He felt this is a good reflection on Mr. Larson and his staff. He felt the Village has an excellent professional staff, which again is a good reflection on Mr. Larson. 4. COMMITTEE OF THE WHOLE Zale/Hoffman Annexation Mr. Larson said the Zale/Hoffman Group have presented a new plan of development. They will adhere to the R-6 zoning requirements which provide for a minimum 6,600 square foot lot and a minimum 30 foot rear yard. He reviewed proposed changes which will be incorporated into the annexation agreement by the Village Attorney. Discussion took place with regard to providing water for the development and whether the well should be located on their property or in the Ridgewood Subdvision. Bill Griffin , Vice-President The Hoffman Group, Inc. , suggested deletion of the paragraph regarding their right to dig the well because water for the first 260 units can be supplied by the existing Village water system. This will give them time to work with the Village and Centex to get the well constructed. The Board decided, with agreement from Mr. John Mays, attorney for The Hoffman Group, Inc. , that the Village Attorney will rephrase the annexation agreement to explicitly make the point that the Village will not be obligated to furnish water to dwelling units after the first 260 units until the well is constructed. Mr. Mays said that because the new plan reflects a reduction in dwelling units, the schedule for water tap-on fees should be adjusted. Because of the change in plan , Trustee Rech asked if it would have to be referred back to the Plan Commission for another public hearing. After discussion , Mr. Raysa said that if this is a better plan and is not changed substantially, it would not have to go back to the PLan Commission. Bruce Johnston , of Johnston Associates, Architects/Planners, compared the new plan with the old one to show that only minor changes were made. He noted the following changes to accommodate the 30 foot rear yard set back: 1 . There are 22 fewer lots. 2. Amount of right-of-way is slightly less. 3. Amount of park area is slightly more. 4. Minor changes to the road lay-out. 5. Number of dwelling units changed from 788 to 766. 6. Number of single family units changed from 668 to 646. 7. Gross site density changed to 3.65 units per acre. 8. Minimum lot size changed from 6,500 square feet to 6,825. 9. Average lot size changed from 8,046 square feet to 8,421 . Mr. Johnston reviewed Exhibit B to the annexation agreement which designates land use of each parcel within the development. 4852 2/7/77 Harold Roggendorf, Superintendent of School District #102, said that the Board of Education realizes there will be some economic impact from any subdivision, but they realize the impact would be lesser under Buffalo Grove requirements than it could be if developed under Lake County or Wheeling; therefore, they are supportive of the Zale/Hoffman proposal . Mr. Griffin said that the 8 acre school land donation will remain the same, but the cash donation will be reduced to reflect the reduction in student population. Howard Mendenhall , Plan Commissioner, felt it would be difficult to comment on the new plan since it is different from the plan approved by the Plan Commission; however, he felt it did not appear to have dramatic changes. He said that just because the variations were eliminated, it does not mean the plan is better. At Trustee Carroll 's request , Mr. Raysa said that he would insert a paragraph giving the Village Engineer the right to specify the models to be put on certain lots if a drainage problem is eminent. Moved by Mahoney, seconded by Bogart to direct the Village Attorney to prepare the necessary ordinances with regard to the Zale/Hoffman annexation and prepare the annexation agreement in final form. Trustee Rech preferred the new plan to be referred to the Plan Commission because the Board would not be voting on the plan approved by the Commission nor is the Board considering the points made by the Commission when they gave their approval . President Fabish said that if the plan were a "downgrade" he would concur, but in his opinion , it was an "upgrade". Trustee Carroll felt that the new plan is a result of the concerns expressed by the Board at their public hearing. She suggested that the Plan Commission review the new plan this week while the ordinances are being prepared, and if they discover problems, they can advise the Board before the ordinances are approved. Trustee Marienthal felt that the Plan Commission would not want to review the plan if the Board had already informally approved it. It was noted that the Plan Commission does not meet this week. In response to a question from Trustee Marienthal , Mr. Raysa said that an annexation can be approved within the 60 day period before an election, but it would not be effective until the day after the election. Mr. Mays said that they would not like to be delayed an additional 60 days. Trustee Mahoney noted that next week's meeting is still prior to the 60 day period. Trustee Marienthal felt the Board should give some consideration to the recommendations submitted with the Plan Commission approval . Trustee Mahoney said that all annexations in the last several years have undergone some changes when it came before the Village Board, and most of the changes are restrictive on the developer. Commissioner Mendenhall felt that a hidden danger in approving the new plan would be that the developer may not find it workable at a later time. President Fabish suggested that the agreement require this to be the plan the developer must build. Commissioner Mendenhall did not feel it would be fair to delay the developer any longer because he has already spent six months in meetings with the Village. 4853 2/7/77 Upon roll call , the vote was: AYES: 4 - Mahoney, Driscoll , Bogart, Carroll NAPES: 2 - Rech, Marienthal Motion declared carried. 9:25 P.M. - The President declared a recess. 9:40 P.M. - The meeting resumed. Falcon Development Company President Fabish read a letter, dated January 25, 1977, from Jerry Falcon, President of Falcon Development Company, requesting annexation and zoning for 48.9 acres located at the southwest corner of Nichols and Arlington Heights Roads. Mr. Falcon reviewed an aerial photograph outlining the subject property in yellow. They are requesting R-6 zoning and plan to construct 180 single family homes. John Kinley, Director of Planning for Toups Corporation, reviewed the preliminary plan of development. He noted that Arlington Heights has future plans extend Kennicott Avenue north, which will become the western boundary of the subject property. A 1 acre park/detention area is located in the northwest corner and a 2.4 acre park/detention area is located in the southeast. A 40 foot row dedication is provided along Kennicott and Nichols Road and a 50 foot row along Arlington Heights Road. Forty percent of the lots will be 6,600 square feet, and the average lot size will be 7,720 square feet. In response to a question from Trustee Bogart , Al Newman, engineer, said that it was impossible to provide 1 large detention area because part of the property drains southeast and the other part northwest. Trustee Marienthal felt that Kennicott, if extended, should be 35 feet wide instead of the proposed 27 feet. Mr. Larson suggested that Mr. Rapp could contact the Village Engineer for Arlington Heights to co-ordinate design of Kennicott and have Falcon Development Company put money in escrow to cover their cost or have them install 1/2 the pavement as it fronts their property. Mr. Kinley noted that the road may never be extended. Mr. Larson requested the developer to consider access to Nichols Road so there would be 2 entrances to the property. Trustee Carroll noted that the entrance off Arlington Heights Road was directly across from the Longfellow School northern entrance and felt there would be a problem. She said there is a problem in entering Arlington Heights Road at Nichols and Bernard, and felt this entrance would create more problems. She asked that the developer consider a Nichols Road access for the majority of the traffic. Moved by Mahoney, seconded by Driscoll to refer the Falcon Development Company annexation request to the Plan Commission for hearings. Trustee Rech said she would like to see this property in the Village, but would vote against it if there would be a problem in providing water. 1 4854 2/7/77 Upon roll call , the vote was : AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: 0 - None Motion declared carried. Votomatics The Board reviewed a memo, dated February 1 , 1977, from the Village Clerk requesting purchase of a computer to count ballots voted on a votomatic. Moved by Bogart, seconded by Marienthal to approve the purchase of the ballot counter at a cost of $1 ,750. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal NAYES: 0 - None Motion declared carried. Ordinance #77-4 President Fabish read Ordinance #77-4, AN ORDINANCE FOR THE ABATEMENT OF A PORTION OF THE TAXES LEVIED FOR THE PURCHASE OF THE BUFFALO GROVE GOLF COURSE. Moved by Marienthal , seconded by Mahoney to approve Ordinance #77-4. Trustee Rech noted that because of the timing of tax bills, the abatement ordinance must be passed before the referendum. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal NAYES: 0 - None Motion declared carried. tiApelKA2) Trustee Rech said the total cost of material to the referendum will not exceed $150. Resolution #77-3 President Fabish read Resolution #77-3, a resolution appropriating M.F.T funds for the i977 Village street maintenance program. Moved by Bogart , seconded by Marienthal to approve Resolution #77-3. Trustee Carroll stated that there are some items included in this appropriation that she is not sure she wants to approve this year. Upon roll call , the vote was: AYES: 5 - Mahoney, Rech, Driscoll , Bogart, Marienthal NAYES: 1 - Carroll Motion declared carried. 4855 2/7/77 Moved by Mahoney, seconded by Driscoll, to authorize letting of bids for bituminous patching mixture, ready mix concrete, and street sign material . Upon roll call , the vote was: AYES: 5 - Mahoney, Rech , Driscoll , Bogart , Marienthal NAPES: 1 - Carroll Motion declared carried. 1976-77 Audit The Board reviewed a letter, dated January 19, 1977, from Peat, Marwick, Mitchell and Company proposing to do the 1976-77 audit for an estimated cost not to exceed $11 ,900. In response to a question from Trustee Driscoll , Mr. Glueckert said that the cost of last year's audit was $11 ,500. Moved by Driscoll , seconded by Bogart to accept the proposal from Peat , Marwick, Mitchell and Company for the annual audit. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: 0 - None Motion declared carried. Well Repairs Mr. McCoy reviewed with the Board his memo, dated February 3, 1977, regarding Well #2 rehabilitation , and his memo, dated February 7, 1977, regarding needed repairs to Well #3 and Well #4. Regarding Well #4, Mr. McCoy explained that if the Village repaired or replaced the gas engine only, the insurance company will pay the total cost ; however, if the Village decides to purchase an electric engine, the insurance company will pay the cost of the repair or replacement of the gas engine and the Village would pay any additional cost. Mr. McCoy said the electric engine gives the availability of more water and being able to lower it. Regarding Well #3, Mr. McCoy said the only thing needed to put this well back in operation is delivery of the bronze bowls. He said that Boysen and Company has a set of reconditioned bronze bowls for a cost of $11 ,000. Because it is necessary to get this well back into operation , he recommended the Village purchase this bowl assembly and warehouse the bowls that have been ordered for use at a future time. Moved by Bogart, seconded by Mahoney to approve the expenditures for emergency repair of Well #4 for a price not to exceed $34,000, and to waive bids. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech , Driscoll , Bogart , Carroll , Marienthal NAYES: 0 - None Motion declared carried. 4856 2/7/77 Moved by Marienthal , seconded by Bogart to approve the purchase of the reconditioned bowl assembly for Well #3 from Boysen and Company for a price of $11 ,000, and waive bids. In response to Board questions, Mr. Glueckert said money is available in the Water Fund for this purchase. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal %.1 NAYES: 0 - None fMotion declared carried. Moved by Mahoney, seconded by Driscoll to approve the quotation from Layne- Western for rehabilitation of Well #2, in the amount of $59,369.00, and waive bids. In response to Board questions , Mr. Glueckert said money is available in the Water Fund for this purchase. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech , Driscoll , Bogart , Carroll , Marienthal NAYES: 0 - None Motion declared carried. Pettibone Multihoe Mr. McCoy reviewed his memo, dated February 7, 1977, regarding the final cost for repairing the Pettibone multihoe being $2,223. 12. Since this amount is $123. 12 greater than approved by the Board, he requested approval of the additional cost. Moved by Bogart, seconded by Driscoll to approve the additional cost on the repair of the multihoe. Upon roll call , the vote was : AYES: 6 - Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal NAYES: 0 - None Motion declared carried. 5. Exeuctive Session Moved by Carroll , seconded by Marienthal , to adjourn to executive session to discuss personnel and land acquisition. Upon roll call , the vote was: AYES: 4 - Rech, Bogart, Carroll , Marienthal NAYES: 2 - Mahoney, Driscoll Motion declared carried. Time: 10:40 P.M. Respe u ly submitted Verna L. Clay on , Village rk PASSED AND APPROVED this day of , 1977. Village esident