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1977-01-17 - Village Board Regular Meeting - Minutes 4834 1/17/77 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, JANUARY 17, 1977, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Fabish called the meeting to order at 8:05 P.M. Those present stood and pledged allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: President Fabish; Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal Also present were Daniel Larson , Village Manager; Richard Raysa and William Raysa, Village Attorney; Charles McCoy, Director of Public Works; and William Sommer, Administrative Assistant. 1 . Minutes of January 10, 1977 Moved by Carroll , seconded by Marienthal to approve the minutes of the regular meeting held January 10, 1977. Upon roll call , the vote was: AYES: 5 - Mahoney, Rech, Bogart, Carroll , Marienthal NAYES: 0 - None ABSTAIN: 1 - Driscoll Motion declared carried. 2. Warrant #352 President Fabish presented Warrant #352 , in the amount of $202,474. 15. Moved by Bogart, seconded by Driscoll to approve Warrant #352. Trustee Marienthal referred to the expenditure to Clark Dietz and Associates, in the amount of $18,401 . 31 , under Water Operating, and noted that when this item was on the last warrant, the amount of $9,965. 14. Mr. Larson explained that the prior bill was for services through October 29, 1976, and the second bill was for services through November 26, 1976. Trustee Marienthal referred to the expenditure to Keifer and Associates, in the amount of $27,300, under Water Operating, and noted the amount was nearly double the amount presented on the last warrant. Mr. Larson explained that the first bill , dated November 30, was for an estimated percentage of completion of 40%, but they have now completed 700. In response to a question from Trustee Rech, John Yost of Keifer and Associates said that this evening he delivered to Mr. McCoy the first draft of plans and specifications for Well #6. Mr. Yost read a letter, dated January 17, 1977, to Mr. McCoy requesting a one month extension of time to resolve remaining discrepancies between the contract plans and specifications, changes to the first draft submittal that may be requested by the Village and the developer, and for preparing and submitting cost estimates and permits with the Illinois EPA. Need for the extension was caused by 1) delay in receipt of soil boring information, 2) possible problem regarding removal of radiation for the well water supply, and 3) preparation of proposal for the Village Center sewer and water project. Mr. Yost said the standards of the Safe Water Drinking Act would require a 30' by 30' building addition to the well house 4835 1/17/77 and require 50% of the well supply to be filtered. Mr. McCoy said the proposed federal standards would be effective in August of 1977, but there is a possibility the intent of the law will be changed to take the radiation reading at the house- hold tap. If this is done, the problem can be solved by requiring water softeners. To save expenses, Mr. McCoy felt the plumbing should be installed, but not install the filters at this time, and design the building so that it can be enlarged. Other items on the warrant were questioned and explained, but no changes made. Upon roll call , the vote was : AYES: 5 - Rech, Driscoll , Bogart , Carroll , Marienthal NAPES: 1 - Mahoney Motion declared carried. Well #6 Moved by Bogart, seconded by Driscoll to allow Keifer and Associates a one month extension to complete their contract. Upon roll call , the vote was: AYES: 6 - Mahoney,Rech, Driscoll , Bogart, Carroll , Marienthal NAPES: 0 - None Motion declared carried. 3. President 's Report Jaycee Week Preisdent Fabish proclaimed the week of January 16 to 22, 1977, as Jaycee Week. 4. Questions from the Audience Buffalo Grove Golf Course Maureen Molitor presented a petition, bearing 219 signatures, requesting a referendum regarding Ordinance #76-56 which is the purchase of the Buffalo Grove Golf Course by installment contract by the Village. Trustee Rech felt Mr. and Mrs. Molitor have done a great disservice to the citizens of Buffalo Grove because they had not apprised themselves of facts regarding the golf course acquisition, nor had they apprised the people signing the petition. She felt that Mr. and Mrs. Molitor had imposed their desire to vote on this issue upon all the people of the Village who in turn will have to pay the costs of the referendum. Trustee Carroll asked if this were the same Molitors that had problems with the Aspen ditch. Trustee Driscoll said this is correct. Edward Osman, 406 Buffalo Grove Road, felt that citizens have a right to exercise their perogatives. 4836 1/17/77 Administrative Assistant Mr. Larson introduced William Sommer, Administrative Assistant , who began employment with the Village today. 5. COMMITTEE OF THE WHOLE CETA Program Mr. McCoy reviewed his memo, dated January 13, 1977, regarding a Public Works employee whose CETA funding expires on January 14, 1977. He reviewed the number of employees authorized by the budget and the number employed. He noted that this position is authorized and funded for full employment in the current budget. Moved by Marienthal , seconded by Bogart to move the CETA employee into the Public Works Department on a full time basis. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech , Driscoll , Bogart, Carroll , Marienthal NAYES: 0 - None Motion declared carried. Lake-Cook Road Mr. McCoy reviewed a letter, dated December 27, 1976, from Dan Neri of National Sewer and Water Company requesting a waiver of fees for water and sewer service permit with the exception of the water service connection fee. He noted that this company is working on reconstruction of Lake-Cook Road and this service is for their construction trailer. Mr. McCoy recommended they be charged a $100.00 deposit for the meter which would be refunded when the meter is returned in useable condition. If the meter is damaged, the deposit would be kept. Moved by Mahoney, seconded by Bogart to grant National Sewer and Water Company a waiver of all water and sewer permit fees except the $100.00 deposit meter fee. In response to a question from Trustee Bogart , Mr. McCoy said the waiver would be for a $100.00 tap on fee. Upon roll call , the vote was: AYES: 4 - Mahoney, Driscoll , Bogart, Fabish NAYES: 3 - Rech, Carroll , Marienthal Motion declared carried. President Fabish explained that his affirmative vote was because this is standard procedure in this type of situation. Resolution #77-1 President Fabish read Resolution #77-1 , a resolution appropriating $26,691 .38 of M.F.T. funds for 1/2 of the costs for installation of the traffic signal at Lake-Cook Road and Raupp Boulevard. 4837 1/17/77 Mr. McCoy noted that the agreement between the Village and Cook County provides that the Village would pay 1/2 the cost of the traffic signal . President Fabish stated that the Northwest Municipal Conference is objecting to municipalities having to pay traffic signal maintenance costs because the requirement was made by directive of the State Highway Department and not by law. Mr. McCoy said this resolution is for construction only. Moved by Marienthal , seconded by Mahoney to approve Resolution #77-1 . Upon roll call , the vote was: AYES: 5 - Mahoney, Rech, Driscoll , Carroll , Marienthal NAPES: 1 - Bogart Motion declared carried. Ordinance #77-2 Trustee Mahoney read Ordinance #77-2, AN ORDINANCE AMENDING ORDINANCE NO. 76-17 (AN ORDINANCE REGULATING TRAFFIC AS AMENDED) AND REPEALING ORDINANCE NO. 76-27. Moved by Mahoney, seconded by Bogart to approve Ordinance #77-2. At Mr. Raysa 's request the following changes were made: 1) Section 4 - line 3 - change "1201b" to 1204b", 2) Section 5 - line 1 - change "1204e" by"1204c". Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAPES: 0 - None Motion declared carried. Water Softener and Sump Pump Fees At Mr. Raysa's request, it was moved by Driscoll , seconded by Bogart to table consideration of a Water Softener and Sump Pump Fee Ordinance and to direct the Village Attorney to redraft the proposed ordinance. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAPES: 0 - None Motion declared carried. Contractors ' Performance Bonds Mr. Larson reviewed a memo, dated December 22, 1976, from Carl Rapp recommending raising the minimum performance bond per contractor per calendar year to $10,000 and require a registration fee of $15 annually. Moved by Bogart, seconded by Marienthal to direct the Village Attorney to prepare an ordinance providing for these recommendations. Upon roll call , the vote was: 4838 1/17/77 AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: 0 - None Motion declared carried. Pauline Avenue Mr. Larson stated that Fairfield Builders are building 4 homes that front on Pauline Avenue, 2 of which have driveways onto Pauline Avenue. He said the staff has tried to commit them to put in the public improvements on Pauline along the side yard and front yard of the 4 homes. The builder argues that it would not be proper for the Village to require them to put in sidewalks that would not connect to anything. Instead of sidewalks, the developer proposes to install 2" to 2 1/2" caliper trees, bagged and burlaped, on the north side of Pauline Avenue from Celia Avenue to Horatio Boulevard at a spacing of every 50 feet. Mr. Larson said the cost of the trees equals the cost of the sidewalk and the parkway trees . In response to a question from President Fabish, Mr. Larson said the Village boundaries go to the north end of the r.o.w. of Pauline Avenue. Trustee Marienthal noted that the Village sidewalk policy is that the Village bear 100% of cost of all sictewalk repair and installatioi. He was concerned that the Village would have to install the sidewalk at a later time. Moved by Bogart, seconded by Mahoney to approve the proposal of Fairfield Builders to install 2" to 2 1/2" caliper trees on the north side of Pauline Avenue from Celia Avenue to Horatio Boulevard at a spacing of every 50 feet instead of installing sidewalks in front of the 4 houses they are constructing. Upon roll call , the vote was: AYES: 4 - Mahoney, Rech, Driscoll , Bogart NAYES: 2 - Carroll , Marienthal Motion declared carried. Arlington Heights Road Mr. Larson reviewed a letter, dated January 10, 1977, from Richard Golterman, Superintendent of Cook County Highway Department, regarding their construction of Arlington Heights Road, between Lake-Cook Road and Dundee Road, and the Village's requests for a traffic signal at Bernard and for a bicycle path. Installation of the traffic signal at Bernard will be dependent upon the traffic volumes at the intersection meeting the warrants set forth by the State. County MFT funds are to be used only to replace existing sidewalks or bicycle paths displaced by the construction. Robert Williamson, 1144 Bernard, felt there is a great need for a traffic signal at Bernard because of the number of children crossing at that inter- section and the number of accidents occurring there. He requested that when the road construction is done, care be given so that his property will not be flooded. President Fabish said plans call for curb and gutter with an under- ground storm drain; therefore, he anticipated no problem. Mr. Larson was asked to bring this to the attention of the Highway Department. Mr. Larson said this could be caught while reviewing the working drawings. _ i 4839 1/17/77 After discussion, the Board felt that the asphalt sidewalk should be given the same consideration as the concrete one. Pettibone Backhoe Mr. McCoy reviewed his memo, dated January 17, 1977, regarding necessary repairs to the backhoe. After discussion, it was felt that a new backhoe should be authorized in next year's budget, and the existing unit be repaired and used as a backup unit. Moved by Mahoney, seconded by Bogart to waive bids on the backhoe repair, to approve Mr. McCoy's recommendation to accept Emil 's Diesel and Truck Repair proposal of $1 ,500 excluding castings, and to give Mr. McCoy authorization to spend up to $600 more if necessary. Upon roll call , the vote was : AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: 0 - None Motion declared carried. Otis Park Site President Fabish read a letter, dated January 14, 1977, from Dede Armstrong, President of the Buffalo Grove Park District, summarizing the Park District 's position on donation of the Otis park site. They were concerned with paragraph 3 of Exhibit A to the Trustee' s Deed regarding removal of the silo and out- buildings. It was decided to allow consideration of transfer of the Otis park site deed to the Park District to remain on the table until the next Board meeting. 6. Board Comments Centex Water Agreement In response to a question from Trustee Bogart , Mr. Larson stated that he has received a draft of the Centex water agreement which will be discussed in executive session. Community Development Block Grant In response to a question from Trustee Carroll , Mr. Larson stated that con- sideration of participation with Cook and Lake Counties in the Community Development Block Grant program was not on tonight 's agenda because requested information has not been received. 7. Executive Session Moved by Driscoll , seconded by Carroll to move to executive session to discuss litigation and personnel . Upon roll call , the motion passed unanimously. Time: 9:40 P.M. The Board returned to the council chamber at 12:29 A.M. i i 'i i i I 1 i i 4840 1/17/77 8. Adjournment Moved by Carroll , seconded by Bogart to adjourn the meeting. Upon voice vote, the motion passed unanimously. Time: 12:30 A.M. Respectfully submitted, /I/ Verna L. Clayton, Village Clerk PASSED AND APPROVED this ��% day of , 1977. / 71/1/ e4L,4 (7i, -7/, 2' Village President