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1978-04-03 - Village Board Regular Meeting - Minutes 5186 4/3/78 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD IN THE COUNCIL CHAMBERS, VILLAGE HALL, MONDAY, APRIL 3, 1978. CALL TO ORDER: The regular meeting of the Board of Trustees of the Village of Buffalo Grove was called to order by Village President Edward A. Fabish at 7:35 P.M. ROLL CALL: Roll call indicated the following Trustees present: Rech, Bogart, Marienthal , Keister. Trustee Mendenhall arrived at 7:45 P.M. Trustee Stone was absent. Also present were: William Balling, Village Manager; William Raysa, Village Attorney; Arnold Seaberg of Advance Engineering and Gregory Boysen, Village Engineer; Thomas cennell , Director of Planning and Development; Bart Delaney, Planning Coordinator; William Brimm, Finance Director; and William Sommer, Administrative Assistant. MINUTES: Moved by Rech, seconded by Keister to approve the minutes of the regular meeting held March 20, 1978, as published. Upon roll call , the vote was: AYES: 4 - Rech, Bogart, Marienthal , Keister NAYES: 0 - None ABSENT: 2 - Stone, Mendenhall Motion declared carried. Minutes of the special meeting held March 27, 1978, were deferred until Trustee Mendenhall arrived. WARRANT: Trustee Mendenhall arrived during presentation of the Warrant. Moved by Rech, seconded by Keister to approve Warrant P379, in the amount of $163,706.34, and authorize payment of bills listed. Upon roll call , the vote was: AYES: 5 - Rech, Bogart, Marienthal , Keister, Mendenhall NAYES : 0 - None ABSENT: 1 - Stone Motion declared carried. MINUTES: Moved by Rech, seconded by Keister to approve the minutes of the special meeting held March 27, 1978, as published. Upon roll call , the vote was: AYES : 4 - Rech, Bogart, Keister, Mendenhall NAYES: 0 - None ABSTAIN: 1 - Marienthal ABSENT: 1 - Stone Motion declared carried. ARLINGTON HEIGHTS Mr. Balling reported that the public hearing for the corridor ROAD FAUS PROJECT and design phase for the improvement of the Lake County portion of Arlington Heights Road, which is a Federal Aid Urban System, will be held in the Council Chambers on Wednesday, May 10, 1978, at 7:30 P.M. This hearing will be held to satisfy the statutory FAUS requirements and to receive community input relative to the project. At a future meeting the Village Board's position on 5187 4/3/78 the roadway will be consolidated for presentation as a formal policy statement at the public hearing. ARLINGTON Trustee Rech was concerned that Cook County Highway Department HEIGHTS ROAD has eliminated from their plans a traffic signal for the (COOK COUNTY) intersection of Arlington Heights Road and Lake-Cook Road. Mr. Balling stated that Cook County has been unable to obtain r.o.w. on the northwest corner, and that Mr. Abbott of the Highway Department has advised there will be no signal until Lake-Cook Road, between Arlington Heights Road and Hicks Road, is constructed. He said the Village is exploring the possibil- ity of temporary signals at the intersection, but the only assurances received to date are a 3-way stop. He said a safety report, relative to detour and construction routing, from the Cook County Highway Department Traffic and Safety Bureau will be filed with the Village for review and comment. COOK COUNTY Trustee Marienthal stated that the Plan Commission has proposed REZONING that a letter be sent to the Cook County Zoning Board of Appeals regarding their consideration of rezoning land, in the area of Route 83 north of Dundee Road, from single family to multi- family. Included with the letter should be a copy of Resolu- tion #75-41 , which delineates Village policy and concerns as they relate to uncontrolled growth in unincorporated areas. He suggested that letters be sent to municipalities in the area stating Buffalo Grove's concerns in this regard and requesting their support. Trustee Mendenhall will attend the public hearing and enter into the record the letters from the Plan Commission and the Village. ORDINANCE Moved by Mendenhall , seconded by Keister to pass Ordinance #78-24 #78-24, AN ORDINANCE DECLARING ONE (1) DODGE PICKUP TRUCK SURPLUS EQUIPMENT. Upon roll call , the vote was: AYES: 5 - Rech, Bogart, Marienthal , Keister, Mendenhall NAYES: 0 - None ABSENT: 1 - Stone Motion declared carried. ORDINANCE Moved by Mendenhall , seconded by Keister, to pass ORDINANCE #7-8-25 #78-25, AN ORDINANCE AUTHORIZING THE SALE BY PUBLIC AUCTION OF PERSONAL PROPERTY OWNED BY THE VILLAGE OF BUFFALO GROVE. Upon roll call , the vote was: AYES: 5 - Rech , Bogart, Marienthal , Keister, Mendenhall NAYES: 0 - None ABSENT: 1 - Stone Motion declared carried. HIGHLAND POINT Moved by Mendenhall , seconded by Keister to accept the UNIT I Appearance Control Commission 's recommendation to accept the landscaping and lighting, signs, and parking lot plans for Standard Pacific or assigns (development known as Highland Point) with stipulations described in the Commission minutes, and to approve the general concept of $500 worth of plantings 5188 4/3/78 placed on corner lots and that a landscape architect be consulted for the actual planting of shrubs and trees. Upon roll call , the vote was: AYES: 5 - Rech, Bogart, Marienthal , Keister, Mendenhall NAPES: 0 - None ABSENT: 1 - Stone Motion declared carried. OAK CREEK Moved by Mendenhall , seconded by Keister to accept the APARTMENTS Appearance Control Commission recommendation to accept the PHASE III architectural plans for Oak Creek Apartments , Phase III , as presented with the stipulation that materials and colors be basically the same as Oak Creek Apartments, Phases I and II ; the roof air condensing units to be effectively screened or painted out to match the roof; materials used to be the same or as nearly as possible, the same within the availability of products; if the developer has difficulty in finding a close match, he must appear before the ACC for approval of specific materials; essentially a close match within the realm of what is available will be acceptable; all material within Phase III should be the same for all buildings; and all shall have the same brick. Upon roll call , the vote was: AYES: 5 - Rech, Bogart, Marienthal , Keister, Mendenhall NAPES: 0 - None ABSENT: 1 - Stone Motion declared carried. PUBLIC HEARING President Fabish called the public hearing to order and read REVENUE SHARING the Notice of Public Hearing that appeared in the Buffalo Grove Herald on March 25, 1978. Purpose of the hearing is to consider the proposed annual budget (including revenue sharingfunds) for the fiscalyear beginning May 1 , 1978. 9 9 The administrative hearing was held on March 27, 1978. One hundred percent of the revenue sharing funds received from the federal government are committed to the debt service for repayment of construction of the Public Service Center. There were no comments or questions from the audience. Moved by Bogart, seconded by Mendenhall to accept the report regarding use of revenue sharing funds. Upon roll call , the vote was: AYES: 5 - Rech, Bogart, Marienthal , Keister, Mendenhall NAPES: 0 - None ABSENT: 1 - Stone Motion declared carried. RESOLUTION Moved by Keister, seconded by Marienthal to pass Resolution #78-5 #78-5 acknowledging that School District #96 should build their fourth school on the 11 acres in the Wagner Farm which was donated by a developer. Upon roll call , the vote was: AYES: 5 - Rech, Bogart , Marienthal , Keister, Mendenhall NAPES: 0 - None ABSENT: 1 - Stone Motion declared carried. 5189 4/3/78 ORDINANCE The Board reviewed a PUD ordinance for 32.2 acres located #78-26 at the northwest corner of Route 83 and Buffalo Grove Road. During the discussion, the following changes were requested: 1 . The Village Engineer had some questions to resolve with the developer's engineer. 2. Reference to Ordinance #77-72, School and Park Land Donations, should be included. 3. Section 5 - specifications for footbridge should be approved by the Village. 4. Section 9 - standard recapture clause to be included. 5. Mr. Balling had some questions with regard to discrepancies between the concept plan and landscape plan. Moved by Marienthal , seconded by Keister to pass Ordinance #78-26, AN ORDINANCE PROVIDING FOR A PLANNED UNIT DEVELOPMENT ON THE 32.2 ACRE SITE LOCATED AT THE NORTHWEST CORNER OF ROUTE 83 AND BUFFALO GROVE ROAD (Buffalo Grove Commons) , subject to 1 ) approval of Village Engineer, 2) final review of Village Manager, and 3) any corrections the Village Attorney might deem necessary. Mr. Balling referred to a letter, dated March 1 , 1978, from the President of the Buffalo Grove Park District stating that their Board had accepted the concept design of The Commons as shown in the drawing, dated February 14, 1978, subject to approval of final engineering and letters of intent regarding landscaping, bike path, berms, lighting, benches , and bridge to Willow Stream Park, and accept warranty deed and maintenance liabilities of Parcels A, B, and C, acknowledging, however, that there are some basic concerns regarding status of design of Parcel B considered a private yard extension and that Parcel A be designed by engineering as a future active use area as an expansion of Willow Stream Park. It was noted that in the past, the Police Department and Fire Department had no objection to the concept plan , but now they have stated there should be a connecting street to the property to the south of the development. It was suggested that 2 lots could be vacated now with the idea that they could be put back later if it is found a connecting street is unnecessary. Upon roll call , the vote was: AYES: 3 - Marienthal , Keister, Mendenhall NAYES: 3 - Rech, Bogart, Fabish ABSENT: 1 - Stone Because there was a question with regard to the number of votes needed for passage, this item was deferred until later in the meeting. 5190 4/3/78 LEXINGTON Moved by Mendenhall , seconded by Keister to pass ORDINANCE HILLS APPROVING ANNEXATION AGREEMENT AND DIRECTING EXECUTION THEREOF BY THE PRESIDENT AND CLERK OF THE VILLAGE OF BUFFALO GROVE (Lexington Hills) . PresidentofLexington o en Mr. Bianchini , Vice Development t P Corporation, presented a Memorandum of Understanding between him and Matthew P. Doetsch agreeing to grant Lexington Development an easement to install the north portion of Pauline Avenue. It was stated that the annexation agreement should be corrected to reflect 53 lots instead of 54. By reducing the number of lots to 53, no variances will be required for the R-7 zoning district. Upon roll call , the vote was: AYES: 3 - Bogart, Keister, Mendenhall NAPES: 2 - Rech, Marienthal ABSENT: 1 - Stone Mr. Raysa stated that a 2/3 vote is required for passage of an annexation. For this reason, President Fabish deferred all ordinances with regard to the Lexington Hills annexation and zoning until the next meeting when all Trustees are present. He suggested that a special meeting could be held on April 10. Trustees Rech and Marienthal stated that their negative votes were because Pauline Avenue would not be constructed to a full width. ORDINANCE Mr. Raysa advised that 4 aye votes are necessary to pass #78-26 Ordinance #78-26. Ronald Cope, attorney for the developer, stated that at a workshop meeting, a majority of the Village Board voted in favor of The Commons PUD subject to certain changes. He said all changes have been incorporated into the ordinance. Louis Shassion, developer, stated that he will reserve one lot as a future road access easement, and if at the time the development is almost complete, the Village Board feels the easement is not needed, it will then revert back to a buildable lot. Mr. Cope stated that this provision can be included in the PUD ordinance. Moved by Mendenhall , seconded by Bogart to pass Ordinance #78-26, AN ORDINANCE PROVIDING FOR A PLANNED UNIT DEVELOPMENT ON THE 32.2 ACRE SITE LOCATED AT THE NORTHWEST CORNER OF ROUTE 83 AND BUFFALO GROVE ROAD (Buffalo Grove Commons) , subject to 1) approval of Village Engineer, 2) final review of Village Manager, 3) any corrections the Village Attorney might deem necessary, and 4) include in the annexation agreement a pro- vision for a future road access easement as agreed to by Mr. Shassion. Upon roll call , the vote was: I I I �I �� �� • I I I `./� '�, ,�', i �I 5191 4/3/78 AYES: 4 - Bogart, Marienthal , Keister, Mendenhall N AYES: 1 - Rech ABSENT: 1 - Stone Motion declared carried. Trustee Rech explained her negative vote was because she did not feel the Board was going to grant any more R-6 zoning and because of the provisions for extension of Farrington Drive. ORDINANCE Based on the recommendation of the Fire and Police Commission, #78-27 it was moved by Rech, seconded by Bogart to pass Ordinance #78-27, AN ORDINANCE AUTHORIZING FIRE AND POLICE COMMISSION TO UTILIZE COOPERATIVE TESTING OF RECRUITS. Upon roll call , the vote was : AYES: 5 - Rech, Bogart, Marienthal , Keister, Mendenhall NAPES: 0 - None ABSENT: 1 - Stone Motion declared carried. HENDERSON/KOCH Ted Henderson, contract purchaser of 12.65 acres located ANNEXATION north of Lake-Cook Road between Route 83 and Weiland Road, reviewed the alternative concept plan, dated February 20, 1978. The plan showed 3.94 acres of commercial and 8.71 acres of multi-family residential . Discussion took place with regard to density, quality of the multi-family, surrounding uses, and interpretation of the PUD ordinance. Mr. Henderson said the density is required in order to make the development economically feasible. Carl Genrich, Chairman of the Plan Commission, stated that the Plan Commission feels that that portion of the Village should be a higher density residential area. Trustee Rech noted that the Plan Commission had a tie vote on this issue with Mr. Genrich breaking the tie in favor of the development. Trustee Keister stated that if the Village wants to develop the Town Center, this property should not have competing commercial uses , with which Mr. Henderson has complied. President Fabish polled the Board, "Yes" indicating favor of the plan as presented, and "No" indicating opposition. The poll found the following: YES: 4 - Bogart, Marienthal , Keister, Mendenhall NO: 1 - Rech ABSENT: 1 - Stone Trustee Mendenhall stated that he voted affirmatively but he did not like 20 units per acre density. RECESS 9:40 P.M. - The President declared a recess. 10:00 P.M. - The meeting resumed. �� i i i I V C i I 4 I I I __ I _ i 5192 4/3/78 HIGHLAND GROVE Moved by Keister, seconded by Rech to approve the final plat UNIT III of subdivision for Highland Grove Unit III subject to con- ditions listed in Arnold Seaberg's letter, dated April 3, 1978, and with the stipulation that the water main between lots 14 and 15 be removed. At Mr. Raysa 's request, the developer, Chuck Bencic, stated that a deed for Outlot A will be given to the Village. Upon roll call , the vote was: AYES: 5 - Rech, Bogart, Marienthal , Keister, Mendenhall NAYES: 0 - None ABSENT: 1 - Stone Motion declared carried. CARLEY DRAINAGE Christopher Carley, developer of 40 acres located on Busch CONCEPT Road approximately 200 feet east of Route 83, reviewed their drainage concept. Because the drainage level was changed from 680 to 682, Mr. Carley said that Mr. Seaberg feels the best approach would be a wet lake rather than dry detention. He offered two alternatives, 1) a lake on the park site that would be located on property donated by Green Knolls and Carley, or 2) a lake solely on park property donated by Carley which would eliminate 11 lots. He said they met with the Park District, and they said that if there were sodding around the lake and if there were no engineering problems, they would be amenable to the lake. Mr. Seaberg reviewed alternative plans and described benefits and liabilities to either a wet lake or a dry detention area. He preferred 1) a lake that covers part of Carley and Green Knolls property, or 2) a dry detention area. Richard Heinrich, purchaser of one of the Green Knolls homes, stated that he and many other purchasers prefer dry detention because the lake would present safety hazards, mosquitoes, algae and weeds. He felt the reason a lake has been proposed at this time is because Carley needs some fill to raise his land, and this would be the least expensive way to get it. William O'Reilly, Park Commissioner, stated that the Park Board does not oppose a lake, but they feel there are many things that have to be considered. Mr. Boysen stated that from an engineering point of view, the lake would be a better alternative. President Fabish polled the Board to determine if they favor wet or dry detention in this area. The poll found the following: Rech - It will have to be a Park District decision since it will be theirs. If the engineers say wet will be easier for the Village, then it should be wet. This location for a lake is a poor one. Mendenhall - Wet if it can be made workable. Bogart - Dry 5193 4/3/78 Keister - It should be a Park District decision. He had no problem with the original plan, being a dry basin. Marienthal - It can be either wet or dry. It is a Park District decision. The matter will be referred to the Park District. Trustee Bogart stated that when the Board next considers this preliminary plat, he would like information with regard to who will be paid for the dirt needed to fill the Carley land. KINDER-CARE The Board considered the landscaping and bell tower construction for Kinder-Care, located at Thompson Boulevard and Arlington Heights Road. In response to questions, Mr. Balling stated that the Plan Commission did not have to review this subject because it was zoned B-1 and subdivided previously. Because there was some question about this , the matter was deferred until the plat of subdivision could be presented. DOMINICKS James Coconas of Kenroy presented plans for signs, lighting, elevations, building materials, and landscaping for Dominicks at the Buffalo Grove Mall , located at the northwest corner of Arlington Heights and Dundee Roads. During the discussion, Mr. Coconas agreed to donate to the Village and transport to a location designated by the Village three pin oak trees that presently are planted along Arlington Heights Road. Moved by Mendenhall , seconded by Bogart to approve the recommendation of the Appearance Control Commission to: 1) Approve Dominick's front facia sign with the following stipulations: a) size of sign to be no greater than 300 square feet, but if new sign ordinance is adopted before the sign is up, 360 square feet will be allowed. b) sign for Heinemann 's bakery approved based upon the fact that Heinemann 's is a separate leased tenant and therefore entitled to a sign (sign to be 4' x 10' and the color specified in plan) 2) Approve architectural portion for Dominick's with the follow- ing stipulations: a) architecture is approved from Scott 's store east, with exception that the mansard of the Scott 's store section will be painted to match the aluminum mansard that will be installed over Dominick's stores b) roof top mechanisms in line of sight on Dundee and Arlington Heights Roads will be painted out to match the mansard, or screened. c) doors on the east and north elevations will be painted to match the brick. 5194 4/3/78 d) brick will be as submitted or similar if that is not available, of substantial conformity and of the same quality, and all areas that have been painted will be sandblasted so that the total concept will have uniform brick. 3) Approve landscaping with the following stipulations: a) at the south parking lot abutting the sidewalk, concrete car bumpers will be installed approximately set back 4 ' . b) 3 islands indicated on the signed plans will be landscaped with 21" locust trees, skyline variety included, plus hardy ground cover such as Yucca plants. c) 2 corners of the main entrance on Dundee Road be treated with washed pea gravel and ground treated with weed killer. d) existing pin oak trees on Arlington Heights Road are to be removed and replaced by 22" locusts. e) 3 islands on the plans will be eliminated and all other shaded areas on Arlington Heights Road will be planted with grass. 4) Approve plans for lighting with the stipulation that the rear section light be totally contained within the lot line of the property and not visible to the tenant (color being bronze and with flush mounting) . Upon roll call , the vote was: AYES: 5 - Rech , Bogart, Marienthal , Keis ter, Mendenhall NAYES: 0 - None ABSENT: 1 - Stone Motion declared carried. DEVONSHIRE Moved by Bogart , seconded by Mendenhall to approve the PHASE II recommendation of the Appearance Control Commission to approve the landscape plan for parkway trees in Devonshire Unit II subject to the following stipulations : 1 ) 2 be rejected on the grounds that 3 species as presented are not recommended varieties per the Consulting Forester's report, dated February 7, 1978, namely the October Glory Red Maple, the Green Mountain Sugar Maple and the Hackberry. Substitutes be made that might include but not limited to the Forester's recommendations per the report, namely the Red Sunset Maple, Norway Maple-Emerald Green, Green Ash, 2) developer provide 2" caliper trees, caliper being measured 6" above the ground level and that all trees be staked; but if the developer desires not to stake, then 22" trees measured 6" above ground level may be used in lieu of 2" caliper trees, and 3) not less than 121 trees will be planted. In all cases trees shall be wrapped to protect the bark regardless of caliper. Upon roll call , the vote was: AYES: 5 - Rech, Bogart, Marienthal , Keister, Marienthal NAYES: 0 - None ABSENT: 1 - Stone Motion declared carried. I i I i I I i I I i 5195 4/3/78 KINDER-CARE Mr. Balling displayed a copy of the recorded plat of subdivision for Strathmore Grove Unit II which showed Parcel A (.6810 acres) on the southeast corner of Thompson Boulevard and Arlington Heights Road. Item was deferred until the following has been researched: 1) why is the commercial area .6 acres when the annexation agreement refers to 1 acre, and 2) were provisions made to provide that the development of the commercial area must be approved by the Plan Commission. 1978-79 Mr. Balling distributed copies of the 1978-79 budget, outlined BUDGET how the report was written, and requested the Board to review the document prior to the meeting of April 10, 1978. TERRAMERE Bart Delaney, Planning Co-ordinator, reviewed plans of Terramere SUBDIVISION Subdivision, property being developed in Arlington Heights by Kennedy. Property is located northwest of Nichols Road and Arlington Heights Road. Zoning is R-3 with minimum lot size being 8,750 sq. ft. The corner of Arlington Heights and Lake Cook Roads is zoned B-2. A small portion of the land (36 lots) extends into Lake County. OMNI-HOUSE Trustee Bogart noted that Dr. Peter Digre of Omni-House has accepted a new position and will be leaving Omni-House. He felt that Dr. Digre should receive some formal recognition from the Village for his efforts and work with the youth. It was decided a resolution will be prepared. EXECUTIVE Moved by Mendenhall , seconded by Bogart to adjourn to executive SESSION session to discuss land acquisition. Upon voice vote, the motion passed unanimously. Time: 12:00 midnight. Verna . Clayton, Village Clerk APPROVED BY ME THIS DAY OF , 1978. Vil age Presi ent