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1977-12-19 - Village Board Regular Meeting - Minutes 5137 12/19/77 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, DECEMBER 19, 1977, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. In the absence of the President, the Clerk called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: Trustees Bogart, Marienthal , Keister, Stone, Mendenhall President Fabish arrived at 7:35 P.M. ABSENT: Trustee Rech Also present were William Balling, Village Manager; William Raysa, Village Attorney; Thomas Fennell , Director of Planning and Development; Arnold Seaberg, Consulting Engineer; William Davis, Acting Director of Public Works ; and William Sommer, Administrative Assistant. President Pro Tem Moved by Mendenhall , seconded by Stone to appoint Trustee Bogart President Pro Tem in the President 's absence. Upon voice vote, the motion passed unanimously. Clerk Pro Tem Moved by Mendenhall , seconded by Stone to appoint Carol Hennenfent Clerk Pro Tem in the absence of the Village Clerk. Upon voice vote, the motion passed unanimously. 1 . Minutes of December 5, 1977 Moved by Keister, seconded by Mendenhall to approve the minutes of the regular meeting held December 5, 1977, as published. Upon roll call , the vote was : AYES : 5 - Bogart, Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None ABSENT: 1 - Rech Motion declared carried. 2. Warrant #372 Moved by Marienthal , seconded by Keister to approve Warrant #372 in the amount of $137,773.93, as presented. Several items were discussed but no changes made. Upon roll call , the vote was : AYES: 5 - Bogart, Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None ABSENT: 1 - Rech Motion declared carried. 53 1 8 12/19/77 President Fabish arrived at this time. 3. President 's Report RTA 5% Gas Tax President Fabish reviewed his memo to the Board of December 14, 1977, stating that he does not believe it is in the best interest of the community to oppose the RTA gas tax; that the resolution would not , in his opinion, have any impact with the RTA; and could possibly jeopardize the good relations between the RTA and the Village. Trustee Marienthal felt the Village should go on record as opposing the tax as the revenues received from the residents of the Village with this tax will exceed any amount returned to the community in service. Claude Luisada, member of the transportation committee, was present and stated that the community is subsidized approximately $5,000 a month, $60,000 a year, approximately 500 people regularly ride the bus , and that fares have been !, reduced recently, thus residents are deriving some benefit. He felt the question is not how much money is given to the RTA but what is the RTA doing with the money received and believes the RTA should provide an accurate account- ing as to where the money is going. Trustee Marienthal stated one of the reasons he opposes the tax is because there has not been, to any extent , any accountability on the monies spent by the RTA. Moved by Marienthal , seconded by Stone to approve Resolution #77-66, a resolution opposing the 5% Regional Transportation Authority gas tax. Upon roll call , the vote was : AYES : 5 - Bogart , Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None ABSENT: 1 - Rech Motion declared carried. 4. Trustee Reports Grand Spaulding Park Site Trustee Bogart stated that the Village Attorney does not recommend filing suit reference the Grand Spaulding Park site; therefore he recommended that the Village convey to the Park District deed to this site with the stipulation that the Board will take action reference grading when the developer comes before the Board again. The Board is in agreement to conveying the deed to the Park District. Signs Trustee Bogart stated he was pleased that residents have conformed to the sign ordinance. 5139 12/19/77 Trustee Bogart further stated that he has requested the ZBA to hold a special hearing to allow a temporary sign for the Blood Commission to advertise their 17th blood drive. Mr. Fennell stated that he had spoken with Rich Heinrich, Chairman of the ZBA, and he was to contact Trustee Bogart directly reference this matter. The Appearance Control Commission is designing a permanent type sign for this purpose at a cost of approximately $100 each and as soon as the sign is completed Trustee Bogart will apprise the Board. Lake Michigan Water Trustee Keister reported on a meeting held with the officials of Lincolnshire and Buffalo Grove regarding the pipeline for Lake Michigan water. Discussed was the feasibility of using Lincolnshire's system to transport water to Buffalo Grove. There is concern about the legality of using the Lincolnshire system and whether or not IDOT would accept the metering of water through Lincolnshire as Lincolnshire is not using Lake Michigan water. Another meeting will be held on January 19, 1978. Tax Bills/Lake County Trustee Marienthal expressed concern over the tax bills received by Lake County as the tax rate decreased but the tax bills increased. He further stated that the staff has been doing some preliminary research on the matter and that he will report back to the Board at a later time. He also expressed concern over the amount in taxes a Lake County resident pays to the Village in comparison to what a Cook County resident pays. Franklin Boulevard Hospital Trustee Mendenhall stated that representatives of the Franklin Boulevard Hospital are representing themselves as a community hospital for both Wheeling and Buffalo Grove; that the Board earlier took a position against the construc- tion of this hospital ; and requested that a representative of the proposed hospital appear before the Board and the residents of the community to explain their plan in detail . Mr. Balling stated that he has extended an invitation to make a presentation before the Board the first or second workshop in January and upon receiving a reply he will advise the Board. 5. Village Manager's Report Monthly Activities The summary of administrative activities for the month of November, 1977, was noted. In answer to a question by Trustee Bogart, Mr. Balling stated there is no regular season person employed during the winter months at the golf course. 6. Questions from the Audience Burt Harris, 701 Silver Rock, asked the status of the Parking Ordinance reference the parking of trucks and recreational vehicles in driveways and on the streets in the Village. After discussion on the size of the vehicles involved and the feasibility of enforcing such an ordinance, Mr. Raysa was requested to review the ordinance and report back to the Board. 5140 12/19/77 Mr. Harris also requested that the Police Department enforce the regulation of residents not blocking sidewalks with their vehicles which are parked on driveways. Mr. Balling stated he would check into it. Mel Kandel , 250 Lake Boulevard, questioned the status of the Youth Center. In response Trustee Bogart stated that the commission has been formed, one meeting has been held at which discussion was held regarding three alternatives for a building, and that he will have more information after the January 10, �./ 1978 meeting of the commission. 7. CONSENT AGENDA Ordinance No. 77-69 Moved by Mendenhall , seconded by Stone to pass Ordinance #77-69, AN ORDINANCE AMENDING ORDINANCE NO. 76-57 (DISPOSAL OF WASTE) . Upon roll call , the vote was : AYES : 5 - Bogart , Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None ABSENT: 1 - Rech Motion declared carried. Ordinance No. 77-70 Moved by Mendenhall , seconded by Stone to pass Ordinance #77-70, AN ORDINANCE AMENDING ORDINANCE NO. 73-53 BEING AN ORDINANCE PROVIDING FOR REGULATION OF STREETS AND FIRE LANES IN VARIOUS SUBDIVISION AND PLANNED DEVELOPMENTS IN BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS. Upon roll call , the vote was : AYES: 5 - Bogart, Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None ABSENT: 1 - Rech Motion declared carried. Resolution No. 77-67 Moved by Mendenhall , seconded by Stone to pass Resolution #77-67, a resolution accepting the Assignment Agreement with George Knight Construction Company in conjunction with the remodeling of the municipal complex. Upon roll call , the vote was : AYES: 5 - Bogart, Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None ABSENT: 1 - Rech Motion declared carried. Resolution No. 77-68 Moved by Mendenhall , seconded by Stone to pass Resolution #77-68, a resolution accepting the Assignment Agreement with Office Equipment Company of Chicago 5141 12/19/77 in conjunction with the remodeling of the municipal complex. Upon roll call , the vote was: AYES: 5 - Bogart, Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None ABSENT: 1 - Rech Motion declared carried. Resolution No. 77-69 Moved by Mendenhall , seconded by Stone to pass Resolution #77-69, a resolution accepting IDOT requirements relating to calibration master metering and all other requirements of LMO-l . Upon roll call , the vote was : AYES: 5 - Bogart, Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None ABSENT: 1 - Rech Motion declared carried. 8. Ordinances , Resolutions and Proclamations Ordinance No. 77-71 Moved by Stone, seconded by Marienthal to approve Ordinance #77-71 , AN ORDINANCE REGULATING ALARM SYSTEMS. Trustee Marienthal stated that he felt a higher fee than the $25 stated in the ordinance should be charged. Trustee Mendenhall was in favor of a graduated fee upon each response to an alarm. Discussion followed reference the amount of the fee to be charged. President Fabish polled the Board as to the amount they were in favor of and found the following: Bogart $25.00 Marienthal $100.00 Keister $25.00 Stone $25.00 Mendenhall $100.00 The fee was left at $25.00. President Fabish stated that an increase can be enacted later on if it is found this is not a workable system. Upon roll call , the vote was : AYES: 5 - Bogart, Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None ABSENT: 1 - Rech Motion declared carried. Ordinance No. 77-72 President Fabish stated that a lot of time was spent on review of this ordinance at the workshop session and feels that it is a very concise Ordinance. Trustee Bogart stated that letters have been received from School Districts #21 , #96, and n125 concurring as far as the tax donation is concerned. 5142 12/19/77 In response to questions , Mr. Raysa stated the basic intent of this ordinance is the same as was in the resolution and that nothing in the ordinance would repeal any provision of the operative resolution. Trustee Bogart felt information on grading and sloping should be in the subdivision regulations. Mr. Balling stated this information could appear as a park standard as this ordinance permits any and all of those standards to be incorporated; that at the last workshop session it was to appear as an appendix to the park district 's standards; and that it would not be an ordinance �./ requirement but would be a guideline for development. In response to a question from Trustee Bogart , Mr. Sommer stated that the park district is in agreement with the deletion of the engineering specifications from this ordinance. Carl Genrich, Chairman of the Plan Commission, felt that the size and useability of a park site should be defined and that the park district should commit to accepting a particular size site at the public hearing stage before final approval of a conceptual park. Discussion followed reference drainage and definition of useable and unuseable park sites. Moved by Bogart, seconded by Marienthal to approve Ordinance No. 77-72, PARK AND SCHOOL LAND DONATIONS. Upon roll call , the vote was : AYES : 5 - Bogart, Marienthal , Keister, Stone, Mendenhall NAPES: 0 - None ABSENT: 1 - Rech Motion declared carried. Resolution No. 77-70 In response to a question from Trustee Marienthal regarding item 6 of the Municipal Estimate of Maintenance Costs , Mr. Davis stated that this cost was energy costs for 6 locations of traffic signals and 520 street lights. Trustee Mendenhall stated he was in favor of eliminating street striping entirely due to costs of the program. Mr. Davis stated that the Village has a five year contract for street striping and that the striping was done mainly for crosswalks and on the primary through streets in the Village. Moved by Marienthal , seconded by Keister to approve Resolution #77-70, a resolution which provides for the 1978 MFT Street Maintenance Program. Upon roll call the vote was : `-/ AYES: 5 - Bogart , Marienthal , Keister, Stone, Mendenhall NAPES: 0 - None ABSENT: 1 - Rech Motion declared carried. `J I II II it it I 5143 12/19/77 9. OLD BUSINESS 1978 Department of Golf Operations Annual Operating Budget Mr. Balling reviewed his memo dated December 15, 1977, reference the 1978 Golf Course Operating Budget, covering the following three items : manpower summary, superintendent salary survey, and purchase of a rolling gate. Mr. Balling stated there would be no further changes to the document submitted �.J for review on December 7, 1977. Moved by Marienthal , seconded by Keister to approve the 1978 Department of Golf Operations Annual Operating Budget. Upon roll call , the vote was: AYES: 5 - Bogart, Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None ABSENT: 1 - Rech Motion declared carried. Highland Point Unit II & III Trustee Keister stated that the Plan Commission recommends Village Board approval of the final subdivision plats for Units II and III of Highland Point. Arnold Seaberg, consulting engineer, reported he has conducted an engineering review of the plans and specifications and recommends approval of Highland Point Units II & III subject to the following conditions. 1 . Receipt of final engineering plans and specifications. 2. Receipt of engineering and inspection fees in the amount of 31% of the project utility and site improvements. 3. Receipt of acceptable Project Improvement Guarantees in the amount of 100% of the construction cost of the proposed improvements. 4. I .E.P.A. permit approval of the project water main and sanitary sewer systems. 5. Receipt of a sanitary sewer inspection fee in the amount of one dollar per lineal foot of sewer. 6. Receipt of project drainage and grading plans certified by the design engineer and property owner, as required by Chapter 109, Section 2 of the Illinois Revised Statutes. 7. Development of a roadway subgrade inspection and testing program, acceptable to both the developer and Village, whereby a qualified soils consultant will determine and attest to the bearing strength of the subgrade material . 8. Deferment of individual lot grading and building foundation elevation review and approval until time of building permit application. 9. Agreement g nt by the developer to install additional rear yard inlets and drain pipe, if necessary to eliminate sump pump drainage problems. 5144 12/19/77 Mr. L. A. Guggemos, President of Standard Pacific-Illinois Corporation, was present and stated he agrees with Mr. Seaberg and has no objections to these conditions. He then presented the Board with a check in the amount of $9,150. 15 and performance bond in the amount of $212,000. In reply to a question from the Board, Mr. Balling stated that the Appearance Control Commission has approved the parkway trees and landscaping for the development. Moved by Keister, seconded by Marienthal , to approve Highland Point Plat of Subdivision for Unit II , Plan Commission Exhibit #630-17, subject to all conditions agreed to and contained in Mr. Seaberg's letter of December 19, 1977. Upon roll call , the vote was : AYES: 5 Bogart, Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None ABSENT: 1 - Rech Motion declared carried. Moved by Keister, seconded by Marienthal to approve Highland Point Plat of Subdivision for Unit III , Plan Commission Exhibit #630-18, subject to compliance and agreement by the developer contained in Mr. Seaberg's letter of December 19, 1977. Upon roll call , the vote was : AYES: 5 - Bogart, Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None ABSENT: 1 - Rech Motion declared carried. 10. Trustee Comments Damaged Police Vehicle Reference the letter received from Long Grove offering to pay damages to the police vehicle damaged during assistance to the Village of Long Grove, the Board directed President Fabish to respond to the letter expressing appreciation for the offer, but the Board feels it is the Village's responsibility to repair the vehicle. Newsyaper Item Trustee Keister stated that the Daily Herald has been incorrectly listing the time of the Buffalo Grove Village Board meetings at 8:00 P.M. instead of 7:30 P.M. which he would like corrected. Williamsburg. ou the Lake Trustee Bogart and Trustee Mendenhall reported they have visited the develop- ment in Northbrook by the developers of Williamsburg on the Lake and expressed their concern over the appearance of this development. Concensus of the Board was that the Trustees who have not visited this site do so before any direction is given to the developer on the development proposed for Buffalo Grove. 1 5145 12/19/77 11 . Adjournment Moved by Bogart, seconded by Keister to adjourn the meeting. Upon voice vote, the motion passed unanimously. Time: 9:20 P.M. Respectfully submitted, Carol M. Hennen ent, Clerk Pro m PASSED AND APPROVED this day of , 1978. ci Let-47 0)/'