1977-11-21 - Village Board Regular Meeting - Minutes 5115
11/21/77
MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY,
NOVEMBER 21 , 1977, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO
GROVE, ILLINOIS.
In the absence of the President, the Clerk called the meeting to order at
7:35 P.M. Those present stood and pledged allegiance to the Flag.
The Clerk called the roll and found the following:
PRESENT: Trustees Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
President Fabish arrived at approximately 8:00 P.M.
Also present were William Balling, Village Manager; William Raysa, Village
Attorney; Thomas Fennell , Director of Planning and Development; and William
Sommer, Administrative Assistant.
President Pro Tem
Moved by Marienthal , seconded by Bogart to appoint Trustee Rech President
Pro Tem in the absence of President Fabish . Upon voice vote, the motion
passed unanimously.
1 . Minutes of November 7, 1977
Moved by Bogart, seconded by Mendenhall to approve the minutes of the regular
meeting held November 7, 1977, as published. The following changes were
made:
1) Page 5106 - under Buffalo Creek Retention Reservoir - add "President
Fabish requested this conversation be confirmed in writing."
} 2) Page 5110 - under Kingswood Church - change "retention" to "detention".
Upon roll call , the vote was:
AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
Motion declared carried with changes noted.
2. Warrant #370
President Pro Tem Rech presented Warrant #370, in the amount of $175,616.06.
Moved by Mendenhall , seconded by Stone to approve Warrant #370 as presented.
Several items were questioned, but no changes made. Upon roll call , the
vote was:
AYES: 6 - Rech , Bogart, Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
Motion declared carried.
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3. President 's Report
Youth Commission Appointments
Trustee Bogart stated that President Fabish interviewed candidates for the
Youth Commission and has recommended appointment of eight.
On behalf of President Fabish , President Pro Tem Rech appointed the
following people to the Youth Commission for the respective terms :
Sue Kenski - April 30, 1979
Jim Lippert - April 30, 1979
Mark Friedman - April 30, 1979
Sharon Brown - April 30, 1979
Leon Gopon - April 30, 1980
Frank Mayfield - April 30, 1980
John Ayres - April 30, 1980
Ronald Crates - April 30, 1980
Moved by Bogart, seconded by Mendenhall to concur with the appointments.
Upon voice vote, the motion passed unanimously.
Trustee Bogart stated that the Chairman will be elected by the Commissioners.
President Pro Tem Rech requested that the Commission advise the Village Clerk
of their regular meeting schedule so that it can be published in accordance
with the Open Meeting Law.
E.S. D.A. Commission Appointments
Moved by Marienthal , seconded by Bogart to table consideration of E.S. D.A.
Commission appointments. Upon voice vote, the motion passed unanimously.
Police Certificates of Commendation
Chief Walsh introduced Robert Derks , Chief of the Arlington Heights Police
Department, who was present to assist in presentation of certificates of
commendation to certain Buffalo Grove and Arlington Heights police officers
and Department of Law Enforcement agents for their joint efforts in curbing
illegal drug usage and trafficking.
President Pro Tem Rech presented certificates of commendation to Officer
Robert Quid, Officer Lester Aradi , Officer Gary Del Re,' Officer Donald
Bottenhagen , Sgt. Kenneth Blanchette, Investigator Patrick Kennedy,
Investigator Gerald Bessenhofer, Sgt. Willard Sallee, Agent Steven Miller,
and Agent Juhn Bertulis.
4. Tru tee RepQrts
Buffalo Grove Days 1978
Upon recommendation of the Buffalo Grove Days Committee, it was moved by
Bogart, seconded by Mendenhall to conduct Buffalo Grove Days 1978 on the
week-end of July 2, 1978.
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Trustee Keister noted that some people have indicated that problems
experienced in the past were caused by Buffalo Grove Days being on a
holiday week-end. Trustee Bogart stated that the committee's rational
was that by combining two events into one large event, there should be
less problem in obtaining necessary personnel .
Upon roll call , the vote was :
AYES: 6 - Rech, Bogart , Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
Motion declared carried.
Intersection of Route 53 and Dundee Road
Trustee Bogart commended Trustee Mendenhall for his efforts in getting an
improvement of the Route 53 entrance at Dundee Road. Trustee Mendenhall
stated that the ramp should be open on Tuesday or Wednesday.
Vernon Area Government Association
Trustee Rech reported on the planning seminar held by the Vernon Area
Government Association (VAGA) on November 19, 1977. She felt the Village
was well represented by Plan Commissioner Burt Harris , Plan Commission
Chairman Carl Genrich, Engineering Aide Bart Delaney, and Plan Commissioner
Donna Force.
5. Village Manager's Report
Lake Michigan Water
Mr. Balling reported that as a member of the Share +3 executive committee,
he met with Congressman Philip Crane to discuss alternatives available
for federal financial support in the development of Share +3 water trans-
mission facility. He said that while there is no federal financing currently
available, the Congressman will investigate several programs which might
have some limited interface. Congressman Crane had indicated there would
be a meeting in December of the Water Suburban Caucus to develop a strategy
for dealing with the question of a water transmission facility from Lake
Michigan.
Monthly Activities Report
The summary of administrative activities for the month of October, 1977,
was noted.
6. Questions from the Audience
Well #6 Electrical Contract
Burton Harris, 701 Silver Rock Lane, referred to a recent article in the
Daily Herald which stated that the Board would be considering awarding the
contract for the Well #6 electrical contract to someone other than the low
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bidder. He felt that if the Village had intended that one of the bidder
qualifications be "presently working on the site", it should have been
stated from the outset. He felt awarding the contract to other than low
bidder for other than standard reasons would be an injustice to bidders
and a disservice to the Village because many contractors would not want
to bid on future Village contracts.
President Pro Tem Rech thanked Mr. Harris for his comments and assured him
that they would be considered when the Board considers the award of contract,
which is an agenda item later in the meeting. She noted that there have
been times when the Village has not been able to accept the low bidder for
various reasons, but the Village almost always awards to low bidders.
7. Consent Agenda
Upon request of Trustee Marienthal , ratification of the Appearance Control
Commission recommendation with regard to Highland Grove II was removed from
the consent agenda.
Resolution #77-51
Moved by Mendenhall , seconded by Marienthal to pass Resolution #77-51 , a
bank resolution changing Richard Glueckert 's signature to William Balling's
on the Water Fund Account. Upon roll call , the vote was:
AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAYES : 0 - None
Motion declared carried.
Resolution #77-52
Moved by Mendenhall , seconded by Marienthal to pass Resolution #77-52,
a bank resolution changing Richard Glueckert 's signature to William
Balling's on the Golf Club Fund account. Upon roll call , the vote was:
AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAYES: 0 - None
Motion declared carried.
Resolution #77-53
Moved by Mendenhall , seconded by Marienthal to pass Resolution #77-53, a
bank resolution changing Richard Glueckert 's signature to William Balling's
on the MFT fund savings account. Upon roll call , the vote was:
AYES: 6 - Rech, Bogart , Marienthal , Keister, Stone, Mendenhall
NAYES: 0 - None
Motion declared carried.
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Resolution #77-54
Moved by Mendenhall , seconded by Marienthal to pass Resolution #77-54, a
bank resolution changing Richard Glueckert 's signature to William Balling's
on the Revenue Sharing savings account. Upon roll call , the vote was:
AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
Motion declared carried.
Resolution #77-55
Moved by Mendenhall , seconded by Marienthal to pass Resolution #77-55, a
bank resolution changing Richard Glueckert 's signature to William Balling's
on the Civil Defense Fund savings account. Upon roll call , the vote was:
AYES: 6 - Rech, Bogart , Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
Motion declared carried.
Resolution #77-56
Moved by Mendenhall , seconded by Marienthal to pass Resolution #77-56, a
bank resolution changing Richard Glueckert 's signature to William Balling's
on the Civil Defense Fund account. Upon roll call , the vote was :
AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
Motion declared carried .
Resolution #77-57
Moved by Mendenhall , seconded by Marienthal to pass Resolution #77-57, a
bank resolution changing Richard Glueckert 's signature to William Balling's
on the MFT Fund account. Upon roll call , the vote was:
AYES: 6 - Rech , Bogart, Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
Motion declared carried.
Resolution #77-58
Moved by Mendenhall , seconded by Marienthal to pass Resolution #77-58, a
bank resolution changing Richard Glueckert 's signature to William Balling's
on the Water Fund account. Upon roll call , the vote was :
AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
Motion declared carried.
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Resolution #77-59
Moved by Mendenhall , seconded by Marienthal to pass Resolution #77-59, a
bank resolution changing Richard Glueckert 's signature to William Balling 's
on the General Fund account. Upon roll call , the vote was:
AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
Motion declared carried.
Resolution #77-60
Moved by Mendenhall , seconded by Marienthal to pass Resolution #77-60, a
bank resolution changing Richard Glueckert 's signature to William Balling's
on the General Fund savings account #1 . Upon roll call , the vote was :
AYES: 6 - Rech, Bogart , Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
Motion declared carried.
Resolution #77-61
Moved by Mendenhall , seconded by Marienthal to pass Resolution #77-61 , a
bank resolution changing Richard Glueckert 's signature to William Balling's
on the General Fund savings account #2. Upon roll call , the vote was:
AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
Motion declared carried.
Resolution #77-62
Moved by Mendenhall , seconded by Marienthal to pass Resolution #77-62, a
bank resolution changing Richard Glueckert 's signature to William Balling's
on the School-Park Donations account. Upon roll call , the vote was:
AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
Motion declared carried.
Resolution #77-63
Moved by Mendenhall , seconded by Marienthal to pass Resolution #77-63, a
bank resolution changing Richard Glueckert's signature to William Balling's
on the Payroll account. Upon roll call , the vote was :
AYES : 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
Motion declared carried.
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II
Koenig and Strey Sign
Moved by Mendenhall , seconded by Marienthal to ratify the Appearance Control
Commission 's recommendation and accept the Koenig and Strey pylon sign as
submitted with the following stipulations : 1) primary location designated
as the northeast corner of Building A - Location A, 2) alternate location
if necessitated by line of sight obstruction of trees on present property -
to be located on parkway immediately east of driveway - Location B, 3)
should a facia sign be desired at a later date, prior to the erection of
any such sign for any reason a court order be requested that the pylon sign
be removed prior to that erection, and 4) electrical disconnect switch
be mounted facing the south side and painted out , white to match the cam.
Upon roll call , the vote was :
AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
Motion declared carried.
Cook County CETA Program
Moved by Mendenhall , seconded by Marienthal to authorize execution of
Public Service Employment Agreements with Cook County for continuation of
funding two CETA employees. Upon roll call , the vote was :
AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
Motion declared carried.
President Fabish arrived at this time.
8. Ordinances , Resolutions and Proclamations
Resolution #77-47
President Fabish read Resolution #77-47 commending Charles McCoy for his
past efforts as the Director of Public Works and wishing him well in his
new position. Moved by Mendenhall , seconded by Marienthal to pass Resolu-
tion #77-47. Upon voice vote, the motion passed unanimously.
President Fabish presented Mr. McCoy with a copy of the resolution and a
gift.
\.J Resolution #77-48
President Fabish read Resolution #77-48 commending Richard Glueckert for his
past efforts as Finance Director and wishing him well in his new position.
Moved by Bogart , seconded by Mendenhall to pass Resolution #77-48. Upon
voice vote, the motion passed unanimously.
President Fabish presented Mr. Glueckert with a copy of the resolution and
a gift.
u
u
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Resolution #77-49
Upon review, it was moved by Marienthal , seconded by Stone to pass
Resolution #77-49 authorizing execution of an agreement, regarding the
connection of an 8 inch sanitary sewer, dated November 21 , 1977, between
the Village and The Kennedy Company. Upon roll call , the vote was:
AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAYES: 0 - None
Motion declared carried.
Ordinance #77-64
Trustee Keister Reviewed Ordinance #77-64, AN ORDINANCE AMENDING ORDINANCE
NO. 77-54 (THE PLUMBING CODE OF THE VILLAGE OF BUFFALO GROVE) . He explained
that this ordinance will amend Section 12 of Ordinance #77-54 to include
the water conservation criteria as required for the Lake Michigan water
allocation. All new construction and replacement of water using fixtures
will be required to meet this ordinance. Car wash installations will be
required to be equipped with a recycling system.
In response to a question from Trustee Rech, Mr. McCoy stated that all
construction water will have to be metered. He noted that the water
conservation programs which have been implemented since 1974 have been
successful . In 1974, 85 gallons of water per capita were pumped, and today
80 gallons per capita are pumped.
For conservation reasons, Trustee Mendenhall suggested the water rates
be restructured to cause large users to pay a higher rate. Trustee Rech
said this was considered previously, but rejected because it would penalize
large families.
Upon roll call , the vote was:
AYES: 6 - Rech , Bogart , Marienthal , Keister, Stone, Mendenhall
NAYES: 0 - None
Motion declared carried.
5. OLD BUSINESS
Ridgewood Unit III
Moved by Rech, seconded by Keister to remove from table consideration of
the final plat of subdivision for Ridgewood Unit III . Upon voice vote,
the motion passed unanimously.
Trustee Keister stated that this item was tabled because it was felt the
plat should include both sides of Pauline Avenue and location of the
concrete monuments. Mr. Raysa stated that Chapter 24 of the Illinois
Revised Statutes , Section 7-1-1 , states that the annexation line must go
to the far side of the street. He said that since Pauline Avenue already
has been dedicated and improved, there is no problem with this plat.
1
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Mr. Balling stated that performance bonds and engineering fees have
been received.
Moved by Keister, seconded by Marienthal to approve the final plat of
subdivision for Ridgewood Unit III in accordance with Plan Commission
exhibit #103-44. Upon roll call , the vote was:
AYES: 6 - Rech, Bogart , Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
Motion declared carried.
Well #6 Electrical Contract
Trustee Rech stated that when bids were received for Well #6, there was
only one bid for contract 3 (electrical/instrumentation) . This bid was
rejected because it was felt the Village could sub-contract the job for
a lesser amount. Equipment was purchased from Sparling Electric Company
and proposals were secured for installation. Proposals secured were as
follows:
OKEH Electric Company $14, 118.00 (part of original bid)
Holtgren Electric Company $ 8,000.00
Tunnel Electric Construction Co. $ 4,713.00
Staff recommendation was to award the contract to Holtgren Electric
because they currently are on the job.
Mr. Balling noted that the proposals reflect a savings over that which
was originally bid. He said it would ease the operation if the Village
had to deal with one electrical contractor instead of two.
Mr. McCoy stated that when one proposal is much lower than others, it
usually means the contractor forgot something. For this reason, he felt
there would be "add ons" at a later date. Mr. Fennell stated that Holtgren
is very familiar with the installation and he was leary of the lower
proposal . Discussion followed.
In response to questions, Mr. Raysa stated that if the installation
were faulty, the Village would have recourse through suit. He said the
Village would have to prove the contractor grossly negligent in order to
recover.
In response to questions, Mr. McCoy stated that the proposals were based
on Contract #3 of the plans and specifications prepared by Keifer and
Associates less the equipment.
Moved by Rech, seconded by Mendenhall to accept the quotation from Tunnel
Electric Construction Company for the electrical installation of telemetry
equipment for Well #6 for a not to exceed subject project cost of $4,713.00,
and the Village of Buffalo Grove waives bids.
It was noted that any change orders will have to be approved by the Board.
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Upon roll call , the vote was :
AYES: 6 - Rech, Bogart , Marienthal , Keister, Stone, Mendenhall
NAYES: 0 - None
Motion declared carried.
Highland Grove II
The Board reviewed the Appearance Control Commission 's recommendation to
accept the architectural changes in elevations for Highland Grove as
presented on models R-A, B, C; L-A, B, C; and G-A, B, C, subject to
1) model B of S - ornamentation other than dentils where shown on eleva-
tions will be removed, 2) color package accepted with the understanding
that no white will be used, 3) corner side yard of the 2 story houses
will have a landscape treatment consisting of the developer providing a
$150 allowance to his street tree contractor wherein it will be designed
to treat the corner side yards facing the street in the 2 story plain
elevation in a manner to achieve a breaking up of the 2 story space in
as pleasing a manner as the landscape architect finds within the allowance,
4) need for wood toe boards has been eliminated by the method of detailing
the entry, 5) at least 4" of concrete exist between the top of stoop and
any organic material , 6) wood columns of the front entry porches do not
sit directly on the concrete and they are supported on sealed bases,
7) elevations where difficulties existed with regard to gutters and down-
spouts will be built as corrected using rain diverters on the roofs, and
8) previous approval of color packages is now superceded by the new material
selections.
Trustee Marienthal asked the reason why no white can be used on any of
the color selections. He did not feel this requirement could be justified.
Mr. Fennell did not know the reason, but he thought perhaps they have
developed a subdivision rich in earthtones and suspected that the Appearance
Control Commission did not want white introduced because it would be a
highly contrasting color.
Trustee Bogart stated that the developer is not challenging this require-
ment; therefore, he felt the Board should abide by the commission recom-
mendation.
Mr. Balling stated that he would request comments from the Appearance Control
Commission to explain this restriction.
Moved by Bogart, seconded by Mendenhall to approve the Appearance Control
Commission 's recommendation and accept the architectural changes in elevation
for Highland Grove with conditions noted above. Upon roll call , the vote was:
AYES: 5 - Rech , Bogart, Keister, Stone, Mendenhall
NAYES : 1 - Marienthal
Motion declared carried.
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10. NEW BUSINESS
Fa
rm
Fa m School Site
Trustee Mendenhall reviewed a memo, dated November 17, 1977, from Mr.
Balling regarding the status of conveyance of the Wagner farm school site.
He noted that this property will be deeded to the Village by the end of
the year after which it can be conveyed to School District #96 in a matter
of days.
I
Sign Machine
Trustee Stone stated that $2,000 was budgeted for the purchase of a sign
machine, but only one manufacturer (3-M Company) produces the machine at
a cost of $2,600. Staff proposed to purchase only $900 worth of diesel
tool complement ($1 ,500 budgeted) to make up the difference and purchase
the sign machine.
Mr. Balling stated that purchase of this machine would save money in
manhours because presently someone travels to Northbrook to use their
machine. He said there is some value to the old machine, but it is
9 years old and is a discontinued model .
Moved by Marienthal , seconded by Bogart to waive bids on the sign machine;
to expend an amount not to exceed $2 ,600 to purchase one 3-M Val l0A
3' x 4' heat vacuum applicator; and to expend only $900 for diesel tool
parts. Upon roll call , the vote was:
AYES: 5 - Rech, Bogart , Marienthal , Stone, Mendenhall
NAYES: 1 - Keister
Motion declared carried.
Trustee Keister requested cost figures on the number of signs"farmed out"
and the estimated cost including the transportation.
Resolution #77-50
The Board reviewed Resolution #77-50, A RESOLUTION EXCLUDING THE POPULATION
OF THE VILLAGE OF BUFFALO GROVE FROM THAT OF THE COUNTIES OF COOK AND LAKE
FOR PURPOSES OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974. They
also reviewed Mr. Sommer's memo, dated November 17, 1977, advising that
if the Village wishes to opt out of the program, an appropriate resolution
must be passed and sent to the Department of Housing and Urban Development
Area Office no later than December 1 , 1977.
Trustee Mendenhall did not feel it necessary to have to say the Village
does not want to be a part of this program. Mr. Sommer stated that the
urban county receives its funds based on population which has to be verified
to HUD; therefore, instead of all communities who wish to be included in
notifying HUD, only the few who do not wish to be included have to notify.
Mr. Balling stated that this is urban legislation and most of the programs
relate to urbanized areas. Most of the county programs are focused in the
high need areas.
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11/21/77
Trustee Marienthal stated that last year when the Village asked what funds
the Village would receive if they agreed to participate, they were advised
there would be no guarantee of funds.
Moved by Bogart , seconded by Marienthal to pass Resolution #77-50. Upon
roll call , the vote was:
AYES: 5 - Rech, Bogart , Marienthal , Keister, Stone
NAPES: 1 - Mendenhall
Motion declared carried.
Lake Michigan Water
President Fabish appointed Trustees Mendenhall , Keister, and Rech to a
committee to work with a similar Lincolnshire committee to discuss plans
for Lake Michigan water transmission lines. Trustee Rech will serve as
chairman.
Youth Commission
President Fabish appointed Trustee Bogart liaison to the Youth Commission.
1T. Adjournment
Moved by Bogart , seconded by Marienthal to adjourn the meeting. Upon voice
vote, the motion passed unanimously.
Time: 9:25 P.M.
Respectfully submitted,
Verna L. Clayton, Village Cler /
PASSED AND APPROVED this `h day of , 1977.
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Village • esident