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1977-11-07 - Village Board Regular Meeting - Minutes 5104 11/7/77 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, NOVEMBER 7, 1977, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Fabish called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: President Fabish; Trustees Rech, Bogart, Marienthal , Keister, Stone, Mendenhall Also present were William Balling, Village Manager; William Raysa, Village Attorney; Charles McCoy, Director of Public Works and Acting Village Engineer; Thomas Fennell , Director of Planning and Development; and William Sommer, Administrative Assistant. 1 . Minutes of October 17, 1977 Moved by Bogart, seconded by Marienthal to approve the minutes of the regular meeting held October 17, 1977, as published. On page 5095, under Ordinance #77-59 and Ordinance #77-60, the following sentence was added: "These ordinances were repealed because they were superceded by State Statutes." Upon roll call , the vote was: AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall NAPES: 0 - None Motion declared carried with addition made. 2. Warrant #369 President Fabish presented Warrant #369, in the amount of $250,121 .74. Moved by Stone, seconded by Mendenhall to approve Warrant #369. Upon roll call , the vote was: AYES: 4 - Bogart, Keister, Stone, Mendenhall NAPES: 2 - Rech, Marienthal Motion declared carried. 3. Village President's Report Board of Health Appointment Upon recommendation of the Board of Health, President Fabish appointed Dr. David Mittelman to the Board of Health for a term to expire April 30, 1980. Moved by Rech, seconded by Mendenhall to concur with the President's appoint- ment. Upon voice vote, the motion passed unanimously. 5105 11/7/77 Fire and Police Commission Appointment Upon recommendation of the Fire and Police Commission, President Fabish appointed Nick Tufano to the Fire and Police Commission for a term to expire November 7, 1980. Moved by Mendenhall , seconded by Keister to concur with the President 's appointment. Upon voice vote, the motion passed unanimously. Zoning Board of Appeals Appointment Upon recommendation of the Zoning Board of Appeals, President Fabish appointed Elliott Hartstein to fill the unexpired term of Alan Garfield which would expire on November 11 , 1983. Moved by Marienthal , seconded by Rech to concur with the President's appointment. Upon voice vote, the motion passed unanimously. Environmental Control Commission Appointment Upon recommendation of the Environmental Control Commission, President Fabish reappointed Jack Litz as Chairman of the Commission for a term to expire on April 30, 1980. Moved by Rech, seconded by Marienthal to concur with the President 's appointment. Upon voice vote, the motion passed unanimously. Electrical Commission Appointments Upon recommendation of the Electrical Commission, President Fabish reappointed the following people to the Commission for the specified term: Norman Ridell - April 30, 1980 Greg Buss - April 30, 1980 Lynn Siegler - April 30, 1979 James Khuen - April 30, 1978 Kenneth Bates - April 30, 1979 Moved by Bogart, seconded by Rech to concur with the President 's appointments. Upon voice vote, the motion passed unanimously. Lake Michigan Water President Fabish reported that he had met with Stewart Mitchell , Village President of Lincolnshire, to discuss construction of a pipe line to carry Lake Michigan water from Highland Park to the Village. President Mitchell requested President Fabish to obtain a policy decision of the Village Board with regard to sharing the cost of the pipe line, with the stipulation that Lincolnshire would be reimbursed if they do not receive an allocation. He said Lincolnshire already has made arrangements for the necessary rights-of- way. They also have an agreement with Highland Park to provide the water. Mr. Balling noted that Buffalo Grove would be installing the pipe line whether Lincolnshire gets an allocation or not. He felt that any reduction made possible by cost-sharing would be of benefit. He noted that the Village has not definitely decided whether to use the Highland Park route or the Share +3 route for the water. He felt the philosophy of a common main is good. After discussion , President Fabish polled the Board, "Yes" indicating favor of discussing with Lincolnshire the possibility of sharing the cost of 5106 11/7/77 installation of a water main from Highland Park to carry Lake Michigan water, and "No" indicating opposition. The poll found the following: YES: 6 - Rech , Bogart , Marienthal , Keister, Stone, Mendenhall NO: 0 - None 4. Trustee Reports Webelos Acknowledgement Trustee Mendenhall recognized Longfellow School 's Cub Scout Den #381 , Pack #6, who were present at the meeting to fulfill part of their requirements for their citizenship badge. Buffalo Creek Retention Reservoir Trustee Mendenhall reported that he and Mr. Sommer attended a N. I .P.C. meeting with regard to the Lake County Forest Preserve's purchase of the Stielow farm (south of Checker Road, west of Arlington Heights Road, extending one mile west) He noted that the access for Route 53 (extended north) crosses the southwest corner of the property, but the Illinois Highway Department has indicated that the Lake County Board has told them there would be no difficulty with this access. CORRECTION *President Fabish requested this conversation be confirmed in writing. Temporary Signs Trustee Bogart reviewed his memo, dated November 7, 1977, suggesting the Village install five permanent signs at various locations in the Village for use by Commissions , civic organizations, and churches. In response to questions , Mr. Raysa foresaw no problem with this suggestion as long as users were civic organizations. He suggested the matter be referred to the Appearance Control Commission. Discussion took place with regard to publicity advising citizens and organizations that the ordinances of the Village, which prohibit placement of temporary signs in the right-of-way, would be enforced. A notice will be printed in the Village Newsletter which will be mailed around the first of December. President Fabish polled the Board to determine if the Board wished enforcement to commence in 10 days (as previously determined at the last workshop meeting) or on December 5. The poll found the following: 10 DAYS: 1 - Marienthal DECEMBER 5: 5 - Rech, Bogart, Keister, Stone, Mendenhall After discussion, it was moved by Bogart, seconded by Rech to refer Trustee Bogart 's memo of November 7, 1977, to the Appearance Control Commission for recommendation. Upon roll call , the vote was: AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None Motion declared carried. 5107 11/7/77 5. Village Manager's Report Director of Public Works Mr. Balling regretfully informed the Board that Mr. McCoy had submitted his resignation as Director of Public Works for Buffalo Grove in order to accept the same position with the Village of Lincolnshire. He commended Mr. McCoy for excellent service and wished him well in his new position. Youth Center/Crossings Farm House Mr. Balling reviewed a memo, dated November 3, 1977, from Mr. Fennell regarding the suitability of the Crossings Farm House for use as a Youth Center. Items of deficiency were 1) floors need shoring, 2) installation of additional washroom, 3) minimum emergency lighting, 4) cosmetic repairs to interior and exterior, 5) repair of plumbing leaks , and 6) repair of faulty electrical wiring. He suggested that local contractors be contacted for written proposals on the cost to bring this facility up to code for its use as a Youth Center. Within the next few weeks, proposals would be submitted to the Board for a decision on pursuing the matter. The Board agreed that proposals should be secured. Trustee Bogart reported that the youth and the Youth Center Committee held a fund raising drive on Saturday from which $2,824.65 was derived. He said approximately 1/3 of the Village was covered. A more detailed report will be submitted. Trustee Bogart stated that if any citizen wishes to serve on the Youth Commission, they should submit a resume to President Fabish or himself. Lake Michigan Water Mr. Balling reported that the first draft of The Regional Water Supply Plan of October 1977 was received last week. The document relates to the long range water service planning for the six county metropolitan region. He said the South Lake Water System was deleted from the plan, making Waukegan the only Lake County source for Lake Michigan water. He said this will have a disasterous effect on any grant application for a water main from Highland Park to Buffalo Grove, which is the most cost effective route. Mr. Balling said that a representative of Keifer and Associates, consulting engineer for this project, will be present at next week's workshop to review the matter in detail in an attempt to develop a comprehensive response to N. I .P.C. Trustee Rech requested that the Keifer representative be prepared to address the reasons for this deletion. 6. Questions from the Audience Youth Center Gerald Berendt, 1102 Franklin , questioned what the $2,824. 66 raised for the Youth Center would be used for specifically. Trustee Bogart stated that the money will be used for staffing and operating expenses for the Youth Center, and will not be used for a building. 5108 11/7/77 7. CONSENT AGENDA Ordinance #77-63 Moved by Mendenhall , seconded by Rech to pass Ordinance #77-63, AN ORDINANCE AMENDING ORDINANCE NO. 76-17 (TRAFFIC CODE OF THE VILLAGE OF BUFFALO GROVE) . The ordinance increases the cost of police reports from $3.00 to $5.00. Upon roll call , the vote was : AYES: 6 - Rech, Bogart , Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None Motion declared carried. Resolution #77-46 Moved by Mendenhall , seconded by Rech to pass Resolution #77-46, authorizing execution of an agreement regarding rabies and animal control activities between the Village and the Lake County Board of Health. Upon roll call , the J vote was : AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None Motion declared carried. 1 8. OLD BUSINESS Plat of Dedication/Arlington Heights Road Trustee Keister stated that at a previous meeting, the Board agreed to remove the requirement of the Tanglewood Subdivision (Falcon) , located south of Nichols Road and west of Arlington Heights Road, to dedicate a 40' r.o.w. on their western boundary for a proposed extension of Kennicott Avenue in lieu of the necessary r.o.w. dedication for Arlington Heights Road as required by Cook County. He then reviewed a plat of dedication for Arlington Heights Road between Nichols Road and Beechwood Road. Moved by Keister, seconded by Marienthal to approve the plat of dedication for Arlington Heights Road to the County of Cook from Ann Marie Hildebrandt, plat number is 671-D. In response to a question from Trustee Rech, Jerry Falcon stated that he is not receiving any remuneration from Cook County for this dedication. Philip Grossman, attorney representing Mr. Falcon , stated that Cook County has advised that there is no possibility of the County reversing or changing its position. The land is to be conveyed to the county free of charge Upon roll call , the vote was: AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None Motion declared carried. 5109 11/7/77 Tanglewood Preliminary Plat Trustee Keister reviewed the preliminary plat for Tanglewood Subdivision, located south of Nichols Road and west of Arlington Heights Road. Jerry Falcon stated there are no significant changes since it was last presented. There are the same number of lots and the same amount of detention and park land dedication. Moved by Keister, seconded by Rech to approve the Falcon preliminary plat of Tanglewood Subdivision, dated revised 10-10-77, in accordance with Plan Commission Exhibit #216-9. Mr. Balling read Mr. McCoy's memo, dated November 2, 1977, stating that he and Mr. Seaberg find no problems with preliminary engineering plans, but this is not to be construed as engineering approval of construction drawings. Engineering requirements could dictate some changes to the final plat of subdivision. Trustee Rech noted that the Board has never granted approval of preliminary engineering plans. Mr. Balling stated that this procedure is in conformance with the Subdivision Regulations. He felt this is a good procedure and in the best interest of the Village. Upon roll call , the vote was : AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall NAPES: 0 - None Motion declared carried. Ridgewood Unit III Final Plat of Subdivision Trustee Keister reviewed the final plat of subdivision for Ridgewood Unit III . He noted that the Plan Commission recommended approval with the condition that permanent monuments be shown. Trustee Keister stated that the permanent monu- ments have been added, but he noted that a monument was not added at the point of tangency of the curve on Horatio Boulevard. In response to a question from Trustee Keister, Mr. Balling stated that the 53' street dedication is consistent with Ridgewood Units I and II . In response to questions , Mr. Fennell stated that no representative of Centex was able to attend the meeting this evening. He noted that engineering fees , in the amount of $3,380.50 , have been paid. Mr. McCoy stated that the concrete monument in the northeast corner of the subdivision should be located on the north side of Pauline Avenue and the center line of Horatio Boulevard. Moved by Keister, seconded by Bogart to approve the final plat of subdivision for Ridgewood Unit III subject to an additional concrete marker at the point of tangency of the curve on Horatio Boulevard and subject of receipt of the performance bond. 5110 11/7/77 Trustee Rech stated that this plat should include both sides of Pauline Avenue. Mr. Raysa stated that the original plat of annexation is to the far side of Pauline Avenue; therefore, this plat is incorrect. The motion was withdrawn. Moved by Keister, seconded by Bogart to table consideration of Ridgewood III . Upon roll call , the vote was: AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None Motion declared carried. 9. NEW BUSINESS Kingswood Church President Fabish read a letter, dated October 28, 1977, from Kingswood Church requesting a temporary footings and foundation permit for their new building addition. Plans have not been approved because the storm water detention system was not included. In response to a question from President Fabish, Mr. Fennell stated that the Village would be protected because they would not have to issue a building permit until the engineering for the detention area was approved and accepted. President Fabish stated that he would like assurances that the foundations would be put in at the builder's own risk. Pastor Stephen Dahl , pastor of the church, stated that they understand this. He said they intend to live up to all the codes of the Village. Moved by Bogart , seconded by Rech to approve the request of Kingswood Church, dated October 28, 1977, to allow a temporary permit for footings and foundation pending approval of the storm water detention prior to issuance of the building permits with the understanding that it is at the petitioner's risk. Upon roll call , the vote was: AYES: 5 - Rech, Bogart, Marienthal , Keister, Stone NAYES: 0 - None ABSTAIN : 1 - iendenhall Motion declared carried. 1977 Parkway Tree Program Trustee Stone reviewed bids received for the 1977 parkway tree program as follows : Ii i 5111 11/7/77 with one-year without one-year Bidder Species warranty warranty Rolling Hills Nursery Norway Maple $62.50 less 7 per cent Prairie View, Ill . Green Ash $62.50 less 7 per cent Sky Line Locust $62.50 less 7 per cent Art Weiler, Inc. Norway Maple $72.00 not included Deerfield, Ill Green Ash $72.00 not included Sky Line Locust $72.00 not included Berthold Nursery Norway Maple $144.00 not included Elk Grove Village, Il . Green Ash $144.00 not included Sky Line Locust $176.00 not included Klehm Brothers Co. Norway Maple $69.00 $64.00 Arlington Hts. , 11 . Green Ash $69.00 $64.00 Sky Line Locust $69.00 $64.00 Moved by Stone, seconded by Mendenhall to accept the bid of the low bidder and award the contract to Rolling Hills Nursery for 96 trees at $62.50 each. Trustee Mendenhall felt the Board should consider purchase of the trees without a one year warranty for the 7% discount. Mr. McCoy recommended the warranty because the Village has had to take advantage of it in the past and because the savings would be a small amount. Upon roll call , the vote was : AYES: 6 - Rech , Bogart, Marienthal , Keister, Stone, Mendenhall NAPES: 0 - None Motion declared carried. Green Knolls Preliminary Plat Trustee Marienthal reviewed the preliminary plat of units I , II , III , and IV of the Green Knolls subdivision , located north of Busch Road and east of Route 83. He noted that lots 174 and 185 will be needed for storm water detention. Mr. McCoy reviewed the drainage patterns of the subdivision. He reviewed his memo, dated November 3, 1977, and stated that additional detention has been provided in the park detention area by removing the islands of vegetation. He recommended that lots 174 and 185 not be approved for construction because they will be needed for detention. Moved by Marienthal , seconded by Mendenhall to approve the preliminary plats of units I , II , III , and IV of the Green Knolls subdivision in accordance with Plan Commission Exhibit #327-5 and with the stipulation that lots 174 and 185 are not buildable. Upon roll call , the vote was : AYES: 6 - Rech, Bogart , Marienthal , Keister, Stone, Mendenhall NAPES: 0 - None Motion declared carried. i 1 I i it f II 1 5112 11/7/77 Green Knolls Units I and II Final Plat David Addis, attorney representing Raymond Green, reviewed the final plat of subdivision of Green Knolls Unit I , consisting of 26 lots, and Unit II , con- sisting of 3 lots. Mr. McCoy reviewed the engineering plans for these two units and recommended approval pending receipt of the E.P.A. permit, performance bonds , and engineer- ing fees, in the amount of $30,922. 31 . Mr. Raysa stated that the land exchange for the park site will take place soon. In response to a question from Trustee Bogart, Mr. Raysa stated that Mr. Green 's agreement to fine grade and seed the park site should be stated in a letter of intent. Mr. McCoy stated that these requirements will be incorporated into the engineering drawings of unit I . Moved by Marienthal , seconded by Keister to approve the final plat of sub- division for Green Knolls Unit I and Unit 11 in accordance with Plan Commission Exhibit #327-6 and subject to receipt of the E.P.A. permit, the performance bond, and engineering fees, in the amount of $30,922.31 . Discussion took place with regard to storm water detention on the park site and which areas of the park site should be fine graded and seeded and which areas should be hydroseeded. Robert Cowhey, engineer for the development, marked Exhibit C (drawing of the park site approved previously) to designate hydro- seeding and fine grading and seeding. Stan Crosland of the Buffalo Grove Park District was given a marked drawing also. The park improvements referenced in the drawing are made part of the Unit I public improvements. Upon roll call , the vote was : AYES: 6 - Rech , Bogart, Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None Motion declared carried. Highland Grove Unit II Final Plat Trustee Keister noted that due to lack of a quorum, this final plat has not been approved by the Appearance Control Commission. He did not feel the Board should approve it subject to that Commission 's approval . Discussion took place regarding items of concern of the Appearance Control Commission. Trustee Keister noted that the Plan Commission pointed out that the developer cannot build his standard model house on lot 10 of block 4. Chuck Bencic of The Hoffman Group, developer, stated that because of the configuration of the lot, a different model will be placed on that lot. In response to a question from Trustee Keister, Mr. Bencic stated that on October 10, 1977, a letter was sent to the Village statingthat 9 they agree to place any and all permanent survey monuments required. �� �� I ,i I i I' ---- � -- 5113 11/7/77 The attorney representing the developer stated that they have received one Appearance Control Commission approval , but subsequent to that approval , the developer has requested some changes. He said that the developer is willing to have the final plat approved subject to Appearance Control Commission approval . He said the next 2 weeks are crucial to their winter building program. Mr. Bencic presented the performance bond and a check for engineering fees , in the amount of $18,569.67. After lengthy discussion, it was decided that the motion to approve this final plat should be based upon the Appearance Control Commission original approval . Moved by Marienthal , seconded by Mendenhall to approve the final plat of sub- division for Highland Grove Unit II in accordance with Plan Commission Exhibit #630-16. Upon roll call , the vote was: AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall NAPES: 0 - None Motion declared carried. Arlington Heights Road Maintenance Agreement Mr. Balling reviewed a letter, dated October 12, 1977, from Richard Golterman, Superintendent of Cook County Highways, regarding an official letter of agree- ment between the Village and Cook County providing that the Village will main- tain the landscaped median on Arlington Heights Road. He then reviewed Mr. McCoy's memo, dated October 28, 1977, stating 1) the planted median is included in the plans, 2) the intersection of Arlington Heights Road and Lake-Cook Road is not included, and 3) there is possible drainage problems between stations 4+27 and 4+29. Moved by Marienthal , seconded by Mendenhall to authorize execution of the Arlington Heights Road Landscaped Median Maintenance Agreement subject to Mr. McCoy's memo, dated October 28, 1977, and to Village approval of the species of tree to be planted. Upon roll call , the vote was: AYES: 6 - Rech, Bogart , Marienthal , Keister, Stone, Mendenhall NAPES: 0 - None Motion declared carried. 10. Trustee Reports Williamsburg on the Lake Trustee Marienthal reported that a developer has asked if the Village would entertain consideration of changing the approved plan for Williamsburg on the Lake ( located on the southeast corner of Arlington Heights Road and Checker Road) to a single family plan. Trustee Rech stated that the people of Buffalo Grove would have liked to have kept this property open space, but the Village does not have the bonding power to purchase this property if the Village has to provide funds for a pipe line for the acquisition of Lake Michigan water. 1 �� �J i I �` I -- 5114 11/7/77 After discussion, it was decided to schedule this item for a future workshop agenda. All back-up information will be provided. 11 . Adjournment Moved by Keister, seconded by Mendenhall to adjourn the meeting. Upon voice vote, the motion passed unanimously. Time: 10 :20 P.M. Respectfully submitted, 7.---- Verna -t. Clayton , Village Clerk, PASSED AND APPROVED this / day of , 1977. (ie /26,64. Village President /7-"Le_z‘ t-tit /--1 t-E--"-c"