1977-08-29 - Village Board Regular Meeting - Minutes 5058
8/29/77
MINUTES OF A SPECIAL MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD
MONDAY, AUGUST 29, 1977, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD,
BUFFALO GROVE, ILLINOIS
President Fabish called the meeting to order at 8:05 P.M. Those present
stood and pledged allegiance to the Flag. The Clerk called the roll and
found the following:
PRESENT: President Fabish; Trustees Rech, Bogart, Marienthal , Keister,
Stone, Mendenhall
Also present were William Balling, Village Manager; William Raysa, Village
Attorney; Harry Walsh, Chief of Police; Thomas Fennell , Acting Director of
Community Development and Chief Inspector; Charles McCoy, Acting Village
Engineer and Director of Public Works; Richard Glueckert, Finance Director;
Arnold Seaberg, Consulting Engineer; Bart Delaney, Engineering Aide; and
William Sommer, Administrative Assistant.
1 . Minutes of August 22, 1977
Moved by Rech, seconded by Mendenhall to approve the minutes of the regular
meeting held August 22, 1977. Upon roll call , the vote was:
AYES: 5 - Rech, Bogart , Keister, Stone, Mendenhall
NAPES: 0 - None
ABSTAIN : 1 - Marienthal
Motion declared carried.
2. President 's Report
There was no President 's report.
3. Questions from the Audience
There were no questions from the audience.
4. COMMITTEE OF THE WHOLE
Ordinance #77-41
Upon review, it was moved by Rech, seconded by Bogart to pass Ordinance
#77-41 , Street and Bridge Levy. Upon roll call , the vote was:
AYES: 6 - Rech, Bogart , Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
Motion declared carried.
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Ordinance #77-42
Upon review, it was moved by Rech, seconded by Keister to pass Ordinance
#77-42 , AN ORDINANCE FOR THE LEVY AND COLLECTION OF TAXES FOR THE FISCAL
YEAR COMMENCING ON THE FIRST DAY OF MAY, 1977 AND ENDING ON THE 30TH DAY
OF APRIL, 1978. Upon roll call , the vote was:
AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAYES: 0 - None
Motion declared carried.
Ordinance #77-43
Upon review, it was moved by Mendenhall , seconded by Rech to pass Ordinance
#77-43, AN ORDINANCE AMENDING ORDINANCE #59-14 (AS AMENDED) BEING AN ORDINANCE
ENTITLED "TIME AND PLACE OF REGULAR AND SPECIAL MEETINGS", with the following
change: Section 1 - change "September 5" to "S�ptember 12". Upon roll call ,
the vote was :
AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAYES: 0 - None
Motion declared carried.
Ordinance #77-44
Upon review, it was moved by Bogart, seconded by Keister to pass Ordinance
#77-44, AN ORDINANCE AUTHORIZING SALE OF REAL ESTATE (Green-Mueller) . This
ordinance declared Camelot Lot 24 as surplus and authorized disposal in
exchange for certain property. Upon roll call , the vote was:
AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAYES: 0 - None
Motion declared carried.
Proclamations
President Fabish proclaimed August 31 , 1977, as Senior Citizen Day and
urged all citizens to participate in the festivities of Lake County Senior
Citizens Recognition Day.
President Fabish proclaimed the period from September 3 through September 17,
1977, as Community. Concert Weeks in Buffalo Grove and encouraged citizens to
join the Northwest Community Concert Association.
Youth Center
Trustee Bogart stated that at the meeting of August 8, 1977, a motion was
passed to authorize an expenditure not to exceed $20,000 to be used for
moving the Cambridge-on-the-Lake sales office and for understructure for
the building. At last week's meeting, Trustee Rech asked the attorney to
determine if she could make a motion to reconsider. Mr. Raysa referred to
his memo, dated August 26, 1977, stating that according to Robert's Rules
of Order, a motion to reconsider can be made at the next board meeting only
and by a person who voted on the prevailing side.
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8/29/77
President Fabish stated that according to the Illinois Municipal Handbook,
a motion to expend or appropriate money requires a vote of at least 4
Trustees or 3 Trustees and the President. Since the vote on the motion to
move the Cambridge-on-the-Lake building was 3 ayes and 2 nayes, it was
invalid; therefore, a motion to reconsider is not necessary.
Trustee Bogart noted that at the meeting of August 8, 1977, a petition
bearing 870 signatures, was submitted requesting passage of the above
mentioned motion. He said creation of the youth center is supported by
1) citizens committee chaired by Carol Dreiling, 2) Jaycees who committed
$3,000 in 1977 and support in fund raising, 3) Allstate Insurance Company
who are willing to donate $1 ,000 to the Jaycees or Omni-House, and 4) a
commercial committee chaired by Jackie Brinn.
Leon Gopon , President of the Buffalo Grove Jaycees, read a letter from
Stuart Reich, President of Hoffman Homes, volunteering services of his
company to assist the Jaycees in their endeavor to create a youth center.
Trustee Bogart said that Dr. Clarence Miller, Principal of Buffalo Grove
High School , totally supports the youth center, and his staff will prepare
a survey for their students to determine the types of programs desired.
Dr. Miller also agreed to serve on a committee of educators to support
and assist the youth center. He said a letter to this effect is forth-
coming.
Trustee Bogart said that Dr. Peter Digre of Omni-House has requested a
Village Board committee (3 Trustees , Village Manager, and representative
of the Police Department) to meet with their committee to establish guide-
lines for the youth center.
Trustee Bogart referred to his memo, dated August 24, 1977, regarding the
possibility of the Jaycees obtaining an anti-crime grant from the federal
government to establish a youth center. He said this type of grant is
available to civic organizations only. If approved, the grant would be
for approximately $25,000.
Discussion took place with regard to 1) moving the Cambridge-on-the-Lake
building or constructing a new building and 2) funding for programs and
ongoing costs.
Mr. Balling stated that the capital acquisition of the facility could be
accomplished through an installment purchase contract, but the operating
and maintenance costs (between $15,000 and $26,000) are not covered.
Trustee Bogart said the intent of the citizens committee is to raise funds
for programming on a yearly basis. He said funding for maintenance of the
building could partially be borne by the same endeavor; however, if there
is a difference between the program cost and municipal cost, the municipal
cost would have to be borne by the Village. Mrs. Drieling, Chairman of
the citizens committee, felt that programs could be developed that could
make the youth center pay for itself.
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8/29/77
President Fabish referred to a letter from the Buffalo Grove Park District
stating that they support the concept of a youth center, but that they do
not have funds to financially support it.
Trustee Rech was concerned about the capital improvement portion of the
proposal and the number of youth that would be served by the center.
One of the citizens in the audience stated that several years ago, 60
teen-agers actively supported Buffalo Grove Days with the idea that a youth
center would be established. When the center did not become a reality, the
teens were disenchanted with the Village government.
Trustee Rech made the following points: 1) concern that funding of the
youth center would effect present Village services or present Omni-House
programs , 2) preferred to have pilot program before expending capital
funds , 3) felt alternative sites and buildings should have been investigated,
4) concerned about type of programs to be offered, 5) concerned about using
tax money for this project, and 6) felt initial effort for this project
must come from the community.
President Fabish polled the Board, "Yes" indicating favor of the Village
expending between $20,000 and $23,000 in "seed money" to start the youth
center, and "No" indicating opposition. The poll found the following:
YES: 4 - Bogart, Marienthal , Mendenhall , Fabish
NO: 3 - Rech, Keister, Stone
President Fabish explained that his affirmative vote was based on not
jeopardizing existing Omni-House programs or the Village budgeted programs.
Moved by Bogart, seconded by Mendenhall to contribute "seed money", not
to exceed $23,500, for a building to establish a youth center within Buffalo
Grove.
In response to a question from Mr. Raysa, Mr. Balling said capital cost
for the building would be financed via an extension of the installment
purchase related to the Village Hall/Public Service Center remodeling program.
In response to a question from Mr. Raysa, Trustee Bogart said the Village
will own the building and land and will contract it out based on donations
and a suitable organization to run the programming. Mr. Raysa noted that
the Teen Center will be a complete liability on the Village.
Mr. Sommer asked if insufficient funds are donated, can the Village expend
operating funds on the Teen Center without appropriating additional funds.
Mr. Raysa stated that the Village would be responsible for the building, but
funds would have to be appropriated and budgeted. Mr. Balling noted that
as the motion stands , no funds are provided for operation. Trustee Keister
asked if insufficient funds are donated to renovate or finish the building,
would the Village be responsible to finish it. Mr. Raysa said the Village
would be responsible.
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8/29/77
In response to questions, Mr. Raysa stated that any donation for the center
should be a permanent donation to the Village.
In response to a question from John Panella, 342 Cottonwood, President
Fabish stated that the Village would be responsible for insuring the
building. Mr. Balling stated that the motion did not contemplate an
expenditure for insurance, but there would be risk to the Village. Trustee
Bogart hoped that donations would cover the cost involved, but if not, the
Villagetoassume would ud have v it.
Upon roll call , the vote was:
AYES: 4 - Bogart, Marienthal , Mendenhall , Fabish
NAYES: 3 - Rech , Keister, Stone
Motion declared carried.
Lengthy discussion took place with regard to construction of a new building
or moving the Cambridge-on-the-Lake model building. President Fabish favored
construction of a new building because the Cambridge-on-the-Lake building
would require so much renovation because of rain damage. Trustee Mendenhall
said he inspected the building and found it structurally sound; therefore,
felt little renovation would be required. Mr. Balling felt the modular new
building could provide the Village more flexibility for alternate uses and
would be a safer investment. Trustee Bogart was concerned that the smaller
building would be too small for good programs , and he felt the Cambridge-on-
the-Lake building would be a better buy. Mr. Balling said the staff recom-
mendation is for the new 1 ,500 square foot building over the Cambridge-on-
the-Lake building.
President Fabish polled the Board to determine which building they preferred.
The poll found the following:
Cambridge-on-the-Lake Building: 2 - Bogart, Mendenhall
New Building: 4 - Marienthal , Keister, Stone, Fabish
Neither: 1 - Rech
Mr. Raysa said the "Neither" vote should be counted on the prevailing side.
Youth Center Policy Planning Committee
Trustee Bogart stated that Dr. Digre of Omni-House had requested a Village
Committee (3 Trustees, Village Manager, representative of Police Department
and 1 or 2 citizens) be appointed to work with the Omni-House Committee to
discuss rules and regulations for the Youth Center.
President Fabish appointed Trustee Bogart Chairman of the Youth Center
Creation Policy Planning Committee and asked him to staff the committee
as he saw fit.
9:55 P.M. - The President declared a recess.
10: 15 P.M. - The meeting resumed.
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8/29/77
Trench Footings
Trustee Keister stated that the Zale-Hoffman annexation agreement permitted
trench footings. He said the staff recommends hiring a consulting engineer-
ing firm to provide inspections on a reimbursable basis from the subdividers
using trench footings. He reviewed Mr. Balling's memo, and Mr. Fennell 's
memo, dated August 25, 1977, regarding the staff recommendation. Discussion
followed.
Moved by Keister, seconded by Marienthal to accept the staff recommendation
for providing proper inspectional services for trench footings and authorize
staff to secure a contract.
The Board requested the staff to prepare a study on trench footings and
PVC piping for Board consideration at a future meeting.
Upon roll call , -the vote was:
AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall
NAYES: 0 - None
Motion declared carried.
Indian Trails Library District
Trustee Mendenhall stated that on October 22, 1977, the Indian Trails
Library District will have a three and one-half million dollar referendum
to finance a new building on Schoenbeck Road. He then introduced Dianne
Nicholson , Chairman of the Building Committee.
Ms. Nicholson introduced Library District Trustees Sekler, McDonald, and
Rose, and Ken Swanson, Administrative Librarian.
Mr. Swanson then made a slide presentation on need of the new building.
During the discussion that followed, Village Trustees raised several concerns
as follows:
1 . The 3 1/2 million dollar facility should be specified to include
building and furnishings only without additional purchase of books.
2. An analysis should be done immediately to indicate the financial
impact on the average home owner within the District.
3. The figure of $56 per square foot should be broken out from site
acquisition cost and capital construction cost so it would translate
into a net dollar for building cost.
Arcadia Farm Sanitary Sewer Connection
The Board reviewed a letter, dated August 25, 1977, from J. William
Braithwaite, attorney representing Blanche Kloman (property owner) ,
requesting permission to connect to the Village sanitary sewer, 76 acres
located on the west side of Arlington Heights Road and north of Checker
Road which will be developed in Long Grove by Kennedy Company.
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Mr. Braithwaite reviewed the site plan (Savanne of Long Grove) which
depicted 54.53 acres for 42 single family homes, 4.6 acres for a synagogue,
4 acres for a Lutheran church, 6 acres for office, and 7 acres for the
Kloman homestead. He said one condition of development was that the
property must be connected to sanitary sewer. They contemplated connecting
to the Lake County interceptor sewer at the intersection of Route 83 and
Arlington Heights Road, but when they learned that Buffalo Grove has a
10" sewer in the r.o.w. of Arlington Heights Road for The Crossings, they
decided to request permission to connect to it. He noted that the Kloman
property is the only property that could logically be served by that line.
He requested the Board to grant permission to connect to the 10" sewer line,
line to be constructed by Kennedy Company and maintained by Lake County.
Mr. Seaburg stated that except for one section, the sewer line is of
adequate grade to handle the capacity of the subject development in addition
to The Crossings. He felt it might be possible to accept this sewage
depending on the estimated amount of sewage to be accepted from the Otis
Commercial site. He said if the 300 ' of sewer line were laid at the designed
slope, it would be possible to accept sewage from the subject development.
Mr. McCoy asked if adequate r.o.w. was being dedicated for the improvement
of Arlington Heights Road. Robert Kennedy, Sr. said that they propose to
dedicate the maximum amount needed.
Mr. McCoy asked if Mr. Kennedy would object to the Village installing a
device that could restrict the c. f.s. flow. Mr. Kennedy said that he
would not object.
Mr. Raysa stated that he would like to investigate any liability that the
Village would incur and any possible recapture agreements.
Trustee Mendenhall was concerned about the commercial area being located
near Buffalo Grove's residential area, and felt this thought should be
conveyed to Long Grove.
President Fabish polled the Board, "Yes" indicating favor of pursuing this
matter further, and "No" indicating opposition. The poll found the
following:
YES: 6 - Rech , Bogart, Marienthal , Keister, Stone, Mendenhall
NO: 0 - None
Trustee Rech qualified her vote by stating that she would not want to
proceed with this unless there were assurances that the grade of the 300 '
of sewer line was corrected.
Trustee Bogart qualified his vote by stating that since the developer
would be saving money, it should be negotiated further.
President Fabish stated that when answers are received with regard to the
questions outlined in Mr. Balling's memo, dated August 25, 1977, the matter
will be placed on an agenda for consideration.
Trustee Rech said she would like to have a letter from Lake County outlining
their position on the matter.
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8/29/77
Lexin•ton Hills (Evert Farm)
Upon review, it was moved by Marienthal , seconded by Mendenhall to refer
to the Plan Commission for public hearing the annexation and zoning
application for 21 acres located between Weiland Road and Route 83 south
of Pauline (extended) to the R-7 zoning district classification , but the
hearing should not be scheduled until the owner signs the petition.
During the discussion the following concerns were expressed:
1 . Subdivision needs further innovation in land planning
2. Appeared to be too many ingress egress points onto Pauline Avenue
3. Resolution of the Evert residence with respect to future planning
in Buffalo Grove.
Upon roll call , the vote was:
AYES: 6 - Rech, Bogart , Marienthal , Keister, Stone, Mendenhall
NAPES: 0 - None
Trustee Bogart qualified his vote by stating he did not like the plan
and hoped changes would be made.
Trustee Mendenhall qualified his vote by stating that he did not like the
idea of the Evert homestead not being included in the annexation.
5. Board Reports
Route 53 and Dundee Road
Trustee Mendenhall reported that on September 15, 1977, the State will let
bids for construction of a new on ramp for Route 53 which should alleviate
the morning traffic congestion. In addition, time of the green light will
be extended for traffic exiting onto Dundee Road. He did not feel this
would solve the problem, but it is a partial solution.
Town Center Committee
Trustee Keister reported that the next meeting of the Town Center Committee
will be Wednesday, August 31 , 1977, at 7:30 P.M.
Organization Ordinance
Mr. Raysa corrected his memo, dated August 26, 1977, by stating that
Section 7 of Ordinance #58-1 (Organization Ordinance) provides that the
Village Board meetings follow Robert 's Rules of Order
6. Executive Session
Moved by Rech, seconded by Mendenhall to adjourn to executive session to
discuss land acquisition and personnel . Upon roll call , the motion passed
unanimously.
Time: 11 :45 P.M.
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The Board returned to the council chambers at 1 :05 A.M.
Department of Community Development
Moved by Bogart, seconded by Stone to adopt Mr. Balling's reorganization
proposal , dated August 25, 1977, which would change the Department of
Community Development to the Department of Planning and Development and
the Department of Engineering Services ; and to change the Finance Director's
salary range to be on a parity with other department heads . Upon roll
call , the vote was:
AYES: 6 - Rech, Bogart , Marienthal , Keister, Stone, Mendenhall
NAYES: 0 - None
Motion declared carried.
Fire Department
President Fabish reported that he and Mr. Balling will meet with Fire
Chief Winter and James Ryan , attorney for the Wheeling Rural Fire Protection
District , to discuss the possibility of forming a municipal fire department.
He asked the Board's opinion. Discussion followed with regard to financing
and the possibility of forming a study committee. Mr. Balling stated that
he would report on the meeting at the next workshop session.
7. Adjournment
Moved by Stone, seconded by Rech to adjourn the meeting. Upon voice vote,
the motion passed unanimously.
Time: 1 : 15 A.M.
Respectfully submitted,
Verna L. Clayton, Village C erg k� �—
PASSED AND APPROVED this / 9 day of , 1977.
Let,,(74->
Village-Pre dent