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1977-08-29 - Village Board Regular Meeting - Minutes 5058 8/29/77 MINUTES OF A SPECIAL MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, AUGUST 29, 1977, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS President Fabish called the meeting to order at 8:05 P.M. Those present stood and pledged allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: President Fabish; Trustees Rech, Bogart, Marienthal , Keister, Stone, Mendenhall Also present were William Balling, Village Manager; William Raysa, Village Attorney; Harry Walsh, Chief of Police; Thomas Fennell , Acting Director of Community Development and Chief Inspector; Charles McCoy, Acting Village Engineer and Director of Public Works; Richard Glueckert, Finance Director; Arnold Seaberg, Consulting Engineer; Bart Delaney, Engineering Aide; and William Sommer, Administrative Assistant. 1 . Minutes of August 22, 1977 Moved by Rech, seconded by Mendenhall to approve the minutes of the regular meeting held August 22, 1977. Upon roll call , the vote was: AYES: 5 - Rech, Bogart , Keister, Stone, Mendenhall NAPES: 0 - None ABSTAIN : 1 - Marienthal Motion declared carried. 2. President 's Report There was no President 's report. 3. Questions from the Audience There were no questions from the audience. 4. COMMITTEE OF THE WHOLE Ordinance #77-41 Upon review, it was moved by Rech, seconded by Bogart to pass Ordinance #77-41 , Street and Bridge Levy. Upon roll call , the vote was: AYES: 6 - Rech, Bogart , Marienthal , Keister, Stone, Mendenhall NAPES: 0 - None Motion declared carried. 5059 8/29/77 Ordinance #77-42 Upon review, it was moved by Rech, seconded by Keister to pass Ordinance #77-42 , AN ORDINANCE FOR THE LEVY AND COLLECTION OF TAXES FOR THE FISCAL YEAR COMMENCING ON THE FIRST DAY OF MAY, 1977 AND ENDING ON THE 30TH DAY OF APRIL, 1978. Upon roll call , the vote was: AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None Motion declared carried. Ordinance #77-43 Upon review, it was moved by Mendenhall , seconded by Rech to pass Ordinance #77-43, AN ORDINANCE AMENDING ORDINANCE #59-14 (AS AMENDED) BEING AN ORDINANCE ENTITLED "TIME AND PLACE OF REGULAR AND SPECIAL MEETINGS", with the following change: Section 1 - change "September 5" to "S�ptember 12". Upon roll call , the vote was : AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None Motion declared carried. Ordinance #77-44 Upon review, it was moved by Bogart, seconded by Keister to pass Ordinance #77-44, AN ORDINANCE AUTHORIZING SALE OF REAL ESTATE (Green-Mueller) . This ordinance declared Camelot Lot 24 as surplus and authorized disposal in exchange for certain property. Upon roll call , the vote was: AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None Motion declared carried. Proclamations President Fabish proclaimed August 31 , 1977, as Senior Citizen Day and urged all citizens to participate in the festivities of Lake County Senior Citizens Recognition Day. President Fabish proclaimed the period from September 3 through September 17, 1977, as Community. Concert Weeks in Buffalo Grove and encouraged citizens to join the Northwest Community Concert Association. Youth Center Trustee Bogart stated that at the meeting of August 8, 1977, a motion was passed to authorize an expenditure not to exceed $20,000 to be used for moving the Cambridge-on-the-Lake sales office and for understructure for the building. At last week's meeting, Trustee Rech asked the attorney to determine if she could make a motion to reconsider. Mr. Raysa referred to his memo, dated August 26, 1977, stating that according to Robert's Rules of Order, a motion to reconsider can be made at the next board meeting only and by a person who voted on the prevailing side. 5060 8/29/77 President Fabish stated that according to the Illinois Municipal Handbook, a motion to expend or appropriate money requires a vote of at least 4 Trustees or 3 Trustees and the President. Since the vote on the motion to move the Cambridge-on-the-Lake building was 3 ayes and 2 nayes, it was invalid; therefore, a motion to reconsider is not necessary. Trustee Bogart noted that at the meeting of August 8, 1977, a petition bearing 870 signatures, was submitted requesting passage of the above mentioned motion. He said creation of the youth center is supported by 1) citizens committee chaired by Carol Dreiling, 2) Jaycees who committed $3,000 in 1977 and support in fund raising, 3) Allstate Insurance Company who are willing to donate $1 ,000 to the Jaycees or Omni-House, and 4) a commercial committee chaired by Jackie Brinn. Leon Gopon , President of the Buffalo Grove Jaycees, read a letter from Stuart Reich, President of Hoffman Homes, volunteering services of his company to assist the Jaycees in their endeavor to create a youth center. Trustee Bogart said that Dr. Clarence Miller, Principal of Buffalo Grove High School , totally supports the youth center, and his staff will prepare a survey for their students to determine the types of programs desired. Dr. Miller also agreed to serve on a committee of educators to support and assist the youth center. He said a letter to this effect is forth- coming. Trustee Bogart said that Dr. Peter Digre of Omni-House has requested a Village Board committee (3 Trustees , Village Manager, and representative of the Police Department) to meet with their committee to establish guide- lines for the youth center. Trustee Bogart referred to his memo, dated August 24, 1977, regarding the possibility of the Jaycees obtaining an anti-crime grant from the federal government to establish a youth center. He said this type of grant is available to civic organizations only. If approved, the grant would be for approximately $25,000. Discussion took place with regard to 1) moving the Cambridge-on-the-Lake building or constructing a new building and 2) funding for programs and ongoing costs. Mr. Balling stated that the capital acquisition of the facility could be accomplished through an installment purchase contract, but the operating and maintenance costs (between $15,000 and $26,000) are not covered. Trustee Bogart said the intent of the citizens committee is to raise funds for programming on a yearly basis. He said funding for maintenance of the building could partially be borne by the same endeavor; however, if there is a difference between the program cost and municipal cost, the municipal cost would have to be borne by the Village. Mrs. Drieling, Chairman of the citizens committee, felt that programs could be developed that could make the youth center pay for itself. 5061 8/29/77 President Fabish referred to a letter from the Buffalo Grove Park District stating that they support the concept of a youth center, but that they do not have funds to financially support it. Trustee Rech was concerned about the capital improvement portion of the proposal and the number of youth that would be served by the center. One of the citizens in the audience stated that several years ago, 60 teen-agers actively supported Buffalo Grove Days with the idea that a youth center would be established. When the center did not become a reality, the teens were disenchanted with the Village government. Trustee Rech made the following points: 1) concern that funding of the youth center would effect present Village services or present Omni-House programs , 2) preferred to have pilot program before expending capital funds , 3) felt alternative sites and buildings should have been investigated, 4) concerned about type of programs to be offered, 5) concerned about using tax money for this project, and 6) felt initial effort for this project must come from the community. President Fabish polled the Board, "Yes" indicating favor of the Village expending between $20,000 and $23,000 in "seed money" to start the youth center, and "No" indicating opposition. The poll found the following: YES: 4 - Bogart, Marienthal , Mendenhall , Fabish NO: 3 - Rech, Keister, Stone President Fabish explained that his affirmative vote was based on not jeopardizing existing Omni-House programs or the Village budgeted programs. Moved by Bogart, seconded by Mendenhall to contribute "seed money", not to exceed $23,500, for a building to establish a youth center within Buffalo Grove. In response to a question from Mr. Raysa, Mr. Balling said capital cost for the building would be financed via an extension of the installment purchase related to the Village Hall/Public Service Center remodeling program. In response to a question from Mr. Raysa, Trustee Bogart said the Village will own the building and land and will contract it out based on donations and a suitable organization to run the programming. Mr. Raysa noted that the Teen Center will be a complete liability on the Village. Mr. Sommer asked if insufficient funds are donated, can the Village expend operating funds on the Teen Center without appropriating additional funds. Mr. Raysa stated that the Village would be responsible for the building, but funds would have to be appropriated and budgeted. Mr. Balling noted that as the motion stands , no funds are provided for operation. Trustee Keister asked if insufficient funds are donated to renovate or finish the building, would the Village be responsible to finish it. Mr. Raysa said the Village would be responsible. 5062 8/29/77 In response to questions, Mr. Raysa stated that any donation for the center should be a permanent donation to the Village. In response to a question from John Panella, 342 Cottonwood, President Fabish stated that the Village would be responsible for insuring the building. Mr. Balling stated that the motion did not contemplate an expenditure for insurance, but there would be risk to the Village. Trustee Bogart hoped that donations would cover the cost involved, but if not, the Villagetoassume would ud have v it. Upon roll call , the vote was: AYES: 4 - Bogart, Marienthal , Mendenhall , Fabish NAYES: 3 - Rech , Keister, Stone Motion declared carried. Lengthy discussion took place with regard to construction of a new building or moving the Cambridge-on-the-Lake model building. President Fabish favored construction of a new building because the Cambridge-on-the-Lake building would require so much renovation because of rain damage. Trustee Mendenhall said he inspected the building and found it structurally sound; therefore, felt little renovation would be required. Mr. Balling felt the modular new building could provide the Village more flexibility for alternate uses and would be a safer investment. Trustee Bogart was concerned that the smaller building would be too small for good programs , and he felt the Cambridge-on- the-Lake building would be a better buy. Mr. Balling said the staff recom- mendation is for the new 1 ,500 square foot building over the Cambridge-on- the-Lake building. President Fabish polled the Board to determine which building they preferred. The poll found the following: Cambridge-on-the-Lake Building: 2 - Bogart, Mendenhall New Building: 4 - Marienthal , Keister, Stone, Fabish Neither: 1 - Rech Mr. Raysa said the "Neither" vote should be counted on the prevailing side. Youth Center Policy Planning Committee Trustee Bogart stated that Dr. Digre of Omni-House had requested a Village Committee (3 Trustees, Village Manager, representative of Police Department and 1 or 2 citizens) be appointed to work with the Omni-House Committee to discuss rules and regulations for the Youth Center. President Fabish appointed Trustee Bogart Chairman of the Youth Center Creation Policy Planning Committee and asked him to staff the committee as he saw fit. 9:55 P.M. - The President declared a recess. 10: 15 P.M. - The meeting resumed. 5063 8/29/77 Trench Footings Trustee Keister stated that the Zale-Hoffman annexation agreement permitted trench footings. He said the staff recommends hiring a consulting engineer- ing firm to provide inspections on a reimbursable basis from the subdividers using trench footings. He reviewed Mr. Balling's memo, and Mr. Fennell 's memo, dated August 25, 1977, regarding the staff recommendation. Discussion followed. Moved by Keister, seconded by Marienthal to accept the staff recommendation for providing proper inspectional services for trench footings and authorize staff to secure a contract. The Board requested the staff to prepare a study on trench footings and PVC piping for Board consideration at a future meeting. Upon roll call , -the vote was: AYES: 6 - Rech, Bogart, Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None Motion declared carried. Indian Trails Library District Trustee Mendenhall stated that on October 22, 1977, the Indian Trails Library District will have a three and one-half million dollar referendum to finance a new building on Schoenbeck Road. He then introduced Dianne Nicholson , Chairman of the Building Committee. Ms. Nicholson introduced Library District Trustees Sekler, McDonald, and Rose, and Ken Swanson, Administrative Librarian. Mr. Swanson then made a slide presentation on need of the new building. During the discussion that followed, Village Trustees raised several concerns as follows: 1 . The 3 1/2 million dollar facility should be specified to include building and furnishings only without additional purchase of books. 2. An analysis should be done immediately to indicate the financial impact on the average home owner within the District. 3. The figure of $56 per square foot should be broken out from site acquisition cost and capital construction cost so it would translate into a net dollar for building cost. Arcadia Farm Sanitary Sewer Connection The Board reviewed a letter, dated August 25, 1977, from J. William Braithwaite, attorney representing Blanche Kloman (property owner) , requesting permission to connect to the Village sanitary sewer, 76 acres located on the west side of Arlington Heights Road and north of Checker Road which will be developed in Long Grove by Kennedy Company. 5064 8/29/77 Mr. Braithwaite reviewed the site plan (Savanne of Long Grove) which depicted 54.53 acres for 42 single family homes, 4.6 acres for a synagogue, 4 acres for a Lutheran church, 6 acres for office, and 7 acres for the Kloman homestead. He said one condition of development was that the property must be connected to sanitary sewer. They contemplated connecting to the Lake County interceptor sewer at the intersection of Route 83 and Arlington Heights Road, but when they learned that Buffalo Grove has a 10" sewer in the r.o.w. of Arlington Heights Road for The Crossings, they decided to request permission to connect to it. He noted that the Kloman property is the only property that could logically be served by that line. He requested the Board to grant permission to connect to the 10" sewer line, line to be constructed by Kennedy Company and maintained by Lake County. Mr. Seaburg stated that except for one section, the sewer line is of adequate grade to handle the capacity of the subject development in addition to The Crossings. He felt it might be possible to accept this sewage depending on the estimated amount of sewage to be accepted from the Otis Commercial site. He said if the 300 ' of sewer line were laid at the designed slope, it would be possible to accept sewage from the subject development. Mr. McCoy asked if adequate r.o.w. was being dedicated for the improvement of Arlington Heights Road. Robert Kennedy, Sr. said that they propose to dedicate the maximum amount needed. Mr. McCoy asked if Mr. Kennedy would object to the Village installing a device that could restrict the c. f.s. flow. Mr. Kennedy said that he would not object. Mr. Raysa stated that he would like to investigate any liability that the Village would incur and any possible recapture agreements. Trustee Mendenhall was concerned about the commercial area being located near Buffalo Grove's residential area, and felt this thought should be conveyed to Long Grove. President Fabish polled the Board, "Yes" indicating favor of pursuing this matter further, and "No" indicating opposition. The poll found the following: YES: 6 - Rech , Bogart, Marienthal , Keister, Stone, Mendenhall NO: 0 - None Trustee Rech qualified her vote by stating that she would not want to proceed with this unless there were assurances that the grade of the 300 ' of sewer line was corrected. Trustee Bogart qualified his vote by stating that since the developer would be saving money, it should be negotiated further. President Fabish stated that when answers are received with regard to the questions outlined in Mr. Balling's memo, dated August 25, 1977, the matter will be placed on an agenda for consideration. Trustee Rech said she would like to have a letter from Lake County outlining their position on the matter. 5065 8/29/77 Lexin•ton Hills (Evert Farm) Upon review, it was moved by Marienthal , seconded by Mendenhall to refer to the Plan Commission for public hearing the annexation and zoning application for 21 acres located between Weiland Road and Route 83 south of Pauline (extended) to the R-7 zoning district classification , but the hearing should not be scheduled until the owner signs the petition. During the discussion the following concerns were expressed: 1 . Subdivision needs further innovation in land planning 2. Appeared to be too many ingress egress points onto Pauline Avenue 3. Resolution of the Evert residence with respect to future planning in Buffalo Grove. Upon roll call , the vote was: AYES: 6 - Rech, Bogart , Marienthal , Keister, Stone, Mendenhall NAPES: 0 - None Trustee Bogart qualified his vote by stating he did not like the plan and hoped changes would be made. Trustee Mendenhall qualified his vote by stating that he did not like the idea of the Evert homestead not being included in the annexation. 5. Board Reports Route 53 and Dundee Road Trustee Mendenhall reported that on September 15, 1977, the State will let bids for construction of a new on ramp for Route 53 which should alleviate the morning traffic congestion. In addition, time of the green light will be extended for traffic exiting onto Dundee Road. He did not feel this would solve the problem, but it is a partial solution. Town Center Committee Trustee Keister reported that the next meeting of the Town Center Committee will be Wednesday, August 31 , 1977, at 7:30 P.M. Organization Ordinance Mr. Raysa corrected his memo, dated August 26, 1977, by stating that Section 7 of Ordinance #58-1 (Organization Ordinance) provides that the Village Board meetings follow Robert 's Rules of Order 6. Executive Session Moved by Rech, seconded by Mendenhall to adjourn to executive session to discuss land acquisition and personnel . Upon roll call , the motion passed unanimously. Time: 11 :45 P.M. 5066 8/29/77 The Board returned to the council chambers at 1 :05 A.M. Department of Community Development Moved by Bogart, seconded by Stone to adopt Mr. Balling's reorganization proposal , dated August 25, 1977, which would change the Department of Community Development to the Department of Planning and Development and the Department of Engineering Services ; and to change the Finance Director's salary range to be on a parity with other department heads . Upon roll call , the vote was: AYES: 6 - Rech, Bogart , Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None Motion declared carried. Fire Department President Fabish reported that he and Mr. Balling will meet with Fire Chief Winter and James Ryan , attorney for the Wheeling Rural Fire Protection District , to discuss the possibility of forming a municipal fire department. He asked the Board's opinion. Discussion followed with regard to financing and the possibility of forming a study committee. Mr. Balling stated that he would report on the meeting at the next workshop session. 7. Adjournment Moved by Stone, seconded by Rech to adjourn the meeting. Upon voice vote, the motion passed unanimously. Time: 1 : 15 A.M. Respectfully submitted, Verna L. Clayton, Village C erg k� �— PASSED AND APPROVED this / 9 day of , 1977. Let,,(74-> Village-Pre dent