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1977-08-22 - Village Board Regular Meeting - Minutes 5052 8/22/77 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE , COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, AUGUST 22, 1977, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Fabish called the meeting to order at 8:05 P.M. Those present stood and pledged allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: President Fabish; Trustees Rech, Bogart, Keister, Stone, Mendenhall ABSENT: Trustee Marienthal Also present were William Balling, Village Manager; William Raysa, Village Attorney; Thomas Fennell , Acting Director of Community Development and Chief Inspector; Richard Glueckert , Finance Director; Nick Rubino, Village Treasurer; Bart Delaney, Engineering Aide; and William Sommer, Administrative Assistant. 1 . Minutes of August 15, 1977 Moved by Mendenhall , seconded by Stone to approve the minutes of the regular meeting held August 15, 1977, with the following change: Page 5049 - paragraph 1 - line 9 - change "President Fabish"to "Mr. Raysa". Upon roll call , the vote was: AYES: 4 - Bogart, Keister, Stone, Mendenhall NAPES: 0 - None ABSTAIN : 1 - Rech ABSENT: 1 - Marienthal Motion declared carried with change noted. 2. President 's Report Intergovernmental Meeting/Wheeling President Fabish reported that President Hein of the Village of Wheeling had requested to defer the intergovernmental meeting scheduled for Wednesday, August 24, 1977. A new date will be set at a later time. Loi Police Cadets Sgt. Kenneth Blanchette reported that six cadets have completed the Police Department Police Cadet Training Academy. He briefly reviewed the type of training given. President Fabish presented Certificates of Award to Clifford Bailye, Richard Bileddo, Georgiann Colangelo, Joe Hemmer, John Libit , and Randy White. 5053 8/22/77 Appearance Control Commission Appointment Upon recommendation of the Appearance Control Commission, President Fabish appointed Lorraine Kirby to the Commission for a term to expire April 30, 1980. Moved by Bogart , seconded by Rech to concur with the President 's appointment. Upon voice vote, the motion passed unanimously. Buffalo Grove Barons President Fabish recognized the Buffalo Grove Barons, who recently won the national championship in the National Baton Corps competition, and thanked them for representing Buffalo Grove so well . Marty Harnisch, one of the group sponsors, and Charlene Drost, director of the Barons, briefly reviewed the activities of the Barons and introduced the members of the group. President Fabish was presented with their trophy for display in the Village Hall . 3. Questions from the Audience There were no questions from the audience. 4. COMMITTEE OF THE WHOLE Omni-House Dr. Peter Digre, Executive Director of Omni-House, reviewed with the Board the types of programs and services they offer to the youth of Buffalo Grove and their families. Nancy Gardner, Director of Family Counseling, reviewed methods used by Omni-House in their family counseling. Regarding the proposed Youth Center and programs, Trustee Keister asked Dr. Digre to summarize the type of services Omni-House would be willing to provide. Trustee Bogart stated that the Omni-House Board has formed a committee to meet with a Village Board committee (3 Trustees , Village Manager, and a representative of the Police Department) to outline the type of programs that should be provided. Dr. Digre stated that the Omni-House board 1) does not want to curtail existing programs, 2) feels concrete planning should be done, and 3) feels staffing is necessary in order not to jeopardize existing programs . He said the Village should carefully consider the funding source for staffing and operating costs. He said his Board wishes to finalize rules, finances, and programs before making a final commitment to the Youth Center. President Fabish stated that he inspected the Cambridge-on-the-Lake model building and did not feel it would be worth the cost of moving it to the site for the Youth Center. He said that due to a leaking roof, the interior had been saturated and ruined. He felt the Village should ask Mr. Moskel of Leisure Technology for the plumbing fixtures, cabinets, and window casements, and build an entirely new building. 5054 8/22/77 Mr. Fennell stated that at President Fabish 's request, he designed a basic modular type building that could be constructed in three units, each being 1500 sq. ft. He said this shell of a building could be built for $15 per sq. ft. The building would be brick veneer, and ultimately would be similar to the Public Service Center. Trustee Keister felt that if possible, expenditure of funds should be delayed until programs are determined. Trustee Mendenhall was concerned that a delay would have a derogatory effect on the enthusiasm of the volunteers involved. President Fabish said the Center will require total community support to finish the building and to provide for on-going costs. In response to a question from Trustee Rech, Dr. Digre said that Omni-House's commitment at this point is to discuss with the Village programming for the Youth Center and determine if those programs are consistent with Omni-House goals. In response to a question from Trustee Rech, Dr. Digre said that the Youth Center would require at least two full time employees; therefore, it would be necessary to know the source of and amount of funding available. In response to a question from Trustee Rech, Dr. Digre said that "drop-in" type centers have not been proven to be successful . More successful programs have a balance of structured program and "drop-in" opportunity. In response to a question from Trustee Rech, Dr. Digre said the cost of two full time employees would be approximately $26,000 per year. Trustee Rech was concerned that her request to defer, until she returned from vacation, a decision on moving the Cambridge-on-the-Lake model building had not been honored. She noted that this is the first time the Board has made a decision to proceed with a project without proper documentation or research, or any projection as to source of funding. Trustee Mendenhall felt that if the Village can afford to spend $20,000 for free sidewalk replacement, $20,000 for a back-hoe, $5,000 for a greens- mower, and $3,500 for club house carpeting, the Village can afford to gamble $20,000 on a Youth Center. Trustee Rech asked if she could make a motion for a reconsideration vote. Mr. Raysa said he would check Robert 's Rules of Order. President Fabish noted that if the motion to expend $20,000 to move the Cambridge-on-the- Lake model building were reconsidered this evening, it would fail ; but, because a Trustee who voted in favor of the original motion is absent this evening, another motion to reconsider would be made next week. He said, in that event, there would be a tie vote causing him to break the tie. He said he favors a Youth Center 1) if existing Omni-House programs are not cut , and 2) if the $20,000 can be expended without cutting into basic Village programs. Trustee Rech said that she would not make a motion to reconsider with one Trustee absent. It was decided that this would be an agenda item for next week's meeting. Mr. Balling was asked to prepare a report regarding cost of on-going 5055 8/22/77 expenses such as heat, electricity, insurance, janitorial service, etc. The Clerk was asked to investigate the number of signatures needed to call a referendum. Well #6 Upon review, it was moved by Rech, seconded by Mendenhall to reject all bids for Contract III of Well #6 contract as explained in Mr. Balling's memo, dated August 18, 1977. Upon roll call , the vote was : AYES: 5 - Rech, Bogart, Keister, Stone, Mendenhall NAYES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. Resolution #77-41 Upon review, it was moved by Rech, seconded by Stone to pass Resolution #77-41 , establishing a special Water Fund escrow account in relation to repayment for installation of Well #6. Upon roll call , the vote was: AYES: 5 - Rech, Bogart, Keister, Stone, Mendenhall NAYES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. Henderson/Koch Property Mr. Balling reviewed Mr. Delaney's memo, dated August 18, 1977, regarding a Lake County Zoning Board Notice of Public Hearing for the Henderson/Koch property, 71 acres located on the north side of Lake-Cook Road between Route 83 and Weiland Road. Previously Mrs. Koch and Mr. Henderson petitioned Buffalo Grove for annexation and commercial zoning, and the Plan Commission did not recommend zoning approval because of its proximity to the Town Center and because it was not consistent with the Master Plan which designates the property as multi-family and commercial . The Village Board did not set a public hearing date based on the reasons outlined by the Plan Commission. He said that Trustee Mendenhall has volunterred to represent the Village at the Lake County hearing. Mr. Henderson reviewed the site plan that he will present at the Lake County zoning hearing. He said that he is still desirous of annexing to Buffalo Grove, but with commercial zoning. Lengthy discussion followed with regard to the proposed use of the property. President Fabish polled the Board to determine if the Board wished to reconsider the petition to Buffalo Grove or to send a representative to the Lake County zoning hearing to object to the rezoning request. The poll found the following: RE-CONSIDER: 0 - None REPRESENTATIVE TO HEARING: 5 - Rech, Bogart, Keister, Stone, Mendenhall 5056 8/22/77 Ordinance #77-40 Mr. Balling reviewed Ordinance #77-40, an enabling ordinance to amend the Hawthorn Annexation Agreement to provide for a change in site plan as agreed to at the public hearing held on July 11 , 1977. The site plan change con- sisted of two exhibits, one relating to the duplex area (from 52 units to 26) located at the southwest corner of Horatio Boulevard and Pauline Avenue and the other is the duplex plan (from 10 units to 5) located in the model area. Other amendments were 1) charge $440 per unit for water system capital improvement tap-on fee on all 31 lots, and 2) a review by the Village Engineer of placement of structures on lots for drainage purposes. In response to a question from Trustee Mendenhall , Mr. Balling said that Trustee Marienthal did not submit a formal approval letter of the ordinance, but he indicated verbally that he did not object to it as long as the $440 tap-on fee covered all 31 lots. Moved by Keister, seconded by Bogart to pass Ordinance #77-40, AN ORDINANCE AMENDING ANNEXATION AGREEMENT DATED APRIL 16, 1973 (CENTEX-RIDGEWOOD) . Upon roll call , the vote was: AYES: 5 - Rech , Bogart, Keister, Stone, Mendenhall NAPES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. Highland Point Unit 1 Upon review, it was moved by Keister, seconded by Mendenhall to approve li the final plat of subdivision for Highland Point Unit 1 (model area) . Upon roll call , the vote was: AYES: 5 - Rech, Bogart, Keister, Stone, Mendenhall NAPES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. Bicentennial Park Trustee Rech announced that dedicationof Bicentennial Park will be held on Monday, September 5, 1977, at 10:00 A.M. Congressman Crane will be guest speaker. She urged everyone to attend. Lake-Cook Road Trustee Rech was concerned that the bridge at Lake-Cook Road and Buffalo Grove Road will not be finished by the time bad weather sets in. She asked Mr. Balling to check with Cook County Highway Department about this matter, and encourage them to finish it. 1 5057 8/22/77 5. Executive Session Moved by Mendenhall , seconded by Stone to adjourn to executive session to discuss land acquisition. Upon voice vote, the motion passed unanimously. Time: 10:10 P.M. The Board returned to the council chambers at 11 : 15 P.M. 6. Adjournment Moved by Rech, seconded by Keister to adjourn the meeting. Upon voice vote, the motion passed unanimously. Time: 11 : 15 P.M. Respectfully submitted, Verna L. Clayton , Villag lerk PASSED AND APPROVED this day of , 1977. 61,14aag4 Village President