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1977-08-08 - Village Board Regular Meeting - Minutes 5037 8/8/77 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, AUGUST 8, 1977, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Fabish called the meeting to order at 8: 10 P.M. Those present stood and pledged allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: President Fabish; Trustees Bogart, Marienthal , Keister, Mendenhall Trustee Stone arrived at 9:20 P.M. ABSENT: Trustee Rech Also present were William Balling, Village Manager; William Raysa, Village Attorney; Charles McCoy, Acting Village Engineer and Director of Public Works ; Thomas Fennell, Acting Director of Community Development and Chief Inspector; Bart Delaney, Engineering Aide; and William Sommer, Administrative Assistant. 1 . Minutes of August 1 , 1977 Moved by Marienthal , seconded by Mendenhall to approve the minutes of the regular meeting held August 1 , 1977, with the following addition: Page 5032 - under Highland Grove Unit I - paragraph 3 - line 10 - add "similar" before "lots'. Upon roll call , the vote was : AYES: 4 - Bogart, Marienthal , Keister, Mendenhall NAYES: 0 - None ABSENT: 2 - Rech, Stone Motion declared carried with addition noted. 2. Village President's Reyort Upon recommendation of the Plan Commission, President Fabish reappointed Pat Shields and Mel Kandel to the Commission for terms to expire on April 30, 1980. Moved by Bogart , seconded by Marienthal to concur with the President 's appointment. Upon roll call , the vote was: AYES: 4 - Bogart , Marienthal , Keister, Mendenhall NAYES: 0 - None ABSENT: 2 - Rech, Stone Motion declared carried. Wheeling Intergovernmental Meeting After discussion, Wednesday, August 24, 1977, was set for the next inter- governmental meeting with the Village of Wheeling. Since Trustee Marienthal indicated that he would be unable to attend, President Fabish requested that he submit a position paper. 5038 8/8/77 Crossings Park Site Trustee Bogart reported that Dick Lapham, President of the Buffalo Grove Park District, had advised him that on next Thursday evening at their regular meeting, another vote will be taken to determine the Park District 's position on saving the silo located on the Crossings Park site. It was Mr. Lapham's opinion that the vote would be negative because the residents in the area are opposed to saving the structure. Park Commissioner O' Reilly said that two residents, who are involved with the Park District in planning that park site, are divided on the question of saving the silo. One is opposed because she feels it could be a safety hazard for children and it is not aesthetically pleasing. The other favors it because it is one of the few remaining farms in the Village and would be of historic value. Trustee Bogart said that he would report to the Board next week about the result of the Park District 's vote. 3. Questions from the Audience Vehicle Stickers Bill Henkel , 33 Downing, requested the Board to consider waiving vehicle sticker requirements for antique cars. He said that when a car has a State antique license, it can be driven in parades only. In response to questions, Mr. Raysa said the Vehicle License Ordinance could be amended Lo provide for this. He suggested that the requirement be waived only if the owner provides proper proof that the car is licensed as an antique with the State. Moved by Bogart, seconded by Mendenhall to approve Mr. Henkel 's request contingent upon submission of proper proof of antique license to the Village Clerk, and to direct the Village Attorney to prepare an amendment to the Vehicle License Ordinance to waive license requirement for antique cars. Upon roll call , the vote was : AYES: 4 - Bogart, Marienthal , Keister, Mendenhall NAPES: 0 - None ABSENT: 2 - Rech, Stone Motion declared carried. 4. COMMITTEE OF THE WHOLE Ordinance #77-35 The Board reviewed Ordinance #77-35, LIQUOR CONTROL ORDINANCE. The second sentence of Section 9 was changed to read, "At the time application is made, the applicant shall pay the Village Clerk the sum set forth in Section 6." Moved by Marienthal , seconded by Bogart to pass Ordinance #77-35. Upon roll call , the vote was : AYES: 4 - Bogart, Marienthal , Keister, Mendenhall 5039 8/8/77 NAPES: 0 - None ABSENT: 2 - Rech, Stone Motion declared carried. Ordinance #77-36 Upon review, it was moved by Bogart, seconded by Mendenhall to pass Ordinance #77-36, AN ORDINANCE REPEALING AND AMENDING CERTAIN ORDINANCES. Mr. Raysa explained that ordinance has been submitted for consideration as part of the procedure in codifying the ordinances. Upon roll call , the vote was: AYES: 4 - Bogart, Marienthal , Keister, Mendenhall NAPES: 0 - None ABSENT: 2 - Rech, Stone Motion declared carried. Ordinance #77-37 Upon review, it was moved by Marienthal , seconded by Mendenhall to pass Ordinance #77-37, DEFINITION ORDINANCE. Mr. Raysa explained that this ordinance is part of the codification procedure. Upon roll call , the vote was : AYES: 4 - Bogart, Marienthal , Keister, Mendenhall NAPES: 0 - None ABSENT: 2 - Rech, Stone Motion declared carried. Ordinance #77-38 Upon review, it was moved by Bogart , seconded by Mendenhall to pass Ordinance #77-38, GENERAL PENALTY ORDINANCE. Upon roll call , the vote was: AYES: 4 - Bogart, Marienthal , Keister, Mendenhall NAYES: 0 - None ABSENT: 2 - Rech, Stone Motion declared carried. Well #6 Mr. Balling reviewed his memo, dated August 4, 1977, recommending that Contract #1 for Well #6 (general installation of the well house and reservoir) be awarded to the low bidder, Gerhardt F. Meyne Co. He noted that if it is decided not to construct tennis courts on top of the reservoir, $21 ,770 can be deleted from the contract. Also, use of cast iron bowls instead of bronze would result in a savings of $5,000. In Trustee Rech 's absence, her memo, dated August 8, 1977, was read which stated that she concurred with staff recommendation subject to consideration of bronze bowls because of their durability and deletion of the tennis courts unless there is a firm financial commitment from the Park District. 5040 8/8/77 Mr. Balling noted that only one bid was received for Contract III , and Mr. McCoy has been attempting to secure alternative proposals. He requested an additional week to contact more electrical contractors. In response to a question from President Fabish, Mr. McCoy said that bronze bowls are superior for well pumps ; however, the pumps under con- sideration are distribution pumps and the Village has experienced no problems with the existing cast iron distribution pumps. He recommended the cast iron. Lengthy discussion took place regarding construction of the tennis courts. Points made were: 1) cost of construction would be at least half because it is in conjunction with a million dollar project, 2) Park District favors the project , but does not have the necessary funds at the present time, 3) deletion of the lights would save $12,300. President Fabish polled the Board, "Yes" indicating favor of constructing the basic tennis courts without lighting based upon a firm commitment from the Park District that the money would be repaid, and "No" indicating opposi- tion. The poll found the following: YES: 1 - Bogart NO: 3 - Marienthal , Keister, Mendenhall ABSENT: 2 - Rech, Stone Trustee Marienthal said that his negative vote was because he felt there should be a specific timetable of repayment. He did not feel the money should be loaned interest-free because the Village would have to pay interest on the money borrowed. Moved by Keister, seconded by Marienthal to award Contract #1 for Well #6 to the low bidder, Gerhardt F. Meyne Company, for $700,030 lump sum price. Upon roll call , the vote was: AYES: 4 - Bogart, Marienthal , Keister, Mendenhall NAYES: 0 - None ABSENT: 2 - Rech, Stone Motion declared carried. Sidewalk and Curb Replacement Program The Board reviewed a memo, dated August 4, 1977, from Mr. Balling regarding the sidewalk and curb replacement program. The bid opening was held on August 1 , 1977, and the following bids were received: COMPANY CURB AND GUTTER UNIT PRICE SIDEWALK UNIT PRICE Jon-Mir Cement $9.50 $1 .70 Capital Cement $7.50 $1 .65 S. F.N. Construction Co. $8.25 $1 . 78 Schroeder & Schroeder $8.66 $1 .80 5041 8/8/77 President Fabish noted that in the past, the Village offered the sidewalk replacement program sharing the cost 50% with the homeowner. This is the first year the Village has offered to pay 100% of the cost, and the result has been a deluge of requests from all areas of the Village. The program and budget for this year provided for the west Cook County portion of the Village only. An additional 350 squares of sidewalk is warranted which would require an allocation of $10,000 from the M. F.T. fund. President Fabish asked the Board if they would like to reconsider the policy to pay 100% and return to the shared cost program. He felt that this would be the proper time to reconsider since the present program has not yet been implemented. Mr. McCoy explained that the 100% program was adopted upon advice of the Village Attorney. He said the only squares considered for replacement are those that present a safety hazard. Discussion followed. Trustee Stone arrived during the discussion. Moved by Marienthal , seconded by Keister to accept the low bid of Capital Cement Company, in the amount of $19,500, authorize execution of the contract, and authorize bid for the balance of the current demand for sidewalk replace- ment. Mr. Raysa stated that the Village cannot require a resident to pay for side- walk replacement because it is the Village's responsibility. Upon roll call , the vote was : AYES: 4 - Bogart, Marienthal , Keister, Stone NAYES: 1 - Mendenhall ABSENT: 1 - Rech Motion declared carried. In response to a question from Mr. Balling, it was stated that it is the Board's intent to conduct this program this year at no cost to the resident. During the budget discussion for next year, consideration will be given to returning to shared cost program. 1977 Slurry Seal Program Upon review, it was moved by Mendenhall , seconded by Stone to authorize execution of the contract with Ritchel 's Incorporated for the 1977 slurry seal program, in the amount of $22, 178.99. Upon roll call , the vote was: AYES: 5 - Bogart, Marienthal , Keister, Stone, Mendenhall NAYES: 0 - None ABSENT: 1 - Rech Motion declared carried. Youth Center Activation Committee Trustee Bogart reviewed the success of a youth center that has been started in Highland Park. He then reported on the August 4, 1977, meeting of the Youth Center Activation Committee. 5042 8/8/77 Trustee Bogart read Trustee Rech's memo, dated August 5, 1977, requesting the Board to defer all action on the youth center as it relates to financial participation until she returns from vacation. Carol Drieling, Chairman of the Citizens Committee for a Teen Center, pre- sented petitions, bearing 870 signatures, requesting the Board to accept and move the Cambridge-on-the-Lake sales office to a location in the general area of Village Hall , and that the cost to move the building be borne by the Village. Moved by Bogart, seconded by Marienthal (for discussion purposes) to authorize an expenditure not to exceed $20,000 to be used for moving the Cambridge-on- the-Lake sales office and for understructure for the building. Trustee Bogart estimated cost of moving the building to be $12,000. The *CORRECTION building would be renovated using volunteer labor and monetary donations! and approximately $6,000 to $7,000 for foundation. Trustee Marienthal said that he favors the project, but since it was not in the budget, the money would have to come from cutbacks in other projects such as the Village Hall remodeling project. He suggested the money could be raised by 1) request a donation of $5 from each home in the Village, 2) enact a utility tax, or 3) take out a loan. Trustee Keister felt that before the building is secured, type of programs should be determined. He was concerned that the interest of the teen-agers would wane after the building was remodeled. He wished that the Park District would develop a program on a trial basis. Trustee Bogart said the Park District offered the locker room at Willow Stream Park for a pilot program, but he did not feel it would be workable because a place is needed where the equipment could be kept on a permanent basis. He said programs have to be developed by a professional staff. He said the youth centers in Mundelein and Palatine were unsuccessful because the buildings were too small and there was no professional staff. Park Commissioner O'Reilly said the Park District has evaluated their facilities and found that they are used every night for planned programs that have been in existence for a number of years , but the locker room is available during the winter months. He said the Park District would entertain the idea of moving the building to a Park District site, and if this were done, the Park District would become involved in the programming. One of the teen-agers in the audience said that her group of friends is interested in a drop-in center and not in programs. Richard Heinrich, 635 Patton, felt the Village is lacking in a place for the youth, who are not "joiners", to congregate. In response to a question from President Fabish, Trustee Bogart said that Omni-House will staff the program. Existing programs in Buffalo Grove will not be cut, but will be expanded. Leon Gopon , President of the Buffalo Grove Jaycees, said that if the building is available, there will be no problem getting donations and a professional organization to staff and program. 1 5043 8/8/77 Another teen-ager in the audience felt there should be programs which would help to pay for the center. President Fabish pointed out that there will be on-going costs such as heat, electricity, and janitorial service. He said the only way the center could be successful is if it is permanently supported. Mr. Sommer made the following points : 1) the Village will be liable for the youth center and will have to enforce rules and regulations , 2) there will have to be established hours of operation plus supervision, and 3) how can the Village supervise a drop-in center to insure that all Village laws are upheld. Jean Keister, 1061 Twisted Oak Lane, was concerned if all the various neighborhood youth groups could harmoniously share the facility. She was also concerned that the wide range of age groups (12-18) to use the facility would be too large a span. Trustee Bogart said that those types of problems can be solved one at a time. One of the teen-agers in the audience foresaw no problem because it would be like going to a new school and making new friends. Helen Smith, from the audience, felt that $20,000 for a building of that size was a very good buy and should be purchased. Mr. Balling said the staff analysis of the Cambridge-on-the-Lake facility looked at moving the building, permanently installing it, site preparation, and renovating it for public uses which was estimated at $70,000. He was not sure how much could be done for $20,000. He noted that there is a myriad of costs that relate to getting the structure to the point that it would be acceptable to receive volunteers to renovate. Trustee Bogart said staff figures were $15,000 for moving the building and $7,000 for on-site work for foundation, sewer, and water. In response to a question from Mr. Balling, Mr. Fennell said that these figures did not relate to placement of the structure on the Lake-Cook Road r.o.w. Mr. Fennell said exact cost is difficult to determine until the site is identified. Mr. Balling said there could be soils problems demanding deeper footings , which could double the cost of the foundation. Mr. Heinrich suggested that if this project is undertaken, the Village apply for an I . L.E.C. grant for the experimental program in order to get an on-going program and professional staff. Mr. Balling said the absence of this facility does not indicate an absence of a youth service program for the Village. In 1973, the Village set up an Investigative/Youth Division of the Police Department and fully funded and staffed an entire youth service program through the Police Department and Omni-House at a cost of approximately $80,000/year. An I .L.E.C. grant set up the I/Y Division. There is an active youth service program in the Village directed toward social service and target youth populations. Mr. Balling pointed out that the building could not be set in place until Lake-Cook Road construction is finished. Mr. Fennell said the foundation and utilities have to be engineered and brought to the building, and parking and access will have to be provided. 5044 8/8/77 II Mr. Balling requested the Board to indicate where the funding for the building should come from. Discussion followed with regard to implementing a utility tax, taking out a loan , or using the money saved earlier in the evening by not constructing tennis courts on the Well #6 reservoir. Mr. Balling pointed out that money from the Water Fund may not be used for this purpose. - Mr. Raysa noted that in the next few weeks, it will have to be decided exactly where on the site behind Village Hall the structure will be placed, and where the money will come from. Mr. Fennell stated that the property in question is zoned for municipal use with an underlying R-1 zoning. The special use section of the Zoning Ordinance does not allow municipal or privately owned recreational buildings on R-1 zoning. Mr. Heinrich said that a rezoning procedure requires more than 45 days. Trustee Bogart said that if it is the intent of the Board to move the building, the staff will have to find the means to finance it. He felt CORRECTION the staff should identify several ways, and the Board will select one. * *President Fabish reminded the li Upon roll call , the vote was : Board that Trustee Rech requested a delay of two weeks. AYES: 3 - Bogart, Marienthal , Mendenhall NAYES: 2 - Keister, Stone ABSENT: 1 - Rech Motion declared carried. Trustee Keister said his negative vote was because he had reservations about moving the building without knowing the program will be successful . Trustee Mendenhall said his affirmative vote was because he felt the Village could afford to take the gamble. 10 :50 P. M. - The President declared a recess. 11 :25 P. M. - The meeting resumed. 5. Adjournment Moved by Bogart, seconded by Stone to adjourn the regular meeting. Upon voice vote the motion passed unanimously. Time: 11 :26 P.M. Respectful y submitted, - Verna L. Clayton, Village Clerk PASSED AND APPROVED this /6 day of , 1977. Me/a-'r--(9 Village President