1979-12-17 - Village Board Regular Meeting - Minutes 5580
12/17/79
MINUTES OF THE REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL CHAMBERS,
VILLAGE HALL, DECEMBER 17, 1979.
President Clayton called the meeting to order at 7:35 CALL TO ORDER
P.M. Those present stood and pledged allegiance to the
Flag.
Roll call indicated the following present: President ROLL CALL
Clayton; Trustees Marienthal , Stone, O 'Reilly, Hartstein,
Kavitt, Gerschefske.
Also present were William Balling, Village Manager; William
Raysa, Village Attorney; William Sommer, Assistant Village
Manager; William Brimm, Finance Director; Frank Hruby, Director
of Building and Zoning; Gregory Boysen, Director of Public
Works; Paul Kochendorfer, Village Treasurer.
Moved by Marienthal , seconded by Stone, to approve the APPROVAL OF
minutes of the December 3, 1979 Regular Meeting. Upon MINUTES
roll call , Trustees voted as follows :
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein,
Kavitt, Gerschefske
NAPES: 0 - None
Motion declared carried.
Village Treasurer Paul Kochendorfer read Warrant #417. WARRANT #417
Moved by Marienthal , seconded by O'Reilly, to approve
Warrant #417 in the amount of $312 ,117.76 authorizing
payment of bills listed. Upon roll call , Trustees voted
as follows :
AYES : 6 - Marienthal , Stone, O 'Reilly, Hartstein ,
Kavitt, Gerschefske
NAPES: 0 - None
Motion declared carried.
President Clayton appointed Village Clerk Janet Sirabian as COMPLETE COUNT
the Chairman of the Complete Count Committee for the 1980 COMMITTEE - 1980
Census. Mrs. Clayton also appointed Rabbi Floyd Herman, CENSUS
Mr. Mark Stewart, Ms. Shirley Sullivan, and Mrs. Ruth
Silverman to serve on this Committee.
The purpose of the Committee is mainly publicity to inform
�•/ citizens that all information given will be kept confidential ,
and also to urge citizens to mail in the forms which will be
sent to them, so that an enumerator will not need to call on
them personally.
Moved by Hartstein, seconded by Stone, to concur with President
Clayton 's appointments to the Complete Count Committee. Upon
voice vote, the motion was unanimously declared carried.
5581
12/17/79
Upon recommendation of the Talent Bank, President Clayton TRANSPORTATION
appointed Glenn Ahrenholz to the Transportation Commission COMMISSION
for a term to expire April 30, 1981 . Moved by O'Reilly, APPOINTMENT
seconded by Kavitt, to concur with President Clayton 's
appointment of Glenn Ahrenholz to the Transportation Commission.
Upon voice vote, the motion was unanimously declared carried.
Upon recommendation of the Board of Health, President Clayton BOARD OF HEALTH
reappointed Dr. David Saidel , and Joan Kuffel to the Board of APPOINTMENTS
`./ Health for terms to expire April 30, 1982. Moved by Stone,
seconded by Kavitt to concur with President Clayton's appoint-
ments of Dr. David Seidel and Joan Kuffel to the Board of
Health. Upon voice vote, the motion was unanimously declared
carried.
President Clayton appointed John Panella and Kathy Swan as BUFFALO GROVE
co-chairpersons of the 1980 Buffalo Grove Days Committee. DAYS CHAIRMEN
The Staff liaison will be William Brimm; the Trustee liaison
will be Trustee Gerschefske; the Parade Chairman will be John
Marienthal , and Village Treasurer Paul Kochendorfer will serve
as Treasurer of the Buffalo Grove Days Committee.
President Clayton stated that each organization in the community
will be sent a letter inviting them to send a representative to
the first meeting of the Committee on January 31 , 1980.
Moved by Kavitt, seconded by O'Reilly, to concur with President
Clayton 's appointments to the Buffalo Grove Days Committee. Upon
voice vote, the motion was unanimously declared carried.
Trustee Hartstein stated that the first committee meeting for HOME RULE COMMITTEE
the Home Rule Committee will take place at 8:00 P.M. on
Thursday, December 20, 1979 at the Village Hall .
Mr. Balling stated that a program has been accepted by Lake BUSCH/CHECKER ROAD
County and the Village to share in the cost of the improve- INTERSECTION
ment aligning the Busch/Checker Road intersection. Buffalo REALIGNMENT
Grove allocated a sum of $30,000 in the FY 79/80 budget for
this project.
Mr. Balling was informed by the Assistant Superintendent of
Highways for Lake County that the actual bid for the rural cross
section was $263,449. The Buffalo Grove portion of this cost is
now $64,638.94.
The Superintendent of Highways in Lake County, recognizing the
Village's budget restraints , would finance the project and allow
the Village to pay $30,000 this year, and the balance in the
summer of 1980 after the FY 80/81 budget is completed.
Mr. Balling stated that this money could possibly be spent for
only a 3-5 year period, since it is hoped that by that time
Route 83 will be resurfaced and widened to 4 lanes.
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5582
12/17/79
Moved by Marienthal , seconded by Gerschefske, that the Village
budget for FY 80/81 the additional $34,500 for the reconstruction
of the intersection of Busch Road, Checker Road, and Route 83.
Upon roll call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
NAYES: 0 - None
Motion declared carried.
Mr. Balling stated that he would report to the Board on the
direction of the Public Works committee, which will meet
tomorrow morning.
President Clayton asked if there were any questions from the QUESTIONS FROM
audience. There were none. THE AUDIENCE
President Clayton explained the Consent Agenda, and stated CONSENT AGENDA
that any member of the Board or member of the audience
could request that any item be removed for full discussion.
Moved by Gerschefske, seconded by Hartstein, to pass RESOLUTION #79-73
Resolution #79-73 which is a resolution of intent regarding COMMERCIAL AND
Commercial and Industrial Revenue Bond financing. INDUSTRIAL REVENUE
Upon roll call , Trustees voted as follows : BOND FINANCING
AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein, Kavitt,
Gerschefske
NAPES: 0 - None
Motion declared carried.
Trustee O'Reilly stated the main reason she feels this SIDEWALK SNOW
ordinance should be passed is for the safety of the children. REMOVAL
She does, however, feel that the number of hours allowed to
clear the sidewalks should be changed.
Trustee O 'Reilly stated that she has contacted all schools in
Buffalo Grove to get a list of students who would voluntarily
shovel walks for those residents who were incapacitated.
President Clayton stated that Trustee O 'Reilly would be the
contact person between the Village and the school districts
in co-ordinating voluntary snow removal from sidewalks .
Discussion followed on the pros and cons of passing the subject
ordinance.
Mrs. Sandy Bornstein stated that she had lived in a community
where snow removal ordinance was an established routine, and
stated that there was no problem with enforcement because it
was part of the established living pattern and part of the
maintenance of a home, and people shoveled their walks the same
as they did their driveways. She stated that partial enforce-
ment is better than none. Mrs . Bornstein strongly recommended
that this ordinance be passed, and the responsibility be placed
with the citizens , rather than with the Village.
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12/17/79
Mr. Leon Gopon asked who assumes liability when the sidewalks
are cleared. Mr. Raysa stated that a homeowner is now liable
only if he is willfully negligent in shoveling his walk.
Further discussion followed on the wording of the proposed
ordinance.
Trustee O'Reilly suggested that the subject be dropped tonight,
and put on the agenda for a workshop session where details
could be worked out.
Mr. Balling stated that the proposed ordinance will be on the
agenda for the January 14, 1980 workshop meeting.
President Clayton asked reporters to put items in the newspapers
stating that the Village Board would very much appreciate side-
walks being cleared for the safety of the children.
Moved by Kavitt, seconded by Hartstein , to pass Ordinance ORDINANCE #79-60
#79-60, the FY 80 Golf Course Appropriation Ordinance. FY 80 GOLF COURSE
APPROPRIATION
The Village Board on November 19, passed the FY 80 Golf
Operations Budget. On December 3, the Public Hearing for
the Golf Operations Appropriation Ordinance was conducted.
The ordinance itself may now be considered for adoption.
Upon roll call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
NAYES: 0 - None
Motion declared carried.
Moved by Kavitt, seconded by Hartstein, to pass Ordinance ORDINANCE #79-61
#79-61 , amending Ordinance #78-64 (Transportation Commission Amending Ordinance
Membership) . #75-64 (Transporta-
tion Commission
On December 3, the Village Board directed the Village Membership)
Attorney to prepare appropriate legislation to expand the
membership of the Transportation Commission from 5 to 7.
That ordinance is now submitted for consideration.
Upon roll call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
NAYES: 0 - None
Motion declared carried.
Moved by Kavitt, seconded by Hartstein, to pass Ordinance ORDINANCE #79-62
#79-62, amending Chapter 5.20 of the Buffalo Grove Municipal Liquor Controls
Code (Liquor Controls) .
Recent State legislation requires a revision to the Buffalo
Grove Liquor Control legislation concerning individuals
under 21 .
5584
12/17/79
Upon roll call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein , Kavitt,
Gerschefske
NAYES: 0 - None
Motion declared carried.
Moved by Kavitt, seconded by Hartstein, to pass Ordinance ORDINANCE #79-63
#79-63, to provide for contributions to library districts CONTRIBUTIONS TO
as well as school and park districts. LIBRARY DISTRICTS
On November 19, the Village Board approved in concept
expanding developer contributions to library districts.
Legislation is now prepared for consideration.
Upon roll call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
NAYES: 0 - None
Motion declared carried.
Moved by Kavitt, seconded by Hartstein, to pass Resolution RESOLUTION #79-74
#79-74, a joint agreement for preliminary engineering BUFFALO GROVE ROAD-
(FAUS M-5003 486) Buffalo Grove Road - Lake-Cook to LAKE-COOK TO
Aptakisic. APTAKISIC
The subject intergovernmental agreement is required for
the next step of the design element of our program for
Buffalo Grove Road. The agreement is in a form suitable
for execution. Phase I cost to Buffalo Grove is estimated
at $14,300. Phase II is estimated at $5,700.
Upon roll call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
NAPES: 0 - None
Motion declared carried.
Trustee Stone stated that he felt this item should be post- FY 79-80
poned until it is decided whether or not we are going to have EXPERIMENTAL SNOW
a snow removal ordinance. He said he could see no point in REMOVAL PROGRAM
paying to have the sidewalks plowed when there would be an
ordinance stating that residents must shovel their walks.
Mr. Balling pointed out that, if this were postponed until
January 21 , 1980, the bid would probably not be valid.
Trustee Hartstein stated that the prior Village Board made
a commitment to proceed with the subject program. Trustee
Kavitt stated that he thinks we should try this program on
a trial basis.
Moved by Marienthal , seconded by Kavitt, to approve the award
of a bid to One-Way Janitorial of Hoffman Estates for the
FY 79-80 Experimental Sidewalk Snow Removal Program.
5585
12/17/79
Trustee Marienthal stated that in regard to the contract price
summary where it refers to 3-9" of accumulation, he feels it
should be 6". Mr. Balling pointed out the problems in complying
with Trustee Marienthal 's request.
The Public Works Director would have the authority to issue a
work order to have the sidewalks plowed when he felt necessary.
Mr. Boysen stated that it has been agreed with the contractor
that, if there is only a 3" accumulation of snow, the Village
could withhold issuing a work order until there was another
snowfall to increase the accumulation.
Trustee Stone stated that he does not feel we are going about
this in the proper manner.
Mr. Boysen stated that the contract states that the walks
will be cleared within 1/2" of the pavement.
Upon roll call , Trustees voted as follows :
AYES: 5 - Marienthal , O'Reilly, Hartstein, Kavitt, Gerschefske
NAYES: 1 - Stone
Motion declared carried.
Mr. Balling displayed a site plan of the bank, and stated BANK OF BUFFALO
that there are two problems with the proposed change. One GROVE LAKE-COOK
problem is that there are no adjacent parking facilities ROAD FACILITY
for people using the proposed structure; the second problem
is that the by-pass drive would have to be eliminated for
the safety of those using the proposed building.
Moved by O 'Reilly, seconded by Stone, to deny the request
from the Bank of Buffalo Grove for change of use of the
"outbuilding". Upon roll call , Trustees voted as follows :
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
NAYES: 0 - None
Motion to deny request carried.
Youth Commission Chairman Frank Mayfield outlined the YOUTH CENTER -
programming proposed for the Youth Center. PROGRAMMING
The Park District has committed to help with programming
from now until May.
Mr. Mayfield stated that there will be an all-area Jr. High
dance this Friday evening at Cooper Jr. High, which is
sponsored by the Park District and the Village under the
Youth Center heading. Mr. Mayfield cited a number of other
activities which are being planned. In answer to a question
from Trustee Hartstein, Mr. Mayfield said that the main thing
the youth seemed to want in the Youth Center itself was the
game room - ping pong, etc. Mr. Mayfield stated that much
of the furniture, etc. in the Youth Center would be folding
or movable to allow for flexibility in using the building.
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12/17/79
Mr. Mayfield stated that it is anticipated that there will be
some Park District staffing of the Youth Center on Saturdays
and some week days. He said the Center will be supervised at
all times that it is open.
A student from Stevenson High asked if high school students
would be able to use the Youth Center. Mr. Mayfield suggested
that she come to a planning meeting and state some of the things
she would like to see in the Youth Center.
Mr. Mayfield said they can use school facilities or Park District
facilities on a limited basis .
Mr. Bogart stated that they can expand the program as quickly
as they can raise money.
Mr. Balling asked Mr. Mayfield if they could run the Youth
Center without the "game room" element, since he feels the
building would be much more condusive to other programs without
the ping pong table, air hockey, etc. Mr. Mayfield said that
this could be done. However, when the youth of the community
were polled as to what they wanted in a Youth Center, they
expressed a desire for a game room far and above anything else.
In answer to a question by Mr. Balling as to the times when
the Youth Center would be used, Mr. Mayfield said that the
polling showed that Friday and Saturday nights would have first
priority, the second most popular time was all day on the week-
ends , and the next most popular time was after school during the
week.
Mr. Mayfield said that all the things they hope for are ideals,
and they realize that changes will have to be made, so there
is flexibility in all of their plans.
Mr. Mayfield stated that there are several agencies interested
in programming right now, and it is just a question of whether
or not they can get the money. When he does get a firm offer
from one of these agencies , he will come back before the Board
and outline programming in more detail .
Mr. Sommer stated that Mr. Spaar of the W. L. Spaar Construction YOUTH CENTER -
Company is present to answer any questions the Board might BUILDING
have. There have been some changes and deletions in the plan, COMPLETION
but they have not affected the price of the bid, which is
�./ $31 ,880. The building could be completed in 90 days , with
beneficial occupancy by April 1 , 1980.
Discussion followed on whether or not more funds should be
allocated to complete the Youth Center building. Mr. Bogart
stated that it is his feeling that if it takes additional funds
to finish the building, they will got out and raise the money.
5587
12/17/79
Trustee O'Reilly stated that she would like to spend the
$31 ,880 to complete the building, but with the understanding
that the building is available to any group with Village
approval .
Trustee Hartstein stated that he feels that the building must
be completed, and utilized to the fullest extent.
Moved by Hartstein, seconded by Marienthal , to accept the
W. L. Spaar Construction Company bid for $31 ,880 to complete
the building with $9,254.36 of the existing construction fund
being applied toward that amount, with the express understanding
that this building be used for any and all purposes available
to the Village of Buffalo Grove, being used for youth programming
to whatever extent possible.
In answer to a question by Trustee Marienthal , Trustee Hartstein
stated that he would like to see the Youth Commission raise
more funds towards construction, but regardless of that, the
building must be completed and utilized to the best extent
possible.
Trustee Marienthal stated that he would like the Youth Commission
to meet and come back to the Board with a recommendation as to
whether the funds the Youth Commission will raise would be
exclusively for programming, or whether they would be used to
help defray construction costs. Mr. Mayfield stated that the
$9,254.36 was raised for the express purpose of a Youth Center,
and feels that the donors would be upset if this money were not
to be used for a Youth Center.
Trustee Hartstein stated that he does not feel this would be
true, because it was made quite clear in the motion that the
building would be used for youth programming to whatever
extent possible.
Mr. Mayfield asked what the priorities would be if the Youth
Commission came back to the Board with a cooperating agency
that wanted to utilize and staff the building for youth
activities. Mr. Balling stated that these details could be
worked out administratively at the time such a program was
recommended.
Upon roll call , Trustees voted as follows:
AYES: 4 - Marienthal , O'Reilly, Hartstein, Kavitt
NAYES: 2 - Stone, Gerschefske
Motion declared carried.
Moved by Marienthal , seconded by Stone, to table Item XII , F, JOINT AGREEMENT
the joint agreement for signal installation at Arlington SIGNALIZATION
Heights Road at Bernard/Nichols. Upon roll call , Trustees ARLINGTON HEIGHTS
voted as follows: ROAD AT BERNARD/
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt, NICHOLS
Gerschefske
NAYES: 0 - None
Motion declared carried.
5588
12/17/79
Trustee Marienthal stated that this item deals with an appeal PLAZA VERDE -
of a denial for a sign variation by the Appearance Commission. JACK ROBBINS
STORE
Mr. George Woock of Whiteway Sign Company; Mr. Sinclair, the
owner of the Jack Robbins store; and Mr. Ron Grais, of Plaza
Verde, stated the reasons they felt there should be a variation
allowed on this sign. They stated that they only want the two
capital letters of the store name to be 25" instead of 18", and
these letters would still be within the designated sign area.
It was stated that the owners of the Jack Robbins store would
like to keep their logo the same as their other stores , and
also to make the sign more visible from the street.
Moved by Marienthal , seconded by Hartstein, to uphold the
Appearance Commission recommendation to deny the variation.
Upon roll call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O ' Reilly, Hartstein , Kavitt,
Gerschefske
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal , seconded by Stone, to adjourn to Executive ADJOURNMENT
Session to discuss personnel and land acquisition. Upon voice
vote, the motion was unanimously declared carried.
The meeting was adjourned to Executive Session at 10:00 P.M.
The meeting reconvened at 10:35 P.M.
President Clayton stated that it had been brought to the POLICE AND FIRE
attention of the Board that one of the Police and Fire COMMISSION
Commission members did not meet the residency requirement APPOINTMENT
for Village officials. Based on that fact, the individual
submitted his resignation. Mrs. Clayton stated that he was
a fine individual and did a good job, and said that she hopes
he will become reinvolved with the Village when he fulfills
the one year residency requirement.
This resignation created a vacancy on the Police and Fire
Commission.
Upon recommendation of the Talent Bank, President Clayton
appointed John Doerrer to the Police and Fire Commission.
Moved by Marienthal , seconded by Kavitt to concur with
President Clayton 's appointment of John Doerrer to the
Police and Fire Commission. Upon voice vote, the motion
was unanimously declared carried.
Moved by Kavitt, seconded by Stone, to adjourn to Executive ADJOURNMENT
Session to discuss land acquisition. Upon voice vote, the
motion was unanimously declared carried. The meeting adjourned
to Executive Session at 10:37 P.M. The Executive Session was
adjourned at 11 :50 P.M.
'lttal
ge Clerk
APPROVED BY ME THIS - DAY
OF a zt, 1 80.
iI age resident