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1979-10-15 - Village Board Regular Meeting - Minutes 5518 10/15/79 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD IN THE COUNCIL CHAMBERS, VILLAGE HALL, ON MONDAY, OCTOBER 15, 1979. CALL TO ORDER President Clayton called the meeting to order at 7:35 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Clayton; Trustees Marienthal , O' Reilly, Hartstein and Gerschefske. Also present were William Balling, Village Manager; William Sommer, Assistant Village Manager; William Brimm, Finance Director; William Raysa, Village Attorney; and Gregory Boysen, Director of Public Works. APPROVAL OF Moved by O 'Reilly, seconded by Gerschefske, to approve the MINUTES minutes of the Regular Meeting of October 2, 1979. Upon roll call , Trustees voted as follows: AYES: 4 - Marienthal , O'Reilly, Hartstein, Gerschefske NAPES: 0 - None ABSENT: 2 - Stone, Kavitt Motion declared carried. WARRANT #413 Village Treasurer Paul Kochendorfer read Warrant #413. Mr. Brimm answered questions from the Trustees. Moved by Marienthal , seconded by Hartstein, to approve Warrant #413 in the amount of $478,589. 49 authorizing payment of bills listed. Upon roll call , Trustees voted as follows: AYES: 4 - Marienthal , O'Reilly, Hartstein, Gerschefske NAPES : 0 - None ABSENT: 2 - Stone, Kavitt Motion declared carried. PROCLAMATION - President Clayton read a proclamation designating Wednesday, BEGGAR'S DAY ' 79 October 31 , 1979 as "Trick or Treat Night" in Buffalo Grove. (Halloween) The hours for trick or treating will be from mid-afternoon until 7:00 P.M. PROCLAMATION - President Clayton read a proclamation proclaiming Buffalo WHEELING/BUFFALO Grove's support for the United Way of Wheeling/Buffalo GROVE UNITED Grove and urged everyone to give their fair share. The goal WAY 79 - of the Wheeling/Buffalo Grove United Way '79 is $28,250. BOARD OF HEALTH President Clayton appointed Janet Schotz to the Board of COMMISSIONER Health for a term to expire on April 30, 1982. Moved by APPOINTMENT Hartstein, seconded by O'Reilly, to concur with President Clayton 's appointment of Janet Schotz to the Board of Health. Upon voice vote, the motion was unanimously declared carried. President Clayton then introduced Mrs. Schotz, and thanked her for her willingness to serve the Village. 5519 1 10/15/79 RESOLUTION #79-65 President Clayton formally accepted the regignation of Dr. Alan Lauter from the Board of Health. She then read Resolution #79-65, thanking Dr. Lauter for his 8 years of service to the Village. Moved by Marienthal , seconded by Gerschefske, to pass Resolution #79-65. Upon voice vote, the motion was unanimously declared carried. �•/ CUB SCOUT President Clayton recognized and welcomed Cub Scout Pact #39, PACT #39 who were in attendance in connection with their work on Citizenship badges. PUBLICITY President Clayton stated she was very pleased to see the full-page ad in the newspapers stating some of the reasons why people are moving to Buffalo Grove. She thanked the developers for their efforts in this. ETHICS President Clayton stated that there were two commissioners STATEMENTS who failed to meet the Friday, October 12, 1979 deadline for the filing of their Ethics Statements. President Clayton stated that Mr. Burton Harris had brought the statement to her home today, October 15, 1979, and informed her that he had missed the deadline because his attorney had been reviewing the statement. Moved by Marienthal , seconded by Gerschefske, to remove Burton Harris of the Plan Commission, and Jim Lippert of the Youth Commission from office for failure to file Ethics Statements. Trustee Hartstein stated it was unfortunate that Mr. Harris did not get his statement in before the deadline; however, since he did ultimately furnish the required statement, Mr. Hartstein did not feel that Mr. Harris should be removed from office. Upon roll call , Trustees voted as follows : AYES : 3 - Marienthal , O'Reilly, Gerschefske NAYES: 1 - Hartstein ABSENT: 2 - Stone, Kavitt Motion declared carried. YOUTH CENTER Trustee Hartstein stated that he had been questioned by a citizen regarding the financial situation of the Youth Center. Trustee Hartstein suggested that, at the next Village Board meeting, there be a report for the benefit of the public and the press relating to accountability of the Youth Commission as to what they have spent, what they plan to spend, and where the money has come from. This will be put on the agenda for the November 5, 1979 Board Meeting. Trustee Hartstein stated he would like the Youth Commission to be present. ROUTE 53 Trustee Marienthal stated that he had a petition, a copy of which would be given to each Board member, to be circulated not only in Buffalo Grove, but also in neighboring communities which have gone on record as supporting the extension of Route 53. Mr. Marienthal stated that he hoped that this would get the Lake County Board to move in the direction in which the Village would like. 5520 10/15/79 RAUPP Mr. Balling stated that Raupp Disposal is seeking a rate DISPOSAL increase which would go into effect November 1 , 1979. He said that the proposal before the Board shows a $1 . 10 increase, but that staff had revised the proposal which would show a $1 .00 increase. There was discussion as to a way this could be a part of the property tax, rather than billing every other month. It was stated that this could be difficult because of being located in two counties , and the fact that `•/ there is not an exclusive contract for both residential and commercial refuse collection. Mr. Balling stated that there will be a final report to the Board on Monday, October 22, 1979. AMENDMENT TO Mr. Balling stated that he had a status report on the Amend- ORDINANCE #77-72 ment to Ordinance #77-72. He said that there has been some difficulty in obtaining certain information, and stated that there are several outstanding points which require clarification from the Board before proceeding. Mr. Sommer stated that the staff has come up with a value for this amendment of $35,000 per acre. The staff would like to bring a recommendation to the Board on November 5, 1979. There was then discussion as to precisely what taxing bodies could be included in this amendment. Mr. Sommer stated that he felt it would be in the best interest of the Village not to include the fire protection districts until it is decided whether or not there is going to be a Municipal Fire Department. President Clayton polled the Board: "Yes" indicates favor of the $35,000 figure per acre in the updated 1979 population table; "No" indicates opposition. YES: 4 - Marienthal , O 'Reilly, Hartstein , Gerschefske NO: 0 - None ABSENT: 2 - Stone, Kavitt The figure of $35,000 per acre will be used in the amendment. President Clayton polled the Board: "Yes" indicates favor of including the fire districts in the donation ordinance; "No" indicates opposition. YES: 2 - Marienthal , Gerschefske NO: 2 - O' Reilly, Hartstein ABSENT: 2 - Stone, Kavitt President Clayton voted"No" for the reasons as outlined by the staff. Mr. Balling stated that this will be prepared for final draft at the November 5, 1979 Board meeting. 5521 10/15/79 ENGINEERING Mr. Balling introduced and welcomed Mr. Ray Gustafson, the STAFF newest member of the Engineering staff. QUESTIONS FROM President Clayton asked if there were any questions from the THE AUDIENCE audience. There were none. CONSENT AGENDA President Clayton explained the Consent Agenda, and stated that either a member of the audience or a member of the Board could remove any item for full discussion. �•/ Mr. Jerry Orloff requested that Item XIII , D be removed. Trustee O'Reilly requested that Items XI , E and F be removed. Mr. Raysa requested that Item XI , G be removed. ORDINANCE #79-44 Moved by Marienthal , seconded by Gerschefske, to pass Ordinance (Northwest #79-44, accepting an Annexation Agreement between the Village Community of Buffalo Grove and Northwest Community Hospital for 5 acres Hospital located at Lake-Cook Road between McHenry Road and Weiland Ambulatory Care Road. Center Annexa- tion Ag_reement) Trustee Hartstein commented on certain wording on both page 6 and page 7. He suggested that "but not including a drive-in or other franchise fast food service" be put in parantheses after the reference to food services. The representatives from the hospital had no objection to the change suggested by Trustee Hartstein. Mr. Balling stated he would like to confirm for the record that the plat of annexation has been reviewed and the deficiencies have been rectified. Mr. Boysen stated that is correct, and that the surveyor had reviewed the plan and only very minor changes were necessary. Upon roll call , Trustees voted as follows: AYES: 5 - Trustees Marienthal , O'Reilly, Hartstein, Gerschefske; President Clayton NAPES: 0 - None ABSENT: 2 - Stone, Kavitt Motion declared carried. ORDINANCE #79-45 Moved by Hartstein, seconded by Marienthal , to pass (NWCH) Ordinance #79-45, which is the Ordinance which annexes the property. Upon roll call , Trustees voted as follows: AYES: 4 - Marienthal , O'Reilly, Hartstein, Gerschefske NAPES: 0 - None ABSENT: 2 - Stone, Kavitt Motion declared carried. ORDINANCE #79-46 Moved by Marienthal , seconded by Gerschefske, to pass (NWCH) Ordinance #79-46, zoning the Northwest Community Hospital property to the B-3 Planned Business District with restrictions. Trustee Hartstein suggested that "but not including a drive-in or other franchise fast food service" be put in parantheses after the reference to food services in this Ordinance also. There was no opposition to this. 5522 10/15/79 Upon roll call , Trustees voted as follows: AYES: 4 - Marienthal , O'Reilly, Hartstein, Gerschefske NAPES: 0 - None ABSENT: 2 - Stone, Kavitt Motion declared carried. BUFFALO GROVE Mr. Balling stated that there were still some open items DATSUN relating to engineering on this plan. He stated that the project is moving along well , but is not to the point where. `•/ the staff can give the Board an unqualified recommendation. The staff and the developer recessed to try and work out some of the problems still pending. ORDINANCE #79-47 Trustee O'Reilly stated her concerns with this Ordinance. Mr. Balling and Mr. Raysa answered Mrs. O'Reilly's questions. Moved by O'Reilly, seconded by Hartstein, to pass Ordinance #79-47, amending Title 10 of the Buffalo Grove Municipal Code concerning highway solicitations. The subject legislation is structured to be compatible with the new state law and would permit solicitation from bonafide organizations such as Lions but would prohibit vagrant solicitors. Upon roll call , Trustees voted as follows: AYES: 3 - O'Reilly, Hartstein, Gerschefske NAPES: 1 - Marienthal ABSENT: 2 - Stone, Kavitt Motion declared carried. *CORRECTION *Correction (See below) See Below RESOLUTION #79-66 There was discussion on whether or not this Resolution (Doppler Radar should be passed. Program) _~ Moved by Gerschefske, seconded by Marienthal , to pass Resolution #79-66, supporting the Federal Government's Doppler Radar Program for the Chicago Metropolitan area. The proposed federally funded program is endorsed by the Buffalo Grove Fire Department Chief and the Buffalo Grove ESDA Director. Upon roll call , Trustees voted as follows: AYES: 3 - Marienthal , Hartstein, Gerschefske NAPES: 1 - O'Reilly ABSENT: 2 - Stone, Kavitt Motion declared carried. RESOLUTION #79-67 Mr. Raysa discussed his opinions on this subject. Mr. Balling stated that the suggested modifications do not mean that the Village does not support the concept, but the Village wishes to modify the attorney services to provide for a co-counsel at the discretion of each Village. -Trustee O'Reilly stated that the reason she removed this item from Consent Agenda did not concern the merits of the program, but rather this Board taking a position on something in which our staff does not have expertise, which is a regional problem rather than a local one, and which encourages another taxing body to spend in excess of $1 ,000,000. 5523 10/15/79 Moved by Hartstein, seconded by Marienthal , to approve Resolution #79-67, retaining the consulting services of Isham, Lincoln, & Beale (legal) and Metcalf & Eddy/Murphy Engineering (engineering) in conjunction with the 1980 IDOT Lake Water allocation hearings, with the addition of language suggested by the Village Attorney. Both the Executive Committee and Board of Directors of NWSWS endorse the concept of common representation in conjunction with the 1980 permanent lake water allocation hearings. �•/ Upon roll call , Trustees voted as follows: AYES: 4 - Marienthal , O'Reilly, Hartstein , Gerschefske NAYES: 0 - None ABSENT: 2 - Stone, Kavitt Motion declared carried. RECESS President Clayton declared a recess from 8:40 P.M. until 9: 10 P.M. BUFFALO GROVE Mr. Balling stated that the staff and Datsun representatives DATSUN had reached agreement on several issues. They request a Special Meeting on October 22, 1979 to bring the business to a point of finality. The first matter to be discussed is the public easement. Mr. Balling explained this matter. He stated that if the Board were polled, and in favor, the language would be drafted in the SIA for next Monday's meeting. President Clayton polled the Board: "Yes" indicates favor of the resolutions described by Mr. Balling, that being the public easement would be in front of the Datsun dealer parallel to Dundee Road provided that the lot in between Grand Spaulding (Buffalo Grove Dodge) and the Datsun dealer would be of compatible use and all three would provide easement; "No" indicates opposition: YES: 4 - Marienthal , O'Reilly, Hartstein, Gerschefske NO: 0 - None ABSENT: 2 - Stone, Kavitt Mr. Balling stated that the second is more detailed in nature, and deals with the pavement strength on the entire property. He stated that more information will be delivered with the packets for next week, and feels that discussion should wait until then. The third item deals with street lighting. The staff wants three street lights installed consistent with the subdivision regulations. The owner asks for an exception to that on the grounds that past development has not been required to install street lights. Mr. Fried stated that they will subscribe to the assessment at some later date, but do not wish to put out the capital at this time. 5524 10/15/79 Mr. Marvin Marder representing Datsun stated that they would be willing to agree that they would not object to a special assessment in the future, and they would join in participating in that, but the costs of doing it now are not part of what they anticipated to spend. He said they would have the only three lights in a 2 1/2 mile section of the road. There was discussion on the best way for the Village to implement the street lighting system. Mr. Fried stated that they would have no objection to posting a bond and completing the lighting requirement within two years. Mr. Balling then commented on the fact that a sidewalk must be installed between the dealership and Crofton Lane along Dundee Road. Mr. Marder stated that they must have their approval by November 1 , 1979 because of their franchise agreement with Datsun , the weather, and other factors. Mr. Balling then stated that the Village Engineers ' recommendation does contemplate that the construction permit will be issued at the owner's risk because the request has been that the other agency permits would be pending and not received at that time. The SIA will relate that risk to the property owner, and he is in agreement with that. Mr. Fried clarified that two years down the road, they would have the choice of installing the street lights at their own cost, or availing themselves of any vehicle the Village would have to install the lights , and they would be able to make the choice, depending on which is the most economical . Mr. Balling stated that is correct, but the only requirement would be that they would have to choose one prior to the expiration of two years. Mr. Fried said he understood that. Trustee O' Reilly asked if all questions regarding drainage on the park site have been satisfied. Mr. Boysen stated that there will be no drainage going on to the park site, and they have accommodated the drainage coming off of the park site. He said there is a potential drainage problem with the cross section of sidewalk along the park, which is being looked into. The matter will be concluded at a Special Meeting to be held on October 22, 1979, before the Workshop Meeting. FIORE/HILLTOWN President Clayton stated that the next item would be the Fiore and Hilltown Properties for referral to the Plan Commission. Mr. Jim Mikes stated that John Kinley would explain the changes that the plan had undergone since the last time they were before the Board. Mr. Kinley passed out copies of the new plans. Mr. Kinley said that, at the September 24, 1979 meeting, there were four or five items that the Board of Trustees asked them to consider in their modification of the land plan prior to coming back this evening for referral to the Plan Commission. Mr. Kinley said he would like to go over those points that they did address and sent to the Board last Thursday. 5525 10/15/79 One of the primary concerns that the Board had in review of the plan was the fact that the lot density along the western border was still somewhat of a concern. They went back and looked at it, and decided to go ahead and allocate a minimum lot size of one acre on all the land that he is pointing to. On the other part of the pod, which was previously identified as 2.5 dwelling units to the acre, they are showing a minimum lot size of 20,000 square feet, or approximately 2.2 to the acre. So, moving from the open space west to the Village of Long Grove and the western boundary of the property, there would be no lot size less than 20,000 square feet. It is their thinking that nothing would be smaller than one acre on the western edge of the property or the western portion of the pod itself. That was the initial question in terms of density on the western-most portion of the property. The next point that was raised was that they should eliminate the Pegelow property from consideration. They did this; he pointed to the white spot of approximately 60 acres, which has now been removed from their land use calculations and land planning itself. In doing so, they had about 35 acres of land located within the Pegelow property for industrial/office/research. Mr. Kinley pointed out that in their recalculations, in removing that land from the industrial/office/research category, they did not, in fact, reduce the total land allocation for that category. They did increase it by about 14.3 acres overall , going from approximately 158 acres in the commercial and industrial categories, to now having 172 acres. That is actually excluding the 35 acres from Pegelow. They certainly feel that they have addressed that particular question and provided additional space. Also, the question was raised as to possible street realignments that appear to have potential for conflict. They went back and discussed this with their hydrologist in terms of bridge and certain large open space areas, and came up with what they thought was probably a more sufficient circulation pattern. On the northeast you can see, we've got a loop road coming in and actually a "T' ing" at this point on Port Clinton Road and coming further south and tying into Route 22. So, they did decide to, on a north/south basis , align this particular roadway. In this particular area, along Route 22 where there was a problem with the possible movement conflict because of the proximity of the access, they actually shifted these accesses apart approximately 200' more to accommodate that particular problem. Those are the four major areas that they were asked to look at. They also had benefit of Trustee Marienthal 's plan that had comments on it, as well as incorporated some of the notes that they took in other dis- cussions and came up with this plan. Mr. Kinley stated that there was a land use plan break-down that was provided to the Board by the Village Planner, and they pretty well concur with the July 20th data that was provided, and the October 9th plan which is the data that is provided in the upper right-hand corner. However, he, in their opinion is in error in his calculations on the August 30th plan, and as a matter of fact, in the comparison that they were conducting on the two plans , they compared the October 9th plan with the August 30th plan for this evening, and they found that they did not have 117 acres of open space on the August 30th plan. There was about 92 1/2 acres allocated for public open space; they have increased that to about 98 acres. More importantly, the open space that is going to be incorporated on the western edge had increased 5526 10/15/79 significantly by the drop in the number of lots, and the increases in the lot sizes themselves. He would appreciate it if the Board would consider the August 30th data that he has distributed because, Jim did not have all the land data that they had to evaluate. He had to take it off of some of the pods, which were very conceptual . Since that time, they have had the opportunity to complete the plats and to complete all the boundary work, and are able to provide a much more accurate depiction of what they submitted on September 24th, and what they are submitting this evening. Trustee Gerschefske stated that one of his concerns is that they do touch the railroad down along Main Street in Prairie View, and in looking at it, he feels it is obvious that they could improve the ability of marketing the product for industry if they put in a railroad spur at one of those points. Mr. Snyderman said that they are working on it, but they do not own all of the property at this point. Trustee Gerschefske asked if they could solve that problem, and Mr. Snyderman said that they could; at this moment it is not solved, but it will be solved before it gets back to the Board. Trustee Hartstein stated that he has calculations based on the August 30th figures prepared by staff, but not on the August 30th figures given to him by Mr. Kinley. The way he has computed, he was somewhat concerned with the balance of the industrial/office/research/and commercial . He recognizes that they are taking out the 35 acres of the Pegelow property, but it still appears to him that there is 19 acres less multi-family in this plan versus the other plan. In terms of mix in the property, he thought it was detracting from the balance that existed prior. Under straight commercial , he sees a decrease of about 11 acres. Under commercial/office, a decrease of another acre; industrial/office/research is 10 acres less; and open space is 19 acres less. He realizes some of the open space can be accounted for with regard to the 1 acre lots, but certainly not 19 acres worth. Mr. Kinley said that they are, in fact, showing about 13 acres more in the industrial category as he reads it. They went from 115 acres to 140 acres. Trustee Hartstein said they combined those categories. He said he was comparing the 35.2 and the 115 versus the 140, which is a combination category, and that shows a reduction of 10 acres in industrial allocated property. He was lumping the office/research and the industrial/office/research from the staff summary and that shows a reduction. Mr. Kinley said that overall , there was 22% in all those broad categories. They are now looking at 20.7%, so they are very close, with almost the same percentage of land allocation, and they are excluding any reference to the Pegelow property. That was his inference to the Board that they have actually increased, not on a percentage basis , but they do have more land allocated to that category now. They did not pick up all of the 35 acres of Pegelow, but they did increase the acreage allocation from 118 to 140, and in terms of the balance, they did eliminate something that was causing a problem, which was a 6 to the acre density that no one seemed to like. They went back and changed that to a higher density in one area to be more in line with the Board's thinking for that particular middle ground. Also, the August 30th plans were based on 882 acres , which has since been changed. The annexation itself is now 835 acres, based on all the annexation plats that have been submitted to the Village. That includes the 826 acres which they have referred to, and about 8 more acres of peripheral roadways that are necessary for annexation. 5527 10/15/79 Mr. Balling asked if the problem they had with the staff analysis was in the open space category. Mr. Kinley said that was correct, and he was at a loss to explain why Jim is showing 117 acres , because in their calculations , they had 92 1/2 acres of open space, and it is conjecture that he had to make some comparisons and run some very broad analyses with the plan that he was given. They were able to compute that a lot more carefully in their comparison, and there was 92 1/2 acres on the August 30th plan, because if all the acreages on the August 30th plan were added up, using the 92 1/2 acres, the total is 826 acres , which is what they had always stated. Mr. Balling said they would check into that. He said Mr. Truesdell had prepared that plan with care using the figures given to him. Mr. Kinley stated that, more importantly, is the fact that, forgetting about the August 30th plan , and using the plan that was submitted tonight , there is no question that they did address the points which were raised by the Board on September 24; i .e. the street alignments , and the density on the west side being the most important. Trustee Hartstein stated that there is no question that they attempted to address those particular issues; but, in addressing those issues, he thinks they may have raised some other issues. In other words, what they took from one category and put in another category creates a problem in another area. Trustee Hartstein relates to a couple of areas in particular; one would be the far northwest corner of the property where they have a 38.6 acre parcel , and a 29.7 acre parcel , where they had, in a different configuration , approximately 52 acres at 2.5 average density in that area of the property, and now they have two substiantial properties. One, the 38 acres at an 8 to 10 average density, and another 30 acres which is 3.5. Mr. Kinley stated that they took a close look at that , and decided that if there was any area of this plan that deserved changing, they went back and looked at it, since they were making other changes at the suggestion of the Board, these were certain areas that merited change, in their opinion. This particular area was somewhat refined because it was poorly planned, from the standpoint of its relationship to Tally-Ho, where there are very small lots. They did not feel that land was going to develop practically at 2.5 to the acre, given the relationship to Tally-Ho, so when they moved the road back over, it made sense that that would become an area for increased density. In the other pod, they felt that was an ideal parcel for the idea of cluster housing; to achieve a great deal of open space and maximize the exposure to the adjoining open space; and they could, in fact, design the land plan for that particular pod in such a manner so as much open space as would be necessary from a planning standpoint would be achieved on the western boundary. So, the fact that they are showing 3.5 to the acre there is no detriment at all , in their opinion, to the western boundary. Trustee Hartstein stated that he is not talking in terms of the western boundary; he is talking in terms of the general density of the units that are being produced on the property. Mr. Kinley stated that, looking at it overall , it is their feeling that what they are assessing as a need for certain particular areas, the area to the north was of a lesser importance in terms of an extremely low density, and they did keep it at 3. 5 to the acre, at this point. Again, that abutted the largest chunk of open space on their plan. Trustee Hartstein asked if they would contemplate that area of being cluster housing. Mr. Kinley said that that particular pod is one that they felt, because of its configuration within itself, would lend itself to that type of design. 5528 10/15/79 President Clayton said that she, too, was concerned with the increase in density up there, and made some calls to find out exactly what Tally-Ho is , and she was told that it is 3.5 to 4. Their overall density is 4.8, but that includes the multi-family, which is away from where we are going. Mr. Kinley said that those are very small lots. Mr. Snyderman said that they are 5,500 square foot minimum, and 6,500 square foot average. President Clayton said that was not what she was told today. Mr. Kinley said that they reviewed the plat, and those are the lot sizes that they show on the plat they have in their office - right around 6,500 square feet in that area. President Clayton said that 6,500 square feet is the smallest, whereas Mr. Snyderman had said that 5,500 square feet was the smallest. Mr. Snyderman reiterated that 5,500 square feet is the smallest, and 6,500 square feet is the average. Trustee Gerschefske said that he has seen that plat, and that is what it is , unless they have made a revision to it, and that is correct. President Clayton stated that, even at that , it is still 4 units to the acre, and they are proposing to put 10 right next to them. Mr. Snyderman said that the entire center of Tally-Ho is multiple density, which is 10+; in other words, the entire segment running from here to there is a plus 10, and then you start the single-family from here to there, so you are putting together open space with a non-clustered, detached, single family. Trustee Hartstein said that those are single family in Tally- Ho, and they are talking about the Lexington-type coach home, which is sub- stantially more dense than a single family development with 6,500 square foot lots. He said he is not bothered by having the one parcel near the corner as they originally had it, but when they put in the extra large corner in the northwest section, he feels it is increasing the density without cause. It does not appear to be necessary to balance the number of one acre lots which were created in the rest of the property. Mr. Kinley said that the pod itself increased in size somewhat because of the roadway. Mr. Snyderman said that they would start clustering; in other words, the percentage of ground coverage on an 8-10 to the acre cluster is less ground coverage than a single family detached 6,500 square foot lot. You have to see it laid out in the detailed planning of that pod, but it is a fact. In a cluster, there will be 15% coverage in buildings , and another 20% coverage in pavement and streets, whereas the single family is almost twice that amount. Mr. Kinley said that it was a value judgment on their part to decide which areas of the plan they felt were most ideal for the medium to dense, and those parti- cular areas to the north were areas they felt that was sufficient. He said that the questions raised are areas that they will address with the Plan Commission in their review. Mr. Snyderman said that it is a planning concept that they would like to work with with the staff and the Plan Commission. He said there is a tremendous example in Northbrook in the LaSalceda development, where there are effectively detached and attached single-family homes next to the 4 and 5 story multiple housing. Those $150,000 and $200,000 single family homes cover a lot more ground and are a lot more crowded than when the homes are clustered. This is something they will show throughout the hearings. It is a concept for presentation to the Village. 5529 10/15/79 Trustee Hartstein asked the reason for decreasing some of the multi-family in the southeastern area. He noticed it decreased approxi- mately 19 acres. Mr. Kinley stated that, to the south, close to the existing corporate area of the Village, they did not feel that it was necessary to go up to 14 if they could accomplish, in this particular pod, at 8-10, what they felt they could generate. They did reserve the one multiple family area to the east over adjacent to Route 22. This road shifted just a little as they continue to refine roadways. They will continue to be refined , and when it comes back to the Board after going to the Plan Commission, there will be other variances in the plan. Trustee O 'Reilly asked Mr. Balling if the sheet distributed tonight is accurate or inaccurate. Mr. Balling stated that he is certain that the first and the third are accurate. The sheet was prepared with care. There is some inconsistency between the corporation 's land use analysis and what was represented on the August 30th plan. There is a scrivener`serror or something else. Research will show that there is some deviation in this , because he knows that the staff planner did prepare this with care. It will certainly be evaluated, because it is about a 100 open space allocation that was eaten up in some of the other density classifications. There is clearly a difference between the original concept plan. Mr. Kinley said that they were using USGS maps on their early open space to be as liberal as possible without knowing where flood plains were other than just interpreting the basic 10' contour maps. They have since obtained aerial photographs on the entire property, and have now gone into an assessment on a 1 ' contour basis all the creek beds, etc. They are actually able to now refine those areas that are flood plains and flood ways. They are showing a substantial portion of this as open space, when in fact they have discovered that about 4 acres of the 7 they are showing as open space is very buildable. It may very well be that the area down there will change. Mr. Balling said that it is a resonable summary from the July memorandum to the October 9th memorandum, there was a reduction of about 25% of the designated open space some of that being lost to the residential classification. Mr. Balling asked if it was correct that they were not con- testing the July 20th summary. That contemplated a defined open space category of 125 acres, and that now is 98. 5 acres. Mr. Balling stated that what Mr. Kinley is saying is that the original concept plan was refined to more closely focus on the flood areas and making then available land adjacent to that for density considerations and development considerations. Mr. Kinley said that especially taking a look at the western area where they got into 1 acre lots and 1/2 acre lots, there can certainly be substantial portions of those lots that do not have to be necessarily built upon. They can be wooded areas that remain in their natural state. Some of that could be attributed to the reduction of open space. They did a lot of plans between the first of July and this one, and there has been substantial shift based on their input from the Board and some of their refining. He does know that between the August 30th plan and tonight 's plan , there was not a reduction, in his opinion, of some 20+ acres that would seem to be the case 5530 10/15/79 from that one exhibit that Jim prepared. They will take a look at that. He does state that there is a difference between 92 and 98. Trustee O'Reilly said that, without quibbling about the different statistics , she sees a trend in the three times that they have met, each time we meet, they are getting more units. Mr. Kinley said that is not quite correct. He said they started out right around 2,700 units , as he recalls. Trustee Hartstein stated that it was around 2,500. Mr. Kinley said that the very first time it was around 2,500, which was roughly what they were thinking. When they figured everything out, they came up with about 2,700. It is 2,760 as of August 30th. Mr. Balling said that the Pegelow farm was in the August 30th data, so he assumes that is one of the reasons for the difference. Mr. Kinley said that could be one of the differences. Also, in taking a look at multiplying the gross acreages by the densities , you have to use the medium density. If you say 8-10, you are going to use 9 as your multiplier, and not 10, so you would achieve about 2,760 units on the September 24th land plan. On tonight 's land plan , he shows 3,031 units. Their calculations show that the maximum yield on that would be about 2,930 units. That might be the difference of the maximum in all categories, or what they consider to be the average, because they are not going to achieve a maximum at any point in time. Trustee O'Reilly said she assumes that they have used the same formula all along, and Jim has used the same formula. Mr. Kinley said that they have varied between 150 and 200 units from the first time they met with the Board. Trustee O'Reilly asked if the trend is that we' re getting more units, or it 's just working out that way. Mr. Kinley said it 's just working out that way. Trustee Hartstein asked for an explanation as to why they moved from a substantial amount of average 6 units per acre (about 50+ acres) , than we have now in that particular average density. We are now looking at 8-10 to the acre. We seem to have eliminated that category altogether. Mr. Kinley stated that they were specifically told by at least two Trustees that 6 to the acre was an undesirable category, and that, in fact, 8-10 to the acre would be much more reasonable. They took a look at it, and took a look at the middle belt, and with what they were trying to achieve with 6 to the acre, you can achieve practically the same open space on a mixed-use plan at 8-10 to the acre. That is the difference on that question in particular of 6 versus 8-10. Trustee Hartstein said that he is not losing sight of the fact that we are still talking in averages. Obviously, if the other was an average, and here we are talking 8-10 average, we are inching up in the number of units. He is not saying it is necessarily good or bad, but it certainly raises a red flag to him in the way the development has progressed. There is no question that they have to compensate for the large number of 1 acre lots that they created that they did not have initially, but, in his opinion, there seems to be somewhat of an over-compensation. There still seems to be a reasonable mix, but it seems that they 've overly compensated in some of these areas , the northwest quadrant in particular, and then somewhat in the center also. 5531 10/15/79 Mr. Kinley stated that we are talking anywhere between 2,750 and 2,900 units , the difference in what yield might be in 100 to 150 units is going to come out in the refinement. If the Board thinks that 2,900 is too much, and 2,750 is a more acceptable number, that's what they will end up working toward in refinements. Until they are able to sit down and establish that this pod is ideal for 8-10 to the acre, they are going to be dealing in really broad numbers. They have all kinds of concepts to bring in to approach the certain flexibility that the Board wants to see, and they certainly want �./ to encourage or achieve in overall density. They have thought of assigning a mass overall density to the project and giving them the opportunity to work with flexible land plans to come up with those numbers. Those are all things they think they can work out with the Village during the hearing process. Trustee Marienthal said that when they came in with the plan that they had before, the Board asked them to make specific changes to that plan, so we have approximately three plans that the Plan Commission can look at at this particular juncture in time. They can look at the first plan that came in, the second plan, and the third plan. They can put together a combination of those three plans if they so desire and come back with a fourth plan to this particular Board. Trustee Marienthal 's other question is regards to the 15.5 acres sandwiched between the 1 acre and the 1 acre; he would like to know the logic for making that 3.5. In Mr. Marienthal 's opinion, it is deserving of at least 2.2 to the acre in that particular space. It is placed right between one-acre lots. Mr. Kinley stated that he agrees that it is questionable. The logic is that they used the natural barrier of the open space where they were trying to separate the estate area from the single family detached. Trustee Marienthal asked if this is going to be economically feasible for the school districts , and not place undue burden on the school districts. The statement that they had made before the Board previously was that they would be in contact with the school districts, and they would, in fact, be a plus to the school districts , and not work as a negative factor. Mr. Kinley said that they will definitely be in contact with the school districts. Trustee Hartstein stated that realigning school borders was discussed at the last workshop session , and Mr. Mikes addressed that as best he could, indicating that nothing could be done until January, and that they would attempt to realign the districts to compensate for any burden being placed upon any particular school district, primarily District 96. The alternative, if that could not be done, would be to financially try and compensate somehow for that burden. He asked if that was a correct statement. Mr. Mikes said they will follow through on that , but he feels it is unfair for them to approach the school district until the Board has made the decision to follow through with the annexation. Once that decision is made, they will follow through. Mr. Balling stated that the staff has identified that, pursuant to Board direction, as a staff priority. Bill Sommer will be working with the owner. 5532 10/15/79 Trustee Gerschefske stated that, after looking at the overall plan, one thing that bothers him is the Pegelow property. What he would like to see is the line moved for the IOR to the west side of the Pegelow property. He is concerned about the alighment in there. He is not as concerned about the overall density. This is the line to the south which divides the 8-10 and the IOR. He would rather see that aligned with the western border. Mr. Mikes stated that that could be a consideration for the consultant to consider. Trustee Hartstein stated that he feels that the Board should refer the plan, for the purpose of a starting point, that they feel at this point in time is the most desirable. Trustee Hartstein feels that the latest plan submitted is the closest in terms of reflecting what the interest of the Board is , based upon discussions, with some minor modifications. Trustee Marienthal stated that three plans have been submitted, and those plans could be available for review by the Plan Commission. Mr. Mikes also said that they gave the Village over $17,000 for a consultant, and his input must also be included. Trustee Hartstein said that is understood, but he hopes that the planner would work with this particular plan and try and modify it. A member of the audience asked if all of these dwellings would be in District 96. Mr. Mikes said that is not determined at this point. They will attempt to balance the burdens of the residential with the benefits of industrial . Hopefully, there will be some alteration of the school district boundary lines. Mr. Mikes explained the procedure involved in this. President Clayton stated that the school district will be highly involved in all the hearings, having a great deal of input and influence. Mr. Balling said the plan consultant is present and making notes, so continuity is being provided between the Village and the planner. Mr. Heinrich asked what the realistic possibilities of realigning the school districts are. He does not feel that District 103 is going to want to give up any of their land, which is prime industrial land. He also asked how much land they are planning right now for actual park use, excluding flood plain. Mr. Kinley said he did not have exact calculations, but there certainly is land that is not in the flood plain that will be designated for park use. There will also be a lot of private open space that will be utilized within these various "villages". Mr. Heinrich asked if it would be safe to assume that, out of a particular 35 acre area, at least one major park would come out of that. Mr. Kinley said that he would doubt there would be that large of a park. He said there would have to be consideration as to whether the Village wants a large regional park, or a lineal park system. 5533 10/15/79 President Clayton stated that she is still concerned about the northern boundary, along with the other things mentioned by the Trustees tonight. Moved by Marienthal , seconded by Hartstein, to refer the plan dated October 9, 1979 to the Plan Commission, along with comments from tonight's meeting in the form of the minutes of the meeting. Upon roll call , Trustees voted as follows: AYES: 3 - Marienthal , Hartstein, Gerschefske NAYES : 1 - O 'Reilly ABSENT: 2 - Stone, Kavitt Motion declared carried. NORTHWEST Moved by Hartstein, seconded by O' Reilly to accept the CENTRAL Northwest Central Dispatch System Revised Capital Budget DISPATCH (Buffalo Grove share) for upgrading operational equipment. SYSTEM The approved system upgrade equipment for NWCDS will provide a framework for fire dispatching on 911 conversion. The allocation formula is consistent with NWCDS by-laws. Upon roll call , Trustees voted as follows: AYES : 4 - Marienthal , O' Reilly, Hartstein, Gerschefske NAYES : 0 - None ABSENT: 2 - Stone, Kavitt Motion declared carried. CANDLEWOOD Moved by Hartstein, seconded by O'Reilly to accept Appearance CREEK EAST Commission approval of Candlewood Creek East - architecture and materials. The commission recommends favorable action for the aesthetic elements of this project. Upon roll call , Trustees voted as follows: AYES: 4 - Marienthal , O'Reilly, Hartstein, Gerschefske NAYES: 0 - None ABSENT: 2 - Stone, Kavitt Motion declared carried. EXECUTIVE Moved by Hartstein, seconded by O'Reilly to accept Appearance ENVIRONS Commission approval for Executive Environs - exterior lighting. The commission recommends favorable action for the aesthetic elements of this project. Upon roll call , Trustees voted as follows: AYES: 4 - Marienthal , O'Reilly, Hartstein, Gerschefske NAYES: 0 - None ABSENT: 2 - Stone, Kavitt Motion declared carried. LIQUOR President Clayton stated that Mr. and Mrs. James Beck, and LICENSE Mr. and Mrs . Thomas Beggen have applied for a license for a REQUEST Class "D" package liquor store. She stated that the request was denied because there are no licenses available in the Class "D" category. 5534 10/15/79 Mr. and Mrs. Beck and Mr. and Mrs. Beggen are before the Board at this time to request an amendment to the liquor ordinance to expand the number of Class "D" licenses. Mr. Beggen stated that they are requesting this change because of the rapidly expanding growth in Lake County, and there is no Class "D" license issued in this area. Mrs. Beck stated that they had thoroughly researched this, and feel there is a need in the area. She stated they would run a quality establishment, and felt they could remedy any problems the Board could foresee. President Clayton stated that the Village Attorney had advised her that the discussion tonight should be based on whether or not the Board wishes to expand the number of licenses , and not on the particular establishment. Mr. Beggen emphasized the fact that they are all parents, residents of the community, and have a personal interest in the community and, therefore, would not do anything which would hinder the quality of the community. Mr. Raysa stated that, by changing the Ordinance, the total number of licenses in Class "D" would be expanded. This would not issue a license to a particular party. It would then be up to the liquor commissioner to issue the license to a particular party. It would also mean that, if the particular license were revoked for any reason, the license would still be available to another party, perhaps at another location. Since there was no motion from the Board, President Clayton stated that the Board would not be interested in expanding the number of licenses at this time. Mrs. Beck requested that they be put on a waiting list in case a license does become available, or the population reaches the point where there is another license available. The Clerk will send an application. Moved by Hartstein, seconded by O'Reilly to adjourn to Executive Session to discuss personnel . Upon roll call , Trustees voted as follows : AYES: 3 - O'Reilly, Hartstein, Gerschefske NAYES: 1 - Marienthal ABSENT: 2 - Stone, Kavitt Motion declared carried. The meeting was adjourned to Executive Session at 10:45 P.M. The Executive Session was adjourned at 11 :30 P.M. trt Janet MJ.._.8 i rab i an, Village Clerk APPROVED BY ME THIS L 1-1 DAY OF .Uya.,mr.64.;-v , 19 79. illage President