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1979-10-02 - Village Board Regular Meeting - Minutes 5510 10/2/79 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD IN THE COUNCIL CHAMBERS, VILLAGE, HALL, ON OCTOBER 2, 1979. CALL TO ORDER President Clayton called the meeting to order at 7:35 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Clayton; Trustees Marienthal , Stone, O'Reilly, Hartstein, Kavitt, Gerschefske. Also present were William Balling, Village Manager; William Raysa, Village Attorney; William Sommer, Assistant Village Manager; William Brimm, Finance Director; Gregory Boysen, Director of Public Works; Chief Harry Walsh, Chief of Police; Frank Hruby, Director of Building and Zoning; Paul Kochendorfer, Village Treasurer. APPROVAL OF Moved by Hartstein, seconded by Stone to approve the minutes MINUTES of the Regular Meeting of the Board of Trustees of September 17, 1979, subject to corrections. Page 5508: Under BANK OF BUFFALO GROVE, the phrase inside the parentheses should read: "(new facility at Lake-Cook and Arlington Heights Roads) ." Upon roll call , Trustees voted as follows: AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt, Gerschefske NAYES: 0 - None Motion declared carried. WARRANT #412 Paul Kochendorfer, Village Treasurer, presented Warrant #412 in the amount of $261 ,239.44. Moved by O'Reilly, seconded by Hartstein , to approve Warrant #412 authorizing payment of bills listed. Upon roll call , Trustees voted as follows: AYES: 6 - Marienthal , Stone, O 'Reilly, Hartstein, Kavitt, Gerschefske NAYES: 0 - None Motion declared carried. ARTS WEEK-1979 President Clayton proclaimed the week of October 6 - 12, - 1979 as Arts Week in Buffalo Grove. She then explained the events which would take place, and encouraged all residents to participate. BUFFALO GROVE President Clayton stated that Certificates of Appreciation DAYS CERTIFI - would be sent to the following organizations for their CATES participation as Parade Backers for Buffalo Grove Days: Anden Corporation Weiland Road Joint Venture Centex Homes - Ridgewood Buffalo Grove Merchants Association Pulte Homes 5511 10/2/79 Lieberman Real Estate Buffalo Grove Associates, Inc. C. A. Hemphill & Associates Lexington Development Kenroy Management Company Buffalo Grove Dodge Hoffman Group Standard-Pacific Manning Savings & Loan �•/ Levitt Land Chesterfield Builders Bernard Katz & Company Devonshire Development Corporation Dominion Development Company Bank of Buffalo Grove Buffalo Grove Chamber of Commerce General Car Care Dearborn Corporation President Clayton said she would like to add the name of Trustee John Marienthal to the list of those receiving Certificates of Appreciation, and she thanked Trustee Marienthal for his efforts in putting on the parade. NORTHWEST President Clayton announced that the continued Public COMMUNITY_ Hearing for the Northwest Community Hospital Ambulatory HOSPITAL Care Center would be held on October 8, 1979. The Plan AMBULATORY Commission sub-committee will be considering the items of CARE CENTER concern to the Board. PRESIDENT'S President Clayton reported that she attended a tour of REPORT industrial sites in Lake County which was sponsored by Chicago Association of Commerce and Industry. Mrs. Clayton said she came back from the tour even more convinced that the Village is following the right steps in working toward the amendment to the zoning ordinance to provide the tools that it will need for industrial zoning. She also found that the availability of industrial revenue bonds does mean a great deal to developers , and is one of the things that the Village will be considering. ILLINOIS BELL Trustee O 'Reilly stated that Buffalo Grove residents with TELEPHONE an Arlington Heights phone exchange just need to call the LISTINGS ' Telephone Company and request that they be listed in the Buffalo Grove directory. In the near future, the system will be computerized, and residents of Buffalo Grove will automatically be listed in the Buffalo Grove directory, regardless or whether or not they have a Buffalo Grove exchange. POST OFFICE Regarding the Post Office, Trustee O 'Reilly noted that their Retail Analysis Program Study has been completed, and they will have an answer on Buffalo Grove's request for a post office at the end of this week. TRAFFIC Trustee Hartstein emphasized that the Police Department ENFORCEMENT has done a commendable job in trying to meet the need for NEIGHBORHOOD enforcing the traffic laws on the collector streets. Mr. STREETS Hartstein stated that it is his opinion that, if patrol 5512 10/2/79 cars are randomly stationed on these collector streets at various times, motorists would become aware of the fact that the traffic laws are being enforced, and would obey them. POST OFFICE Trustee Kavitt stated that he had written a letter to Congressman Crane indicating that he would be in Washington, D.C. on October 15, 1979, and that he would like to talk to some officials in the postal administration if Congressman Crane felt -it would be beneficial to Buffalo Grove in their efforts to obtain their own post office and zip code. Congressman Crane replied that he would set up an appointment if he felt it necessary, and that the approach they would take would be to handle the matter on a regional basis. FRANKLIN Mr. Sommer stated that he attended the Franklin Boulevard BOULEVARD Hospital Public Hearing before the Cook County Zoning Board HOSPITAL of Appeals. He stated that no new evidence was submitted that would cause the Village to change its position regarding the construction of this proposed hospital . Mr. Sommer said that the next Public Hearing date is October 24, 1979. Once that Public Hearing is closed, the Village will file its formal position through resolution to the Cook County Board within seven days. ORDINANCE #79-2 Mr. Balling referred to his previous report concerning those ETHICS individuals who had not filed municipal ethics statements in accordance with Ordinance #79-2. Moved by Marienthal , seconded by Gerschefske to direct the Village Manager or the Village President to declare the commissioners ' appointments rescinded if they have not filed their municipal ethics state- ments in accordance with Ordinance #79-2. The motion was then amended and seconded to advise these commissioners that they would have until the close of the business day on Friday, October 12, 1979 to turn these statements in. Upon roll call , Trustees voted as follows: AYES: 5 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt NAYES: 1 - Gerschefske Motion declared carried. TRAFFIC ENFORCE- Chief Walsh commented briefly on the manner in which the MENT ON NEIGHBOR- Police Department handles enforcement of traffic laws on HOOD STREETS local streets. He stated that the fact that patrol cars are randomly located on collector streets should make motorists aware of the fact that the traffic laws are being enforced, and they will , therefore, obey those laws. There was some discussion among the Trustees as to whether or not the Board should have any involvement in this, or whether it should be strictly left in the hands of the Police Department, which is doing a commendable job. 5513 10/Q,/79 President Clayton thanked the officers from the Police Department for being present to answer questions from the Trustees. MONTHLY Mr. Balling noted the Monthly Activities Report, and ACTIVITIES asked if there were any questions. There were none. REPORT Mr. Balling stated that a Health Officer has now been hired for the Village. YOUTH CENTER Mr. Balling stated that it is going to be necessary to have the exterior masonry work on the Youth Center completed by a masonry contractor. He stated that Mr. Hruby has received five proposals for the work, ranging from $5,075 to $6,500. It is staff's recommendation that the Board accept the low proposal for $5,075 from McEwen Masonry Inc. , Mundelein, Illinois. He also asked for the authority to waive bidding, and authority to execute and proceed on the contract. Mr. Balling summarized the work that the proposal would include. Mr. Mayfield stated that the Youth Commission had not officially met on the proposal to transfer contributed funds to the capital fund; however, he stated that it had been discussed unofficially many times, and he anticipated no problems . President Clayton clarified with Mr. Mayfield that he is recommending that the $11 ,000 of donated funds be drawn upon to complete the building. Mr. Mayfield stated that is correct. Moved by Gerschefske, seconded by Marienthal to draw upon the donated funds in order to finish the construction of the Youth Center. Upon roll call , Trustees voted as follows: AYES: 5 - Marienthal , Stone, Hartstein, Kavitt, Gerschefske NAYES : 1 - O'Reilly Motion declared carried. Moved by Marienthal , seconded by Kavitt to waive bids and accept the proposal of McEwen Masonry Inc. , Mundelein, Illinois in the amount not to exceed $5,075. Upon roll call , Trustees voted as follows: AYES: 6 - Marienthal , Stone, O 'Reilly, Hartstein, Kavitt, Gerschefske NAYES: 0 - None Motion declared carried. QUESTIONS FROM President Clayton asked if there were any questions from THE AUDIENCE the audience. There were none. CONSENT AGENDA President Clayton asked if there were any items that the members of the audience or Board members wished to remove from the Consent Agenda for further discussion. It was requested that Item XI , D be removed from the Consent Agenda. 5514 10/2/79 PROPOSED STOP Trustee Hartstein cited the location of this proposed SIGN AT FREMONT stop sign, and explained the reasons that it is being WAY AND HERITAGE requested. Trustee Hartstein stated that the traffic PLACE study indicated that this intersection does not meet the State standards for positioning of a 3-way stop sign. However, he pointed out that the Board has the authority under State Statutes to recommend positioning a stop sign at this intersection. Trustee Stone stated that he feels that this situation calls for the placement of speed limit signs , rather than stop signs . Trustee Kavitt feels that the Board must rely on staff and engineering recommendations. He also thinks we should abide by the State requirements. Trustee O' Reilly feels the Board is meddling in something which is not its domain. Trustee Hartstein moved that Ordinance #79-43 be adopted. There was no second to the motion. Mr. Balling stated that stop bars and speed limit signs will be posted in this area. RESOLUTION #79-64 Mr. Sommer briefly commented on this proposed Resolution. (CABLE TV) Moved by Hartstein, seconded by Kavitt to approve Resolution #79-64, authorizing participation in the Cable TV Analysis Study of the Northwest Municipal Conference. Upon roll call , Trustees voted as follows: AYES: 6 - Marienthal , Stone, O 'Reilly, Hartstein, Kavitt, Gerschefske NAYES: 0 - None Motion declared carried. ORDINANCE #79-42 Moved by Marienthal , seconded by Gerschefske to pass Ordinance #79-42, amending the Buffalo Grove Zoning Ordinance driveway widths definition. Upon roll call , Trustees voted as follows: AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt, Gerschefske NAYES: 0 - None Motion declared carried. ORDINANCE #79-43 Trustee Hartstein explained his reasons for feeling that the ZBA recommendation for rear lot line definition in the Zoning Text Amendment is preferable, and Mr. Hruby explained the reasons that he feels another recommendation is pre- ferable. Moved by Gerschefske, seconded by O 'Reilly to pass Ordinance #79-43. Upon roll call , Trustees voted as follows : AYES: 4 - Marienthal , Stone, O'Reilly, Gerschefske NAYES: 2 - Hartstein, Kavitt Motion declared carried. 5515 10/2/79 FIRE SERVICE Moved by Stone, seconded by Marienthal to direct the Village ADVISORY Manager to prepare a plan to implement a Village Fire COMMITTEE Department. Trustee Hartstein clarified the fact that a "Yes" vote would also mean favor of holding a referendum on the subject. Mr. Raysa stated that the Village must go to court to disconnect from the Fire Protection Districts it is now involved with. Mr. Sommer stated that a realistic date for a referendum could be established in approximately one month. Upon roll call , Trustees voted as follows : AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt, Gerschefske NAYES : 0 - None Motion declared carried. Trustee Hartstein stated that the Board should give the staff some idea of when they would like this referendum held; i .e. in conjunction with a primary, in conjunction possibly with Home Rule, by itself, etc. Trustee Marienthal would like to hold it in conjunction with another election , preferably together with Home Rule at the March Presidential primary. Chief Winter stated that he thinks this is too important an issue to be held together with any other referendum or election. He would rather see this issue stand on its own. Trustee Hartstein stated that by holding these two referenda together with the March primary, it would provide adequate time for proper education of the voters. It would also provide a good voter turnout. Trustee Stone stated that, if there is no financial saving to holding the referenda in conjunction with a primary, he would prefer to have the referenda at an earlier date than March. Trustee O' Reilly would like to have the Fire and Home Rule referenda held together, but on a date separate from the primary. Trustee Kavitt sees no difficulty with having the Fire and Home Rule refernda on the same date as the primary. Trustee Gerschefske would like to see both Home Rule and Fire Protection held on the same date as the March primary. President Clayton stated that the majority of the Board prefers to have the Home Rule referendum and the Fire Protection referendum held on the same day as the March Presidential primary. 5516 10/2/79 President Clayton asked the Village Clerk to contact the County Clerks now to determine if there would be a mechanical problem with having this in conjunction with the primary, and report back to the Board on her findings. Chief Winter stated that by holding this together with a Presidential primary, many voters would be out to just vote in the primary, and perhaps would not be totally informed on the Fire referendum. Trustee Hartstein asked the Clerk to check into the possibility of having the referenda on the computer ballot. HOME RULE Mr. Sommer asked the Board if the draft which he has INFORMATIONAL prepared contains the information which the Board would NEWSLETTER like included in this newsletter. DRAFT It was the general consensus of the Board that the content of the newsletter draft was acceptable, but perhaps should be put together a little differently. Trustee Marienthal stated that he had written his comments out and would give them to Mr. Sommer. Trustee Stone felt that there should be a list of the advantages and disadvantages of Home Rule. BUFFALO GROVE Trustee Marienthal requested that for next year a DAYS FINANCIAL contingency fund be made available for whoever runs the REPORT Parade, and the Drum and Bugle Corps competition in the amount of the cash balance that this particular event shows this year. It was suggested that this request can be incorporated in terms of making financial considerations next year. 1979 PARKWAY Moved by Marienthal , seconded by Gerschefske to award the TREE REPLACE- bid to the low qualified bidder, Rolling Hills Nursery, MENT PROGRAM in an amount not to exceed $4,355. Upon roll call , Trustees voted as follows : AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt, Gerschefske NAYES: 0 - None Motion declared carried. HARLAND Moved by Marienthal , seconded by Stone, to authorize the BARTHOLOMEW AND Village President and the Village Clerk to execute the ASSOCIATES agreement of Harland Bartholomew and Associates as planner (Fiore) upon receipt of the items needed from the developer. Upon roll call Trustees voted as follows: AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Kavitt, Gerschefske NAPES: 0 - None Motion declared carried. 5517 10/2/79 ADJOURNMENT Moved by Stone, seconded by Kavitt to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 9: 10 P.M. Jarte- M. Sirabian, Village Clerk APPROVED BY ME THIS ,i,crie DAY OF Oet...41/ , 19 79. illage President