1979-09-17 - Village Board Regular Meeting - Minutes 5502
9/17/79
MINUTES OF THE REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, ON SEPTEMBER 17, 1979.
CALL TO ORDER In the absence of the Village President, the Clerk called
the meeting to order at 7:40 P.M.
ROLL CALL Roll call indicated the following present: Trustees Marienthal ,
Stone, O 'Reilly, Hartstein, Gerschefske. Trustee Kavitt
arrived at 7:55 P.M. President Clayton arrived at 8:45 P.M.
Also present were William Balling, Village Manager; William
Raysa , Village Attorney; William Sommer, Assistant Village Manager; William
Brimm, Finance Director; Frank Hruby, Director of Building and Zoning;
Gregory Boysen , Director of Public Works; Richard Kuenkler, Village Engineer.
PRESIDENT PRO Moved by Hartstein, seconded by O'Reilly to appoint Trustee
TEM Marienthal President Pro Tem. Upon roll call , Trustees
voted as follows:
AYES: 4 - Stone, O' Reilly, Hartstein, Gerschefske
NAYES: 0 - None
ABSENT: 1 - Kavitt
ABSTAIN: 1 - Marienthal
Motion declared carried.
President Pro Tem Marienthal then asked all present to stand
and pledge allegiance to the Flag.
APPROVAL OF Moved by Hartstein, seconded by Stone, to approve the minutes
MINUTES of the Regular Meeting of the Board of Trustees of September 4,
1979, subject to corrections. Correction was as follows:
Page 5500: The following should be added to the first
paragraph under APPEAL OF ZBA DECISION: "She explained that
the ZBA granted a similar variance at the same meeting. She
felt that, because the contract purchaser of lot 130 was not
present at the ZBA hearing, the variance was not granted, and
was, therefore, inconsistent."
Upon roll call , Trustees voted as follows:
AYES: 5 - Marienthal , Stone, O'Reilly, Hartstein, Gerschefske
NAYES: 0 - None
ABSENT: 1 - Kavitt
Motion declared carried.
WARRANT #411 Paul Kochendorfer, Village Treasurer, presented Warrant #411
in the amount of $155,572.91 . Moved by Stone, seconded by
O 'Reilly, to approve Warrant #411 authorizing payment of
bills listed. Upon roll call , Trustees voted as follows:
AYES: 5 - Marienthal , Stone, O'Reilly, Hartstein, Gerschefske
NAYES : 0 - None
ABSENT: 1 - Kavitt
Motion declared carried.
5503
9/17/79
ZBA President Pro Tem Marienthal re-appointed Herman Hefler to the
APPOINTMENTS Zoning Board of Appeals for a term to expire September 17,
1984. Moved by Hartstein, seconded by Gerschefske to concur
with President Pro Tem Marienthal 's appointment. Upon roll
call , Trustees voted as follows:
AYES: 5 - Marienthal , Stone, O'Reilly, Hartstein, Gerschefske
NAYES: 0 - None
ABSENT: 1 - Kavitt
Motion declared carried.
President Pro Tem Marienthal re-appointed John Quick to the
Zoning Board of Appeals for a term to expire September 17,
1984. Moved by Hartstein, seconded by Stone to concur with
President Pro Tem Marienthal 's appointment. Upon roll call ,
Trustees voted as follows:
AYES: 5 - Marienthal , Stone, O' Reilly, Hartstein, Gerschefske
NAYES: 0 - None
ABSENT: 1 - Kavitt
Motion declared carried.
CERTIFICATE OF President Pro Tem Marienthal asked Drew Hawley and his family
COMMENDATION to come forward. Mr. Marienthal then read a Certificate of
Commendation to Drew from the Village, thanking him for his
honesty and integrity in turning in to the Police Department
a wallet which he found containing $102. Mr. Marienthal then
presented Drew a check for $100.
TRAFFIC Trustee Hartstein stated that he has become aware of blatant
SAFETY traffic violations taking place on Village streets, particularly
on and near collector streets. Trustee Hartstein asked the
Police Department to clamp down on traffic violations. He
also asked that the Police Department report back to the
Board at the next regular meeting as to what types of actions
are being taken to enforce traffic laws.
Trustee Hartstein also commented on having a stop sign at
the intersection of Heritage and Fremont. He said that a traffic study had
been done, and the traffic did not meet state requirements to construct a
stop sign at this intersection. However, corporate authorities may see fit
to put this sign up regardless of the results of the traffic study. Trustee
Hartstein asked the Board members to give thought to this, and also suggested
that residents circulate a petition to this effect. Trustee Hartstein asked
that this matter be put on the agenda for the next regular Board meeting.
COMMUNITY Mr. Balling explained this program. He stated that Buffalo
BLOCK GRANT Grove has traditionally passed a resolution to opt out of
PROGRAM the program. This year the staff recommends that the Village
opt in to the program by taking no action before the October 1 ,
1979 deadline.
President Pro Tem Marienthal polled the Board: "Yes" would
indicate opting in to the Urban County Block Grant Program for Cook County;
"No" would indicate favor of opting out of the Urban County Block Grant
Program for Cook County:
YES: Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
NO: None
5504
9/17/79
REPLACEMENT Mr. Balling reported that two police vehicles had been in
OF POLICE accidents and "totalled" recently. It is proposed to replace
VEHICLES both vehicles with a 1979 Impala, the total price of which is
$6,675, which exceeds Mr. Balling's authority to execute the
purchase order. Mr. Balling explained that the insurance on
both vehicles would be $7,540. He said that the deductible
of $1 ,000 per vehicle would be charged to the Police Insurance
Reserve Expense Account.
Moved by Stone, seconded by O'Reilly, to waive the bid for
this 1979 Chevrolet Impala. Upon roll call , Trustees voted
as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
NAYES: 0 - None
Motion declared carried.
Moved by Stone, seconded by O'Reilly, to approve vehicle
replacement to approve requisition #5669 to Busse Chevrolet
for one 1979 Chevrolet Impala, 4-Door, with a police package,
for an amount not to exceed $6,675.00. Upon roll call ,
Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
NAYES: 0 - None
Motion declared carried.
STRATHMORE Mr. Webb Basseck, 1404 Caren Court, in Strathmore Grove East,
GROVE EAST/ explained to the Board the problems that he is having with
Drainage Levitt regarding drainage problems on his lot. Mr. Basseck
Problems explained what has taken place with Levitt, and that he has
been in contact with Mr. Boysen.
Mr. Boysen stated his views on the situation.
Mr. Basseck stated that he is asking the Board's help in
getting Levitt to comply; with their agreement.
Mr. Raysa stated that he does not feel the Village should
become involved in a situation between a developer and a contract purchaser.
After a great deal of discussion, it was decided that Mr.
Basseck, the staff, and Levitt would meet and try to come up with a solution
satisfactory to everyone.
CONSENT AGENDA President Pro Tem Marienthal asked if there were any items
that the members of the audience or Board members wished to
remove from the Consent Agenda for further discussion.
It was requested that proposed Ordinance #79-41 be removed
from the Consent Agenda.
5505
9/17/79
ORDINANCE Moved byGerschefske, seconded byKavitt, to pass Ordinance
NO. 79-39 #79-39 amending Title 15 of the Buffalo Grove Municipal Code
(Building Codes) .
The Director of Building & Zoning has conducted a comprehensive
analysis of our Building regulations and filed his recommenda-
tions on code revisions. This ordinance is consistent with
materials reviewed by the Village Board on Spetember 10, 1979.
Upon roll call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
NAYES: 0 - None
Motion declared carried.
ORDINANCE Moved by Gerschefske, seconded by Kavitt, to pass Ordinance
NO. 79-40 #79-40 amending Title 18 of the Buffalo Grove Municipal Code
(Flood Plain Regulations) .
The Federal Insurance Administration requires conformance to
its regulations to insure continued participation in the program.
The technical revisions do not substantially alter the intent
and restrictions of our current ordinance but in some instances
expand the present scope of the ordinance.
Upon roll call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
NAYES : 0 - None
Motion declared carried.
Ordinance Trustee O'Reilly asked if the detention requirements would be
No. 79-41 increased to accommodate this increase. Mr. Boysen stated
that it would not be necessary because the effect on detention
would be negligible.
Trustee O'Reilly asked why the downspouts were included in this.
Mr. Boysen stated that this section was rewritten rather than changed, for the
sake of clarity.
Trustee O' Reilly asked if this would require a bypass valve on
the outside of the house in case of freezing or extreme pressure. Mr. Boysen
stated that this has been reviewed in detail , and his department is confident
that if this is constructed underground, it would not require any type of
check valve other than the one on the sump pump itself. He said this had
been checked with a number of different sources, and it was the opinion of
everyone that this type of valve would not be necessary.
' there procedureto make O' Reilly asked if was a proc dur ma a sure
that swales and drainage patterns are correct before final occupancy. Mr.
Boysen said that there is no inspection of final grading.
1
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5506
9/17/79
Trustee O' Reilly asked Mr. Boysen to explain the phrase "the
Village Engineer may approve an alternate system to convey sump pump dis-
charges" under section 15.28.040. Mr. Boysen said that this provision enables
the developer to do a detailed soil study indicating that the conditions are
such that a sump pump connection is not required on some specific lots.
Mr. Guggemos of Standard-Pacific had some questions regarding
the term "ejector pump". Mr. Boysen stated that this term is used in the
original ordinance. There was discussion on this , and it was stated that
staff would look into it. Mr. Boysen said that since this is in the present
ordinance, postponing action on the amendment would have no effect. Mr.
Boysen stated that he believes the cost of this to be in the range of $500
per home.
There was discussion on the requirements for downspouts , and
it was requested that the staff get back to the Board as to whether or not
it might be appropriate to have some different type of requirement as to
what is allowed and what is not allowed regarding downspouts. It was also
requested that the staff pursue any inconsistency or problems with possible
need for revision of language with regard to the ejector pump.
Moved by Gerschefske, seconded by Marienthal , to pass Ordinance
#79-41 amending Title 13 and 15 of the Buffalo Grove Municipal Code (Sump
pump connections , with the inclusion of a penalty clause. Upon roll call ,
Trustees voted as follows :
AYES: 5 - Marienthal , Stone, Hartstein , Kavitt, Gerschefske
NAYES: 1 - O'Reilly
Motion declared carried.
FISCAL YEAR Mr. Brimm stated that the audit was done by the firm of Peat,
1973-79 ANNUAL Marwick, Mitchell & Company. He said that they have also
REPORT AND submitted a report based on their findings.
AUDIT
Mr. Brimm stated that a response to their Management Letter was
prepared by him and is a part of the Annual Report Packet. A copy of this
1978-1979 Annual Report is on file in the Clerk's office.
Mr. Cam Clarke of Peat, Marwick and Mitchell made a presentation
statement. He said there are three sets of financial statements: one for
the golf course funds , one for waterworks and sewerage fund, and the other
one is for all other Village funds . Mr. Clarke stated that they had made
recommendations in certain areas . He said that the financial condition of
the Village improved this year.
Mr. Clarke stated that the Police Pension Fund is just about
fully funded, which is extremely unusual for Villages in the State of Illinois.
The Illinois Municipal Retirement Fund is about half-funded, which is in the
average range.
Mr. Clarke commended Mr. Brimm for doing a very good job, and
stated that the financial records are very good. He also thanked Mr. Brimm
for the complete cooperation given to their firm by Mr. Brimm.
5507
9/17/79
It was suggested that the Village keep a record of fixed
assets. Mr. Clarke said it is not unusual for a Village not to have records
of fixed assets , but added that it should be done. He also stated that the
Village is now in a good position to bring these records up to date.
Moved by Stone, seconded by Hartstein to accept the 1978-1979
Annual Report and Audit. Upon roll call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
NAYES: 0 - None
Motion declared carried.
POLICE Moved by Marienthal , seconded by Stone to accept the Police
PENSION Pension Fund Audit. Upon roll call , Trustees voted as follows:
FUND AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Kavitt,
Gerschefske
NAYES: 0 - None
Motion declared carried.
HIGHLAND Mr. Kuenkler briefly explained his recommendations. Mr. Fliss
POINT distributed some statements which he felt should be changed
UNIT VII in the SIA.
Moved by Hartstein, seconded by Kavitt, to approve the SIA
Agreement subject to the recommendations in the memo from
Mr. Kuenkler dated September 13, 1979 with the modifications included on
the September 14, 1979 version as submitted by Highland Point, and that the
final plat of subdivision also be approved.
Trustee Marienthal amended the motion to include that this was
approved by the Plan Commission by Exhibit #630-22, dated August 7, 1978;
and also subject to the approval by the Village Attorney of the changes
that were hand carried to the Village on September 14, 1979. Trustee Kavitt
also seconded the amendment.
Upon roll call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
NAYES: 0 - None
Motion declared carried.
Mr. Guggemos thanked the staff for their help throughout this
procedure.
VEHICLE Moved by Gerschefske, seconded by Kavitt to authorize partial
PURCHASE re-bid of vehicles for the fiscal year 79-80 vehicles.
FY 78 79
Due to the unavailability of 1980 prices for certain trucks
on our earlier request for bids, we are required to re-bid
our specifications at this time to complete our approved
FY 79-80 vehicles rotation program.
Upon roll call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
NAYES : 0 - None
Motion declared carried.
5508
9/17/79
HIGHLAND Trustee O' Reilly explained that this involved a change of
GROVE 116 units , and that they have gone from a larger house to a
UNIT IV smaller house in square footage, and from a higher selling
price to a lower selling price. The lot remains an R-6 lot,
with a minimum of 6,825 feet.
Moved by O'Reilly, seconded by Hartstein, to approve the
entire recommendation from the Appearance Commission to approve Highland
Grove Unit IV. Upon roll call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O 'Reilly, Hartstein, Kavitt,
Gerschefske
NAPES: 0 - None
Motion declared carried.
FY 79-80 Moved by Gerschefske, seconded by Kavitt, to authorize bidding
LANDSCAPING of FY 79-80 landscaping program (wells, golf course, Village
PROGRAM Hall) .
The approved FY 79-80 budget authorizes certain landscaping
improvements for various municipal sites. Authority to bid
those items is requested.
Upon roll call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
NAPES: 0 - None
Motion declared carried.
NORTHWEST Moved by Gerschefske, seconded by Kavitt to approve the
COMMUNITY Appearance Commission recommendation for Northwest Community
HOSPITAL Hospital landscape plan and lighting. Upon roll call , Trustees
voted as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
NAPES: 0 - None
Motion declared carried.
BANK OF Moved by Gerschefske, seconded by Kavitt to approve the
BUFFALO Appearance Commissionn e o me da ion f r the Bankk of gguffal
-CORRECTION GROVE Grove (new facility/* l�n NW? �pon�rolnlgcaolnl;le�'�usieeoa�)
voted as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
NAPES: 0 - None
Motion declared carried.
EXECUTIVE Moved by Gerschefske, seconded by Kavitt to approve the
ENVIRONS ' Appearance Commission recommendation for the Executive
OFFICE Environs Office Building sidewalk and lighting. Upon roll
BUILDING call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
NAPES: 0 - None
Motion declared carried.
5509
9/17/79
STRATHMORE Moved by Gerschefske, seconded by Kavitt to approve the
ESTATES Appearance Commission recommendation for the Strathmore
Model Area) Estates (model area) . Upon roll call , Trustees voted as
follows :
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Kavitt,
Gerschefske
NAPES: 0 - None
Motion declared carried.
v ADJOURNMENT Moved by Hartstein, seconded by Marienthal , to adjourn the
meeting to Executive Session to discuss personnel . Upon voice
vote, the motion was unanimously declared carried. The meeting
adjourned to Executive Session at 9: 15 P.M.
The Executive Session was adjourned at 10: 30 P.M.
v C,
s,,1 k, 11 I L 1
n {LLISX EA-
Jan M. Sirabian, Village Clerk
APPROVED BY ME THIS a}N_` DAY
OF (,11- c obc.'r , 1979.
7aL
4y%x
Vil age President