1981-04-20 - Village Board Regular Meeting - Minutes 5827
4/20/81
MINUTES OF THE REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, APRIL 20, 1981 .
President Clayton called the meeting to order at 7:30 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President Clayton; ROLL CALL
Trustees Marienthal , Stone, O 'Reilly, Hartstein , Gerschefske,
and Schwartz. Also present were: William Balling, Village
Manager; William Raysa, Village Attorney; William Sommer,
Assistant Village Manager; William Brimm, Finance Director;
Gregory Boysen, Director of Public Works; Frank Hruby, Director
of Building and Zoning; and Paul Kochendorfer, Village Treasurer.
Moved by Hartstein, seconded by Gerschefske, to approve the APPROVAL OF
minutes of the April 6, 1981 Regular Meeting. The following MINUTES
correction should be inserted on page 5819:
Mr. Balling stated that the Commission and the Village
desire for water to be treated as a commodity charge, and
therefore, an operational maintenance expense. Under the
provisions of our bond ordinance and that of the members,
operational expenses have priority over the debt obligations
of the system, reserve account obligations, and other funding.
The language on page 19 which describes same is the proper
language to put that provision into effect. The Village
Attorney has contacted both Chapman & Cutler, and Ross
Hardies , and reviewed the ordinance itself, and is satisfied
that this language is appropriate for that purpose. It
clarifies that water will be a commodities charge, and
not a debt service charge, under the system. Mr. Raysa
stated that he had spoken with Bob Sharp of Chapman &
Cutler, and said that they are well aware of our bond
ordinance.
Upon roll call , Trustees voted as follows :
AYES : 5 - Marienthal , Stone, O'Reilly, Hartstein, Gerschefske
NAYES: 0 - None
ABSTAIN: 1 - Schwartz
Motion declared carried .
Moved by Marienthal , seconded by O'Reilly, to approve the
minutes of the April 13, 1981 Special Meeting. Upon roll call ,
Trustees voted as follows :
AYES: 5 - Marienthal , Stone, O'Reilly, Hartstein, Gerschefske
NAYES : 0 - None
ABSTAIN: 1 - Schwartz
Motion declared carried.
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4/20/81
Mr. Kochendorfer read Warrant #450 , Moved by Marienthal , WARRANT #450
seconded by Gerschefske, to approve Warrant #450 in the
amount of $727,281 .70, authorizing payment of bills listed.
Upon roll call , Trustees voted as follows :
AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein, Gerschefske,
Schwartz
NAYES : 0 - None
Motion declared carried.
President Clayton reappointed Paul Soucy as ESDA Coordinator ESDA COORDINATOR
for a term to expire April 30, 1984. Moved by Hartstein ,
seconded by O' Reilly, to concur with President Clayton 's
appointment. Upon voice vote, the motion was unanimously
declared carried.
President Clayton reappointed Kenneth Bates to the Electrical ELECTRICAL
Commission for a term to expire April 30, 1984, Moved by COMMISSION
Marienthal , seconded by Stone, to concur with President Clayton's APPOINTMENT_
appointment . Upon voice vote, the motion was unanimously
declared carried.
President Clayton reappointed Sylvia Bogart to the Community BLOOD COMMISSION
Blood Donor Commission for a term to expire April 30, 1984, APPOINTMENT
and also reappointed Mrs. Bogart as Chairman of the Commission
for a one-year term to expire April 30, 1982. Moved by O'Reilly,
seconded by Hartstein, to concur with President Clayton 's
appointment . Upon voice vote, the motion was unanimously
declared carried.
President Clayton appointed Fern Manzo to the Zoning Board of ZBA APPOINTMENTS
Appeals for a term to expire April 30, 1984. Moved by O'Reilly,
seconded by Hartstein, to concur with President Clayton 's appoint-
ment . Upon voice vote, the motion was unanimously declared
carried .
President Clayton appointed David Stolman to the Zoning Board of
Appeals for a term to expire April 30, 1982. Moved by Hartstein ,
seconded by Gerschefske, to concur with President Clayton 's
appointment. Upon voice vote, the motion was declared carried.
There was one abstention from Trustee O'Reilly, who explained
her vote, stating that while Mr. Stolman is highly qualified,
she feels there are other candidates that are more suitable.
President Clayton noted Certificates of Appreciation for CERTIFICATES OF
Joel Finfer, retiring ZBA member, and Mary Ann Weidner, APPRECIATION
retiring Transportation Commission member, and thanked them
for their service to the Village.
Trustee Hartstein reported on the status of the Town Center TOWN CENTER
Development . He stated that , in the interest of being able
to clearly give indication to the developer the concerns of
the Village Board and the Plan Commission, he would like to
request that a joint workshop of the Village Board and the
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4/20/81
Plan Commission be held next Monday, April 27, 1981 . Mr.
Hartstein also suggested that May 11 , 1981 be set as the date
for the Public Hearing on the project .
Trustee Marienthal commented on the action taken at the
April 15, 1981 Plan Commission meeting, stating that the
plan presented to the Plan Commission was basically the
same plan which the Village Board originally viewed. Mr,
Marienthal said that he has since talked with the developer,
�•/ and the developer is in the process of retooling his plan.
The Plan Commission informed the developer that they would
review any plan which took into account the comments of
the Commission.
Mr. Gary Glover stated that the Plan Commission did approve
the land use. He said that the Commission feels strongly
that this beginning of the Town Center must be laid out
properly in order to develop the rest of the Town Center.
Trustee Marienthal stated that he did not feel that a joint
workshop would serve any purpose at this time.
Mr. Glover stated that one of the things holding the project
up is a lack of information from the developer; he said there
is a concern regarding internal traffic.
Trustee Hartstein stated that from a legal standpoint, the
plan is now at the Board level , and he thinks it is most
important to have the workshop.
President Clayton stated that she shares the concern of wanting
the developer to feel that he is being dealt with expeditiously;
she also feels that the developer must be willing to work with
the Village. Mrs . Clayton stated that she feels that before a
workshop is scheduled, the Board should reaffirm to the developer
that they approve of the land use, and that the developer should
address himself to the concerns expressed in the Plan Commission
minutes and the consultant 's report . Mrs. Clayton does not think
that a Public Hearing should be scheduled until the expressed
concerns have been met. After further discussion, President
Clayton polled the Board: "Yes" indicates favor of holding a
workshop next Monday night with the Plan Commission to discuss
the Gitlitz plan; "No" indicates opposition:
YES : Hartstein
NO: Marienthal , Stone, O ' Reilly, Gerschefske, Schwartz
�.J President Clayton polled the Board: "Yes" indicates favor of
setting the Public Hearing date for May 11 , 1981 , with the
understanding that it could be continued from time to time
if deemed necessary; "No" indicates opposition :
YES: Hartstein
NO: Marienthal , Stone, O 'Reilly, Gerschefske, Schwartz
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President Clayton polled the Board : "Yes" indicates favor
of encouraging the developer to address the concerns that had
been expressed by all of the bodies that have been involved
with this , and make a new proposal to the Plan Commission , and
we would urge the Plan Commission to consider this in an
expeditious manner; "No" indicates opposition :
YES: Marienthal , Stone, O' Reilly, Hartstein, Gerschefske, Schwartz
NO: None
Mr. Balling noted the filing of the Monthly Activities Report MONTHLY ACTIVITIES
for the month of March . REPORT
Mr. Charles Birch stated that he wished to publicly thank the QUESTIONS FROM
Village staff for their support in his recent campaign . He THE AUDIENCE
also asked the Board to seriously address the problem of lack
of community feeling, which became apparent to him during the
campaign. Mr. Birch stated that he did not find a dis-
satisfaction with Village government, but a lack of community
spirit. He urged the Board to think of ways that community
feeling can be created and regenerated in Buffalo Grove.
President Clayton explained the Consent Agenda, and stated CONSENT AGENDA
that any member of the audience or the Board could request
that an item be removed for full discussion. There were no
such requests .
Moved by Stone, seconded by O' Reilly, to pass Resolution RESOLUTION #81 -20
#81 -20, establishing a service account for the General
Obligation Bond Debt. The Resolution establishing the debt
for Northwest Water Commission interim financing requires
the revenues of the funds to be segregated into a separate
account . Upon roll call , Trustees voted as follows :
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein,
Gerschefske, Schwartz
NAPES: 0 - None
Motion declared carried.
Moved by Stone, seconded by O'Reilly, to approve Appearance TRUE VALUE
Commission recommendation for additional lighting at Zimmerman HARDWARE
True Value. The Appearance Commission recommends approval of
additional lighting for this property. Upon roll call , Trustees
voted as follows :
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein,
Gerschefske, Schwartz
NAPES: 0 - None
Motion declared carried.
President Clayton read a Proclamation designating May 3, 1981 WALK WITH
as Walk With Israel Day in Buffalo Grove. Mr. David Stolman , ISRAEL
Chairman of the event, thanked the Village for issuing the PROCLAMATION
Proclamation . Y►bclv
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President Clayton read a Proclamation designating April 26 - CANCER CONTROL
May 3, 1981 as Cancer Control Week in Buffalo Grove. Gail WEEK PROCLAMATION
Wallis , the Buffalo Grove Cancer Crusade Chairman, thanked
the Village for their support in issuing the Proclamation.
Trustee Stone gave a brief explanation of the reason for ORDINANCE #81-20
Ordinance #81 -20, amending the appearance plan of the
Village of Buffalo Grove (Monotony) . Moved by Stone, seconded
by Hartstein, to pass Ordinance #81-20. Mr. Don Hardt ,
Chairman of the Appearance Commission, explained the procedure
of the Appearance Commission regarding this Ordinance, and also
answered questions from the Board on same. Upon roll call ,
Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein ,
Gerschefske, Schwartz
NAYES: 0 - None
Motion declared carried.
Moved by Gerschefske, seconded by Stone, to remove from table NORTH FIRE
North Fire Station interior furnishings. Upon voice vote, STATION _~
the motion was unanimously declared carried. ( Interior
Furnishings)
Mr. Balling gave a brief history of this subject. He stated
that, after review, the conclusion reached by staff is that
Williams Institutional , while being S65.00 higher than Business
Interiors , does provide a one year written labor service agree-
ment, which is compliant with specifications for the bid.
Business Interiors provides a manufacturers warranty. Neither
bidder is compliant with specification #5, which is complete
delivery by June 26, 1981 . Both bidders have indicated that
temporary furniture will be availabe in place of those new
pieces not delivered by June 26, 1981 . The two alternatives
available to the Board are:
1 . Reject all bids as being non-compliant with specifications
and authorize the Village Manager to negotiate for purchase
of the furniture with either Business Interiors or Williams
Institutional .
2. Accept loaner furniture concept and award bid to Williams
Institutional as lowest qualified bidder.
Trustee O' Reilly asked for a report from staff as to what
caused the problem which has occurred with this bid, and what
corrections will be made to insure that it does not happen in
the future.
Moved by Gerschefske, seconded by Stone, to reject and waive all
bids, and direct the Village Manager to negotiate the contract
with the two lowest bidders , i .e. Business Interiors and Williams
Interiors . The motion was amended to state just to reject and
waive all bids . Trustee Stone seconded the amendment. Upon
roll call , Trustees voted as follows :
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AYES: 5 - Marienthal , Stone, O'Reilly, Gerschefske, Schwartz
NAYES: 1 - Hartstein
Motion declared carried.
Moved by Gerschefske, seconded by O'Reilly , to direct the
Village Manager to award the contract to Business Interiors ,
contingent upon receipt of written confirmation of the loan
of furniture.
Mr. Lou Bennit of Business Interiors , and Mr. Ralph Williams
of Williams Institutional both gave statements regarding the
warranty.
Upon roll call , Trustees voted as follows:
AYES: 4 - Marienthal , O'Reilly, Gerschefske, President Clayton
NAYES: 3 - Stone, Hartstein, Schwartz
Motion declared carried.
Mr. Don Hardt explained the Appearance Commission decision ALLSTATE
regarding the Allstate Insurance Company sign. Mr. Hardt INSURANCE
stated that the minutes of the Appearance Commission should be COMPANY SIGN
corrected to show that Commissioner Knaak was not present and
did not vote on this subject, as he is an employee of Allstate.
Mr. Marvin Hyman , developer of Plaza Verde, stated that in
April , 1975, a Plaza Verde sign criteria was approved by the
Village. Mr. Hyman read a portion of this package: "Each
tenant may identify his premises by a sign consisting of
individual illuminated letters on a single line of copy on the
30" wide plaster fascia over his store." Mr. Hyman explained
the variations that Allstate is requesting, and also the
reasons that he feels this sign should be allowed. Trustee
Hartstein stated that he respects the concern of the Appearance
Commission with regard to maintaining the integrity of the sign
package; however, it appears that what is being proposed is
within the letter of the sign package. Moved by Hartstein,
seconded by O' Reilly, to approve this particular sign, with
the understanding that it be simply a white sign with no
additional blue outlining on the sign otherwise in accordance
with the plan that was submitted . Upon roll call , Trustees
voted as follows:
AYES : 4 - O'Reilly, Hartstein, Gerschefske, Schwartz
NAYES: 2 - Marienthal , Stone
Motion declared carried .
Moved by Marienthal , seconded by Gerschefske, that the Crossings CROSSINGS
Sales Barn rezoning referral be removed from the agenda, and that SALES BARN
it be replaced only at a time when the Village receives a petition (Rezoning
from this particular group. Upon voice vote, the motion was Referral)
unanimously declared carried.
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Mr. Balling noted that there will be no meeting on April 27, FUTURE
1981 , and the next meeting will be May 4, 1981 . AGENDA
Moved by Marienthal , seconded by Gerschefske, to adjourn to ADJOURNMENT
Executive Session to discuss litigation. Upon voice vote,
the motion was unanimously declared carried. The meeting
adjourned to Executive Session at 8:55 P.M. The Executive
Session terminated at 10:30 P.M.
•
b i Village Janet M. ra an, V 1 ge Clerk
APPROVED BY ME THIS DAY
OF `r'�u� , 1981 .
Village President