1981-03-16 - Village Board Regular Meeting - Minutes 5807
3/16/81
MINUTES OF THE REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, MARCH 16, 1981 .
President Clayton called the meeting to order at 7: 35 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President Clayton; ROLL CALL
Trustees Marienthal , Stone, O'Reilly, Hartstein , Gerschefske.
Trustee Kavitt arrived at 7:40 P.M. Also present were William
Balling, Village Manager; William Raysa, Village Attorney;
William Sommer, Assistant Village Manager; William Brimm,
Finance Director; Gregory Boysen , Director of Public Works ;
Paul Kochendorfer, Village Treasurer.
Moved by Gerschefske, seconded by Hartstein, to approve the APPROVAL OF
minutes of the February 23, 1981 Special Regular Meeting. MINUTES
Upon roll call , Trustees voted as follows:
AYES : 5 - Marienthal , Stone, O'Reilly, Hartstein, Gerschefske
NAPES: 0 - None
ABSENT: 1 - Kavitt
Motion declared carried.
Moved by Marienthal , seconded by Stone, to approve the minutes
of the March 2, 1981 Regular Meeting. Upon roll call , Trustees
voted as follows :
AYES: 4 - Marienthal , Stone, Hartstein, President Clayton
NAYES : 0 - None
ABSENT: 1 - Kavitt
ABSTAIN: 2 - O' Reilly, Gerschefske
Motion declared carried .
Village Treasurer Kochendorfer read Warrant #448. Moved by WARRANT #448
O' Reilly, seconded by Hartstein, to approve Warrant #448, in
the amount of $205, 174.08, authorizing payment of bills listed .
Upon roll call , Trustees voted as follows:
AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein, Kavitt ,
Gerschefske
NAPES: 0 - None
Motion declared carried.
Mr. Harry Wells highlighted the Annual Report and progress of OMNI -HOUSE
Omni -House dur;ng the past year, and stated that their request
for funds in the coming year is $36,500.00. Mr. Dennis Depsic
gave a brief explanation of the Child Abuse program of Omni-
House, which is a new program. Trustee Marienthal complimented
Mr. Wells on the excellent job that Omni-House is doing in the
community. Discussion took place on the request of Omni -House
for $36,500.00.
Moved by Hartstein , seconded by Stone, that $36,500.00 be
included in the 1981/82 budget for Omni -House. Mr. Balling
stated that he could not state specifically at this time where
the additional $4,500.00 could be gained in the budget, but he
did feel that it could be accomplished.
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3/16/81
Chief Walsh stated that he fully supported the work of Omni-
House, and wished to go on record as stating that he fully
supports the request for $36,500.00 for Omni-House in FY 81/82.
Chief Walsh requested that the Police Department 's overall
budget be increased by $4,500.00. Trustee Hartstein stated
that it is his intent that the $4,500.00 be taken from a fund
other than the Police Department budget .
Upon roll call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein , Kavitt,
Gerschefske
NAYES: 0 - None
Motion declared carried.
Mr. Balling explained that the 80/81 budget was set up with the
proviso that the Board would fund the full request of $32,775.00
provided that the budget was attained and funds were on hand.
The reality is that there is a shortfall in the 4th quarter
budget. Discussion followed on whether or not the $2,775.00
should be paid to Omni-House. Moved by Hartstein, seconded
by Kavitt, that the $2,775.00 payment to Omni -House be taken
from the General Fund. After discussion, Trustees voted as
follows :
AYES : 3 - Stone, Hartstein, Kavitt
NAYES: 4 - Marienthal , O' Reilly, Gerschefske, President
Clayton-
Motion defeated.
*President Clayton stated that, in view of the fact that all other
departments in the Village were asked to cut their budgets by
5%, she must vote "No".
Rabbi Herman thanked the staff of Omni-House for the outstanding
service they offer to the community, and also the Village Board
for their continuing support of Omni-House.
Trustee Marienthal pointed out that an editorial was written HERALD
in the Herald this week-end which showed that Buffalo Grove ARTICLE
was going to have a great increase in their tax levy in the
coming year. The article did not point out that a depart-
ment had been added to the Village, that being the Fire Depart-
ment. Mr. Balling pointed out that he had spoken with Mr.
Thomas Hynes of the Assessor's office, and Mr. Hynes had
stated that he had issued a correction on the story.
�•/ Mr. Balling stated that there is no scheduled workshop for FUTURE
March 23, 1981 , and the next regularly scheduled meeting will AGENDA
be April 6, 1981 .
Mr. Don Feldman , a resident of Mill Creek bordering Frenchman 's MILL CREEK -
Cove, stated a problem with vandalism in the area. He stated Vandalism
that a fire had been started in the field today, endangering
the life of a small child. He also stated other problems
they have had in the area. Mr. Feldman asked for the support
of the Board in working with Arlington Heights to eliminate
the problem.
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3/16/81
President Clayton asked if the Board would concur with staff
contacting Arlington Heights to work out the problem. There
was no dissention from the Board. Mr. Balling will contact
Mr. Feldman after he talks with Arlington Heights.
Mr. Bill Bennett , a resident and employee of the Village, SALARY PLAN
directed questions to the Board regarding the proposed salary
increases in the FY 81-82 budget. Mr. Balling answered Mr.
Bennett ' s questions. Mr. Bennett then questioned the pay
�•/ grades in the Salary Administration Plan. Trustee O' Reilly
noted some inconsistencies in the Salary Administration Plan,
and suggested that a workshop be held to discuss same.
Mr. Balling then went into detail on the basis of the Salary
Administration Plan. Discussion on the subject followed.
It was decided that a workshop would be held at a later date,
with staff gathering a great deal of information regarding
the Salary Plan.
President Clayton explained the Consent Agenda, and stated that CONSENT
any item could be removed for full discussion by either a AGENDA
member of the Board or the audience. There were no such requests.
Moved by Stone, seconded by Kavitt, to pass Ordinance #81 -7, ORDINANCE #81 -7
amending Ordinance #81 -4 (NORTHWEST WATER COMMISSION) enabling
legislation. This ordinance completes our election to NWC.
A check for $33.333.00 previously approved will be presented
to NWC on March 18 who will then accept membership. Member
ratification will occur immediately thereafter. Upon roll
call , Trustees voted as follows :
AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein, Kavitt,
Gerschefske
NAPES : 0 - None
Motion declared carried.
Moved by Stone, seconded by Kavitt, to pass Resolution #81 -11 , RESOLUTION
appointing a Commissioner to the NWC. William R. Sommer is # 1 -11
appointed 1st Commissioner to NWC effective 3/18/81 . Upon roll
call , Trustees voted as follows :
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Kavitt ,
Gerschefske
NAYES: 0 - None
Motion declared carried.
Moved by Stone, seconded by Kavitt , to pass Resolution #81 -12, RESOLUTION
authorizing solicitation of bids for the purchase of $1 ,050,000 111 -12-
of corporate purpose bonds, series 1981 . (NWC interim financing)
Our approved NWC interim financing plan requires passage of the
subject authorizing ordinance. Upon roll call , Trustees voted
as follows:
AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein , Kavitt,
Gerschefske
NAPES: 0 - None
Motion declared carried. `w``'
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3/16/81
Moved by Stone, seconded by Kavitt , to pass Ordinance #81 -8, ORDINANCE
withdrawing from the Northwest Suburban Water System. To avoid #81 -8
any further financial obligations to NWSWS, formal withdrawal
in Ordinance form is required . Upon roll call , Trustees voted
as follows :
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein , Kavitt,
Gerschefske
NAYES: 0 - None
Motion declared carried.
Moved by Stone, seconded by Kavitt, to pass Resolution #81-13, RESOLUTION
accepting Lake Michigan Water Allocation Permit 018 for Village #81 -13
of Buffalo Grove. Formal action of acceptance is appropriate
to accept LMO Water Allocation Permit 018. Upon roll call ,
Trustees voted as follows :
AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein, Kavitt,
Gerschefske
NAYES: 0 - None
Motion declared carried.
Moved by Stone, seconded by Kavitt, to pass Resolution #81-14, RESOLUTION
adopting the municipal policy for phasing out regular use of #81-1/1
the deep aquifer in conjunction with LMO Permit 018. LMO
guidelines require the Village to adopt a plan for phasing
out of regular use of our deep wells . Upon roll call , Trustees
voted as follows :
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Kavitt,
Gerschefske
NAYES : 0 - None
Motion declared carried.
Moved by Stone, seconded by Kavitt, to pass Ordinance #81-9, ORDINANCE
accepting the financing plan for municipal data processing #81-9
system. Staff recommends financing at 9.75% through the
Buffalo National Bank as being most competitive for the
purchase of our data system. Upon roll call , Trustees voted
as follows :
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein , Kavitt ,
Gerschefske
NAYES: 0 - None
Motion declared carried.
Moved by Stone, seconded by Kavitt to pass Ordinance #81-10, ORDINANCE
accepting the debt retirement plan for existing fire department ##81-10
apparatus . Pursuant to budget guidelines, staff recommends
retirement of debt and refinancing with Bank of Buffalo Grove
as being most competitive. Upon roll call , Trustees voted as
follows:
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Kavitt,
Gerschefske
NAYES : 0 - None
Motion declared carried.
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3/16/81
Moved by Stone, seconded by Kavitt, to pass Ordinance #81 -11 , ORDINANCE
amending 2.28 of the Buffalo Grove Municipal Code (Board of #81-11
Fire & Police Commissioners) . The Fire & Police Commission
and staff support this ordinance as the appropriate vehicle
to deal with Buffalo Grove contractual arrangements for fire
service manpower. Upon roll call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
NAYES : 0 - None
Motion declared carried.
Moved by Stone, seconded by Kavitt, to grant authority to MUNICIPAL
purchase and waive bids - municipal ambulance in an amount of AMBULANCE
$35,000.00. The budget plan provides for the purchase of this
vehicle for front line use for the Busch Road fire station.
Upon roll call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
NAYES: 0 - None
Motion declared carried.
Moved by Stone, seconded by Kavitt, to approve Appearance CHATHAM MANOR
Commission recommendation for Chatham Manor (Happ Farm) (Happ Farm)
elevations . The Appearance Commission recommends approval
of this architectural element. Upon roll call , Trustees
voted as follows :
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
NAYES: 0 - None
Motion declared carried.
Moved by Stone, seconded by Kavitt, to approve Appearance BUFFALO GROVE
Commission recommendation for Buffalo Grove Commerce Center COMMERCE
(right-of-way landscaping) . The Appearance Commission recommends CENTER
approval of this landscaping element. Upon roll call , Trustees
voted as follows:
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Kavitt,
Gerschefske
NAYES : 0 - None
Motion declared carried.
Moved by Stone, seconded by Kavitt, to approve the 1981 Zoning 1981 ZONING
Map. Illinois Statute requires the annual acceptance of the MAP
municipal zoning map. Upon roll call , Trustees voted as follows:
�� AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein , Kavitt ,
Gerschefske
NAYES: 0 - None
Motion declared carried.
Trustee Gerschefske stated that the staff had done an excellent RESOLUTION #81-15
job of supplying the information the Board requested. He (FY 81 -82
recommends that we try to get the additional money requested Program Budget)
by Omni-House from the tree replacement program.
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3/16/81
Mr. Balling stated that the $3,500.00 reduced from the
Legislative Budget for the replacement of the dais chairs ,
plus an amount to be reduced from the tree replacement program
would be sufficient to cover the additional funds for Omni-House.
Moved by Gerschefske, seconded by Stone, to pass Resolution
#81 -15, adopting the FY 81 -82 Program Budget for the Village
of Buffalo Grove.
Trustee Marienthal recommended that , instead of keeping in 25
trees @ $260 (iine item 425 in Street& Bridge) , we keep in
12 trees @ $260, and reduce 13 trees down to 2 and 1/2" caliber
to be placed along Arlington Heights Road , thereby reducing
line item 425 by $1 ,950.
President Clayton polled the Board: "Yes" indicates favor of
Trustee Marienthal 's suggestion to reduce line item 425 in
Street & Bridge to $12,050; "No" indicates opposition:
YES - Marienthal , Stone, O' Reilly, Hartstein, Kavitt, Gerschefske
NO - None
Mr. Balling responded to Trustee O' Reilly's concerns regarding
line item 401 , specifically landscaping surrounding the Youth
Center. Trustee Gerschefske's motion regarding Resolution
#81 -15 was tabled until after discussion of the ESDA purchase
of siren 3T22A.
Trustee Stone explained the request for authority to purchase ESDA SIREN
and waive bids for ESDA siren 3T22A. He explained that the 3T22A
Village is going to apply for a grant to cover this cost , but
we do not know at the present time whether those funds will be
available. The exact cost of the siren is $4,721 .00. Moved
by Stone, seconded by Marienthal , to grant authority to purchase
and waive bids for ESDA siren 3T22A for the Village of Buffalo
Grove. The motion includes the recommendation on an alternate
location. Trustee Marienthal explained the reason for the
alternate location for the siren. Mr. Soucy agrees with the
alternate location. Mr. Balling clarified that, although the
equipment figure is $4,721 , the budget request will be $5,400
because of additional electrical work.
Upon roll call , Trustees voted as follows on Trustee Stone's
motion:
AYES: 6 - Marienthal , Stone, O 'Reilly, Hartstein , Kavitt,
Gerschefske
NAYES: 0 - None
Motion declared carried.
Trustee Gerschefske amended his motion to include the purchase RESOLUTION
of the ESDA siren 3T22A. Trustee Stone seconded the amendment. • #81 -15
Upon roll call , Trustees voted as follows :
AYES: 6 - Marienthal , Stone, O 'Reilly, Hartstein, Kavitt,
Gerschefske
NAYES: 0 - None
Motion declared carried.
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3/16/81
Mr. Balling thanked the Board for their consideration of the
budget. President Clayton stated that she thinks it is an
excellent budget, which fulfills the Board's desire to keep
an austere budget, and still provide good services to the
Village residents.
Trustee Gerschefske stated that he is very satisfied with GOLF COURSE
current Village policy concerning Golf Course reserve starting RESERVE
times. Moved by Gerschefske, seconded by Marienthal , to STARTING TIMES
continue current policy concerning Golf Course reserve starting
times .
Trustee Hartstein stated that he would like Trustee Gerschefske
to amend the motion to keep the current policy in effect for the
current year, but would like to see the policy reconsidered in
the future. Trustee Gerschefske stated that he would like the
motion to stand as is . Trustees Hartstein and Kavitt stated
that they think there should be more discussion on the matter,
giving adequate notice to participants at the golf course, and
also to receive input from the Director of Golf Operations.
Mr. Gerschon, a resident, gave his comments on the difficulty he
has had in trying to play golf at the Buffalo Grove course. He
does not think that most of the people that are members of the
Golf Course are residents of Buffalo Grove. Mr. David Miller
gave a description of what had transpired in his attempt to get
a week-end starting time at the Golf Course. Mr. Miller stated
that the telephone conversation referred to in Mr. Balling 's memo
of March 12, 1981 never took place. Mr. Miller thinks that
Buffalo Grove residents should have first choice for starting
times at the Golf Course. Past Village President Fabish gave
some details of the Village 's intent when the golf course was
purchased. Mr. Robert Berger, a resident , also stated that
he had gone to the Golf Course and asked for a starting time,
Mr. Robert Berger, a resident, also stated that he had gone
to the Golf Course and asked for a starting time, and was told
that there were none available. Mr. Berger also advocates
a lottery each year to determine starting times, and asks that
a workshop be held in the future to discuss this policy. He
also does not think that the current policy is fair to Buffalo
Grove residents .
Trustee Marienthal and Mr. Brimm commented on the fact that they
learned from other golf couses that hold lotteries , that they do
not fill all their starting times on Saturday and Sunday. Mr.
Miller commented on the type of lottery held at Sportsman 's in
Northbrook, with residents being given first choice on times .
Mr. Joe Sloat commented on the current policy of the Golf Course,
and the fiscal aspects of same. Trustee O' Reilly commented on the
fiscal aspects of the Golf Course and the Village's responsibility
to the taxpayers , particularly those who do not play golf.
5814
3/16/81
Two other residents stated that they think the policy should
be discussed at a future workshop, giving residents adequate
notice to participate; the gentlemen contended that the course
as it is run now is a "private" club. Trustee Gerschefske stated
that anyone can purchase a membership to the Golf Club, but only
one person can get a certain starting time. Trustees Hartstein
and Stone asked that Trustee Gerschefske amend his motion to
restrict it to the current year, and re-evaluate the policy in
future years . Trustee Gerschefske stated that he wished the
�•/ motion to stand as is.
Upon roll call , Trustees voted as follows:
AYES : 2 - Marienthal , Gerschefske
NAYES : 4 - Stone, O 'Reilly, Hartstein, Kavitt
Motion defeated.
Moved byHartstein, seconded byKavitt , that this particular
matter of Golf Course starting times be set down at a table
sometime after the golf season has commenced to further discuss
the golf policy, and the pros and cons of any change in that
particular policy, with notice being given to all golfers by
being posted at the Golf Course, and that any citizens present
tonight who wish to be specifically notified of that particular
meeting be mailed notice of the meeting if they give their
address to the Village Clerk, with the proviso that there be
no change whatever in the starting time policy for the current
golf season . Upon roll call , Trustees voted as follows:
AYES: 4 - Stone, O' Reilly, Hartstein, Kavitt
NAYES : 2 - Marienthal , Gerschefske
Motion declared carried.
Moved by Stone, seconded by O'Reilly, to give staff authority BUSCH ROAD
to bid for furniture for the Busch. Road Fire Station. Upon roll FIRE STATION
call , Trustees voted as follows :
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Kavitt,
Gerschefske
NAYES : 0 - None
Motion declared carried.
Moved by Kavitt, seconded by Gerschefske, to adjourn the ADJOURNMENT
meeting. Upon voice vote, the motion was unanimously declared
carried. The meeting was adjourned at 9:32 P.M.
Janell. Sirabian, Village Clerk
APPROVED BY ME THIS 6: u"o DAY
OF C�2 �itik`, , 1981 .
Village President