1981-01-05 - Village Board Regular Meeting - Minutes 5774
1/5/81
MINUTES OF THE REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL CHAMBERS,
VILLAGE HALL, JANUARY 5, 1981
President Clayton called the meeting to order at 7:40 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present : President ROLL CALL
Clayton; Trustees Marienthal , Stone, O'Reilly, Hartstein,
Kavitt, and Gerschefske. Also present were William Balling,
Village Manager; William Raysa, Village Attorney; William
Sommer, Assistant Village Manager; William Brimm, Finance
Director; Gregory Boysen, Director of Public Works; Richard
Kuenkler, Village Engineer; Frank Hruby, Director of Building
and Zoning; James Truesdell , Village Planner; Paul Kochendorfer,
Village Treasurer.
Moved by Marienthal , seconded by O'Reilly, to approve the APPROVAL OF
minutes of the December 15, 1980 Regular Meeting. Upon roll MINUTES
call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt ,
Gerschefske
NAYES: 0 - None
Motion declared carried.
Mr. Kochendorfer read Warrant #443. Moved by Marienthal , WARRANT #443
seconded by Stone, to approve Warrant #443 in the amount of
$500,595. 19, authorizing payment of bills listed. Mr. Brimm
answered questions on the Warrant from Trustees. Upon roll
call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O 'Reilly, Hartstein , Kavitt ,
Gerschefske
NAYES: 0 - None
Motion declared carried.
Trustee O'Reilly stated that she had attended the Cable TV CABLE TV
meeting on Saturday, January 3, 1981 , and reported that they
had voted on specific recommendations which would go to the
whole committee. Mrs. O' Reilly stated that it looks as if
there will he an ordinance ready by March 1 , 1981 . There
will be a meeting on Saturday, January 10, 1981 at the
Arlington Heights Library, where all 14 cable companies
have been invited for a 30 minute presentation. Mrs. O'Reilly
urged all of the Trustees to attend this meeting and listen
to the presentations.
Mr. Raysa reported that he had attended the Attorney's Meeting
for Cable TV on December 23, 1980, and stated that there will
be another meeting on January 8, 1981 .
Trustee Hartstein urged all residents to complete the TRANSPORTATION
Transportation Survey which was contained in the last issue SURVEY
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of the Village Newsletter, _._
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Mr. Balling reported that the "Eskimo Open" at the Buffalo GOLF COURSE
Grove Golf Course was very successful .
Mr. Balling noted the distribution of the Property Manage- PROPERTY MANAGE-
ment Report, and stated that this will be prepared on an MENT REPORT
annual basis. He commended the Planning Division for the
research done to prepare this report .
Mr. Balling reported that the interim fire service plan had FIRE SERVICE
�•/ a successful crossover on January 1 , 1981 . He stated that
staff will monitor this plan closely during the interim
period, and will report to the Board periodically.
Mr. Balling noted the submission of the Monthly Activities MONTHLY ACTIVITIES
Report for .November, and answered questions from the Board REPORT
on same.
President Clayton asked if there were any questions from the QUESTIONS FROM
audience. There were none. THE AUDIENCE
President Clayton explained the Consent Agenda, and stated CONSENT AGENDA
that any member of the Board or the audience could request - - __
that an item be removed for full discussion. There were no
such requests.
Moved by O'Reilly, seconded by Stone, to approve acceptance CAMBRIDGE AREA
of permanent easement - Cambridge Area Watermain Loop Re- WATERMAINLLLOOP
inforcement Project. This easement is required to proceed REINFORCEMENT
with the construction of the Cambridge area watermain loop PROJECT
reinforcement project . Upon roll call , Trustees voted as
follows:
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Kavitt,
Gerschefske
NAYES: 0 - None
Motion declared carried.
Moved by O'Reilly, seconded by Stone, to authorize bidding
for the Cambridge Area Watermain Loop Reinforcement Project .
This project, approved in conjunction with the FY80-81 program
budget, provides for increased reliability for our water dis-
tribution system in the Cambridge area. Upon roll call ,
Trustees voted as follows:
AYES : 6 - Marienthal , Stone, O'Reilly, Hartstein , Kavitt ,
Gerschefske
NAYES: 0 - None
Motion declared carried.
Moved by O'Reilly, seconded by Stone, to accept Appearance NORTHWOOD,UNIT II
Commission recommendation for Northwood, Unit II . The
Appearance Commission recommends approval of the aesthetic
and design elements for Northwood , Unit II (multiple family) .
Upon roll call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
NAYES : 0 - None /r�1
Motion declared carried.
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Moved by O' Reilly, seconded by Stone, to authorize purchase of GOLF OPERATIONS-
Ford Model 2600 Diesel Tractor for Department of Golf Operations TRACTOR PURCHASE
per FY1981 Budget approval . This purchase is consistent with the
approved FY1981 Department of Golf Operations budget. The original
estimate was $8,000 and the net purchase cost will be $6,480. Upon
roll call , Trustees voted as follows:
AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein, Kavitt ,
Gerschefske
NAYES: 0 - None
Motion declared carried.
Trustee Stone introduced Resolution #81-1 , a resolution adopt- RESOLUTION #81 -1
ing Personnel Policies and Procedures for the Village of Buffalo (Personnel
Grove. A memo from Mr. Balling to the Board dated December 30, Policies and
1980 containing additional information in relation to the adop- Procedures)
tion of the Revised Buffalo Grove Personnel Rules & Regulations
is on file in the Clerk's office. In answer to a question, Mr.
Raysa responded that our grievance procedure is legal , and
*CORRECTION explained same. *Mr. Raysa 's letter to the President and Board of
Trustees dated January 5, 1981 re REVISED BUFFALO GROVE PERSONNEL
RULES AND REGULATIONS is on file in the Clerk's office. Discussion
followed on other points in Mr. Balling' s memo, particularly
additional vacation time for Department Heads.
President Clayton polled the Board: "Yes" indicates favor of
expanding the vacation benefits for exempt employees as it has
been presented; "No" indicates opposition.
YES: 4 - Hartstein, Kavitt, Gerschefske, President Clayton
NO: 3 - Marienthal , Stone, O'Reilly
The next topic of discussion was the sick leave policy. President
Clayton polled the Board: "Yes" indicates favor of the "Sick Leave
Bank" as presented by staff; "No" indicates opposition.
YES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Kavitt,
Gerschefske
NO: 0 - None
President Clayton polled the Board: "Yes" indicates favor of
compensation for unused sick time (to be revised) ; "No" indicates
opposition.
YES: 2 - O'Reilly, Gerschefske
NO: 4 - Marienthal , Stone, Hartstein, Kavitt
President Clayton asked for clarification of the comp time policy.
Mr. Balling stated that he will prepare same.
There was also some discussion on the policy of making up the
difference in a reservist 's active duty pay and his base pay.
Moved by Stone, seconded by Hartstein, to pass Resolution #81 -1 ,
subject to the pollings taken tonight. Upon roll call , Trustees
voted as follows:
AYES: 6 - Marienthal*, Stone, O'Reilly, Hartstein, Kavitt, Gerschefske
NAYES: 0 - None
Motion declared carried.
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*Trustee Marienthal voted a qualified AYE because of
compensation to Department Heads, but is in agreement
with the rest of the policy.
Trustee Marienthal noted Mr. Kuenkler 's memo of December 31 , NORTHWOOD UNIT II
1980 regarding Northwood Unit II . He stated that there is
disagreement between the developer and the Park District as
to what qualifies for open space credit. Park Commissioner
Knaak identified the reasons that the Park Board does not
feel that certain areas should qualify for credit. Mr.
Jerry DeGrazia of Anden Corporation displayed a plan, and
responded to the comments of the Park District, giving the
reasons that he feels he should receive credit for the
areas in question. The letter from the Park District
dated December 15, 1980, and a letter from Mr. DeGrazia
dated December 30, 1980 are on file in the Clerk's office.
Mr. DeGrazia also went over the history of this project ,
and pointed out the many ways in which he has bent over
backwards to cooperate with the Village. He stated that
they cannot afford any more monies to be expended for
Park donations, and requested that the Board give him
full credit for the areas shown.
Trustee Hartstein moved that the Village Board accept
designated areas A, B, and C on Exhibit A as 3. 15 acres
of recreational space, provided that the developer be
required to provide gradual sloping access to. Area A,
both on the northern portion and the southern portion of
said piece. Trustee Kavitt seconded the motion. The motion
was amended to read that the developer will also be required
to install at least $7,000 worth of additional recreational
equipment in the open space areas. This was also seconded
by Kavitt.
Mrs. Knaak commented on the motion, stating that Area A has
a 2 ' drop into a basin , and that the perimeter will be wet
detention, so that there will be no way for children to get
into the interior to play, Mr. Kuenkler stated that the
majority of this area will be substantially dry and well -
drained.
Mr. Goldspiel commented on behalf of the Plan Commission.
He urged that Area B not be included as part of any counting
for donation, primarily because it is small , and surrounded
by buildings. Regarding Area A and the bulk of Area C, Mr.
Goldspiel stated that it should be decided whether or not
the parcel meets the guidelines decided upon by the Village
and the Park District.
Mr. DeGrazia stated that they would be willing to consider
additional improvements for active use to the open space
areas such as tot lots. He said that he would be willing
to go along with $7,000 above and beyond what is already
committed. Mrs. Knaak said that they cannot accept any-
thing that is not in writing.
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After further discussion, Trustees voted as follows:
AYES: 3 - Hartstein, Kavitt, Gerschefske
NAYES: 4 - Marienthal , Stone, O'Reilly, President Clayton
Motion defeated.
Mr. Mikes, attorney for Anden, went over the history of this
project since 1973, and asked that the Board reconsider its
decision. Mr. DeGrazia pointed out that they had redesigned
the entire site so that it would drain, which cost approxi -
mately $80,000 or $90,000. Mr. DeGrazia strongly believes
that they exceed the criteria set by the Village and the
Park District.
e involved, President
After lengthy discussion byall parties
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Clayton suggested that this be deferred until the next meeting,
with the intent that Anden meet with the Park District to
discuss the specific criteria and try and come up with some-
thing acceptable. In answer to a question from the Board,
Mr. Kuenkler explained the reasons why Parcel A can be useable
open space. President Clayton requested that Mr. DeGrazia
meet with the Park District to discuss Parcel A. Mrs. Knaak
requested that the developer come to them with written state-
ments to work with.
President Clayton declared a recess from 10:00 P.M. until RECESS
10:20 P.M.
Trustee Marienthal referred to a memo from Jim Truesdell GROVE TERRACE
dated December 29, 1980. Trustee Marienthal made a motion CONDOMINIUMS-
to refer this to the Plan Commission, with the stipulation
that the water system improvement as required by the Village
Engineer would be made part and parcel of the referral to
the Plan Commission. Trustee Hartstein seconded the motion.
Mr. Daniel LeNoble, architect for the original project,
stated that he was requested to give consideration to
both a 3-building plan and a 2-building plan. They would
like to have direction from the Board before going to the
Plan Commission. He displayed a site plan, where the first
page showed a 3-building concept, with each building
approximately 230' long; there was also a plan showing a
2-building concept, with each building being approximately
330 ' long. They would prefer to proceed with the 3-building
concept. In the 3-building concept, each building would
contain 42 units; in the 2-building concept, each building
would contain 63 units . Mr. LeNoble gave the reasons that
they would prefer the 3-building plan:
1 . The smaller buildings will have shorter travel distances
within the building.
2. There would be less congestion.
3. They would have more end units with more buildings , which
would be more desirable.
4. From the fire flow standpoint, the smaller buildings would
be more practical .
5. The 2-building plan would have very long buildings.
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President Clayton asked Trustees for their comments on
2-buildings versus 3-buildings .
Trustee Marienthal : Feels the Plan Commission should make
that decision.
Trustee Stone: Feels the density is high, and more important
than the number of buildings, although he would
prefer 2-buildings.
Trustee O' Reilly: Tends to prefer 2 rather than 3-buildings, and
is concerned about the density.
Trustee Hartstein: Prefers 2-buildings.
Trustee Kavitt: Prefers 2-buildings , but could go along with 3.
Trustee Gerschefske: Prefers 3-buildings.
President Clayton stated that she would be interested in
knowing the Plan Commission comments . On the surface, she
feels the 2-building concept is interesting because of the
vista between the buildings. Mrs. Clayton then informed
Mr. LeNoble that both concepts should be explored.
Upon voice vote, Trustees voted unanimously in favor of
the motion.
Moved by Kavitt, seconded by Marienthal , to adjourn to ADJOURNMENT
Executive Session to discuss personnel . Upon voice vote,
the motion was unanimously declared carried. The meeting
adjourned to Executive Session at 10: 36 P.M. The Executive
Session terminated at 11 : 15 P.M.
Janet-V . Sirabian, Village Clerk
APPROVED BY ME THIS 1`1-4L DAY
OF , 1981 .
Vi lagl e President