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1980-05-19 - Village Board Regular Meeting - Minutes 5679 5/19/80 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD IN THE COUNCIL CHAMBERS, VILLAGE HALL, MAY 19, 1980. President Clayton called the meeting to order at 8:40 P.M. , CALL TO ORDER following an Executive Session to discuss litigation. Those l present stood and pledged allegiance to the Flag. o Roll call indicated the following present : President Clayton ; ROLL CALL Trustees Stone, O' Reilly, Hartstein, Kavitt , Gerschefske. Trustee Marienthal was absent. Also present were: William Balling, Village Manager; William Raysa, Village Attorney; William Sommer, Assistant Village Manager; Gregory Boysen, Director of Public Works; William Brimm, Finance Director; Richard Kuenkler, Village Engineer; Paul Kochendorfer, Village Treasurer. Moved by Hartstein , seconded by Kavitt, to approve the minutes APPROVAL OF of the May 5, 1980 Regular Meeting. The following addition was MINUTES made on page 5677: In the second paragraph under Ordinance #80-23, the phrase "and the last sentence" should be added in the second line after "except when across a public road right-of-way". Upon roll call , Trustees voted as follows : AYES: 5 - Stone, O ' Reilly, Hartstein, Kavitt , Gerschefske NAYES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. Mr. Raysa pointed out that since we have passed the end of WARRANT #428 the fiscal year, the warrant to be approved tonight will be an extension of the previous Appropriation Ordinance. Village Treasurer Paul Kochendorfer read Warrant #428. Moved by O 'Reilly, seconded by Stone, to approve Warrant #428 in the amount of $174,142 .64 authorizing payment of bills listed. Upon roll call , Trustees voted as follows : AYES : 5 - Stone, O 'Reilly, Hartstein, Kavitt, Gerschefske NAYES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. President Clayton appointed Mark Stuart to the Transportation TRANSPORTATION Commission for a term to run from June 1 , 1980 through April COMMISSION 30 , 1983. Moved by Hartstein, seconded by Gerschefske, to APPOINTMENTS concur with President Clayton's appointment. Upon voice vote, the motion was unanimously declared carried. President Clayton appointed Mary Ann Weidner to the Trans- portation Commission for a term to expire April 30, 1983. Moved by Kavitt, seconded by O'Reilly, to concur with President Clayton ' s appointment. Upon voice vote, the motion was unanimously declared carried. 5680 5/19/80 President Clayton appointed Glenn Ahrenholz as the Chairman of the Transportation Commission for a term to expire April 30, 1981 . Moved by Stone, seconded by Hartstein, to concur with President Clayton 's appointment. Upon voice vote the motion was unanimously declared carried. President Clayton brought up the fact that, since the Talent COMMISSION Bank has had so many applications from persons living in the RESIDENCY Village less than one year, possibly the residency require- REQUIREMENTS statutory. should be amended for those commissions which are non- statutory. The point was made that, since all commissions are operating at full strength, this would be a moot point; and also, having different requirements for different commissions could cause confusion in future years. Another point was made that this should be changed where possible in order to give new citizens of the Village a chance to become active at an earlier point in time, It was stated that there are some commissions where the length of residency would not be a factor, but in a few of the commissions, it is definitely an asset to have a better feel of the Village. Moved by Hartstein, seconded by Kavitt , to direct the Village Attorney to prepare an ordinance modifying, pursuant to our Home Rule powers, the residency requirement for all non- statutory commissions in the Village to allow service without any such requirement. President Clayton clarified that the prospective commissioners must live in the Village, but not for any specified length of time. Upon roll call , Trustees voted as follows: AYES: 3 - Hartstein , Kavitt , Gerschefske NAYES : 2 - Stone (feels that there should be some minimum length of residency required) , O ' Reilly ABSENT: 1 - Marienthal Motion declared carried. President Clayton stated that the Plan Commission had CITRUST requested that a Vernon Township boundary agreement be looked into. Mrs. Clayton stated that she believes that a proposal has been developed that would be very good for Buffalo Grove, and likewise for the township. She said that she does not know whether or not this proposal would be acceptable to any of our neighboring communities ; but she would like to get consensus from the Board to present this proposal at the VAGA meeting on Thursday. This proposal in no way means that this is opposition to the present Fiore plan that is at the Plan Commission. This is strictly another alternative. This proposal contains several important elements, and it must be understood that if any of these elements are eliminated, it would no longer be a proposal . 5681 5/19/80 The elements for the intergovernmental agreement would require many things : 1 . Policy action would be acceptance by VAGA of a compromise settlement and agreement, which would be an amended Citrust Plan to be explained later in the discussion. 2. Support by the Villages of Long Grove and Lincolnshire on relaxation of the sewer agreements. 3. Support by Lake County of the compromise, that being: a. the boundary agreement, b. re-enactment of the sphere of influence agreement, c. integration of the proposal into the Lake County Plan, d. commitment to accept Buffalo Grove Road and assist in development of the road system, e, commitment to proceed with Busch/Deerfield Road realign- ment. The elements of the boundary agreement would contain : 1 . A firm boundary agreement to insure Buffalo Grove a Port Clinton boundary, subject to land use agreement, with the option to serve 1 acre lots north of Port Clinton. 2. An irrevocable right to the area west of Route 21 and south of Aptakisic, backed up by amended sphere agreements and access to the Lincolnshire sewer if capacity exists . 3. The Long Grove acceptance of the settlement and formal relaxation of litigation threats. 4. Commitments on Busch/Deerfield and Buffalo Grove Road extended by the County. 5. The parties of the agreement would have to be Long Grove, Lincolnshire, Vernon Hills , Buffalo Grove, and Lake County. It is a complex agreement. Mrs. Clayton explained that the area south of Aptakisic Road is the Santucci property and the Johnson property, both of which would be assured to be in our agreement. The Santucci property at the present time is in Lincolnshire's sewer agreement. She said that, in this proposal , all of the area south of Aptakisic Road would be not only in our boundary, but also in the sewer agreement; also, all of the Fiore property up to Port Clinton Road would be changed into our sphere of influence. Basically, what is being proposed as far as the amended Citrust plan (Mrs. Clayton again stressed that this does not mean any opposition to the plan that the Plan Commission is presently looking at; this is strictly another alternative, and must be tied to this boundary agreement) would be suburban densities 5682 5/19/80 south of Route 22; between Route 22 and Port Clinton Road would be IOR and single family detached homes ; north of Port Clinton Road would be 1 dwelling unit to the acre. Mr. Balling displayed the plan. President Clayton explained that when looking at the plan , it is very obvious that the Village must have the boundary agreement to go along with it , because if we are giving up some of the economics in the Fiore property, we must have to be able to pick them up in another area, which would be in the area south of Aptakisic Road. Mr. Balling pointed out on the plan that the area bounded by the Vernon Hills border on the north, and Port Clinton Road on the south would contain 1 acre densities; the next phase would be a detached single family program, plus an employment center which would be industrial , office and research uses ; the area south of Route 22 would be a mixture of several land uses in suburban densities similar to the land use patterns which now exist in Buffalo Grove. President Clayton stated that , although she has no reason to believe that any of our neighboring communities will accept this alternative, she feels it is a very realistic alternative. She would like consensus from the Board to make this presentation to VAGA on Thursday, and invited additional comments from the Board. It was stated that the proposal has merit as an alternative, if it will allow Buffalo Grove to reap the benefits of both the Fiore property and the Santucci property. Additionally, it has merit in helping to accelerate a better transportation network, in getting a commitment from the County with regard to Buffalo Grove Road extended, as well as Busch Road extended. However, what is pending with the Plan Commission at present with regard to the Citrust property also has a great deal of merit, with some modifications to be dictated at the Plan Commission level and further discussions at the Board level . With that in mind, the comment was made that the Board should stand behind this proposal as an offer to our neighbors for resolving our differences with Vernon Township; but only if they can agree to resolving the boundary differences , the sewer differences with regard to the modification of the sphere of influence so that the Village will be able to reap the benefits of both of these developments without any inter- ference, legally or otherwise, from our neighbors. Without agreement on all of the mentioned points, there would be reservations as to what could be gained; but, if such an agreement could be secured, it would be a major step forward from a regional planning standpoint , and also would be a very positive concept for the people of Buffalo Grove at the present time in terms of strengthening the tax base and the trans- portation network. 5683 5/19/80 President Clayton polled the Board: "Yes" indicates favor of presentation of this alternative proposal at the VAGA meeting on Thursday evening; "No" indicates opposition: YES : Stone, O'Reilly, Hartstein , Kavitt NO: Gerschefske ABSENT: Marienthal President Clayton stated that the presentation will be made, and the reception received will be reported to the Board. Trustee Hartstein reported that Mr. Pinzur has been contacted TRANSPORTATION by several people on the Nortran Board regarding a special COMMISSION orientation meeting for Buffalo Grove, as well as other recent w arrivals to Nortran, to acquaint them with how Nortran operates , how to get various proposals implemented in Nortran , and what criteria Nortran uses with regard to implementation. Regarding Mr. Pinzur 's inquiry about the threatened Nortran strike, he was advised by Nortran that there is a contingency plan that can be implemented in the event of such a strike. Also discussed at the Transportation Commission were the upcoming RTA hearings. The commissioners decided that they would not *CORRECTION make another statement at this time. *The Transportation Commission will work toward getting an extension of Route 23'; further north into the Village. Mr. Balling pointed out that Memorial Day will be observed on HOLIDAY Monday, May 26, 1980, and offices will be closed that day, as well as Saturday, May 24, 1980. The next meeting of the Board of Trustees is scheduled for Monday, June 2, 1980. Mr. Hyman Reibman stated that he has just moved into the CAREN DRIVE Village in Strathmore Grove East , and said that he and some SIDEWALK of his neighbors have a problem with a proposed sidewalk between Ronnie Drive and Caren Drive. This sidewalk would go between two lots. The owners of these two lots were told by the builder that there would be a green belt there rather than a sidewalk. The owners of these lots, the Domenicos and the Georgalopulos are present tonight. A petition was presented containing signatures of residents of this area stating that they do not wish a sidewalk in this spot. President Clayton pointed out that is has been policy to delay voting on a subject until the proper information has been given to the Board in order for them to make a decision. Mr. Sommer stated that there are four possible options in this case: 1 . Do nothing, and leave the property as approved; 2. Relieve the sidewalk, and still maintain Village ownership; 5684 5/19/80 3. Contact the Park District to see if they would be interested in making the area a tot lot; 4. Declare the property surplus, and offer the property to the highest bidder; however, there could be a question of equity in this instance. Mr. Sommer said that he was not prepared to make any recommendations at this time. He said that there will be no concrete put in until the options have been reviewed. Mrs . Domenico stated that there is no sidewalk in front of their house which would connect to the proposed sidewalk. President Clayton stated that this would be on the June 2, 1980 agenda. It was stated that there should be input, and minutes , from the Plan Commission regarding the rationale in putting the proposed sidewalk in this location. Mr. Sommer asked whether or not to pursue the option of a tot lot with the Park District. The owners of the lots adjoining this site would be willing to maintain the area if it were kept green. President Clayton polled the Board: "Yes" indicates favor of contacting the Park District regarding a tot lot; "No" indicates opposition: YES: Stone, O'Reilly, Hartstein, Kavitt , Gerschefske NO : None ABSENT: Marienthal Mr. Sommer pointed out, in answer to a question from Mr. Raysa, that if the option to sell the property were used, the Village w old retain ownership of the parkway. President Clayton stated that staff should work with Mr. Raysa in preparing the possible options for this property. PUBLIC HEARING - FY 1980-1981 APPROPRIATION ORDINANCE President Clayton opened the Public Hearing at 9 :25 P.M. She stated that notice of this hearing was published in the Buffalo Grove Herald on April 29, 1980. Mr. Brimm gave a brief summary of this ordinance, and answered questions of the Board. This ordinance will be on the agenda for passage on June 2, 1980. President Clayton closed the Public Hearing at 9:30 P.M. President Clayton explained the Consent Agenda, and stated CONSENT AGENDA that any member of the audience or the Board could request that an item be removed for full discussion. There were no such requests. Moved by O ' Reilly, seconded by Kavitt , to pass Resolution #80-21 RESOLUTION approving a contin ct amendment for the SSES Sanitary SewerEval- #80-21 uation System. e recent presentation by our SSES Consutant explained certain work extras required to complete our sewer evaluation. This resolution effects those contract changes . Upon roll call , Trustees voted as follows: AYES: 5 - Stone, O'Reilly, Hartstein , Kavitt , Gerschefske NAYES : 0 - None. ABSENT: 1 - Marienthal Motion declared carried. 5685 5/19/80 Moved by O 'Reilly, seconded by Kavitt, to pass Resolution RESOLUTION #80-22, regulating use and activities on the grounds and #BO-22 n • premises of Community Consolidated School District 21 . School District 21 has requested regulations for police activities on school properties. Their request is endorsed by the Chief of Police and Village Attorney. Upon roll call , Trustees voted as follows : AYES: 5 - Stone, O'Reilly, Hartstein, Kavitt, Gerschefske NAPES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. Moved by O ' Reilly, seconded by Kavitt, to pass Resolution RESOLUTION #80-23 accepting municipal resolutions under our Home Rule powers. The Village Attorney recommends that we reconsider and pass all municipal resolutions under our Home Rule powers. Similar action was recently taken with municipal ordinances. Upon roll call , Trustees voted as follows: AYES: 5 - Stone, O 'Reilly, Hartstein, Kavitt, Gerschefske NAPES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. Moved by O ' Reilly, seconded by Kavitt , to pass Resolution RESOLUTION #80-24 approving IDOT local agency agreement for federal participation ( IL 83, Lake-Cook to Arlington Heights Road) street improvement. FAU regulations require enabling legislation to proceed with our intergovernmental funding of this road design program. Upon roll call , Trustees voted as follows: AYES: 5 - Stone, O 'Reilly, Hartstein , Kavitt , Gerschefske NAPES : 0 - None ABSENT: 1 - Marienthal Motion declared carried. Moved by O 'Reilly, seconded by Kavitt, to pass Resolution RESOLUTION #80-25, IDOT resolution for Phase I engineering ( IL 83, # O-2 5_ Lake-Cook to Arlington Heights Road) . Pursuant to FY 80-81 budget , Phase I design for IL 83 is prepared to commence. This document provides the enabling legislation. Upon roll call , Trustees voted as follows : AYES: 5 - Stone, O 'Reilly, Hartstein, Kavitt, Gerschefske NAPES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. Moved by O ' Reilly, seconded by Kavitt , to pass Ordinance ORDINANCE #80-24 amending Article 3.6-7 Buffalo Grove Zoning Ordinance (Parking lot and driveway pavements) . The Plan Commission and staff recommend an amendment to our ordinance concerning pavement designs . Upon roll call , Trustees voted as follows : AYES : 5 - Stone, O'Reilly, Hartstein, Kavitt, Gerschefske NAPES : 0 - None ABSENT: 1 - Marienthal Motion declared carried. 5686 5/19/80 Moved by O'Reilly, seconded by Kavitt , to accept the SSES SSES CONTRACT Contract amendment - Donohue & Associates. The firm of AMENDMENT- Donohue & Associates has purchased the Chicago office of Warren & Van Praag. To proceed with the study team intact on our SSES, contract transfer is required and is recommended by staff. Upon roll call , Trustees voted as follows : AYES: 5 - Stone, O 'Reilly, Hartstein, Kavitt, Gerschefske NAYES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. Moved by Stone, seconded by Hartstein, to pass Resolution RESOLUTION #80-26, authorizing contract execution for interim fire 140-26 service with the Wheeling Rural Fire Protection District through April 30, 1981 . Upon roll call , Trustees voted as follows : AYES: 5 - Stone, O ' Reilly, Hartstein, Kavitt, Gerschefske NAYES: 0 - "!one ABSENT: 1 - Marienthal Motion declared carried. Moved by Stone, seconded by Hartstein, to pass Resolution RESOLUTION #80-27, authorizing contract execution for interim fire #$0-27 service with Buffalo Grove Fire Department, Inc. through June 30, 1981 . Upon roll call , Trustees voted as follows: AYES : 5 - Stone, O 'Reilly, Hartstein, Kavitt, Gerschefske NAYES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. Moved by Stone, seconded by O 'Reilly, to pass Resolution RESOLUTION #80-28, authorizing contract execution for interim fire #80128 service with Long Grove Rural Fire Protection District through December 31 , 1980. Upon roll call , Trustees voted as follows : AYES: 5 - Stone, O 'Reilly, Hartstein, Kavitt, Gerschefske NAYES: 0 - None ABSENT: 1 - Marienthal Motion declared carried. Trustee Stone stated that the Fire Study Committee had met FIRE STATION with Chief Winter, Mr. Knoeppel , Mr. Balling and Trustee Stone. The site chosen for the new fire station by the committee is the one owned by the Village on Busch Road and the Highlands subdivision. Mr. Sommer gave some background on the reasons that this site was chosen. Detail on this is contained in Mr. Sommer's memo to Mr. Balling of May 16, 1980. Discussion on this subject followed. 5687 5/19/80 Moved by Stone, seconded by Kavitt , to approve the Busch Road and Highland Grove Drive site as the official fire station site. Upon voice vote, the motion was unanimously declared carried. Mr. Knoeppel displayed the preliminary design of the new fire station. He outlined what would be contained in the station, and stated that it would be face brick construction on the . exterior, and painted concrete block on the interior. The floor area is 6,900 square feet, estimated at this time at $60.00 per square foot, bringing the total cost to approximately $414,000. This figure would cover only the building, not any furnishings. He said there is provision for adding a third bay in the future. Discussion took place on the decision regarding whether or not to include a basement. It was decided that the cost factor made the inclusion of a basement prohibitive. Mr. Knoeppel stated that this completes the schemative design phase, and said that he would like to get approval to proceed with the next phase so that this can go out for bids by the middle of August. President Clayton polled the Board: "Yes" indicates favor of Mr. Knoeppel proceeding to the next phase; "No" indicates opposition : YES: 5 - Stone, O'Reilly, Hartstein, Kavitt, Gerschefske NO: 0 - None ABSENT: 1 - Marienthal Mr. Knoeppel then displayed an elevation of the building, but said he did not need approval of this tonight. Moved by O ' Reilly, seconded by Stone, to adjourn the meeting. ADJOURNMENT Upon voice vote the motion was unanimously declared carried. The meeting was adjourned at 9:55 P.M. net �', Si abian Village Cler Janet r , g rk APPROVED BY ME THIS J mit DAY OF 1980. Village President