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1980-04-07 - Village Board Regular Meeting - Minutes 5648 4/7/80 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD IN THE COUNCIL CHAMBERS, VILLAGE HALL, APRIL 7, 1980. President Clayton called the meeting to order at 7:40 P.M. CALL TO ORDER Those present stood and pledged allegiance to the Flag. Roll call indicated the following present: President Clayton; ROLL _CALL Trustees Marienthal , Stone, Hartstein, Gerschefske. Trustees O' Reilly and Kavitt were absent. Also present were William Balling, Village Manager; William Raysa, Village Attorney; William Brimm, Finance Director; Gregory Boysen, Director of Public Works; Richard Kuenkler, Village Engineer; Frank Hruby, Director of Building and Zoning; James Truesdell , Village Planner; Paul Kochendorfer, Village Treasurer. Moved by Stone, seconded by Gerschefske, to approve the minutes APPROVAL OF of the March 17, 1980 Regular Meeting. Upon roll call , Trustees MINUTES voted as follows: AYES: 4 - Marienthal , Stone, Hartstein, Gerschefske NAYES: 0 - None ABSENT: 2 - O'Reilly, Kavitt Motion declared carried. Moved by Marienthal , seconded by Stone, to approve the minutes of the March 24, 1980 Special Meeting. Upon roll call , Trustees voted as follows : AYES: 3 - Marienthal , Stone, Hartstein NAYES: 0 - None ABSENT: 2 - O'Reilly, Kavitt ABSTAIN: 1 - Gerschefske Motion declared carried. Village Treasurer Paul Kochendorfer read Warrant #424. WARRANT #424 Moved by Hartstein, seconded by Gerschefske, to approve Warrant #424 in the amount of $306,838.37, authorizing pay- ment of bills listed. Upon roll call , Trustees voted as follows : AYES: 4 - Marienthal , Stone, Hartstein, Gerschefske NAYES: 0 - None ABSENT: 2 - O 'Reilly, Kavitt Motion declared carried. President Clayton reappointed Michael Kearns to the Zoning ZONING BOARD OF Board of Appeals for a term to expire April 30, 1985. Moved APPEALS RE- -- by Hartstein, seconded by Stone, to concur with President APPOINTMENT Clayton 's appointment. Upon voice vote, the motion was unanimously declared carried. 5649 4/7/80 President Clayton reappointed Lorraine Kirby and Dana Knaak to APPEARANCE__ the Appearance Commission for terms to expire April 30, 1983. COMMISSION Moved by Marienthal , seconded by Hartstein, to concur with REAPPOINTMENTS President Clayton 's appointments . Upon voice vote, the motion was unanimously declared carried. President Clayton reappointed Melvin Kandel and Howard BDDC REAPPOINT- Mendenhall to the Business District Development Commission for MENTS terms to expire April 30, 1983. Moved by Hartstein, seconded by Gerschefske, to concur with President Clayton 's appointments. Upon voice vote, the motion was unanimously declared carried. President Clayton reappointed Norman Ridell and Greg Buss , Jr. ELECTRICAL to the Electrical Commission for terms to expire April 30, COMMISSION 1983. Moved by Stone, seconded by Marienthal , to concur REAPPOINTMENTS with President Clayton 's appointments. Upon voice vote, the motion was unanimously declared carried. President Clayton asked Mr. Raysa if a Transportation NORTRAN Commissioner would be considered an officer of the Village, REPRESENTATIVE and therefore, be unable to serve as the Village's represent- ative to NORTRAN. Mr. Raysa answered that the State Statutes specified an "elected officer of the Village". President Clayton appointed Robert S. Pinzer as the Buffalo Grove Representative to NORTRAN . Moved by Hartstein , seconded by Stone, to concur with President Clayton 's appointment. Upon voice vote, the motion was unanimously declared carried. Trustee Hartstein reminded everyone to vote in the school SCHOOL BOARD board elections on Saturday, April 12, 1980. ELECTIONS Mr. Balling noted the Monthly Activities for February, and MONTHLY ACTIVITIES requested that it be accepted as submitted. REPORT - L ' Mr. Balling stated that the next item would be the status SANITARY SEWER report on the sanitary sewer system evaluation survey. He SYSTEM noted the memo from the Director of Public Works , and the detailed report from the consulting engineers , Warren & Van Praag, Inc. Mr. Balling then introduced Mr. David Tulp of Warren & Van Praag, and explained that two reports have been prepared: one is the status report of the project - where it stands now, what remains to be done; the second is an outline for an EPA grant and amendment. Both of these reports are on file in the Clerk's office. A representative of Warren & Van Praag then highlighted these two reports. He noted that they have recommended re-survey of all manholes in Cook County. The gentlemen then answered questions from the Board. Mr. Boysen stated that staff is quite satisfied with the progress of the work. Mr. Balling thanked the representatives from Warren & Van Praag for attending tonight 's meeting. J 5659 4/7/80 Mr. Balling reported on the March 3, 1980 petition from SCHWABEN CENTER residents of Ridgewood concerning the Schwaben Center. He stated that Mr. Sommer, representatives from Ridgewood, and representatives from the Schwaben Center had been working together to resolve the issues raised in the March 3, 1980 petition. Pre- sented tonight is a secondary petition of withdrawal from the Ridgewood residents stating that their principal concerns have been satisfied. Mr. Balling then highlighted the resolutions contained in Mr. Sommer's memo to Mr. Balling of April 3, 1980. This information is on file in the Clerk's office. President Clayton thanked staff for their assistance in resolving this matter. Mr. Judd Rosen from the Village of Riverwoods stated that he TOLLWAY was here tonight with a request which would be beneficial not INTERCHANGE only to Riverwoods, but also to neighboring communities. The problem is brought about by the heavy vehicular traffic in the area. In light of this problem, Riverwoods proposes a complete interchange at Lake-Cook Road and the Tollway. They feel this could become a reality if area Villages and businesses present their support of this to the Tollway authorities. Mr. Rosen then passed out a proposed letter to be sent to the Chairman of the Illinois State Toll Highway Authority. He stated that it was not necessary to act on this tonight , but it would be appreciated. Mr. Balling stated that the staff would investigate, and the item would be put on the agenda for April 21 , 1980. President Clayton explained the Consent Agenda, and pointed out CONSENT AGENDA that any member of the Board or the audience could ask that any item be removed for full discussion. Moved by Stone, seconded by Hartstein, to pass Resolution #80-13 RESOLUTION #80-13 approving the award of the construction contract for the (Arlin tan Hei hts Arlington Heights Road (Lake-Cook to IL 83) improvement. ftoa� - Lake-Cook to 3T Leininger Mid-States is successful low-bidder for this improve- ment with a total bid cost of $2,773,734.50. The Village share in the 80-81 bid is $296,271 .55. Upon roll call , Trustees voted as follows: AYES: 4 - Marienthal , Stone, Hartstein , Gerschefske NAYES : 0 - None ABSENT: 2 - O'Reilly, Kavitt Motion declared carried. Moved by Stone, seconded by Hartstein, to pass Resolution #80-14 RESOLUTION #80-14 providing for a contract for consulting services between Village (Well CO of Buffalo Grove and Keifer Engineering Inc. The Staff recommends Keifer Engineering Inc. to be retained for preliminary engineering services in conjunction with the Well #7 improvement. 5651 4/7/80 Upon roll call , Trustees voted as follows : AYES: 4 - Marienthal , Stone, Hartstein , Gerschefske NAYES: 0 - None ABSENT: 2 - O'Reilly, Kavitt Motion declared carried. Moved by Stone, seconded by Hartstein, to pass Ordinance #80-18, ORDINANCE #80-18 amending the Buffalo Grove Zoning Ordinance re filing fees. �Fili Fees'�V The Plan Commission and staff recommend various revisions to Zoning Ordinance filing fees. Upon roll call , Trustees voted as follows : AYES: 4 - Marienthal , Stone, Hartstein , Gerschefske NAYES: 0 - None ABSENT: 2 - O' Reilly, Kavitt Motion declared carried. Moved by Stone, seconded by Hartstein, to pass Resolution #80-15 RESOLUTION #80-15 restricting appeals to official transcript re liquor control . (Liquor Control�� Resolution recommended by the Village Attorney. Upon roll call , Trustees voted as follows: AYES: 4 - Marienthal , Stone, Hartstein , Gerschefske NAYES: 0 - None ABSENT: 2 - O'Reilly, Kavitt Motion declared carried. Moved by Stone, seconded by Hartstein, to authorize contract RESERVOIR #4 extra and waive bid for welding and repair to Reservoir #4 painting and resurfacing contract. Unanticipated interior corrosion in Reservoir #4 requires repair prior to repainting of the structure. Upon roll call , Trustees voted as follows : AYES: 4 - Marienthal , Stone, Hartstein, Gerschefske NAYES: 0 - None ABSENT: 2 - O'Reilly, Kavitt Motion declared carried. Moved by Stone, seconded by Hartstein , to consider and approve SANITARY SEWER contract extra for Sanitary Sewer Evaluation Survey. The EVALUATION SURVEY verbal presentation by the special consultant explained this extra. Upon roll call , Trustees voted as follows : AYES: 4 - Marienthal , Stone, Hartstein, Gerschefske NAYES: 0 - None ABSENT: 2 - O ' Reilly, Kavitt Motion declared carried. Moved by Stone, seconded by Hartstein, to approve the Appearance PAINTING OF / Commission recommendation for painting of exterior of Village WATER STORAGE `./ water storage tanks. Aquamarine is the selected color for the TANKS exterior of steel reservoirs numbers 3 and 4. Upon roll call , Trustees voted as follows: AYES: 4 - Marienthal , Stone, Hartstein, Gerschefske NAYES: 0 - None ABSENT: 2 - O'Reilly, Kavitt Motion declared carried. 5652 4/7/80 Moved by Stone, seconded by Hartstein, to approve Appearance BANK OF BUFFALO Commission recommendation for landscaping for the Bank of GROVE (Lake-Cook Buffalo Grove (Lake-Cook Road Facility) . Upon roll call , Fac 1ico Trustees voted as follows : AYES: 4 - Marienthal , Stone, Hartstein , Gerschefske NAPES: 0 - None ABSENT: 2 - O'Reilly, Kavitt Motion declared carried. Moved by Stone, seconded by Hartstein, to approve Appearance BUFFALO GROVE Commission recommendation for landscaping at Buffalo Grove DATSUN - Datsun. Upon roll call , Trustees voted as follows: AYES: 4 - Marienthal , Stone, Hartstein, Gerschefske NAPES: 0 - None ABSENT: 2 - O 'Reilly, Kavitt Motion declared carried. Moved by Stone, seconded by Hartstein, to approve Appearance GREEN KNOLLS Commission recommendation for tree plainting - Green Knolls north phase. Upon roll call , Trustees voted as follows : AYES: 4 - Marienthal , Stone, Hartstein, Gerschefske NAYES: 0 - None ABSENT: 2 - O'Reilly, Kavitt Motion declared carried. Moved by Stone, seconded by Hartstein to authorize to bid FY 80-81 BID- FY 80-81 partial motor vehicle equipment. Upon roll call , Central Garage Trustees voted as follows : Vehicles AYES: 4 - Marienthal , Stone, Hartstein, Gerschefske NAPES: 0 - None ABSENT: 2 - O' Reilly, Kavitt Motion declared carried. Moved by Stone, seconded by Hartstein , to waive bids and 1980 MOSQUITO authorize contract to Clarke Outdoor Spraying in the amount ABATEMENT of $15,500 for 1980 Mosquito Abatement Program. The FY 80-81 PROGRAM budget provides for this service. Early award is required to insure maximum benefit. Upon roll call , Trustees voted as follows : AYES: 4 - Marienthal , Stone, Hartstein, Gerschefske NAPES: 0 - None ABSENT: 2 - O'Reilly, Kavitt Motion declared carried. PUBLIC HEARING - THREAD CREEK INDUSTRIAL CENTER President Clayton explained that this Public Hearing was called to order on January 28, 1980. At that time, since documents were not completed, it was continued until February 11 , 1980. At that time, documents were still not ready and the Hearing was continued until March 3, 1980. On March 3, 1980, documents were still not ready and the Hearing was continued until tonight, April 7, 1980. Since documents are still not ready, President Clayton suggested closing this Hearing, and republishing for another date so that all people who should receive 5653 4/7/80 notice will be assured of receiving that notice. Mr. Balling explained that the issue is between Mr. Freedman and the County regarding the installation of Busch Road. He then gave a brief explanation of this problem. Moved by Hartstein, seconded by Gerschefske, to close the Public Hearing. Upon roll call , Trustees voted as follows: AYES: 4 Marienthal , Stone, Hartstein, Gerschefske NAYES: 0 - None ABSENT: 2 - O'Reilly, Kavitt Motion declared carried. President Clayton read Resolution #80-16 in commemoration of RESOLUTION #80-16 the Buffalo Grove High School girls ' basketball team placing �BGHS Girl 's` �R 4th in the Illinois State Tournament. Moved by Marienthal , Basketball Team) seconded by Gerschefske, to pass Resolution #80-16. Upon voice - vote, the motion was unanimously declared carried. Moved by Gerschefske, seconded by Marienthal , to pass Ordinance ORDINANCE #80-19 #80-19, authorizing the issuance of Industrial and Commercial (Commercial"and project revenue bonds . Upon roll call , Trustees voted as Industrial follows: Revenue Bonds) AYES: 4 - Marienthal , Stone, Hartstein, Gerschefske NAYES: 0 - None ABSENT: 2 - O'Reilly, Kavitt Motion declared carried. Trustee Hartstein explained that this ordinance basically ORDINANCE #80-20 solidifies our existing ordinances so that they will not be 'Home Rule subject to challenge. Moved by Hartstein, seconded by Stone, Enactment to pass Ordinance #80-20, the Home Rule Enactment Ordinance. Ordinance) Upon roll call , Trustees voted as follows : AYES: 4 - Marienthal , Stone, Hartstein, Gerschefske NAYES : 0 - None ABSENT: 2 - O'Reilly, Kavitt Motion declared carried. A brief discussion took place regarding some questions raised NORTRAN by the Village Attorney as to adopting a petition for annexation to the North Suburban Mass Transit District. Moved by Hartstein, seconded by Gerschefske, to table this matter until a report is received by the Village Attorney regarding the concerns discussed. Upon voice vote, the motion was unanimously declared carried. Moved by Gerschefske, seconded by Stone to move to Executive EXECUTIVE Session to discuss Personnel and Litigation . Upon voice vote, SESSION the motion was unanimously declared carried. Time: 8:30 P.M. The meeting resumed at 9:45 P.M. Trustee O' Reilly arrived at 8:30 P.M. after attending a Police and Fire Commission meeting. 565:4 4/7/80 Mr. Balling reviewed the discussion which took place at the CITRUST/HILLTOWN April 3, 1980 Workshop, and Ingrid Baumbach 's memo of April 7, (FIORE) 1980 on the residential land use acreage comparisons. Mr. Truesdell pointed out that in the 1979 Existing Land Use, the percentage of total residential use shows 88% single family, and 12% multi-family; the 1973 Comprehensive Plan shows 64% single family, and 36% multi-family; and the March 25, 1980 Citrust proposal shows 57% single family, and 43% multi-family. Mr. Balling pointed out that the 1973 Comprehensive Plan, which contemplated 6, 179 single family units , and 10,904 multiple v family units , for a total of 17,083. The Citrust/Hilltown property shows 623 single family units , and 1 ,645 multiple family units. Mr. John Kinley reviewed the changes between the March 19, 1980 plan, and the March 25, 1980 plan: . . .He pointed out that the two northernmost pods have been reduced to no more than 5 units to the acre; . . . the single family attached pod of 34 acres which was adjacent to the school site and the open space went from 8 units to the acre to an average of 6 and 1/2 units to the acre; . . . in the southern area, they had shown approximately 8 acres of land for commercial , and have reduced approximately 4 acres of that back to open space and have retained 4.6 acres for commercial ; . . .and he then showed an area which they had dropped back to a 2.2 dwelling unit per acre category. The net result of these changes is a reduction of approximately 132 units , for a total of 2,268 dwelling units. Mr. Boysen stated that the most current flood plain maps would be the 1973 MSDSGS flood plain study. Mr. Kinley pointed out that there are 121 .6 acres of open space in this plan; approxi- mately 55 acres would be for detention purposes , and the remaining 44 to 48 acres would be classified as useable open space. The question was raised as to extending the 12/14 units to the acre over a larger area in order to create more open space. Mr, Kinley stated that could be looked into. Mr. Balling pointed out page 2 of Ingrid Baumbach's April 7, 1980 memo which illustrates �./ some specific comparisons of various development densities in the area. Mr. Mikes stated that, if they are so directed by the Board, they will file a petition and pursue realignment of school boundaries between districts 96 and 103. He pointed out that, even if the boundaries are not adjusted, there is still a positive fiscal impact on District 96. He also stated that they would be agreeable 5655 4/7/80 to some sort of financial incentive program to insure that the developer will do everything possible to see that the boundaries are realigned. It was also suggested that there be a shift of some of the residential development into District 103. Mr. Mikes stated that they will follow whatever direction they are given by the Board. President Clayton cited the basic items to be discussed as a Board: ` . . .Population range - somewhere between 5,000 and 6,000. �•/ . . .Multi -family versus single-family mix - must come up with a ratio the Board feels is acceptable. . . .Percentage of open space. Discussion took place on areas which could contain higher densities in order to accommodate more open space. Mr. Mikes stated that the Plan Commission could develop standards as to how certain pods would be developed requiring a certain amount of open space, and this language could be a part of the Annexation Agreement. It was also stated that language would have to be locked into the Annexation Agreement to insure the type of quality desired for this project. Concerns and suggestions of each of the Board members are as follows : TRUSTEE MARIENTHAL: . . .Extend the office and research center west on Route 22 to the collector street to provide more non-residential taxable properties for School District 96. . . .Reanalyze the 5 unit per acre density south of Route 22 and immediately west of Prairie Avenue as it relates to adjacent development and onsite development to determine land use compatibility. . . .Review the 6-8 dwelling unit per acre parcel immediately south- west of parcel noted above to develop land use compatability and lowering of density. . . .The property north of Port Clinton Road and west of Buffalo Grove Road (tract designated as 12 to 14 units per acre) is too extensive in land area. Fewer acres should be consumed in l generating a higher density for that parcel . . . .Extension of Buffalo Grove Road in a continuous four lane fashion should occur. . . .The office, industrial and research will have a major impact, and is of critical importance in the evaluation of the overall development tract and its impact on Buffalo Grove. 5656 4/7/80 TRUSTEE HARTSTEIN: . . .Land planning changes and densities are open and should be resolved by the Plan Commission in the workshop and hearing process. . . .Evaluate the 6-8 dwelling unit per acre parcel south of Route 22 and west of Prairie Avenue for land use compatibility. . . .Expand the commercial property south of Route 22 and west of the existing commercial to provide a broader tax base for School District 96. . . .Bring down the density of the property north of Port Clinton Road, particularly focusing on the westernmost parcel to reduce to a 2.0 dwelling unit per acre, and extending that 50% into the western attached density program. . . .Likes the concept of providing new and different types of housing in Buffalo Grove. The project must be developed in terms of non-conventional and innovative housing types. TRUSTEE GERSCHEFSKE: . . .The commercial development on Aptakisic Road at Buffalo Grove Road extended is not acceptable. . . .Higher densities hugging both the corridor of Buffalo Grove Road and Route 22 should be considered as an alternate land plan strategy. . . .Relocate the commercial property north of the industrial office and research and pick up more residential property south of Route 22, . . .Add office and research properties west of the Pegelow property in lieu of attached housing program. . . .For the area of Port Clinton Road and west of Buffalo Grove Road extended, higher densities over less land should be pursued, with the goal of developing greater tracts of open space. TRUSTEE STONE: . . .Trade off higher densities , more units per acre for more open space on the plan generally. Twelve to fourteen dwelling units per acre density should be evaluated. . ..Extend the office and research south of Route 22 and expand the green belt west of Buffalo Grove Road extended. . . .More usable open space (non-flood plain) is required for the site. . . .High density uses to the eastern portion of the entire develop- ment tract can be provided if we have additional areas of open space to the west. 5657 4/7/80 TRUSTEE O'REILLY: . . . Disagrees with the overall density, and does not feel it is consistent with the planning goals of the Village of Buffalo Grove. . . .Agrees with the general principle of raising densities in particular parcels to free up more open space in other areas of the site. . . .Deal with all the planning issues through the auspices of the Plan Commission. PRESIDENT CLAYTON: . . .Density must be lowered on the project. . . .The mix of multiple family is too high for the site. This is inconsistent with the principles of the comprehensive plan which contemplated a tapering density northward; however, the goal of using the ratio establishing the comprehensive plan of 1973 should be the maximum multiple family permitted. . . .There is a concern that the mix of multiple family will hurt the social fabric and character of the community as it relates to the backbone social and economic infrastructure which presently exists in the community. . . .With the amounts of open space and multi-family on the plan, President Clayton has serious reservations that the Village is paying too high a price to obtain some one-acre estate lots in the Village. . . .The civic aspects of the multi-family housing as far as their active participation in the community is inconsistent with the character in Buffalo Grove today. Mr. Kinley pointed out that this development will be something unique. Mr. Mikes , speaking for the developer, indicated that he would develop constraints with respect to open space, densities, landscaping, and housing types within each development pod to be worked out at the Plan Commission, staff and Board level prior to annexation. He did agree that three areas of consensus were reached by the developer tonight. They are: . . .The property west of Prairie Avenue and south of Route 22 could be developed overall at a density of 5 dwelling units per acre with a buffer for the properties on the south border affecting the existing single family. . . .The principle of expanding the office research west on the north side of Route 22 to the residential collector street north is acceptable to the owner. 5658 4/7/80 . . .North of Port Clinton Road, the 2.0 dwelling unit per acre, and the westernmost portion of the site is acceptable. Mr. Mikes stated that they will live with restrictions and conditions that the Plan Commission will develop. They will live with what will be an increase in open space, on top of the backbone bit of open space, that will be internal open space within each individual pod. They will agree on trade-offs between the individual pods. They will live with the fact that a change must be made in the northern overall densities , and they will look at the need for an interconnection with Tally Ho. The results of these reductions would be an additional 50 to 100 unit reduction in density. He also pointed out that the Trustees have the final say as to when and if annexation should occur. President Clayton asked if anyone else was interested in discussing the multi/single-family mix before the plan goes to the Plan Commission. Mr. Mikes pointed out that the plan will come back somewhat reduced just by making the changes agreed to tonight. President Clayton asked if there were any comments from the audience. Mrs . Connie Rogers, of School District 96, asked what had happened to the "Jim Truesdell Plan". President Clayton answered that that was not a plan, but a basis for discussion, and she said that it did not receive much discussion. Trustee Stone asked if anyone agreed with increased density in some areas in order to get some more open space. Trustee Marienthal stated that would be agreeable to him. Trustee Hartstein stated that he would not be adverse to that idea. Trustee Gerschefske also agrees, but stated that one step further would be to re-evaluate some of the commercial areas. Trustee Marienthal stated that, in increasing densities in certain areas, it must not affect the characteristics of the area. He also said that the percentage should be flexible. Mr. Mikes also pointed out that at least one of the Trustees will be sitting in on every Plan Commission meeting. Moved by Hartstein, seconded by Marienthal , to refer the Citrust/ Hilltown proposed plan, with the modifications that the attorney for the developer has indicated that he is in agreement with conceptually, with the understanding that those changes will be made and incorporated in the plan in terms of density; with the additional understanding that the Plan Commission will fully review and consider all comments and suggestions from the Village Trustees as enumerated this evening and in prior workshop meetings, with the one additional provision that the school district realignment issue in terms of having a �•/ positive impact on District 96 be moved forward with in terms of discussions and all appropriate action at the earliest possible time. Upon roll call , Trustees voted as follows: AYES: 4 - Marienthal , Stone, Hartstein, Gerschefske NAYES: 1 - O'Reilly ABSENT: 1 - Kavitt Motion declared carried. 5659 4/7/80 Moved by Hartstein, seconded by Stone, to adjourn the meeting. Upon ADJOURNMENT voice vote, the motion was unanimously declared carried. The meeting was adjourned at 11 :15 P.M. 6 u'at Yh:/5A- Jane . Sirabian , Village Clerk APPROVED BY ME THIS __ I n_C DAY OF ZAS'_ , 19 80. Village President II II li