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1978-10-09 - Village Board Special Meeting - Minutes 5294 10/9/78 MINUTES OF SPECIAL MEETING OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, HELD IN THE COUNCIL CHAMBERS, VILLAGE HALL, MONDAY, OCTOBER 9, 1978 CALL TO ORDER The special meeting of the Board of Trustees of the Village of Buffalo Grove was called to order by President Edward A. Fabish at 7:40 P.M. ROLL CALL Roll call indicated the following present: President Fabish; Trustees Rech, Bogart, Marienthal , Stone, Kandel . Trustee Mendenhall was absent. Also present were William Balling, Village Manager; William Raysa, Village Attorney; Gregory Boysen, Village Engineer; William Brimm, Finance Director; and Richard Kuenkler, Civil Engineer. SIGNS IN Trustee Bogart stated that he observed many "House For Sale" R.O.W. signs in the right-of-way over last week-end. He said it appears the ordinance prohibiting this activity is not being enforced. Mr. Balling stated that signs are being collected and removed and citations are being issued. He said it is difficult to enforce this ordinance over week-ends. Trustee Bogart suggested the Police Department set aside Sunday afternoons at 1 :30 to pick up all real estate signs that are posted in the r.o.w. WHEELING- Trustee Marienthal stated that over the week-end literature BUFFALO GROVE was distributed to every home which described a proposed HOSPITAL hospital for Wheeling and Buffalo Grove and the need for same. A post card was included with the literature requesting the homeowner to indicate if they favored or opposed the proposed hospital . He said the literature was biased in favor, and if that was the only information a homeowner had, they would be in favor. He said none of the objections and concerns expressed by the Village were included. President Fabish stated that the Board had intended to submit a resolution to the Village of Wheeling expressing its objections and concerns, but when the Wheeling Plan Commission denied the request, the petitioner withdrew; therefore, Buffalo Grove did not pass a resolution in opposition. After discussion, it was decided that a resolution should be drafted and presented to the Board on October 16, 1978. WILLIAMSBURG ON Trustee Bogart announced that the Junior Woman 's Club THE LAKE ACQUI- would hold a public forum on October 12, 1978, from SITION REFER- 7:00 P.M. until 7:45 P.M. at the Raupp Memorial Building ENDUM to discuss the pros and cons of the Williamsburg on the Lake acquisition referendum. PROCLAMATION/ President Fabish proclaimed October 13, 1978, as Lions LIONS CANDY DAY Candy Day to benefit the visually handicapped and urged all citizens to be aware and participate in the special event by actively supporting the efforts of the Buffalo Grove Lions Club. 5295 10/9/78 BLUE RIBBON Trustee Stone stated that at the next meeting he would COMMITTEE/WILLIAMS- present a report of the Blue Ribbon Committee/Williams- BURG ON THE LAKE burg on the Lake Acquisition. ACQUISITION MFT STREET RECON- In response to a question from Trustee Rech regarding STRUCTION (BERNARD, the MFT street reconstruction program for Bernard, Plum PLUM GROVE CIRCLE, Grove Circle, and Anthony, Mr. Boysen stated that the ANTHONY) contractor is in the 23rd day of his contract which allows 30 days. He said the contractor may run over by 1 or 2 days, but he will be penalized for it. He felt there is a fair chance the work will be finished on schedule. LAKE COUNTY Mr. Balling stated that in July the Village was notified SEWERAGE TREATMENT by the Lake County Public Works Department that pursuant RATE ADJUSTMENT to their sewage treatment agreement it was necessary to institute a 56% increase in sewage treatment rate for Buffalo Grove users of the southeast plant. Staff and the Finance Committee analyzed the situation and to identify alternatives to deal with the increase. The analysis indicated that there is an operating reserve generated by Lake County sewer customers which could be applied against the increase and would give a moritorium on the increase to the individual users for about two years. He then reviewed two letters, one from President Fabish to the Chairman of the Lake County Board and one from Mr. Balling to the Director of Lake County Public Works expressing concern over the increase. He said technical analysis has indicated they have the authority and they have provided the necessary information to cause the rates to be adjusted pursuant to the agreement. Committee and staff recommendation is to abate any increase to the greatest extent possible until the operating reserve has been depleted. Mr. Brimm reviewed in detail his report, dated September 7, 1978, regarding the proposed rate adjustment. The new rate is effective November 1 , 1978. During the lengthy discussion that followed the presentation, Mr. Balling was requested to obtain 1) a copy of Lake County's sewer agreement with Lincolnshire and 2) a letter from Lake County explaining the reasons they meter Lincolnshire's sewage flow in a different manner. Moved by Marienthal , seconded by Rech to accept the Finance Committee recommendation that the Lake County Sewer Operating Reserve Account be utilized to its fullest extent and exhausted completely before attempting to pass on additional charges to Lake County Buffalo Grove sewered customers. Upon roll call , the vote was: AYES: 5 - Rech, Bogart, Marienthal , Stone, Kandel NAYES: 0 - None ABSENT: 1 - Mendenhall Motion declared carried. Also it was decided that the two letters, which were discussed, should be signed and mailed. 5296 10/9/78 SCAVENGER SERVICE Mr. Brimm reviewed his memo, dated October 4, 1978, in RATE ADJUSTMENT which he stated that Buffalo Grove Disposal Company has advised the Village that effective November 1 , 1978, under the authority of their contract with the Village, that an upward adjustment of refuse rates will be necessary. Lengthy discussion followed. During this discussion, it was decided that the Finance Committee and/or Water Rate Committee should review the water rates to determine if it would be possible to reduce water rates. `./ Because of the contract with Buffalo Grove Disposal and its requirements, it was moved by Rech, seconded by Stone to accept the rate adjustment for scavenger service as outlined in Bill Brimm's memo, dated October 4, 1978, said rates to be revised from $5.90 to $6.65 per month for single family and duplex units and from $4.90 to $5.65 per month for attached single family and townhouse units. Upon roll call , the vote was : AYES: 5 - Rech, Bogart, Marienthal , Stone, Kandel NAYES: 0 - None ABSENT: 1 - Mendenhall Motion declared carried. RISK MANAGEMENT Mr. Balling stated that on several occasions, the INSURANCE PROGRAM Board has discussed and heard presentations on a Risk Management Insurance Program being offered by the Northwest Municipal Conference. He said the intergovernmental agreement will be placed on the agenda for next week's meeting, and asked if the Board would like any additional information before then. The Board requested information regarding the number of communities that will be members of this program. Mr. Brimm stated that this information will be contained in the agreement. Mr. Brimm stated that this program offers the Village a greater extent of coverage in all areas and will result in a savings to the Village. NWMC INFRARED Mr. Balling stated that the Northwest Municipal FLYOVER PROGRAM Conference will be offering an Infrared Flyover Program which will measure heat loss through infrared scanning of individual homes in a flyover pattern. Cost to the Village would be $450. He felt the information derived from this program would be a valuable planning tool for the Village in evaluating the need for a retrofit program and in determining if the insulation require- ments of the Building Codes are sufficient. He suspected that no problems would be found for Buffalo Grove. The data will be available at Village Hall for individual homeowners. He said the intergovernmental agreement for the program will be placed on the agenda for the meeting of October 16, 1978. 5297 10/9/78 President Fabish polled the Board, "Yes" indicating favor of Buffalo Grove participating in the program, and "No" indicating opposition. The poll found the following: YES: 5 - Rech, Bogart, Marienthal , Stone, Kandel NO: 0 - None ABSENT: 1 - Mendenhall ORDINANCE #78-73 & Moved by Bogart, seconded by Stone to pass Ordinance RESOLUTION #7-8-41 #78-73, AN ORDINANCE AMENDING ORDINANCE NUMBERS 78-50, (PARK DEEDS) 77-10, 72-14, 74-38 and 74-6 CONVEYING REAL PROPERTY TO THE BUFFALO GROVE PARK DISTRICT. Ordinance deletes any and all restrictions, covenants and reverters placed on the deeds. Upon roll call , the vote was : AYES: 5 - Rech, Bogart, Marienthal , Stone, Kandel NAYES: 0 - None ABSENT: 1 - Mendenhall Motion declared carried. Moved by Bogart, seconded by Stone to pass Resolution #78-41 , A RESOLUTION AMENDING RESOLUTIONS NUMBERS 78-32, 78-29 and 78-30 CONVEYING REAL PROPERTY TO THE BUFFALO GROVE PARK DISTRICT. Resolution deletes any and all restrictions , covenants , and reverters placed on the deeds. Upon roll call , the vote was : AYES: 5 - Rech, Bogart, Marienthal , Stone, Kandel NAYES: 0 - None ABSENT: 1 - Mendenhall Motion declared carried. Trustee Rech asked the record to show that the Park District requested this action in order to acquire their development grant. RECESS There was a recess from 8:40 P.M. until 9:00 P.M. NORTHWOOD GROVE Upon review, it was moved by Kandel , seconded by UNIT I FINAL Marienthal to approve the final plat of subdivision PLAT for Northwood Grove Unit I subject to approval of the Village Engineer and the items listed in his memo, dated October 5, 1978, and subject to the conditions listed in the Plan Commission recommendation, dated September 14, 1978. Mr. Raysa noted that Outlot A is dedicated on the plat. He requested a deed, title commitment, and a plat of the lot. During the discussion, Jerry DeGrazia, Associate Anden Corporation, agreed to install a 12" water main. Also, Mr. Mikes, attorney representing the developer, stated that he would submit a letter to Mr. Raysa stating that the Real Estate Officer of the bank has the authority to sign the plat. Upon roll call , the vote was: AYES: 5 - Rech, Bogart, Marienthal , Stone, Kandel NAYES: 0 - None ABSENT: 1 - Mendenhall Motion declared carried. 5298 10/9/78 TOWN CENTER Upon review, it was moved by Kandel , seconded by Bogart SUBDIVISION to approve the final plat of subdivision for the Town (SHELL OIL) Center Subdivision subject to approval of the Village FINAL PLAT Engineer and the conditions listed in his memo, dated October 5, 1978, and subject to conditions listed in the Plan Commission recommendation, dated September 27, 1978. Property is .643 acres located at the northwest corner of Route 83 and Lake Cook Road. In response to a question from Trustee Bogart, Sal Santoro, representing the owners of the property, stated that he has sent a letter to Mr. Balling stating that the property will be rezoned to B-5 special use as long as the benefits of B-2 zoning are not encumbered. Upon roll call , the vote was : AYES: 5 - Rech, Bogart, Marienthal , Stone, Kandel NAYES: 0 - None ABSENT: 1 - Mendenhall Motion declared carried. Trustee Rech stated that even though she does not approve of parking lot detention, she voted in favor of this because it is a service station and people will not be walking in the parking lot. SHELL OIL SIGN Mr. Balling stated that at last week's meeting the Board voted to reconsider approval of the Shell Oil pylon sign (northwest corner of Route 83 and Lake Cook Road) . Lengthy discussion took place with the developer dis- playing pictures of the proposed sign and with consideration being given to incorporating the sign on top of the brick fence. Proposed sign to be 19 ' high. Trustee Rech requested that in the future when Appearance Commission recommendations are being considered, that the commission exhibits be on display in the Council Chambers so the Board will have a better idea of the subject being voted upon. Moved by Bogart, seconded by Kandel to accept the Appearance Commission recommendation and approve the pylon sign for Shell Oil . Upon roll call , the vote was: AYES: 4 - Rech, Bogart, Stone, Kandel NAYES: 1 - Marienthal ABSENT: 1 - Mendenhall Motion declared carried. B-5 DISTRICT Trustee Bogart asked the Board their opinion of SIGNS permitting pylon signs in the B-5 zoning district (Town Center) . After discussion, it was decided to request the Appearance Commission and the Plan Commission to review the question and make a recommendation. 5299 10/9/78 ADJOURNMENT Moved by Marienthal , seconded by Bogart to adjourn the meeting. Upon voice vote, the motion passed unanimously. Time: 10:00 P.M. Verna L. //Clayton, Village Clerw7 APPROVED BY ME THIS DAY OF ��,1�..- , 1978. ef,L16)/0147 Village President II