1982-04-19 - Village Board Regular Meeting - Minutes 6023
4/19/82
MINUTES OF THE REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, APRIL 19, 1982.
President Clayton called the meeting to order at 7:33 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present : President Clayton; ROLL CALL
Trustees Marienthal , Stone, O' Reilly, Hartstein, and Gerschefske.
Trustee Schwartz was absent. Also present were: William Balling,
Village Manager; William Raysa, Village Attorney; James Doyle,
Assistant Village Manager; William Brimm, Finance Director;
Gregory Boysen, Director of Public Works ; and Paul Kochendorfer,
Village Treasurer.
Moved by Marienthal , seconded by O' Reilly, to approve the minutes APPROVAL OF
of the April 5, 1982 Regular Meeting. Upon roll call , Trustees MINUTES
voted as follows :
AYES : 5 - Marienthal , Stone, O'Reilly, Hartstein, Gerschefske
NAYES: 0 - None
ABSENT: 1 - Schwartz
Motion declared carried
Mr. Kochendorfer stated that there is one item on the Warrant WARRANT #476
(Brim/Braun Associates, Vendor #010820) in the amount of
$1 ,569.98 which is being withheld from payment on this Warrant.
Mr. Kochendorfer then read Warrant #476. Moved by Gerschefske,
seconded by Hartstein, to approve Warrant #476 in the amount of
$816,948.76, authorizing payment of bills listed. Upon roll
call , Trustees voted as follows:
AYES: 5 - Marienthal , Stone, O' Reilly, Hartstein, Gerschefske
NAYES: 0 - None
ABSENT: 1 - Schwartz
Motion declared carried .
President Clayton noted that James Truesdell , our Village VILLAGE PLANNER
Planner, has been fully certified through the American Institute
of Certified Planners , and stated that the Village is very proud
of this accomplishment.
President Clayton referred to a notification received from the COMMISSION ON
U. S. Department of Education and the Commission on Presidential PRESIDENTIAL
Scholars announcing that Barbara Noelle, daughter of Rolf and SCHOLARS
Edith Noelle of 312 University Drive in Buffalo Grove is one of
the 1 ,000 outstanding young American students to become a
finalist in this program. Mrs. Clayton congratulated Miss Noelle
for her achievement .
President Clayton noted that, at the Transportation Committee NWMC
of the Northwest Municipal Conference, she was advised that H. ROAD)
the state is going to patch and put a 2" overlay on Old
Arlington Heights Road.
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4/19/82
Trustee Gerschefske reported on the Arlington Heights Plan MC DONALD'S
Commission meeting, at which the proposed McDonald's on (A. H. Location)
Arlington Heights Road in Terramere Plaza was denied.
Mr. Balling noted submission of the Management Report #3 for MANAGEMENT
for March 1982. REPORT #3
Mr. Balling then gave a status report on the Buffalo Grove BUFFALO GROVE j
Commons, detailed in his report to the Board of April 15, 1982. COMMONS
A more complete report will be given to the Board on May 3,
1982 .
Mr. Balling noted that Mr. Richard Rohlfing, Vice President WINDFIELD
of Kaufman & Broad, is present tonight to request a 3 year
extension on the Windfield annexation agreement; he stated
that staff feels it is in the best interest of the Village
to pursue an annexation agreement amendment. Mr. Rohlfing
introduced himself to the Board, and also introducted Mr.
Ken Struck of KRSS Development, who will be the developer to
finish the subdivision out for K & B. Mr. Rohlfing stated
that they are also asking for an extension of the Subdivision
Improvement Agreement. There was discussion on this subject.
Mr. Balling stated that this is before the Board this evening
for informational purposes , and to receive authority for the
Village Manager to proceed with negotiations on this subject .
There was no objection from the Board to Mr. Balling continuing
to negotiate.
Mr. Balling stated that the Village has negotiated with the RESERVOIR #7
Fiore family for an easement to drain the detention basin of
the Reservoir #7 site into the Aptakisic Creek. As of this
date, permission has been received from the family to install
a storm sewer or a ditch channel at our election to drain the
site; the easement area would be approximately 15' by 200' .
A six-month temporary grant of access has been requested;
there is no charge for this temporary easement and it is the
intent of the family to work toward a final grant of easement,
but the logistics are such that the Village would like to
proceed with the storm sewer construction; terms and con-
ditions must still be worked out on the final transfer. The
Fiore family has requested that the Village President execute
a Waiver of Liability document ; Mr. Raysa has drawn up such a
document. Mr. Balling's recommendation is to proceed with the
permanent storm sewer construction; there is some risk with
this in the event that the Village will not be able to come
to terms with the family with respect to the permanent grant
of easement; however, the Village does have, under drainage
law, the authority to acquire this easement. It will be a
permanent improvement on the site; therefore, Mr. Balling
recommends that, even with the temporary grant of easement ,
the Village proceed with the permanent construction of the
storm sewer. The alternative choice would be to trench it,
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4/19/82
and maintain that trench , and put in the storm sewer when the
permanent grant of easement is received. Mr. Balling stated
that , even if the Fiore family did not voluntarily grant the
permanent easement , the Village has the statutory authority
to acquire the easement. There was discussion on the cost
differential between putting in a temporary trench and the
permanent storm sewer; Trustee Marienthal stated that he would
have to know these figures before he could vote affirmatively
on the project .
Mr. Raysa stated that it does bother him to put in a permanent
fixture with a temporary easement. He also stated that the
Village would have the authority to condemn for drainage;
however, there must still be an easement. Mr. Raysa stated
that he did not see any reason why the Village would be
unsuccessful if it did have to condemn; it is a question of !,
negotiations and price.
Moved by Hartstein , seconded by O' Reilly, to authorize the
Village President to execute the Waiver of Liability and to
install the permanent storm sewer. Upon roll call , Trustees
voted as follows :
AYES: 4 - Stone, O' Reilly, Hartstein , Gerschefske
NAYES: 1 - Marienthal
ABSENT: 1 - Schwartz
Motion declared carried.
Mr. Balling announced that there will be no meeting on FUTURE AGENDA
April 26, 1982 .
President Clayton asked if there were any questions from the QUESTIONS FROM
audience. There were none. THE AUDIENCE
PUBLIC HEARING - APPROPRIATION ORDINANCE PUBLIC HEARING
APPROPRIATION
President Clayton called the Public Hearing to order at 8:06 P.M., ORDINANCE
after noting that Notice of Public Hearing was published in the
Buffalo Grove Herald on April 9, 1982 . Mr. Brimm Reviewed his
memo of April 6, 1982 , explaining the purpose of the Appropriation
Ordinance. Mr. Brimm stated that the Appropriation Ordinance
established $12,992,738.00, which is approximately 12% over
the budget. Mr. Brimm's memo highlights the items which make
up the bulk of the increase. Mr. Brimm stated that the Appropria-
tion Ordinance is a legal document which is required under Illinois
State Statutes; however, the budget is the control document.
President Clayton asked if there were any questions on this Ordinance.
There were none. President Clayton closed the Public Hearing at
8: 10 P.M. The Appropriation Ordinance will be on the May 3, 1982
agenda.
President Clayton explained the Consent Agenda , and stated CONSENT AGENDA
that any member of the Board or the audience may request that
an item be removed for full discussion. It was requested that
Item XIV, C be removed from the Consent Agenda.
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4/19/82
Moved by O' Reilly, seconded by Stone, to approve Resolution RESOLUTION
#82-20 accepting a proposal for negotiation services for #82-20
property acquisition for the Buffalo Grove Road improvement B.G. Road
(Lake Cook - 83) . In order to insure conformance with Federal Improvement
requirements for right-of-way acquisition for Buffalo Grove Road
(Lake Cook - 83) it is necessary to enter into the subject agree-
ment . Upon roll call , Trustees voted as follows :
AYES: 5 - Marienthal , Stone, O ' Reilly, Hartstein, Gerschefske
NAYES : 0 - None
ABSENT: 1 - Schwartz
Motion declared carried.
Moved by O' Reilly, seconded by Stone, to approve Resolution RESOLUTION
#82-21 accepting proposal for appraisal services for property 2-21 --
acquisition for Buffalo Grove Road improvement (Lake Cook - 83) . B. G. Road
In order to insure conformance with Federal requirements for Improvement
right-of-way acquisition for Buffalo Grove Road (Lake Cook - 83)
it is necessary to enter into the subject agreement. Upon roll
call , Trustees voted as follows :
AYES: 5 - Marienthal , Stone, O ' Reilly, Hartstein, Gerschefske
NAYES: 0 - None
ABSENT: 1 - Schwartz
Motion declared carried.
Moved by O' Reilly, seconded by Stone, to approve Resolution RESOLUTION
#82-22 accepting a proposal for appraisal review services for #72-22
property acquisition for Buffalo Grove Road (Lake Cook - 83) . B. G. Road
In order to insure conformance with Federal requirements for Improvement
right-of-way acquisition for Buffalo Grove Road (Lake Cook - 83)
it is necessary to enter into the subject agreement. Upon roll
call , Trustees voted as follows:
AYES : 5 - Marienthal , Stone, O ' Reilly, Hartstein, Gerschefske
NAYES: 0 - None
ABSENT: 1 - Schwartz
Motion declared carried.
Moved by O'Reilly, seconded by Stone, to authorize bidding for REHABILITATION
the rehabilitation of the ambulance. This rehabilitation work, OF AMBULANCE
approved in the 82-83 budget , will be shared with the Village of Authorization
Arlington Heights. Upon roll call , Trustees voted as follows: to Bid
AYES: 5 - Marienthal , Stone, O' Reilly, Hartstein , Gerschefske
NAYES: 0 - None
ABSENT: 1 - Schwartz
Motion declared carried.
Moved by O'Reilly, seconded by Stone, to authorize bidding for FIRE/RESCUE
a fire/rescue squad. This piece of equipment was authorized in SQUAD
the 82-83 budget . Upon roll call , Trustees voted as follows: Authorization
AYES: 5 - Marienthal , Stone, O' Reilly, Hartstein , Gerschefske to Bid
NAYES: 0 - None
ABSENT: 1 - Schwartz
Motion declared carried.
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4/19/82
Moved by O' Reilly, seconded by Stone, to authorize bidding for FRONT END
a front end loader . This piece of equipment was authorized in LOADER
the 82-83 budget. Upon roll call , Trustees voted as follows: Authorization
AYES: 5 - Marienthal , Stone, O' Reilly, Hartstein, Gerschefske to Bid
NAYES: 0 - None
ABSENT: 1 - Schwartz
Motion declared carried .
Moved by O ' Reilly, seconded by Stone, to authorize bidding for TAR KETTLE
a tar kettle. This piece of equipment was authorized in the Authorization
82-83 budget. Upon roll call , Trustees voted as follows: to Bid
AYES: 5 - Marienthal , Stone, O' Reilly, Hartstein, Gerschefske
NAYES: 0 - None
ABSENT: 1 - Schwartz
Motion declared carried.
Moved by O' Reilly, seconded by Stone, to authorize purchase and POLICE DEPT.
waiver of bidding for a Police Department photocopier. The PHOTOCOPIER
Police Department has determined that its copying needs can be Authorize
best served for the lowest cost through direct purchase of a Purchase &
photocopier replacing their leased unit. It is recommended Bid Waiver
that a Minolta EP 320 be purchased for a cost of $3,531 .78.
Upon roll call , Trustees voted as follows :
AYES: 5 - Marienthal , Stone, O ' Reilly, Hartstein , Gerschefske
NAYES: 0 - None
ABSENT: 1 - Schwartz
Motion declared carried.
• President Clayton read a Proclamation designating the week CANCER
of April 25, 1982 as "Cancer Control Week" in Buffalo Grove, CONTROL WEEK
and urged all residents to support the 1982 Cancer Crusade. PROCLAMATION
Trustee Gerschefske explained the proposed Ordinance. Moved HIGHLAND POINT
by Gerschefske, seconded by Hartstein , to pass Ordinance VII (Sanitary
#82-16 providing for the recoupment of advances for construction Sewer Over-
of a sanitary sewer between Newtown and Fabish Drives in sizing &
Highland Point VII , and repealing Ordinance #79-35. After Recapture
discussion on the proposed ordinance between the Board and Ordinance)
the staff. Trustees voted as follows :
AYES: 1 - Gerschefske
NAYES : 4 - Marienthal , Stone, O ' Reilly, Hartstein
ABSENT: 1 - Schwartz
Motion defeated.
Trustee Stone suggested that staff work out different costs
and figure out possibilities on investing the money.
Trustee Stone explained proposed Resolution #82-23. Moved RESOLUTION
by Stone, seconded by O' Reilly, to pass Resolution #82-23, #82-23
adopting the Municipal Safety Program. Upon roll call , Trustees Municipal
voted as follows : Safety
AYES: 5 - Marienthal , Stone, O' Reilly, Hartstein , Gerschefske Program)
NAYES: 0 - None
ABSENT: 1 - Schwartz
Motion declare.] carried.
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4/19/82
Mr. Balling gave a status report on the Pavement Management PAVEMENT
Program, reviewing his memo of April 13, 1982. Mr. Boysen MANAGEMENT
then gave the Board a brief overview on the reconstruction PROGRAM
itself and the methodology. Lengthy discussion followed
regarding the merits of the 63 level versus the 70 level
standards.
Moved by Hartstein , seconded by Gerschefske, to authorize
staff to proceed with necessary arrangements for the optimum
�./ 70 level , with reconstruction as a deduct item. Upon roll
call, Trustees voted as follows:
AYES : 3 - Stone, Hartstein , Gerschefske
NAYES: 2 - Marienthal , O' Reilly
ABSENT: 1 - Schwartz
Motion declared carried.
President Clayton declared a recess from 9:27 P.M. until RECESS
9: 37 P.M.
Trustee O'Reilly reviewed the status of the Youth Commission. YOUTH
She noted the letter from the Park District requesting that COMMISSION
the Youth Commission be established as a "Friends of the Park"
advisory committee.
Moved by O' Reilly, seconded by Stone, to consider removing the
Youth Commission from active status in the Village. Commissioner
Helen Smith stated that the Commission was not informed that the
Board was considering disbanding the Commission , although they
were aware that they were to be on the agenda. There was also
discussion as to whether the ordinance creating the Youth
Commission should be repealed or left on the books. It was
suggested that this action be deferred until all members of
the Commission are notified of same. Moved by Hartstein,
seconded by Marienthal , to table the motion made by O' Reilly.
Upon roll call , Trustees voted as follows:
AYES: 3 - Marienthal , Hartstein , Gerschefske
NAYES : 2 - Stone, O'Reilly
ABSENT: 1 - Schwartz
Motion declared carried.
Trustee O ' Reilly withdrew her motion , and declined further
discussion on this subject .
Moved by O'Reilly, seconded by Gerschefske, to grant AUTOMATIC
authority to bid the Automatic Fuel Management System. This FUEL MANAGE-
system is approved in the 82-83 budget . Upon roll call , MENT SYSTEM
Trustees voted as follows :
AYES: 2 - O' Reilly, Gerschefske
NAYES: 3 - Marienthal , Stone, Hartstein
ABSENT: 1 - Schwartz
Motion defeated.
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4/19/82
Mr. Brimm explained the Golf Course Audit, reviewing his FY 1981
memo to Mr. Balling of April 14, 1982. He noted that the GOLF COURSE
actual fund balance is in the black for the first time since AUDIT
the Village assumed ownership of the course. Mr. Brimm then
answered questions from the Board regarding the Audit.
Moved by Gerschefske, seconded by Hartstein, to accept the
FY81 Department of Golf Operations Audit. Upon roll call ,
Trustees voted as follows :
\.i AYES : 5 - Marienthal , Stone, O 'Reilly, Hartstein, Gerschefske
NAYES: 0 - None
ABSENT: 1 - Schwartz
Motion declared carried .
Trustee Stone asked to reopen the discussion on the Youth YOUTH
Commission. Mr. Stone asked that the staff inform everyone COMMISSION
on the Youth Commission that the subject of disbanding will be
brought up at the May 3 , 1982 meeting. Mr. Balling stated that
this will be put in the form of an ordinance, and be on the
agenda for the May 3, 1982 meeting , with each member of the
Youth Commission being notified . President Clayton commented
on the amount of work which has been put into the Youth
Commission, and thanked Trustee O'Reilly for her efforts.
Moved by Stone, seconded by O 'Reilly, to adjourn the meeting. ADJOURNMENT
Upon voice vote, the motion was unanimously declared carried .
The meeting was adjourned at 9:58 P.M.
Janet M.Orabian, Village Clerk
APPROVED BY ME THIS act. DAY OF
, 1982.
X/ 7,47 /-7X-
Village Pr ident pRin Ton