1982-02-22 - Village Board Special Meeting - Minutes 6005
2/22/82
MINUTES OF THE SPECIAL MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, â–ºLLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, FEBRUARY 22, 1982.
President Clayton called the meeting to order at 7:32 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President Clayton; ROLL CALL
Trustees Marienthal , Stone, O 'Reilly, Hartstein, and Gerschefske.
Trustee Schwartz was absent. Also present were: William Balling,
Village Manager; William Raysa , Village Attorney; Rick Skelton,
Attorney; James Doyle, Assistant Village Manager; William Brimm,
Finance Director; Gregory Boysen, Director of Public Works;
Raymond Rigsby, Superintendent of Public Works; Richard Kuenkler,
Village Engineer; and Paul Kochendorfer, Village Treasurer.
President Clayton reported that at today's CATS Council of CATS COUNCIL
Mayors Executive Committee, they did finish up with their mass OF MAYORS -
transit proposal . The first thing which will happen will be TRANSPORTATION
that the proposal will go in for drafting. It will be pre-
sented as a bill co-sponsored by Representatives Daniels ,
Levin, and Bowman , which is a bipartisan bill . At the same
time, the bill will be presented to the regional councils for
their comments . President Clayton stated that , as soon as she
receives the redraft, she will send it on to the Trustees and
the Transportation Commission .
Mr. Balling noted that the new aerial highlift truck just PUBLIC WORKS
recently received is on display on Raupp Boulevard tonight. EQUIPMENT
The Northeastern Illinois Planning Commission Governmental NIPC
Services Committee will be reviewing the Lake County Framework
Plan , 1980-2000,on Wednesday. Jim Truesdell and Mr. Balling
will be testifying at that hearing, consistent with Board policy.
Mr. Balling requested that the Board consider giving President WESTWOOD
Clayton authority to execute a sight draft for subdivision SUBDIVISION
improvements for the Westwood Subdivision. The Village has a
bond which would have been on the March 1 , 1982 agenda, and
should be authorized to be drawn down at tonight 's meeting,
since there will not be a meeting on March 1 , 1982. The first
three weeks of trying to contact the subdivider has not proved
productive and, pursuant to Village procedures, the sight draft
will be pursued.
Moved by Hartstein , seconded by O'Reilly, authorizing the Village
President to sign a sight draft from the Westwood Subdivision in
the amount of $423,573. 14. Upon roll call , Trustees voted as
follows:
AYES : 5 - Marienthal , Stone, O ' Reilly, Hartstein, Gerschefske
NAYES: 0 - None
ABSENT: 1 - Schwartz
Motion declared carried.
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President Clayton asked if there were any questions from QUESTIONS FROM
the audience. There were none. THE AUDIENCE
Moved by Hartstein, seconded by O'Reilly, to pass Resolution RESOLUTION #82-7
#82-7, appointing (sham, Lincoln & Beale as bond counsel for
the Village of Buffalo Grove. Upon roll call , Trustees voted
as follows :
AYES: 5 - Marienthal , Stone, O' Reilly, Hartstein, Gerschefske
NAYES: 0 - None
ABSENT: 1 - Schwartz
Motion declared carried .
Moved by Gerschefske, seconded by Hartstein , to pass Resolution RESOLUTION #82-8
#82-8, authorizing the sale of $8.5 million corporate purpose
bonds , Series 1982. Mr. Brimm noted a correction on page 3,
last line: the time should read 12:00 Noon, rather than 1 :00 P.M.
Upon roll call , Trustees voted as follows:
AYES: 5 - Marienthal , Stone, O'Reilly, Hartstein, Gerschefske
NAYES: 0 - None
ABSENT: 1 - Schwartz
Motion declared carried.
Mr. Boysen stated that Keifer Engineering had reviewed all RESERVOIR AND
bids submitted. The staff has also reviewed all bids, and PUMPHOUJSE
concur with Keifer 's recommendation that Jenkins & Boller, NUMBER SEVEN
Co. , Inc. be awarded the bid in the amount of $2,594,400.
Mr. Boysen stated that there had been one lower bid, but that
the contractor subsequently sent a letter to the Village Clerk
stating that they had made an error in their calculations, and
that the job could not be done for the price quoted on their
bid. Mr. Boysen stated that he would like the motion to state
that he send a "Notice of Award" to Jenkins & Boller, with the
condition that the Village have final review and favorable
recommendation of all subcontractors.
Moved by Marienthal , seconded by Hartstein , that the bid for
Reservoir and Pumphouse Number Seven be awarded to Jenkins &
Boller Company in the amount of $2,594,400, contingent on the
favorable recommendation of all subcontractors. In addition ,
if staff recommendation of the subcontractors varies from the
recommendation of the consultant, it shall be brought back
before the Board with the reason for the variation.
It was requested that Mr. Balling explain the rationale for
choosing Jenkins & Boller as the low qualified bidder , even
though there was a lower bid submitted. Mr. Balling stated
that the apparent low bidder, immediately after the filing
of the bid, contacted the consulting engineer and indicated
that an error was made in the bid. That bid was, in fact,
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2/22/82
noncompliant with the requirements and the specifications.
That statement was further backed up by a letter submitted
to the Village Clerk. Mr. Balling understands that the
contractor cannot perform for the bid amount of $2,100,000+
and could only perform if the additional $400,000+ was added
to the base contract. Mr. John Yost stated that the apparent
low bidder has submitted a letter clarifying their original
bid, and bringing it up by $411 ,000.
Mr. Raysa clarified the fact that the recommendation of the
consultant, as indicated in Mr. Yost 's letter, is based not
only on the contractors dealings in Buffalo Grove, but also
on dealings outside the Village of Buffalo Grove.
Upon roll call , Trustees voted as follows :
AYES: 5 - Marienthal , Stone, O 'Reilly, Hartstein, Gerschefske
NAYES : 0 - None
ABSENT: 1 - Schwartz
Motion declared carried.
Moved by Gerschefske, seconded by Stone, to grant authority AUTHORITY TO
to bid for 1982 GSO vehicle. Upon voice vote, the motion was BID GSO
unanimously declared carried . VEHICLE
Mr. Pfeffer was asked if he intended to execute the closing HIDDEN LAKES as of February 26, 1982. Mr. Pfeffer stated that the financial Extension of
commitment letter was written as of the 4th of February, 1982. Preliminary Plan
There were some changes made, but the date was not changed when
the revisions were made. Mr. Pfeffer expects that it will be
executed simultaneously with the closing which will probably
be late this week or early next week. Mr. Pfeffer stated that
the reason that an unexecuted copy was sent was because his
partner was out of town, and the bank did not want to deal
with a power of attorney. It will be executed shortly. Mr.
Pfeffer stated that he could not answer whether or not a
6 month extension would be sufficient. He expects to be
protecting the zoning on the second phase, because as long
as the first phase is proceeding, the zoning is a matter of
record. It was clarified that the beginning of the first
phase would lock up the zoning for the second phase.
Moved by Marienthal , seconded by Stone, to extend the prelim-
inary plan for Hidden Lakes Subdivision for an additional 6
months, running through September 1 , 1982. Upon voice vote,
the motion was unanimously declared carried.
Moved by O 'Reilly, seconded by Hartstein, to adjourn the ADJOURNMENT
meeting. Upon voice vote, the motion was unanimously declared
carried . The meeting was adjourned at 7:50 P.M.
Janet Ms-"Sirabian V g J Cerkillla e e
APPROVED BY ME THIS I5 DAY
OF ate . , 82.
Village President T