1982-02-01 - Village Board Regular Meeting - Minutes 5990
2/1/82
MINUTES OF THE REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, FEBRUARY 1 , 1982.
President Clayton called the meeting to order at 7:35 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President Clayton; ROLL CALL
Trustees Stone, O'Reilly, Hartstein, Gerschefske, and Schwartz.
Trustee Marienthal arrived at 8:20 P.M. Also present were:
William Balling, Village Manager; William Raysa, Village Attorney;
James Doyle, Assistant Village Manager; William Brimm, Finance
Director; Gregory Boysen, Director of Public Works ; Richard
Kuenkler, Village Engineer; and Paul Kochendorfer, Village
Treasurer.
Moved by O' Reilly, seconded by Hartstein , to approve the APPROVAL_ OF
minutes of the January 18, 1982 Regular Meeting. Upon roll MINUTES _
call , Trustees voted as follows :
AYES : 5 - Stone, O'Reilly, Hartstein, Gerschefske, Schwartz
NAYES : 0 - alone
ABSENT: 1 - Marienthal
Motion declared carried.
Mr. Kochendorfer read Warrant #472. Moved by Stone, seconded WARRANT #472
by O 'Reilly, to approve Warrant #472 in the amount of $361 ,699.89,
authorizing payment of bills listed. Upon roll call , Trustees
voted as follows :
AYES: 5 - Stone, O 'Reilly, Hartstein, Gerschefske, Schwartz
NAYES: 0 - None
ABSENT: 1 - Marienthal
Motion declared carried.
President Clayton noted a Certificate of Appreciation to be CERTIFICATE OF
given to Patricia Carr for her service on the Appearance APPRECIATION
Commission. Mrs. Clayton also noted that a certificate would
be given to James Button at the next meeting for his service
on the Plan Commission.
Trustee Stone noted that there will be a meeting of the Cable TV CABLE TV
Task Force in Arlington Heights on Wednesday, February 3, 1982.
Two groups will be set up: one will monitor the interconnections
of the various systems ; the second will be broken into two groups
to monitor Cablenet and Warner-Amex. This Task Force is set up
through the Northwest Municipal Conference.
Trustee Hartstein noted that the last date for citizens to register VOTER
to vote in the March primary would be February 15, 1982 . REGISTRATION
Trustee Hartstein noted that the last day that Lake County ASSESSED
residents may file complaints relating to their assessed VALUATION
valuation , as published in the Vernon Town Crier on January 14,
1982, is February 14, 1982.
1
5991
2/1/82
Trustee Schwartz reported that the Development Ordinance is DEVELOPMENT
now before the Plan Commission, and there will be a meeting ORDINANCE
on same this Wednesday, February 3, 1982.
Mr. Balling noted that the Northwest Water Commission LAKE MICHIGAN
unanimously endorsed the financial plan for permanent financing WATER
of the water system from Evanston to our area. Representatives -
from Speer Financial , the financial consultant to the Water
Commission, are present tonight to review the financial package.
�•/ Mr. Jim Holzwart, the Executive Director, will also be present
later in the meeting. Mr. Elwood Basle, Mr. Dick Pavia, and Mr.
Kevin McKenna are the representatives from Speer Financial . Mr.
Barle explained the financial data, all of which is on file in
the Clerk's office. He stated that the total amount of general
obligation bonds to be issued by Buffalo Grove (Basic Bonds and
1982 A Bonds) in 1982 is approximately $5,700,000. In answer
to a question from the Board regarding the impact of additional
general obligation bonds on the ability of the Village to incur
additional general obligation financing down the road, Mr. Barle
replied that, if the Village Board indicated their intention and
ability to pay these bonds from the revenues of the water system,
there would be no effect. However, if these bonds were paid
entirely by taxes , it could count against the debt limit in
future general obligation financing. As a home rule municipality
Buffalo Grove does not face a legal debt ceiling but faces a
"market" debt ceiling. Mr. Basle stated that he is unaware that
the Internal Revenue Code allows this payment, if in the form of
a flat fee or water rate, to be deducted on Federal Income Tax
if it is a part of the water bill . Mr. Balling stated that the
process to get a ruling on this situation has been initiated.
Mr. Barle then explained the theory regarding the capitalization
of interest. He also discussed the way in which the auditors
would look at these bonds. The possibility of one of the
communities losing their Home Rule status was discussed; in this
regard, the community would be able to go to the Commission and,
under the terms of the contract, the Commission would be obligated
to use its best efforts to issue revenue bonds to refinance.
Mr. Raysa pointed out that, by increasing the debt limit on
commission water revenue bonds , you are in effect increasing
the cost to the municipality. In addition, it is a well -known
fact that revenue bonds are more expensive than general
obligation bonds. Mr. Barle stated that revenue bonds going
out for somewhere between 20 and 25 years would go at approxi-
mately 14%.
Mr. Balling then introduced Jim Holzwart - Mr. Holzwart stated
that they expect to have all contracts out to bid by July 1 , 1982.
Mr. Balling stated that an amendment to the Water Commission
Agreement will be brought before the Board shortly for consideration
to accommodate standard general obligation financing. Staff will
5992
2/1/82
be requesting, in connection with the Reservoir #7 project,
and the initial basic bonds for the Commission , authorization
to issue the full amount of our share of the project, although
it is unlikely that we will be drawing that down. The 1983
B Bonds should be shifted to the Commission as Revenue Bonds.
Trustee Marienthal arrived at this time.
Mr. Balling noted the filing of the December, 1981 Administrative ADMINISTRATIVE
Activities Report, stating that this is the last report to ACTIVITIES_
follow the old format. Mr. Balling stated there was a REPORT
documented disparity in gasoline consumption which could not
be fully reconciled, and he will be recommending to the Board
in the budget that a fuel monitoring system be implemented.
Mr. Balling reported that the Solid Waste Task Force of the SOLID WASTE
NWMC met and approved a work program for the undertaking of TASK FORCE
a south regional solid waste comprehensive plan. It is
intended to be a comprehensive review of solid waste disposal
in our region. The Task Force also endorsed a work element
that necessitates additional staffing on the Conference level
and the interface of a consultant. This matter will be brought
to the NWMC Executive Board and Finance Committee; if approved,
and if all members participated, the planning study would cost
Buffalo Grove approximately $2,000-$4,000.
Mr. Balling announced that the Village Planner, James ANNOUNCEMENT
Truesdell and his wife, Sue, welcomed the arrival of a baby
boy, Christopher James , on January 31 , 1982.
President Clayton asked if there were any questions from the QUESTIONS FROM
audience. There were none. THE AUDIENCE
President Clayton explained the Consent Agenda, and stated CONSENT AGENDA
that any member of the audience or the Board could request
that an item be removed for full discussion. There were no
such requests . The Village Engineer did explain the procedure
for the acceptance of Highland Point and Highland Grove, and
assured the Board that there would be no detrimental effect
to the Village.
Moved by O ' Reilly, seconded by Stone, for final acceptance HIGHLAND POINT
of the Highland Point Subdivision, Units 1 , 2 , 3, 4. The
Village Engineer recommends approval of these subdivisions
based on satisfactory completion of the subdivision public
\./ improvements . Upon roll call , Trustees voted as follows :
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein , Gerschefske,
Schwartz
NAYES : 0 - None
Motion declared carried.
II
_ _
5993
2/1/82
Moved by O' Reilly, seconded by Stone, for final acceptance of HIGHLAND GROVE
the Highland Grove Subdivision, Unit 1 . The Village Engineer
recommends approval of this subdivision based on satisfactory
completion of subdivision public improvements. Upon roll call ,
Trustees voted as follows :
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Gerschefske,
Schwartz
NAPES : 0 - None
Motion declared carried.
Moved by O 'Reilly, seconded by Stone, to review and accept the 1980 MFT AUDIT
1980 MFT Audit. State law requires Board acceptance of our MFT
Audits . This audit contains no exceptions and staff recommends
Board acceptance. Upon roll call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O 'Reilly, Hartstein , Gerschefske,
Schwartz
NAPES : 0 - None
Motion declared carried.
Trustee Schwartz explained the appeal of the Appearance RESERVOIR VII
Commission decision regarding the Reservoir VII signage. SIGNAGE
Moved by Schwartz, seconded by Gerschefske, to amend the
Appearance Commission recommendation to include the use of
the plaque as in Reservoir VI and also the use of the buffalo
as a logo on any sign that would appear. Upon voice vote, the
motion was unanimously declared carried.
President Clayton declared a recess from 8:30 P.M. to 8:47 P.M. RECESS
President Clayton stated the next item for discussion is the POSITION
presentation of the position classification and pay plan. CLASSIFICATION
& PAY PLAN
Mr. Balling stated that there are two recommendations for Board -'
consideration: the first is the position classification itself,
and the proposed pay plan; the second is the progression through
the pay plan.
Mr. Doyle explained the methodology used in putting this plan
together; he also reviewed the pay classification and pay plan,
which is on file in the Clerk's office. Mr. Doyle pointed out
that the current plan has 13 pay grades, and the proposed plan
has 25 pay grades. The new plan results in the establishment
of a uniform and reasonable ranking between classifications. Mr.
Doyle then outlined the implementation of the new plan.
Lengthy discussion followed regarding the EDA (economic dis-
advantage allowance) , and the continued need for the EDA. It
was pointed out that the EDA was initially based on periods of
unusually high inflation. Mr. Balling stated that, although
severe economic hardship was one criteria for the EDA, it was
also to revise the pay ranges. It was suggested that, if the
EDA is actually more of a range adjustment, then it should be
called a Range Adjustment. Another suggestion was that the EDA
5994
2/1/82
be removed, and the merit ranges be greater. Mr. Doyle stated
that he did not have any specific recommendations on the EDA at
this time, but he does think that the entire issue should be
investigated. Fire Chief Winter commented on a computer program
run through the NWCDS which projects market salary ranges.
It was also pointed out that , by attempting to remain on middle
ground for pay ranges with surrounding municipalities, a "snowball"
effect is created, whereby municipalities are always trying to keep
up with one another. Mr. Doyle commented on this "spiralling"
effect both in the public and the private sector. Mr. Doyle
also commented on the possibility of eliminating the 6-month
evaluation and pay raise, and just having an evaluation but not
a raise at 6 months. Another suggestion was to grant 6% raises
for employees meeting job requirements , 9% raises for employees
exceeding job requirements, and 12% raises for employees doing
an outstanding job.
There was discussion on the problem which arises when an employee
reaches the top of the pay grade, and how an individual could be
fairly compensated at that time. There was also discussion on
promotional salary adjustments. Sgt. Aradi of the Police Depart-
ment pointed out that, without the EDA, there would be no compensation
for those employees at the top of their pay grade. There was also
discussion on the impact that the EDA would have on the upcoming
budget.
President Clayton polled the Board : "Yes" indicates favor of the
position classifications and pay plan as presented by the staff;
"No" indicates opposition :
YES : Marienthal , Stone, O' Reilly, Hartstein, Gerschefske, Schwartz
NO: None
President Clayton polled the Board: "Yes" indicates favor of some
percentage of range and pay adjustment to be considered at budget
time; "No" indicates opposition :
YES : Marienthal , O' Reilly, Hartstein, Gerschefske, Schwartz
NO: Stone
President Clayton polled the Board: "Yes" indicates favor of the
5% increase to be given at promotion time; "No" indicates opposition :
YES : Marienthal , Stone, O 'Reilly, Hartstein , Gerschefske, Schwartz
NO: None
President Clayton polled the Board: "Yes" indicates favor of the
proposal to eliminate the 6 month adjustment; "No" indicates opposition :
YES: Marienthal , Stone, O' Reilly, Hartstein , Gerschefske, Schwartz
NO: None
5995
2/1/82
Mr. Balling recommended that the present merit structure remain
in place until the revamped appraisal system is adopted.
Moved by Gerschefske, seconded by Schwartz, to adjourn the ADJOURNMENT
meeting. Upon voice vote, the motion was unanimously declared
carried. The meeting was adjourned at 10:57 P.M.
Jane . Sirabian , Village Clerk--
APPROVED BY ME THIS IS-_ DAY
OF , 1982.
--Z1--- -----/ C
Village President
Ii
II
1