1981-12-07 - Village Board Regular Meeting - Minutes 5963
12/7/81
MINUTES OF THE REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, DECEMBER 7, 1981 .
The Clerk called the meeting to order at 7:32 P.M. Those CALL TO ORDER
present stood and pledged allegiance to the Flag.
Roll call indicated the following present : Trustees Marienthal, ROLL CALL
Stone, O' Reilly, Hartstein , Gerschefske, and Schwartz. President
Clayton was absent. Also present were William Balling, Village
Manager; William Raysa, Village Attorney; James Doyle, Assistant
Village Manager; William Brimm, Finance Director; Gregory Boysen,
Director of Public Works; James Truesdell , Village Planner; Ingrid
Park, Staff Planner; Raymond Rigsby, Superintendent of Public
Works ; Richard Kuenkler, Village Engineer; and Paul Kochendorfer,
Village Treasurer.
Moved by O ' Reilly, seconded by Stone, to appoint Trustee PRESIDENT
Marienthal President Pro Tem for tonight 's meeting. Upon PRO TEM
voice vote, the motion was unanimously declared carried.
Moved by O' Reilly, seconded by Hartstein, to approve the APPROVAL OF
minutes of the November 16, 1981 Regular Meeting. Upon roll MINUTES
call , Trustees voted as follows :
AYES: 6 - Marienthal , Stone, O ' Reilly, Hartstein , Gerschefske,
Schwartz
NAYES: 0 - None
Motion declared carried.
Moved by O' Reilly, seconded by Stone, to approve the minutes
of the November 23, 1981 Special Meeting. Upon roll call ,
Trustees voted as follows :
AYES: 5 - Marienthal , Stone, O ' Reilly, Gerschefske, Schwartz
NAYES : 0 - None
ABSTAIN : 1 - Hartstein
Motion declared carried.
Mr. Kochendorfer read Warrant #468. Moved by O ' Reilly, WARRANT #468
seconded by Stone, to approve Warrant #468 in the amount of
$507,850.56, authorizing payment of bills listed. Upon roll
call , Trustees voted as follows :
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein , Gerschefske,
Schwartz
NAYES: 0 - None
Motion declared carried.
Mr. Balling reported that the Public Works Department APWA REGIONAL
participated in the American Public Works Association Regional SNOW PLOWING
Snow Plowing Competition at Arlington Park Race Track. The COMPETITION
driving team of Rick Kuhl and Phil Moffat placed first in
the competition on overall performance, competing against 40
teams in the metropolitan Chicago area. The competition included
written examinations , safe driving rules and safe equipment
operation , field competition both in timing skills , maintenance
inspections, and actual simulated snowplowing. There are two
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12/7/81
trophies which were awarded to the crew, and Mr. Kuhl and Mr.
Moffat presented those trophies to the Village. President Pro
Tem Marienthal accepted the trophies and congratulated the men
on behalf of the Village for a job well done. Mr. Marienthal
then presented Mr. Kuhl and Mr. Moffat with trophies from the
Village recognizing their efforts.
President Pro Tem Marienthal then appointed Harry J. Walsh , ESDA APPOINT-
Wayne Winter, Gregory Boysen , Frank Hruby, and Richard MENTS
Kuenkler to the ESDA Commission for terms to expire January 1 ,
1985. These appointments are pursuant to Chapter 2. 34 of the
Buffalo Grove Municipal Code. Moved by O 'Reilly, seconded by
Hartstein, to concur with President Pro Tem Marienthal 's
appointments. Upon voice vote, the motion was unanimously
declared carried.
Mr. Dennis Depcik, Associate Director of Omni-House, Nancy OMNI-HOUSE
Gardner, Director of Central Area Program, and Jerry Blain, QUARTERLY
a counselor with the Central Area Program, presented a slide REPORT
show explaining what Omni-House is doing in the Village of
Buffalo Grove. Nancy Gardner then distributed sheets showing
the number and types of contacts made in Buffalo Grove by
Omni-House, and explained the types of programs that Omni -
House offers. Mr. Jerry Blain , liaison to the Buffalo Grove
Police Department and also to Buffalo Grove High School ,
explained the type of counseling that he does. The
representatives from Omni-House then answered questions
from the Board. President Pro Tem Marienthal thanked the
Omni-House representatives for their presentation. Police
Chief Walsh commented on the outstanding job done by Omni-
House.
Trustee O' Reilly explained the reason that she brought this FIRE & POLICE
subject to the Board ' s attention. She stated that the Fire COMMISSION
and Police Commission ' s list of lieutenants has expired , and
the Commission needs to go through a testing cycle for
lieutenants. In checking with the staff, Trustee O'Reilly
was informed that there is no intention of having a rank of
lieutenant; therefore, the Ordinance must be changed in order
to alleviate the Commission from having to test for this rank.
One of the reasons that it is being sought that Police Lieutenants ,
Fire Lieutenants and Fire Captains be administratively appointed,
is that it gives more flexibility to both departments. Trustee
O' Reilly's memo to the President and Board of Trustees dated
October 21 , 1981 , and Mr. Doyle's memo to Trustee O'Reilly of
�•/ September 29, 1981 are on file in the Clerk's office.
Mr. John Doerrer of the Fire and Police Commission stated that
the Commission has not yet had a chance to discuss this subject;
therefore, he did not feel at liberty to make a recommendation
on behalf of the Fire and Police Commission. Mr. Doerrer stated
that he personally had mixed feelings regarding the proposal .
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12/7/81
Police Chief Walsh stated that he and
the
PoliceDepartment
are totally in favor of the concept; he did recommend that
the testing for the basic supervisory level be upgraded.
Moved by O'Reilly, seconded by Hartstein, to direct staff to
get the proper ordinances in order for having Police Lieutenants ,
Fire Lieutenants and Fire Captains administratively appointed,
and that there will be additional input from the Fire and Police
Commission. Upon roll call , Trustees voted as follows :
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Gerschefske,
v Schwartz
NAYES : 0 - None
Motion declared carried.
Trustee Schwartz stated that his report on the Development DEVELOPMENT
Ordinance will be on the agenda for the December 21 , 1981 ORDINANCE
meeting.
Mr. Balling noted a formal request from the owners of the Sand SAND TRAP
Trap Restaurant at the Golf Course to install two additional RESTAURANT
video machines, pursuant to local ordinance. There were no
objections to this request from the Board.
Mr. Balling noted the filing of the Monthly Activities MONTHLY
Report for the month of October. ACTIVITIES REPORT
Mr. Balling noted the status report on the Northwest Water NORTHWEST WATER
Commission dated December 3, 1981 (on file in the Clerk's COMMISSION
office) which was sent to the Board. Mr. Balling stated that ,
subsequent to the December 3, 1981 memo, additional information
was received; therefore, he rescinded his recommendation on
item #1 until the matter is resolved. Mr. Balling then reviewed
his December 3, 1981 memo in detail . In answer to a question
from the Board regarding the General Obligation Bonds relating
to use, Mr. Balling stated that the share, which is targeted
at about 20%, is based on the current value of our allocations.
The Revenue Bonds, which would make up about 80% of the financing,
will be based only for the first quarter on that factor, and
thereafter will be based on actual consumption; there will be
annual adjustments by the Commission so that consumption will
parellel the debt service which it covers. Mr. Balling stated
that he did not have a recommendation this evening on items #1
and #2 in his memo, but will keep the Board apprised on the
progress of the Commission.
Moved by O'Reilly, seconded by Stone, to concur with Mr. Balling 's
recommendation on item #3 in his December 3, 1981 memo regarding
capitalization of the interest obligation; deleting items #1 and
#2 in that memo until further information is received. Upon roll
call , Trustees voted as follows :
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Gerschefske,
Schwartz
NAYES: 0 - None
Motion declared carried.
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President Pro Tem Marienthal asked if there were any questions QUESTIONS FROM
from the audience. There were none. THE AUDIENCE
Mr. Raysa noted a cover memo from Mr. Brimm dated December 2, OPEN MEETINGS
1981 , which was attached to a November 20, 1981 letter from ACT
Stewart Diamond. In his letter, Mr. Diamond stated that IRMA
will provide no coverage for a lawsuit brought under the Open
Meetings Act which does not seek damages nor will it pay an
award of attorney's fees ultimately awarded in such a case. It
is the opinion of Mr. Raysa that the Village should take the
following steps :
1 . Go back to IRMA and see if they will cover;
2. If not , go out in the market and see what insurance
premiums might be to effect that coverage;
3. Investigate self-insurance for that coverage.
Mr. Balling stated that staff will investigate the mentioned
alternatives.
PUBLIC HEARING - GOLF OPERATIONS APPROPRIATION ORDINANCE
President Pro Tem Marienthal called the Public Hearing to order
at 8:28 P.M. Mr. Marienthal then read the Notice of Public
Hearing which was published in the Buffalo Grove Herald on
November 25, 1981 .
Mr. Brimm explained the Golf Operations Appropriation Ordinance,
and referred to his memo of November 19, 1981 . President Pro
Tem Marienthal asked for questions from the Board, the audience,
and other governmental bodies.
President Pro Tem Marienthal closed the Public Hearing at 8:31 P.M. ,
and stated that the Golf Operations Appropriation Ordinance will be
on the agenda for the December 21 , 1981 Regular Meeting for
passage and approval .
President Pro Tem Marienthal explained the Consent Agenda and CONSENT AGENDA
stated that any member of the Board or the audience could
request that an item be removed for full discussion. It was
requested that items XIII , B and C be removed from the Consent
Agenda.
Moved by Stone, seconded by O' Reilly, to pass Resolution RESOLUTION
#81-55, MFT appropriation resolution for 1982 maintenance of #81-55
streets and highways by Buffalo Grove. Pursuant to statutory
guidelines , annual maintenance resolution appropriate, MFT
funds must be passed to draw upon these monies for operational
needs . Our calendar 1982 appropriation is $196,806.64. Upon
roll call , Trustees voted as follows :
AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein, Gerschefske,
Schwartz
NAPES: 0 - None
Motion declared carried.
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12/7/81
Moved by Stone, seconded by O'Reilly, to accept Warner-Amex CABLE TV
letter of credit . The Village of Buffalo Grove Cable Communica- (Warner-Amex
tion Ordinance requires our CATV franchisee to post a letter of Letter of Credit,
credit and that letter of credit must be accepted by the Board.
The letter of credit is in a form acceptable to Buffalo Grove.
Upon roll call , Trustees voted as follows:
AYES : 6 - Marienthal , Stone, O'Reilly, Hartstein, Gerschefske,
Schwartz
NAYES : 0 - None
Motion declared carried.
Moved by Stone, seconded by O' Reilly, for utility extension BUSCH ROAD FIRE
to Busch Road fire station. Accept offsite watermain and STATION
sanitary sewer extension and accept easement. The Hoffman
Group accelerated their installation of watermain and sanitary
sewer to service the Busch Road Fire Station. The utilities have
been inspected and are ready for acceptance along with an easement .
Upon roll call , Trustees voted as follows :
AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein, Gerschefske,
Schwartz
NAYES: 0 - None
Motion declared carried.
Moved by Stone, seconded by O ' Reilly for utility easement STEEPLEVIEW
vacation for Steepleview Condos. The easement noted is no CONDOS
longer needed due to the final location of the Steepleview
sanitary sewer. Upon roll call , Trustees voted as follows :
AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein, Gerschefske,
Schwartz
NAYES : 0 - None
Motion declared carried.
President Pro Tem Marienthal read a proclamation proclaiming CHRISTMAS SEAL
Christmas Seal .Week in Buffalo Grove. WEEK PROCLAMATION
Trustee Gerschefske explained Ordinance #81-56. Moved by ORDINANCE #81-56
Gerschefske, seconded by Hartstein, to pass Ordinance #81-56,
abating a portion of the taxes levied for the municipal
building bonds to construct municipal building in Buffalo
Grove ($5,000 abated) . Upon roll call , Trustees voted as
follows :
AYES: 6 - Marienthal , Stone, O ' Reilly, Hartstein , Gerschefske,
Schwartz
NAYES : 0 - None
Motion declared carried.
Moved by Gerschefske, seconded by Hartstein, to pass Ordinance ORDINANCE #81-57
#81 -57, abating a portion of the taxes levied for the installment
contract to purchase the Buffalo Grove Golf Course ($112,750
abated) . Upon roll call , Trustees voted as follows:
AYES: 6 - Marienthal , Stone, O ' Reilly, Hartstein, Gerschefske,
Schwartz
NAYES : 0 - None
Motion declared carried.
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12/7/81
Moved by Gerschefske, seconded by Hartstein , to pass Ordinance ORDINANCE #81-58
#81 -58, abating a portion of the taxes levied for the install -
ment contract to finance remodeling improvements ($21 ,000
abated) . Upon roll call , Trustees voted as follows :
AYES : 6 - Marienthal , Stone, O'Reilly, Hartstein , Gerschefske,
Schwartz
NAYES : 0 - None
Motion declared carried.
Moved by Gerschefske, seconded by Hartstein, to pass Ordinance ORDINANCE #81 -59
#81 -59 abating a portion of taxes levied for corporate purpose
G. 0. Bonds Series 1981 ($9,000 abated) . Upon roll call , Trustees
voted as follows :
AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein, Gerschefske,
Schwartz
NAYES : 0 - None
Motion declared carried.
Moved by Gerschefske, seconded by Hartstein , to pass Ordinance ORDINANCE #81 -60
#81-60 abating a portion of the taxes levied for the General
Corporate Tax ($53,155 abated) . Upon roll call , Trustees voted
as follows:
AYES : 6 - Marienthal , Stone, O 'Reilly, Hartstein, Gerschefske,
Schwartz
NAYES: 0 - None
Motion declared carried.
President Pro Tem Marienthal explained the proposed ordinance COMPREHENSIVE
regarding the changes made to the Comprehensive Plan. Trustee PLAN
Hartstein gave his reasons for believing that the Seifert parcel
at the corner of Old Checker Road and Buffalo Grove Road should
remain commercial on the Comprehensive Plan, and asked for a
polling on that particular parcel . Mr. Truesdell responded to
Trustee Hartstein 's concerns .
Mr. Benach, President of Lexington Development Corporation,
interjected a developer's view of the property. He stated
that he would recommend a PUD of some sort , and does not think
that this particular corner is an important piece of commercial
property in the Village. He would suggest that the parcel be
shown as multi-family on the Comprehensive Plan.
Trustee O' Reilly urged the Board to retain the flexibility of
going from the commercial to the multi -family if an attractive
proposal for same is submitted. Mrs . O' Reilly 's main concern
�•/ is that if the parcel is shown as high density, it is far easier
to lower that density to the point where it would not have a
positive fiscal impact to the school district.
President Pro Tem Marienthal polled the Board : "Yes" indicates
favor of leaving this parcel as the 1973 Master Plan indicates
(commercial) ; "No" indicates favor of changing the parcel to
multi -family:
YES: Marienthal , O 'Reilly, Hartstein
NO: Stone, Gerschefske, Schwartz
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12/7/81
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Trustee Hartstein stated that he did not feel that the change
could be incorporated because of the tie vote in the polling.
He also questioned whether Trustee Gerschefske should participate
in the voting, based upon his family interests in certain properties.
President Pro Tem Marienthal stated that he did not feel that was
a relative point at this time. Trustee Schwartz stated that he
strongly objected to Trustee Hartstein 's comments, and thinks that
this matter should be postponed until the entire Board is present.
Trustee Stone concurred with Trustee Schwartz. Moved by
Gerschefske, seconded by Stone, to table the proposed ordinance
on the Comprehensive Plan, until the next regular meeting.
President Pro Tem Marienthal suggested excluding this particular
parcel from the Master Plan at this time, rather than hold up
the entire Master Plan.
CORRECTION Upon roll call , Trustees voted as follows on the motion to table:
AYES: 4 - Stone, Hartstein, Gerschefske, Schwartz
NAYES: 2 - Marienthal , O'Reilly
Motion declared carried.
Trustee O' Reilly stated that she hopes that between now and
the time that the Village is going to be basing decisions on
fiscal impact, that staff get together with the school districts.
Mr. Balling pointed out the discussions and attempts that have
been made to get together with the school districts.
Mr. Balling answered Trustee O' Reilly's questions regarding Unit UNIT #420
#420. Moved by Schwartz, seconded by Gerschefske, to award the
bid for replacement of Unit #420. Review and consider authoriza-
tion to low bidder, Schaumburg Dodge, for 1-ton Dump Vehicle for
$14,599.00. The replacement vehicle to Unit #420 (transferred
to Golf Operations) has been bid and is ready for purchase. Upon
roll call , Trustees voted as follows:
AYES : 5 - Marienthal , Stone, Hartstein, Gerschefske, Schwartz
NAYES: 1 - O'Reilly
Motion declared carried.
Trustee O ' Reilly stated her concerns relating to the System/34 SYSTEM/34
Enhancements , and Mr. Brimm answered her questions regarding ENHANCEMENTS
same. Moved by Hartstein, seconded by Gerschefske, to award
the bid for the Precinct Ballot Counter, and authorize use of
proceeds to lease one additional System 34 terminal . The Village
Board previously declared this equipment surplus. We wish to
use the proceeds from the sale of equipment for lease payments
for an additional terminal for our System 34. Upon roll call ,
Trustees voted as follows :
AYES : 5 - Marienthal , Stone, Hartstein , Gerschefske, Schwartz
NAYES: 1 - O ' Reilly
Motion declared carried.
President Pro Tem Marienthal declared a recess from 9:06 P.M. RECESS
until 9:25 P.M.
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12/7/81
President Pro Tem Marienthal noted the pre-application PROPERTY AT THE
conference/referral with a change in PUD for 39.8 acres SE CORNER OF
located on the southeast corner of Arlington Heights and ARLINGTON HEIGHTS,
Checker Roads. CHECKER ROADS
Trustee Schwartz stated that, to avoid any possible conflict
of interest, he will abstain from any participation or voting
with regard to this parcel .
Mr. Lawrence Freedman, attorney, is here tonight on behalf of
the title holder of the property, which is Bass Financial
Corporation, the parent company of Unity Savings Association.
He is also present on behalf of Lexington Development Company.
Mr. Freedman gave a brief description of the property, and the
events which have taken place so far regarding this property.
Mr. Freedman stated that the old plan had 288 dwelling units on
the property, and the plan they are now presenting has 272
dwelling units on the property. Mr. Robert Olson of the
Balsamo Olson group stated that the new plan eliminates any
buildings north of the Creek, as well as the 5-story buildings
located adjacent to the Golf Course. He stated that the units
they are proposing can work well with the topography. Mr.
Olson displayed drawings of the types of units proposed.
President Pro Tem Marienthal suggested a common drive between
their property and the property to the south. Mr. Benach stated
that they would be totally opposed to that common drive because
of the significant problems putting all units on the downhill
portion of the site, and also because this is a residential
community which should not be blended with the commercial
property to the south. Mr. Olson also stated that the county
would not grant a permit for a drive further south because of
the terrain.
Trustee Gerschefske questioned the possibility of a traffic signal
on Arlington Heights Road. Mr. Balling stated that it would be
difficult because of the close proximity to the signal at Lake-
Cook Road , and also because there would be no op
portunity for a
full intersection. Trustee O ' Reilly stated that this seems to be
a superior plan to the previous plan . Mr. Rick Piggot stated
that there is a section of floodplain that runs back into the
property; when they fill that for development, they must compensate
for what they fill in other areas; they will be doing excavation
in another area to make up for the floodplain storage. He stated
that the concept has been approved by the Village Engineer. All
necessary papers are on file.
Moved by Hartstein, seconded by O'Reilly, to refer this particular
plan to the Plan Commission for the necessary hearings. Upon roll
call , Trustees voted as follows :
AYES: 5 - Marienthal , Stone, O ' Reilly, Hartstein, Gerschefske
NAYES: 0 - None
ABSTAIN: 1 - Schwartz
Motion declared carried.
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President Pro Tem Marienthal stated that the next order of YOUTH COMMISSION
business is to review and discuss the request of the Youth
Commission for a permanent staff member. Trustee O'Reilly
explained the basis for this request.
Mr. Leon Gopon, spokesman for the Youth Commission, stated
that at the last Youth Commission meeting there was lengthy
discussion as to what the future of the Youth Commission should
be, what the purpose of the Youth Commission is, what has
been done, and how the Youth Commission should continue.
The majority of the Youth Commission felt that what they have
been trying to do as far as youth programming and youth
activities is more in the purview of what the Park District
should be doing. The feedback that the Youth Commission got
from Junior High and early High School students was that they
would like to have a Center where they would be able to drop in
and get some help with their activities. The Youth Commission
has visited the Highland Park Youth Center, which is a highly
successful Center, and Mr. Gopon described that Center. He
stated that the Buffalo Grove Center is not readily accessible
to the youth because of the necessity of getting volunteers to
be there a great number of hours. The Youth Commission is not
looking for a teacher or a social worker, but rather for a
person willing to work with the youth of the community on
projects or interests of the youth . They are asking for a
full -time youth services worker.
Mr. Mark Friedman, a Youth Commission member, stated that it is
very difficult for the members of the Youth Commission to
volunteer enough time to make these programs work. Mr. Gopon
stated that it would be natural for this person to do some
portion of counselling because some of the persons coming in
to the Center would, in fact, be looking for someone with whom
they could discuss problems. There was then discussion of the
possibility of combining the various church and other youth
groups in the community.
Mr. Gopon then described the efforts of the Youth Commission
thus far in developing a successful Youth Center and youth
program. Mrs. Helen Smith, also a Youth Commission member,
stated that the basic age group the Youth Commission is trying
to reach is the early teen years , before the youth can drive
cars and get to other recreational activities or jobs. There
was also discussion of the possibility of getting a worker
�../ from Omni -House to help staff the Center. Lengthy discussion
on all alternatives followed.
Moved by Stone, seconded by Gerschefske, to deny the request
of the Youth Commission for a full -time staff person. President
Pro Tem Marienthal suggested that the motion be made in a
positive vein. Trustee Stone withdrew his motion.
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12/7/81
Moved by Marienthal , seconded by Stone for the purpose
of bringing to a vote, to have a full -time staff member
for the Youth Commission. Upon roll call , Trustees voted
as follows:
AYES: 0 - None
NAPES : 6 - Marienthal , Stone, O' Reilly, Hartstein, Gerschefske,
Schwartz
Motion denied.
Discussion then followed on whether or not the Board would be
willing to discuss staffing with the Youth Commission in the
future if the Youth Commission were able to demonstrate a need.
President Pro Tem Marienthal polled the Board: "Yes" indicates
favor of considering staffing for the Youth Commission if the
Youth Commission can demonstrate hard evidence to the Board a
need for such staffing; "No" indicates opposition:
YES: Marienthal , Stone, O 'Reilly, Hartstein, Gerschefske,
Schwartz
NO: None
The point was made that this vote should not be "dangling"
hope to the Youth Commission.
Discussion followed on the possibility of getting a staff
person from Omni-House for a period of time to work with the
Youth Commission and the Youth Center. Mr. Gopon pointed out
that the Youth Commission has a great number of ideas for
youth programming, but they cannot implement all these programs
on strictly volunteer labor.
President Pro Tem Marienthal announced that the Committee of FUTURE MEETING
the Whole scheduled for Monday, December 14, 1981 has been
cancelled.
Moved by Schwartz, seconded by Gerschefske, to adjourn the ADJOURNMENT
meeting. Upon voice vote, the motion was unanimously declared
carried. The meeting was adjourned at 10:47 P.M.
6o.svu±21)1 �� tJanetirabian , Village Clerk
l , APPROVED BY ME THIS DAY
OF � � 1981 .
it age President