1981-08-31 - Village Board Special Meeting - Minutes 5905
8/31/81
MINUTES OF THE SPECIAL MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, AUGUST 31 , 1981
President Clayton called the meeting to order at 8:38 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Those present were: President Clayton; Trustees Marienthal ,
Stone, O 'Reilly, Hartstein, Gerschefske, and Schwartz; William
Balling, Village Manager; William Raysa, Village Attorney;
William Brimm, Finance Director; Gregory Boysen, Director of
Public Works; Frank Hruby, Director of Building and Zoning;
Richard Kuenkler, Village Engineer; and Paul Kochendorfer,
Village Treasurer .
Moved by O' Reilly, seconded by Hartstein, to approve the APPROVAL OF
minutes of the August 17, 1981 , Regular Meeting. Upon roll MINUTES
call , Trustees voted as follows :
AYES : 4 - O 'Reilly, Hartstein , Gerschefske, Schwartz
NAPES: 0 - None
ABSTAIN: 2 - Marienthal , Stone
Motion declared carried.
Mr. Kochendorfer read Warrant #461 . Moved by Marienthal , WARRANT #461
seconded by Gerschefske, to approve Warrant #461 in the amount
of $378,960.45, authorizing payment of bills listed. Upon
roll call , Trustees voted as follows :
AYES : 6 - Marienthal , Stone, O'Reilly, Hartstein, Gerschefske,
Schwartz
NAPES: 0 - None
Motion declared carried.
President Clayton noted that a Certificate of Appreciation CERTIFICATE
would be sent to William Sommer for his service to the Village OF APPRECIATION
as a Commissioner for the Northwest Water Commission. Mr.
Balling stated that Mr. Sommer had conveyed his thanks to
the Board for this Certificate.
President Clayton then appointed William R. Balling to NORTHWEST
represent Buffalo Grove on the Northwest Water Commission , WATER COMMISSION ,
for a term to expire May 6, 1987. Moved by Schwartz, seconded APPOINTMENT
by Gerschefske, to concur with President Clayton 's appointment .
Upon voice vote, the motion was unanimously declared carried.
../ President Clayton reported on a special meeting of the North- NORTHWEST
west Municipal Conference. One of the items considered was a MUNICIPAL
discussion of the new City of Chicago service and sales tax. CONFERENCE
President Clayton stated that the President of the Buffalo Grove
Chamber of Commerce conveyed to her that the Chamber members did
not wish the Village to pass an ordinance prohibiting this tax
until they had discussed it further at a meeting.
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Mr. Raysa discussed a packet of information that he had given
the Trustees regarding this City of Chicago tax. Discussion
on the legalities and ramifications of this tax took place.
President Clayton noted that the Northwest Municipal Conference
did pass a Resolution which stated that the membership strongly
opposes the application of the Chicago sales tax and service tax
on the suburban business.
Trustee Marienthal reported on the last VAGA meeting. Mr. VAGA
Marienthal stated that Lincolnshire went on record as being
opposed to any improvement of Route 22 . Also discussed was
the VAGA plan for Vernon Township. Trustee Marienthal feels
that Buffalo Grove should go on record regarding the improve-
ment of Route 22 because it does affect Buffalo Grove residents.
President Clayton stated that she had learned that there had
been a meeting of the Planning and Zoning Committee of the Lake
County Board, where Lane Kendig supported the 3B Plan . This
was turned down by the Board because they felt they should not
take a stand before Public Hearings were held. Buffalo Grove
is sending letters to each Lake County Board member stating that
they also feel that a stand should not be taken before Public
Hearings .
President Clayton reported on a discussion at the Northwest NORTHWEST
Municipal Conference regarding whether or not the Conference MUNICIPAL
should address the problem of mass transit. Mrs . Clayton CONFERENCE
stated that she would like the Transportation Commission to
review the plan discussed by the NWMC , and provide some insight
on the plan. The Board was in concurrence with having the
Transportation Commission address this problem. President
Clayton asked Trustee Hartstein, as liaison to the Transportation
Commission, to impress upon the Commission that the Board is
looking for a position; but that it must be realized that, if
there is to be any kind of a consensus, Buffalo Grove will have
to be prepared to compromise on this position. Also, an important
point to be made, is that the NWMC does not want to look at anything
which would require new money,
Trustee Gerschefske reminded everyone of Buffalo Grove Days, BUFFALO GROVE
which will be taking place this week-end. President Clayton DAYS
thanked Trustee Gerschefske for his work on the Committee.
Mr. Raysa stated that at the August 3, 1981 Board meeting, the TRUTH IN
Village Attorney and the Finance Director discussed the Truth TAXATION ACT
in Taxation Act , and , at that time, the corporate authorities
did determine that the tax levy would be beyond 105%, and,
therefore, the Village would be required to comply with this
legislation.
Mr. Balling noted the submission of the Monthly Activities MONTHLY
Report for the month of July. There were no questions on ACTIVITIES
same. REPORT
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Mr. Balling noted that the next meeting of the Board would be FUTURE
on September 14, 1981 . MEETINGS
President Clayton asked if there were any questions from the QUESTIONS FROM
audience. There were none. THE AUDIENCE
President Clayton explained the Consent Agenda , and stated that CONSENT
any member of the audience or the Board could request that an AGENDA
item be removed for full discussion . Trustee O' Reilly asked
that Item XII , B be removed from Consent .
Moved by Marienthal , seconded by O 'Reilly, to award the AWARD OF BID
bid for FY 81 -82 Sidewalk Repair project to D'Addosio (Sidewalk
Construction Co. , Inc. in the amount of $25,231 .80. The Repair)
low bidder is approximately $1 ,200 over our budgeted amount
for this activity. Staff recommends that we proceed with the
contract program and adjust our operational budget during the
fiscal period to compensate for the slight overrun on this
project. Upon roll call , Trustees voted as follows:
AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein , Gerschefske,
Schwartz
NAYES: 0 - None
Motion declared carried.
Moved by Marienthal , seconded by O 'Reilly, to award the bid AWARD OF BID
for FY 81-82 roof repair program for the Public Service Center, (Roof repair
Golf Course, Village Hall and Headquarters Fire Station to Program)
Michael A. Prate, Inc. The roof repair program in aggregate
is under the amount budgeted for this activity during the fiscal
period. Upon roll call , Trustees voted as follows:
AYES : 6 - Marienthal , Stone, O'Reilly, Hartstein, Gerschefske,
Schwartz
NAYES : 0 - None
Motion declared carried.
Moved by Marienthal , seconded by O 'Reilly, to accept staff FIRE STATION #6
recommendation for the finishing element for Fire Station #6 (Finishing &
including the authority to purchase and bid waiver for a firehose landscaping
maintenance system from Great Lakes Supply in the amount of elements)
$2,979.90 and for 2 flag poles from Kosco Flags in the amount
of $3,576.40 (Station 5 and 6 installation) . The capital budget
for the fire station provided for a finishing and landscaping
element. The purchases identified here when made will still be
under the budgeted amounts . Upon roll call , Trustees voted as
follows :
AYES : 6 - Marienthal , Stone, O 'Reilly, Hartstein , Gerschefske,
Schwartz
NAYES : 0 - None
Motion declared carried.
Moved by Marienthal , seconded by O' Reilly, to accept the B . G. COMMERCE
Appearance Commission recommendation for Buffalo Grove Commerce CENTER (Accept
Center architecture, materials , and colors for Lots 5 & 7. The Appearance
Appearance Commission recommends Board approval of the subject Commission
aesthetic elements for the Commerce Center. Upon roll call , recommendation
Trustees voted as follows: aesthetics)
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AYES: 6 - Marienthal , Stone, O 'Reilly, Hartstein, Gerschefske,
Schwartz
NAPES: 0 - None
Motion declared carried.
Moved by Marienthal , seconded by O'Reilly, to accept the FIRE STATION #6
Appearance Commission recommendation for Fire Station #6 (Accept
Phase I landscaping. The Appearance Commission recommends Appearance
approval of the subject aesthetic elements for Fire Station Commission
#6. Upon roll call , Trustees voted as follows : Recommendation
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Gerschefske, Phase I Lands-
Schwartz taping)
NAPES: 0 - None
Motion declared carried.
President Clayton declared a recess from 9:30 until 9:35 P.M. RECESS
President Clayton read a Proclamation proclaiming the month of LAKE COUNTY
September as Lake County Industry Appreciation Month. INDUSTRY APPREC
IATION MONTH
Moved by Gerschefske, seconded by O 'Reilly, to pass Ordinance ORDINANCE #81 -48
#81 -48, an ordinance for the levy and collection of taxes for (Tax Levy
the fiscal year commencing 5/1/81 and ending 4/30/82. President Ordinance)
Clayton noted that the Public Hearing on this ordinance was held
on August 31 , 1981 . Upon roll call , Trustees voted as follows :
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Gerschefske,
Schwartz
NAPES : 0 None
Motion declared carried.
Moved by O'Reilly, seconded by Gerschefske, to pass Resolution RESOLUTION
#81 -41 , a resolution requesting the County of Cook to not #8-1 -41p
collect the loss in collection on taxable property in the
Village of Buffalo Grove. Upon roll call , Trustees voted as
follows :
AYES : 6 - Marienthal , Stone, O 'Reilly, Hartstein , Gerschefske,
Schwartz
NAPES : 0 - None
Motion declared carried.
Moved by Marienthal , seconded by Stone, to pass Resolution RESOLUTION
#81 -42, a resolution authorizing the calling of performance $1 -1+2 �
guarantees for the Buffalo Grove Commons . Upon roll call ,
Trustees voted as follows :
AYES : 6 - Marienthal , Stone, O'Reilly, Hartstein, Gerschefske,
Schwartz
NAPES: 0 - None
Motion declared carried.
After explanation by Mr. Boysen , it was moved by O' Reilly, PARKWAY TREE
seconded by Stone, to award bid for FY 81 -82 Parkway Tree REPLACEMENT
Replacement Program to Rolling Hills Nursery in the amount of
$3,080.00. The parkway tree bid award is under the amount
programmed for this activity. Trustee O'Reilly asked that , in
the event this program were to exceed the $3,080.00 amount , it
be brought back to the Board for consideration. Upon roll call ,
Trustees voted as follows :
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Gerschefske,
Schwartz
NAPES: 0 - None
Motion declared carried.
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Moved by Marienthal , seconded by O' Reilly, to extend the Hidden HIDDEN LAKES
Lakes preliminary plan an additional six months . The developer
is in agreement with the six month extension. Upon voice vote,
the motion was unanimously declared carried.
Trustee Marienthal noted the request of Mr. William Niemet, of ZONING
400 Springside, to amend the Zoning Ordinance to allow him to ORDINANCE
construct a particular room addition . Mr. Marienthal stated AMENDMENT
that he felt that this request should be sent to the Zoning
Board of Appeals. Lengthy discussion took place regarding
the interpretation of the Ordinance, whether or not this request
should be before the ZBA or this Board, and whether or not the
entire Zoning Ordinance should be changed for this request.
Mr. Raysa stated that he wished the record to show that the
Board advised the petitioner that the variation will not be
granted.
President Clayton polled the Board : "Yes" indicates favor of
further consideration, sending it to the appropriate body for a
Public Hearing to consider an amendment to the Zoning Ordinance
to provide a vehicle to consider a variation on an unusual or
irregular lot; "No" indicates opposition :
YES : Stone
NO : Marienthal , O ' Reilly, Hartstein , Gerschefske, Schwartz
President Clayton suggested that Mr. Niemet confer with Mr.
Hruby to determine whether or not he wishes to follow through
with an appeal .
It was stated that it would be several months before the revision
of the Zoning Ordinance is complete.
Moved by O'Reilly, seconded by Marienthal , to adjourn the ADJOURNMENT
meeting. Upon voice vote, the motion was unanimously declared
carried. The meeting was adjourned at 10:32 P.M.
Janet M.LSirabian, Village Clerk
APPROVED BY ME THIS I DAY
OF qlCcm3'Zw , 19 81 .
Village President