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1983-07-18 - Village Board Regular Meeting - Minutes 6236 7/18/83 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE ILLINOIS, HELD IN THE COUNCIL CHAMBERS, VILLAGE HALL, JULY 18, 1983 President Clayton called the meeting to order at 7: 32 P.M. CALL TO ORDER Those present stood and pledged allegiance to the flag. Roll call indicated the following present: President Clayton; ROLL CALL Trustees Marienthal , Stone, O 'Reilly, Hartstein, Glover and Reid . Also present were: William Balling, Village Manager; William Raysa, Village Attorney; James Doyle, Assistant Village Manager; William Brimm, Finance Director; Raymond Rigsby, Superintendent of Public Works; Richard Kuenkler, Village Engineer; James Truesdell , Village Planner; Frank Hruby, Director of Building & Zoning; Fire Chief Wayne Winter; and Paul Kochendorfer , Village Treasurer. Moved by O' Reilly, seconded by Stone to appoint Eileen Marsh CLERK PRO TEM Clerk Pro Tem in the absence of the Village Clerk. Upon voice vote, the motion passed unanimously. Trustee Hartstein referred to page 6227 and the request for APPROVAL OF extension of the PUD ordinance for the Anden property. He MINUTES felt the minutes should be amended to reflect the detail of the discussion that occurred on this extension. Trustee O' Reilly agreed that the minutes should reflect the discussion in greater detail . President Clayton asked if there was specific wording they wished included and Trustee Hartstein indicated that he could suggest no specific wording but requested that the tape be reviewed and a more detailed summary of the discussion that led to the amendment be provided. Trustee Hartstein moved that the minutes be tabled , seconded by Trustee O' Reilly. Upon voice vote, the motion was declared carried. Mr. Brimm read Warrant #506. Moved by O'Reilly, seconded by WARRANT #506 Reid to approve Warrant #506 in the amount of $974,465.92, authorizing payment of bills listed. Upon roll call , Trustees voted as follows : AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Glover, Reid NAYES : 0 - None ABSENT: 0 - None Motion declared carried. President Clayton appointed Robert Bogart to fill a vacancy on COMMUNITY BLOOD the Community Blood Donor Commission, with a term to expire DONOR COMMISSION April 30, 1986. Moved by O' Reilly, seconded by Hartstein, to APPOINTMENT concur with President Clayton 's appointment. Upon voice vote, the motion was declared carried. Mr. Balling noted the submission of the Management Report for MANAGEMENT June, 1983. There were no comments on same. REPORT 6237 7/18/83 Mr. Balling then noted the Summary Report of the Golf Course GOLF COURSE Fund dated July 1 9 3, 1 8 which reflects the fact that we are FUND SIX MONTH ahead of projections as of 6/30/83 and anticipate that we could REPORT exceed our revenue budget of $509,000 by over $40,000 by year end . Mr. Balling noted that this was in spite of the fact that we have not had good golfing weather. He further indicated that we anticipate another record year at the Golf Course. President Clayton expressed the Board 's compliments to Mr. Molinaro for the fine performance of the Golf Course. Mr. Balling then reported on the low water pressure situation REDUCED WATER which was experienced over the weekend, principally due to a PRESSURE power failure at Well #3, and some erratic pump operations at SITUATION Well #2 due to the heat. Mr. Balling indicated that the possibility of a water ban was discussed, however, the system had recovered by Saturday evening eliminating the need for such action. He noted that we are operating without Well #4 and Well #5 at this time, and as a result are operating more conservatively than in the past because our recharge capabilities are somewhat hampered by the loss of these facilities. We do have a plan that can be implemented if a water ban is necessary, but absent mechanical failure, this should not be necessary. Trustee Marienthal noted that he experienced a greater reduction in water pressure on Sunday than on Saturday, when the problem apparently occurred. Mr. Balling indicated that on Sunday we had held the pressure back intentionally as a conservation measure. Trustee Marienthal felt that when a reduction in pressure is to occur, it should be publicized so that residents can be made aware that this situation is occurring. Mr. Balling indicated that it would be possible to publicize in the news- paper during periods of extreme heat that we will be conserving water through reduced pressure. Trustee Hartstein requested a clarification of the procedure followed when reverting to an emergency situation and what steps are taken to insure that adequate pressure is available for a fire situation. Mr. Rigsby indicated that Well #6 is always in a stand-by situation wherein it will automatically come in when we lose pressure in the system. He further stated that when these situations arise, we have a duty man available at all times to respond and activate the high service pressure pump to increase the pressure in the system. Trustee Hartstein questioned how the duty man is made aware of an emergency in the system. Mr. Rigsby indicated that there are alarms on each well and when they are activated the Police Department notifies the Public Works duty man, who then responds immediately. Mr. Balling indicated that many of the problems we presently have with our water system will be solved with the arrival of Lake Michigan water. Mr. Balling notified the Village Board that the Northwest Water NWC PETITION Commission did file with the Circuit Court of Cook County a FOR MANDAMUS Petition For Mandamus against the Village of Skokie to resolve an impasse which has arisen with regard to Division B-1 . He went on to explain the situation that exists and the reasons for filing this petition. 6238 7/18/83 President Clayton asked if there were any questions from the QUESTIONS FROM audience. There were none. THE AUDIENCE President Clayton explained the Consent Agenda and stated that CONSENT AGENDA any member of the Board or the audience could request that an item be removed for full discussion . There were no such requests . Moved by Stone, seconded by O' Reilly, to approve Resolution RESOLUTION No. 83-23, a resolution in support of the Village of Lake Bluff' s NO. 83-23 position regarding municipal jurisdiction within the 1 -1/2 mile (Support of planning area. This resolution expresses support for the Village Lake Bluff) of Lake Bluff's position in an active lawsuit. The outcome of this lawsuit could directly affect Buffalo Grove's ability to protect our jurisdictional rights within the 1-1/2 mile planning limit. Upon roll call , Trustees voted as follows: AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. Moved by Stone, seconded by O ' Reilly, to approve Resolution RESOLUTION No. 83-24, a resolution authorizing continuation of membership NO. 83-24 in the Intergovernmental Risk Management Agency. Continued (IRMA) membership requires adoption of this Resolution and Contract/ By-Laws. The Contract/By-Laws have been reviewed by the Director of Finance & General Services and the Village Attorney and adoption is recommended. Upon roll call , Trustees voted as follows : AYES : 6 - Marienthal , Stone, O'Reilly, Hartstein, Glover, Reid NAYES : 0 - None Motion declared carried. Moved by Stone, seconded by O' Reilly, to approve the Warner- WARNER-AMEX Amex Liability Insurance Certificate. Article IV, Section 12 LIABILITY (G) of the Cable Communications Ordinance requires that terms INSURANCE and coverage of liability insurance be approved by the Village CERTIFICATE Board. The Certificate of Insurance complies with the limits of coverage required by the Ordinance and approval is recommended. Upon roll call , Trustees voted as follows: AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein , Glover, Reid NAYES : 0 - None Motion declared carried. Moved by Stone, seconded by O' Reilly, to accept the Annual ACCEPT ANNUAL Report of Condition of the Firemen 's Pension Fund. State REPORT OF Statutes require the condition of the pension fund be reported CONDITION OF to the Village Board prior to levying of property taxes. The FIREMEN PENSION total amount to be levied in 1983 and collected in 1984 to meet FUND pension fund requirements is $53,914.06. Upon roll call , Trustees voted as follows: AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. 6239 7/18/83 Moved by Stone, seconded by O' Reilly, to accept the Annual ANNUAL REPORT Report of Condition of the Buffalo Grove Police Pension Fund. OF CONDITION State Statutes require the condition of the pension fund be OF POLICE reported to the Village Board prior to levying of property PENSION FUND taxes. The total amount to be levied in 1983 to meet pension fund requirements is $13,602. Upon roll call , Trustees voted as follows: AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. Moved by Stone, seconded by O 'Reilly, to accept the Annual ANNUAL REPORT Report of the Board of Fire and Police Commissioners. The OF BOARD OF Commission is required to submit an annual report of activities FIRE & POLICE to the Board of Trustees. Upon roll call , Trustees voted as COMMISSIONERS follows : AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid NAYES : 0 - None Motion declared carried. Moved by Stone, seconded by O' Reilly , to authorize the bidding AUTHORITY TO for the 1983 Parkway Tree Replacement Program. Authority is BID (1983 requested to advertise and receive bids for 35 parkway tree Parkway Tree replacements. The program has been approved in the FY-83-84 Replacement Budget. Upon roll call , Trustees voted as follows : Program) AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. Moved by Stone, seconded by O' Reilly, to authorize the purchase AUTHORIZE and bid waiver for a soft body armor from Second Chance, Inc. PURCHASE & BID The Police Department is requesting authority to waive bids and FOR SOFT BODY purchase soft body armor from Second Chance, Inc. @$255 per vest, ARMOR with $200 per vest coming from the $6,600 approved for this purpose in the FY83-84 budget , and the remaining $55 from each officer's clothing allowance. Upon roll call , Trustees voted as follows: AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein , Glover, Reid NAYES: 0 - None Motion declared carried. Moved by Stone, seconded by O' Reilly, to approve the Appearance APPEARANCE Commission recommendation for Hidden Lakes Village, Phase II COMMISSION landscaping. The Appearance Commission recommends approval RECOMMENDATION of this aesthetic element of the subject property. Upon roll (Hidden Lakes call , Trustees voted as follows: Village Phase II AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid Landscaping) NAYES : 0 - None Motion declared carried. 6240 7/18/83 Moved by Stone, seconded by O' Reilly, to approve the Site SITE IMPROVE- Improvement Agreement for Buffalo Grove Commerce Center, Lot 8. MENT AGREEMENT Approval of this agreement is recommended by the Village Engineer. (B .G.Commerce Upon roll call , Trustees voted as follows : Center) AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. Moved by O'Reilly, seconded by Reid , to approve Resolution RESOLUTION No. 83-25 supporting the closing of Schaeffer Road and urging NO. 83-25 the opening of Hicks Road. Trustee Stone expressed concern BUFFALO CREEK that by encouraging the closing of Schaeffer Road we may only FOREST PRESERVE accomplish the closing of both Schaeffer and Hicks Roads. Discussion followed concerning the need for either Schaeffer Road or Hicks Road to remain open . Trustee O' Reilly amended the motion that Schaeffer Road not be closed unless and until Hicks Road is reopened. Seconded by Reid. Upon roll call vote, Trustees voted as follows : AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid NAYES : 0 - None Motion declared carried. Trustee Hartstein commended Bill Brimm on the detailed WATER RATE comprehensive report on the Water Rate Study Update, and STUDY UPDATE requested Mr. Brimm highlight for the Board add the audience the recommendations contained within the report. Mr. Brimm proceeded to review the report for the Board. Trustee O' Reilly questioned the start up date for the rate increase in that we had originally projected a January 1 start up date but have since pushed it back to May 1 . Mr. Brimm then discussed the reason for this change. Mr. Balling . further stated that ,it is the policy of the Village to implement the rate increase only after Lake Michigan water is flowing, however, this could be amended should there be a major draw down of the water fund due to emergency repairs or extraordinary circumstances. Trustee O' Reilly stated that she does not wish to see us alter our policy of not charging this increase until the residents actually have the Lake Michigan water. Mr. Balling indicated that this remains our policy. Trustee Marienthal indicated that he had contacted Congressman Porter concerning his support for a possible reversal in the posture of the IRS in regard to deducting from taxes the items on the water bills relating to bonds and interest. Trustee Hartstein moved that the report be accepted and the recommendations contained therein be adopted. Seconded by O'Reilly. Upon voice vote, the motion carried unanimously. Mr. Balling reported that Emergency Squad #246 received severe EMERGENCY damage to the chassis and frame as a result of an accident SQUAD REPAIR during a response call . He noted that the unit was scheduled for normal replacement in FY 83-84, but had been deferred until FY84-85. The staff report outlines alternatives ranging from major rehabilitation to accelerated replacement during FY 83-84. 6241 7/18/83 As this is a combined district response vehicle, Arlington Heights would be responsible for half of the repair or replacement cost , which they have agreed to pay out of their FY84-85 budget with funds becoming available on May 1 , 1984. Assuming a replacement unit was delivered in February, 1984 with a 30 day invoice, we would have to finance Arlington Heights ' share for a 30 day period. Staff's recommendation would be to finance the replacement by using the capital replacement reserves accumulated for Unit #246 and part of the ladder truck reserve from the Central Garage Fund. Mr. Balling indicated that in view of the amount of damage and the use of the vehicle, rehabilitation does not appear to be beneficial . All gear on the truck would be retained and a new diesel generator ordered. The old gas generator would be transferred to the Water Department. Mr. Balling recommended that the Board authorize bidding for a replacement and authorize staff to negotiate with Arlington Heights for payment of their 50 percent share. Trustee Marienthal asked if both Alternative 2 (replacement chassis and rebuild body) and Alternative 3 (replace complete unit) had 10 year guarantees, why Alternative 3 was recommended. He also stated that if reserve funds were used to finance Arlington Heights' share, we should expect interest on funds used for that purpose. Mr. Balling stated that Arlington Heights would be required to pay interest on the money. Mr. Rigsby stated that he is not sure we could get a 10 year guarantee on a rebuilt body because of the extensive damage and electrolosis already existing. Chief Winter indicated that electrolosis of the body was a major problem which - nothing short of totally rebuilding the body would cure. Trustee Stone questioned the difference in trade- in values in the report of $15,000 in FY 84-85 and $6,000 in FY 83-84. Mr. Rigsby replied that the lower value assumes no repair to the unit. Trustee Stone asked what our insurance covered. Mr. Brimm stated IRMA would pay to repair or replace the unit, but that in their opinion, the unit is not totalled and can be repaired. Trustee Stone asked if the unit cannot be repaired to our satisfaction, can we require replacement. Mr. Brimm replied that IRMA would only pay the repair estimate. President Clayton asked if after the unit is taken apart for inspection, and the repair estimate increases, would this be covered by our insurance. Mr. Brimm indicated that it would. President Clayton stated that it would be advisable to have the unit fully inspected in order to get a firm estimate. Mr. Balling stated that in order to get a complete estimate, the body would have to be removed and substantial amount of work done. He asked if staff had an estimate of this cost. Mr. Rigsby indicated they did not as the repair of the apparatus body would have to be done in Wisconsin. Trustee Stone stated that squad #246 had a 6 year service life expectancy and the report indicates a 10 year service life. Mr. Rigsby responded that by switching to a diesel chassis, its service life is extended to 10 years , and the newer all aluminum bodies carry 6242 7/18/83 at least a 10 year warranty. The chassis would be scheduled for replacement in 10 years, the body in 20. Trustee Glover stated that he would like to know the cost of removing the body for inspection and what, if any, of that expense would be covered by insurance. He stated that information would be helpful in making a decision. He asked Mr. Rigsby that if this were done, would the inspection be complete enough for the manufacturer to determine whether or not a 10 year guarantee could be offered. Mr. Rigsby replied that the tank would also have to be removed. In response to another question from Trustee Glover, Mr. Rigsby stated that in his opinion, a repaired chassis would not last more than one year. Trustee Hartstein stated he felt the Board was not in a position to adequately evaluate the alternatives based on the information pro- vided. He stated that if the unit could be adequately repaired, that should be done rather than buying a new unit. Mr. Balling responded that the intent was not to buy a new piece of equipment for the sake of upgrading equipment, but re-emphasized that squad #246 was previously evaluated and scheduled for replacement in Fy 83-84 based upon its condition. Trustee O' Reilly stated that in her opinion, the Board was not prepared to make a decision based on the information presented. She asked if a certain amount of money could be authorized to perform a complete inspection in order to get a complete estimate. Trustee O 'Reilly asked if the cost of an inspection could be sub- mitted to the Board at the next meeting. Mr. Rigsby stated that we have firm estimates from a reputable manufacturer for repairs of the unit , but that the manufacturer won ' t offer a 10 year guarantee. Trustee O' Reilly asked if the squad could be repaired and used as a stand by unit. Chief Winter indicated there is no need for a stand by unit. Trustee O' Reilly asked that the item be tabled until additional information is provided , including the cost of removing the box, comments from a representative of IRMA, and clarification as to whether alternative 2 would provide a 10 year guarantee on the apparatus body. President Clayton withheld action on the motion pending further discussion. Trustee Marienthal stated that if additional damage is found, which would justify the vehicle being totaled, we should require that IRMA replace the vehicle. Mr. Balling stated that in his opinion it is unlikely the vehicle could be declared a total loss because it is apparent salvage value exists. Trustee Stone stated that if that is the case, the vehicle should be replaced and the salvage value recovered by IRMA. He noted that the same arguments presented to the Board for replacement should be presented to IRMA. 6243 7/18/83 Trustee Reid stated that the manufacturer should be able to provide a 10 year guarantee. Mr. Balling noted that the contemplated repairs would not solve the electrolosis problem. Trustee Reid identified several arithmetic errors in the report and askedthat they be corrected. Trustee Glover stated that if a 10 year warranty could be obtained on a rebuilt body, then Alternative 2 appears to be more cost effective than Alternative 3, particularly when the cost of a replacement chassis is added to the 20 year life expectancy of the body in Alternative 3. Trustee Hartstein commented that Alternative 2 needs to be more fully developed. Moved by O' Reilly, seconded by Stone, that the item be tabled for the following information: 1 . Cost of removal of the box. 2. Comments and further information from a representative of IRMA. 3. Clarification of whether Alternative 2 would provide a guarantee on the appparatus body. unanimously Upon a voice vote, the motion was declared carried. President Clayton declared a recess from 9:09 P.M. until RECESS 9: 19 P.M. Mr. Rich Heinrich requested that Item E be moved up on the agenda as he had to leave to attend another meeting. Upon agreement of all other parties involved, President Clayton granted this request. Trustee Marienthal asked if Mr. and Mrs. Hundley would like APPEAL OF to present their appeal of the ZBA decision concerning their ZBA DECISION dog run . Mr. Hundley reiterated the request made to the ZBA and stated that the location they chose for the dog run is the most logical in regard to its proximity to neighboring homes. He also noted that he had gone to extra expense to make the structure more pleasing to the eye and fit in with the surrounding structures. Mr. Heinrich indicated that the ZBA decision was based upon the size of the dog run and the materials used which make it very noticeable. He noted that this type of request for variance does not meet the normal hardship requirements of the ZBA in regard to fencing. Mr. Heinrich stated that there are, in their opinion other locations on the Hundley property where the dog run could be located that would not require a variance and this was another reason for the denial of their request. Moved by Marienthal , seconded by. Reid, to uphold the decision of the ZBA to deny this use, and that the dog run be removed and placed behind the house, which is within the 25' setback area. Upon roll call , Trustees voted as follows : AYES: 5 - Marienthal , Stone, Hartstein, Glover, Reid NAYES : 1 - O' Reilly Motion declared carried. 6244 7/18/83 Mr. Truesdell explained the request made by a resident of REMOVAL OF Thorndale Court for the removal of the fence restriction PAULINE AVENUE along Pauline Avenue. He reviewed the details of a similar FENCE RESTRIC- request which was granted by the Board concerning fences TION j along Weiland Road and recommended that the same procedure be followed with regard to Pauline Avenue. The procedure is as follows: 1 . Referral by the Village Board to the Appearance Commission for consideration of amending the approved landscape plan. I 2. An amended covenant should be prepared and signed by all property owners along Pauline Avenue. The preparation of this covenant should be the responsibility of the property owners. 3. Approval by the Village Board of both the Appearance Commission recommendation and the amended covenant. Moved by Glover, seconded by Reid, that the matter be referred to the Appearance Commission for consideration of amending the approved landscape plan. Upon roll call , Trustees voted as follows : AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid NAYES : 0 - None Motion declared carried. Trustee Stone deferred to Mr. Kuenkler who indicated that HIDDEN LAKE Item #4 in his memo of 7/14/83 has been completed and lot 13 VILLAGE FINAL has been added to the plat. Mr. Raysa commented that the PLAT OF SUB- property owner will not grant a permanent easement along the DIVISION Farrington Ditch Improvement. The only way we could obtain this UNIT 2 easement would be through condemnation. Mr. Raysa stated that he would like to make the Board aware of the status of lot 13. In the original annexation agreement lot 13 was designated as a municipal site for a fire station or a reservoir, both of which were subsequently built at other locations. His initial thought was to take the deed to lot 13 now and get it into the Village, but if the Village does not want lot 13, then you have to effect the sale of the property. If we accept lot 13 and have to go through that bidding procedure, it could be taking away an alternative with regard to the development of phase 3 and for that reason, it is Mr. Raysa 's recommendation that we not take lot 13. Trustee O ' Reilly questioned where the burrow pits shown on the approved engineering plans other than the required deepening of the existing lakes . Trustee O' Reilly further questioned the exceptions to the blanket easements and what that meant. Mr. Kuenkler responded that the plat grants to the Village and other utilities blank easements which means that there is an easement granted throughout the individual lots, except within the area shown as an exception, which is where the building is placed. Trustee O'Reilly asked when Buffalo Grove Road and Busch Road would be constructed , or has there been an agreement on how much money they would contribute. Mr. Kuenkler indicated that the improvement plans contain both Busch Road and Buffalo Grove Road P and require that they be done within 2 years. Trustee O' Reilly asked whether the lakes would essentially remain the same as in the original annexation. Mr. Kuenkler advised that in the original i u } 6245 7/18/83 annexation , all the vegetation was to have been removed, but with the present plan, all the existing vegetation will be retained and the existing lakes will be deepened. Trustee O' Reilly asked when we would see a proposal for the two outlots and Mr. Pfeffer indicated that he would be working up something on this soon. Moved by Trustee Stone, seconded by Glover, that approval be granted to Hidden Lakes Village Phase 2 subject to Items 1 , 2 and 3 of Dick Kuenkler's memo of 7/14/83. Upon roll call , Trustees voted as follows: AYES : 6 - Marienthal , Stone, O' Reilly , Hartstein, Glover, Reid NAYES: 0 - None Motion declared carried. President Clayton called upon the developers to present their PRE-APPLICATION plan to the Board, asking them to introduce themselves and CONFERENCE indicate their interest in the property. Mr. Jerry Buckley (Arlington indicated that he is an architect and land planner with offices Country Club) in Chicago & Wilmette and has been retained by Mr. Brown to develop a land plan for the subject property, and indicated that he was presenting a preliminary concept plan of the development I'! of the property. President Clayton asked Mr. Brown if he had an option on this property and he indicated that his interest was difficult to define in that the final purchase price would depend on the action of the Board and their approval or disapproval of what is proposed. He indicated that he has a legal understanding , but could not call it an option or a contract. Mr. Balling asked if Mr. Taggert would be signing the petitions for annexation, and Mr. Brown indicated that he would. President Clayton indicated to Mr. Brown that tonight was just a pre-application and there would be no definite commitments made. Mr. Brown indicated that he was interested in getting a feel for the Board 's thoughts and under- standing of the project. Mr. Buckley then pointed out to the Board an exhibit depicting a gross acreage of 131 acres and described the boundaries of the property, indicating 3.6 acres of property fronting on Dundee Road which is reserved for commercial development, leaving a gross acreage of 128+ acres to be developed into a golf course and residential development. The plan calls for a 9 hole golf course to be retained on the site and develop approximately 810 units. There are basically four types of buildings proposed; 4 will contain 69 apartment units per building; buildings which will contain 4 units and 6 units and some containing just 2 attached single family dwelling units. There is currently an existing retention basin lake on the property which will be retained and supplemented with additional water retention structures. There is some flood plain located along the creek to the north of the property which would involve engineering for the improvement thereof. Mr. Buckley indicated that they are proposing to have a sidewalk on one side of the dedicated roads throughout the development , thereby reducing the dedicated right of way from 60' to 54' wide. This is an essential part of the concept to get the density which is required and still preserve the golf course. Additionally, 6246 7/18/83 it is important to seek a variance in the required setback of the building lines from 25 ' down to 20' . The concept plan reflects this variance. Mr. Buckley stated that this concept plan has proposed three rather long cul de sacs, in excess of the 500' limit which exists. The plan proposes to provide emergency vehicular driveway across the golf course thereby shortening the effective distance of the cul de sacs by providing emergency vehicular access. Mr. Buckley stated that the buildings which would contain the 69 l dwelling units would be 4 stories high with a parking garage located �•/ in a half basement. The project will be built according to all local codes. There will be 2 parking spaces per dwelling unit provided for the majority of the development, and in the 4 apartment type buildings, there would be 1 -1/2 spaces per unit , plus additional exterior park- ing to bring it up to approximately 1 -3/4 spaces per unit, putting it close to 200% parking in this concept plan. They would construct a new golf clubhouse and parking facility on the Buffalo Grove Road frontage at the extreme north of the property and there would be a condominium association club house and swimming pool plus tennis courts. Trustee Marienthal asked what the widths of the streets would be. Mr. Buckley stated they would conform with the Subdivision Control Ordinance relative to the pavement widths . Trustee Marienthal then asked if the streets would be public or private. Mr. Buckley stated that the road which comes in off of Dundee and loops around joining another road which comes in from Buffalo Grove Road and eventually ends in a cul de sac; and two additional cul de sacs which come in off of this main road, will all be dedicated. There are a number of small loop streets , or multiple driveways, which are proposed to be private and privately maintained. With regard to the golf course, Trustee Marienthal asked if this would be owned by the condominium association. Mr. Buckley said that it would be a public golf course held under private ownership. Trustee Marienthal asked if the 69 unit building would be condominiums or rental units. Mr. Buckley indicated that the final decision had not been made, but that the building would be constructed to condominium quality and would basically be 2 - 3 bedroom and 2-2 1/2 baths. Mr. Buckley showed a brochure from a condomium development which is similar in appearance to what these buildings would be. Mr. Brown indicated that the development would be done in phases with a combination of whatever type of buildings fall within each phase. Mr. Brown indicated that they hoped to develop between 100-125 units per year and would like to keep the golf course operating throughout the construction period , for economic reasons. Trustee Hartstein stated that he is most impressed with the plan itself and feels that it will be an asset to the community. He indicated that areas he may see with the plan are in regard to the setback variations and the concept of public streets versus private, however, he feels that these are things that can be worked out as the planning progresses. Trustee Hartstein then asked what the square footage of the units would be. Mr. Buckley indicated that the smallest unit would be a 2 bedroom unit with approximately 1300 s. f. , and the largest 3 bedroom plus den, 2-1/2 bath duplex home would be approximately 2200 s.f. Trustee Hartstein then asked what Mr. Brown 's background was in the development field and what other projects he had been involved in . Mr. Brown named several projects that he was involved in previously. 6247 7/18/83 Trustee O' Reilly indicated a concern with the cul de sacs with regard to emergency vehicles. She further indicated disappointment that something could not be worked out whereby Buffalo Grove itself or in conjunction with Wheeling could attempt to acquire this golf course so that an additional 18 hole course could be retained for this area. Trustee Glover indicated that he was very pleased with the plan and the fact that many points had been addressed at this planning stage ( i .e. , emergency access to cul de sacs) rather than waiting until further into the planning. He stated that he was concerned with how much of the development was located within the flood plain. Mr. Buckley indicated that some preliminary engineering had been done which indicated that the detention facility which is there now is three times the capacity of what is currently required. He further indicated that there is very little of the development located on the flood plain and for the small amount that is on the flood plain , there is more than enough capacity in the detention storage area. Trustee Marienthal asked if they had considered the possibility of joining up the road network of this subdivision with that of a subdivision directly to the south of this which has been approved by the Village Board, thus possibly eliminating the long cul de sac. He requested that the developer look into this possibility. Trustee Reid questioned whether there would be a problem in having golfing in such close proximity to the homes and asked whether this was an accepted concept of blending golf courses with condominium homes. Mr. Buckley indicated that this plan does conform to the accepted limits of such developments . President Clayton indicated that she would like to take a polling of the Board with regard to their feelings on this development. Mr. Brown indicated that there were three points which he would like the Board to address in their polling: 1 . The concept of the sidewalk on one side 2. The concept of the set back 3. The concept of fire access across the fairway to eliminate the objection to the length of the cul de sac. President Clayton indicated that this would be done, but wished to make it clear that this polling is very preliminary and would not in any way be binding. President Clayton requested a polling of the Board concerning the concept of this PUD retaining the 9 hole golf course. No indicating opposition. Upon roll call , Trustees voted as follows : YES : 5 - Marienthal , Stone, Hartstein, Glover, Reid, Clayton NO: 1 - O' Reilly President Clayton then polled the Board concerning their willingness to consider sidewalks on one side of the street reiterating that a lot of further discussion must take place before actually giving approval to such a concept. Yes indicating in favor of, No indicating opposition. Upon roll call , Trustees voted as follows : YES : 7 - Marienthal , Stone, O ' Reilly, Hartstein, Glover, Reid , Clayton NO: 0 - None 6248 7/18/83 President Clayton polled the Board as to whether they would be willing to consider 20' set backs as opposed to 25' set backs. Yes indicating in favor, No indicating opposition : YES : 7 - Marienthal , Stone, O' Reilly, Hartstein, Glover, Reid, Clayton NO: 0 - None President Clayton polled the Board, would you be willing to `/ consider the fire access across the fairways in consideration of the length of the cul de sacs; Yes indicating in favor, No indicating opposition: YES : 5 - Stone, Hartstein, Glover, Reid, Clayton NO: 2 - Marienthal , O' Reilly (NOTE: Trustee Marienthal originally voted to "Pass", then indicated that he would like to change his vote to a no.) Mr. Buckley added the comment with regard to the sidewalk system that it would be contingent upon there being an adequate internal circulation sidewalk pattern developed and on the reduction of the set backs , they would orient all the units away from the streets and toward the golf course views . President Clayton stated that she felt that although there are a lot of things that would need to be worked out on this plan , it would be a welcome addition to Buffalo Grove. Moved by Stone, seconded by Marienthal , to adjourn the meeting. ADJOURNMENT UponUpon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 10:25 P.M. ......_4_12_4_0_,,,4_, ..g. .72-)a-4-444.) Ei enF. Marsh, Village Clerk Pro Tern APPROVED BY ME THIS (4 DAY OF , 1983. .00Zir-- Village President