1983-05-02 - Village Board Regular Meeting - Minutes 6194
5/2/83
MINUTES OF THE REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, MAY 2, 1983.
President Clayton called the meeting to order at 7:32 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President ROLL CALL
Clayton; Trustees Marienthal , Stone, O'Reilly, Schwartz,
and Glover. Trustee Hartstein was absent. Also present
were: William Balling, Village Manager; William Raysa,
Village Attorney; James Doyle, Assistant Village Manager ;
William Brimm, Finance Director; Gregory Boysen, Director
of Public Works; Raymond Rigsby, Superintendent of Public
Works; Frank Hruby, Director of Building and Zoning; Richard
Kuenkler, Village Engineer; Police Chief McCann; Fire Chief
Winter; and Paul Kochendorfer, Village Treasurer.
Moved by O' Reilly, seconded by Marienthal , to approve the APPROVAL OF
minutes of the April 18, 1983 Regular Meeting. Upon roll MINUTES
call , Trustees voted as follows :
AYES: 4 - Marienthal , Stone, O'Reilly, Schwartz
NAYES: 0 - None
ABSENT: 1 - Hartstein
ABSTAIN: 1 - Glover
Motion declared carried.
Mr. Kochendorfer read Warrant #501 . Moved by Schwartz, WARRANT #501
seconded by O'Reilly, to approve Warrant #501 in the amount
of $264,884.95, authorizing payment of bills listed. Upon
roll call , Trustees voted as follows :
AYES: 5 - Marienthal , Stone, O' Reilly, Schwartz, Glover
NAYES: 0 - None
ABSENT: 1 - Hartstein
Motion declared carried.
President Clayton made the following reappointments to COMMISSION
Village Commissions : APPOINTMENTS
APPEARANCE COMMISSION : Eddie L. Larsen, term to expire
April 30, 1986
Cynthia Zusel , term to expire
April 30, 1986
Kathleen Krippes, term to expire
April 30, 1985
COMMUNITY BLOOD DONOR COMMISSION:
Jean Yamin , term to expire April 30,
1986
ELECTRICAL COMMISSION : Norman Ridell , term to expire
April 30, 1986
Greg Buss , Jr. , term to expire
April 30, 1986
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FIRE AND POLICE COMMISSION :
i:enneth D. Hartman, term to expire April 30,
1986
Harvey Morowitz, term to expire April 30, 1986
PLAN COMMISSION :
Patrick Shields, term to expire April 30, 1986
Gerald Davis, term to expire April 30, 1985
George Krug, term to expire April 30, 1986
�•/ Allen Goldberg, term to expire April 30, 1986
POLICE PENSION FUND BOARD:
Robert Greenberg, term to expire April 30, 1985
TRANSPORTATION COMMISSION :
Craig L. Levin, term to expire April 30, 1986
Robert B. Trovillion , term to expire April 30,
1986
Moved by Marienthal , seconded by Stone, to concur with.
President Clayton 's appointments. Upon voice vote,
Trustees voted as follows :
AYES: 5 - Marienthal , Stone, O' Reilly, Schwartz, Glover
NAPES : 0 - None
ABSENT: 1 - Hartstein
Motion declared carried.
President Clayton read a Certificate of Appreciation to be CERTIFICATES OF
presented co the members of the Citizen 's Advisory Committee APPRECIATION
on Municipal Water Policy. The members of that Committee (Citizen 's
are: Lousie Koclanis, Chuck Birch, John Walker, Fred Advisory
Socoloff, and Diane Nicholson. Mr. Birch was present, and Committee on
President Clayton presented him with his Certificate, and Municipal Water
thanked him for his service to the Village. President Policy)
Clayton also expressed thanks to Paul Kochendorfer, William
Brimm, Trustee Schwartz and Trustee O' Reilly for their work
on this Committee. Trustee O ' Reilly expressed special thanks
to the citizen members of the Committee.
President Clayton noted a Proclamation proclaiming the week PROCLAMATION
of May 8-14, 1983 to be Municipal Clerk's Week in the Village (Municipal Clerk's
of Buffalo Grove. Week)
Mr. Balling noted that there will not be a Committee of the FUTURE AGENDA
Whole meeting on May 9, 1983. The next Regular Meeting will
be held on May 16, 1983.
Mr. Balling noted that the Performance Evaluation Manual is PERFORMANCE
now completed , and published. Mr. Balling thanked Jim Doyle EVALUATION
for his efforts in compiling this manual . Mr. Balling also MANUAL
noted that a video training tape was completed, and is being
shown to department heads to insure that the system is properly
implemented.
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President Clayton asked if there were any questions from QUESTIONS FROM
the audience. There were none. THE AUDIENCE
President Clayton explained the Consent Agenda, stating that CONSENT AGENDA
any member of the Board or the audience could request that an
item be removed for full discussion. Trustee O'Reilly requested
that Item XIII , J be tabled until the May 16, 1983 Regular
Meeting, and that Item XIII , M be deferred until the repre-
sentative from Levitt is available to make a presentation.
Moved by O' Reilly, seconded by Stone, to approve the White WHITE HEN
Hen Easement. The Village Engineer recommends approval of EASEMENT
the easement agreement for the Villagewide Water Main Re-
inforcement Project. Upon roll call , Trustees voted as
follows :
AYES: 5 - Marienthal , Stone, O' Reilly, Schwartz, Glover
NAYES: 0 - None
ABSENT: 1 - Hartstein
Motion declared carried.
Moved by O' Reilly, seconded by Stone, to approve the Schwind SCHWIND
Easement (No. 2) . The Village Engineer recommends approval EASEMENT
of the subject easement agreement for the Villagewide Water
Main Reinforcement Project. Upon roll call , Trustees voted
as follows :
AYES : 5 - Marienthal , Stone, O 'Reilly, Schwartz, Glover
NAYES: 0 - None
ABSENT: 1 - Hartstein
Motion declared carried.
Moved by O 'Reilly, seconded by Stone, to approve the Final FINAL
Acceptance - Town Center Subdivision - Unit 1 - (Shell Oil) . ACCEPTANCE
The Village Engineer recommends final approval of this project TOWN CENTER
subject to extension of the Maintenance Bond for one year and SUBDIVISION
receipt of a replacement bond guaranteeing installation of UNIT 1 - (Shell
pedestrian signals at Route 83 and Lake-Cook Road, when Oil)
warranted. Upon roll call , Trustees voted as follows:
AYES : 5 - Marienthal , Stone, O ' Reilly, Schwartz, Glover
NAYES: 0 - None
ABSENT: 1 - Hartstein
Motion declared carried.
Moved by O' Reilly, seconded by Stone, to approve the VILLAGEWIDE
Villagewide Water Main Reinforcement Project Construction WATERMAIN
Agreement, Village of Wheeling. This agreement is required REINFORCEMENT
prior to issuance of right of way construction permits for AGREEMENT
the subject project. Upon roll call , Trustees voted as (Village of
follows: Wheeling)
AYES: 5 - Marienthal , Stone, O' Reilly, Schwartz, Glover
NAYES: 0 - None
ABSENT: 1 - Hartstein
Motion declared carried.
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Moved by O' Reilly, seconded by Stone, to accept the Police POLICE PENSION
Pension Fund Annual Report, FY1982-1983. Acceptance of the FUND ANNUAL
annual report is requested by the Director of Finance and REPORT
General Services. Upon roll call , Trustees voted as follows :
AYES : 5 - Marienthal , Stone, O'Reilly, Schwartz, Glover
NAVES: 0 - None
ABSENT: 1 - Hartstein
Motion declared carried.
Moved by O'Reilly, seconded by Stone, to approve the revised STRATHMORE
plan for Strathmore Square landscaping as recommended by the SQUARE
Appearance Commission. Upon roll call , Trustees voted as LANDSCAPING
follows:
AYES : 5 - Marienthal , Stone, O' Reilly, Schwartz, Glover
NAYES : 0 - None
ABSENT: 1 - Hartstein
Motion declared carried.
Moved by O' Reilly, seconded by Marienthal , to pass Ordinance ORDINANCE #83-21
#83-21 authorizing appropriations for the Village of Buffalo (Appropriations)
Grove for the period May 1 , 1983 through April 30, 1984.
Upon roll call , Trustees voted as follows:
AYES : 5 - Marienthal , Stone, O'Reilly, Schwartz, Glover
NAPES: 0 - None
ABSENT: 1 - Hartstein
Motion declared carried.
Chief McCann explained the proposed ordinance. Moved by ORDINANCE #83-22
Schwartz, seconded by Marienthal , to pass Ordinance #83-22 (Truancy)
amending Title 9 of the Buffalo Grove Code prohibiting
truancy. Upon roll call , Trustees voted as follows:
AYES: 5 - Marienthal , Stone, O'Reilly, Schwartz, Glover
NAPES: 0 - None
ABSENT: 1 - Hartstein
Motion declared carried.
Moved by O'Reilly, seconded by Stone, to pass Ordinance ORDINANCE #83-23
#83-23, amending Municipal Code Chapter 19, Section (Traffic Code)
BG-11-401-C (Traffic Code of the Village of Buffalo Grove)
and repealing Ordinance #77-63. Upon roll call , Trustees
voted as follows:
AYES: 5 - Marienthal , Stone, O' Reilly, Schwartz, Glover
NAPES: 0 - None
ABSENT: 1 - Hartstein
Motion declared carried.
Moved by O' Reilly, seconded by Stone, to pass Ordinance ORDINANCE #83-24
#83-24 authorizing the sale of surplus Police Department (Surplus Equip-
equipment. Upon roll call , Trustees voted as follows: ment Sale)
AYES: 6 - Marienthal , Stone, O'Reilly, Schwartz, Glover,
President Clayton
NAPES : 0 - None
ABSENT: 1 - Hartstein
Motion declared carried.
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Moved by Marienthal , seconded by O'Reilly, to pass Ordinance ORDINANCE #83-25
#83-25 amending Title 10 of the Village of Buffalo Grove
Municipal Code (Removal of "No Parking" on Radcliff Road) .
Upon roll call , Trustees voted as follows :
AYES: 5 - Marienthal , Stone, O' Reilly, Schwartz, Glover
NAPES : 0 - None
ABSENT: 1 - Hartstein
Motion declared carried.
Moved by Marienthal , seconded by O'Reilly, to pass Resolution RESOLUTION #83-15
#83-15 authorizing the removal of school speed zones. Upon
roll call , Trustees voted as follows :
AYES: 5 - Marienthal , Stone, O' Reilly, Schwartz, Glover
NAPES : 0 - None
ABSENT: 1 - Hartstein
Motion declared carried .
Mr. Boysen explained the reasons for going to a two-year, 1983-84 MOSQUITO
no-bid contract. Moved by O'Reilly, seconded by Marienthal , CONTROL PROGRAM
to waive the bidding for the 1983-84 Mosquito Control Program
for the reasons outlined in Mr. Boysen's memo to Mr. Balling
of April 27, 1983, and award the contract to the Clarke
Outdoor Spraying Company for the 1983 and 1984 seasons, at
an estimated cost of $13,728.00 per year. Upon roll call ,
Trustees voted as follows :
AYES: 5 - Marienthal , Stone, O' Reilly, Schwartz, Glover
NAPES: 0 - None
ABSENT: 1 - Hartstein
Motion declared carried.
Moved by O' Reilly, seconded by Marienthal , to reject the POLICE DEPART-
lowest bidder for not meeting the Village specifications, MENT PHOTOCOPIER
and award the bid to Xerox Corporation as the lowest
responsible bidder meeting the specs , with the financing as
Alternative I . XEEP, at $147.00/month, and with a full -
service maintenance agreement at $130.00/month as specified
in the bid, with additional copies at $0. 14 per copy. Mr.
Brimm and Chief McCann answered questions from the Board.
Upon roll call , Trustees voted as follows :
AYES : 5 - Marienthal , Stone, O'Reilly, Schwartz, Glover
NAPES : 0 - None
ABSENT: 1 - Hartstein
Motion declared carried.
Moved by O' Reilly, seconded by Stone, to accept staff FY83-84 FLEET
recommendation to reject all bids for the Engine 213 refit, REPLACE NIS
and authorize a re-bidding of the refit with a 10 year warranty.
Upon roll call , Trustees voted as follows :
AYES: 5 - Marienthal , Stone, O' Reilly, Schwartz, Glover
NAPES: 0 - None
ABSENT: 1 - Hartstein
Motion declared carried.
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Moved by O'Reilly, seconded by Schwartz, to award the bid
for the One Ton Utility Squad Truck to Illinois Truck and
Equipment Company as being the lowest responsible bidder
meeting the specifications for purchase of a One Ton
Utility Squad Truck at a cost not to exceed $18,325.00,
and to reject the proposal submitted by Hoskins Chevrolet
because of failure to comply with specifications. Upon
roll call , Trustees voted as follows :
AYES: 5 - Marienthal , Stone, O'Reilly, Schwartz, Glover
NAYES: 0 - None
ABSENT: 1 - Hartstein
Motion declared carried.
Moved by O'Reilly, seconded by Schwartz, to approve the
request to withdraw the bid proposal from Buss Ford Sales,
and award the purchase to Northwest Ford Truck Center as
being the lowest responsible bidder meeting Village
specifications for the purchase of two 1 and 1/2 ton trucks
at a total cost not to exceed $50,598.00. Upon roll call ,
Trustees voted as follows :
AYES: 5 - Marienthal , Stone, O' Reilly, Schwartz, Glover
NAPES: 0 - None
ABSENT: 1 - Hartstein
Motion declared carried.
Moved by O' Reilly, seconded by Stone, to approve the bid 1983 VILLAGEWIDE
and award the contract to M & A Cement Works as the lowest SIDEWALK REMOVAL
responsible bidder meeting Village specifications for the REPLACEMENT
1983 Sidewalk Removal and Replacement Program, subject to PROGRAM
the provisions outlined in Mr. Kuenkler's memo to Mr.
Balling of April 28 , 1983. Upon roll call , Trustees voted
as follows :
AYES : 5 - Marienthal , Stone, O 'Reilly, Schwartz, Glover
NAPES: 0 - None
ABSENT: 1 - Hartstein
Motion declared carried.
Trustee O 'Reilly stated that this is a status report on the 1983 VILLAGEWIDE
bidding; however, this will not be ready for award of the WATER MAIN
bid until May 16, 1983. Mr. Balling stated that there were REINFORCEMENT
some excellent bids , and that the bid should be ready to be PROJECT
awarded on May 16, 1983.
Trustee O' Reilly stated that, because of the many questions VILLAS OF
posed by the residents, and for the benefit of the Board, she BUFFALO CREEK
thought that there should be a presentation from Levitt.
Mr. Harry Sleek of Levitt, presented the appearance of the
models. Mr. Sleek stated that they propose to remove the
four foundations which are on the property within 30 days,
and fill the lots to grade. Mr. Sleek stated that they will
totally complete Phase I before moving to Phase II .
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Mr. Sleek indicated that Levitt would be doing some patching
of Brandywyn Road. In response to a question from Mr. Jules
Laser, a resident on Brandywyn, Mr. Sleek stated that they
would have the patching completed within 30 days from the time
the asphalt plants are open. Mr. Balling stated that this is a
patching of base at this point, and that the Village is
interested in having the top layer go on once the subdivision
is substantially completed; the final work will not be done
until work is close to completion in the subdivision.
Mr. Sleek then explained the buffering between the development
and Caren Drive. Mr. Sleek stated that the two units being
proposed are 1 ,050 square feet and 1 , 180 square feet, with
the average price being approximately $65,000. Mr. Sleek stated
that Levitt thought it was in the best interest of the subdivision
not to allow fences. It was decided to prohibit fencing along
the rear property line. There was an agreement entered into
between the Village and Levitt. Neither the Village nor Levitt
have changed their posture on this agreement.
Trustee Marienthal stated that he thought that a 45 day time
period from the approval of this plan would be sufficient to
patch the street. Mr. Sleek stated that he would be willing to
agree to that time frame. Trustee Marienthal asked for review
of the landscaping and bike path which was installed to insure
that it is in the same condition that it originally was; Mr.
Sleek stated that it is his intent to walk the area with Mr.
Kuenkler. Mr. Sleek stated that they would work with the
Appearance Commission to have a color package which is
compatible with the existing structures.
Moved by O' Reilly, seconded by Marienthal , to approve the
Appearance Commission recommendations regarding the Villas of
Buffalo Creek. There was discussion regarding the tie-in
of certain time frames to the motion. President Clayton stated
that the time constraints agreed to would be made a part of the
record, an6 if those time constraints are not complied with,
Mr. Sleek would appear before the Board at the second Board
meeting in June. Trustee Marienthal withdrew his second.
Trustee Schwartz seconded the motion. Trustee O'Reilly
amended the motion to specify that it become a part of the
record that Mr. Sleek has agreed to 45 days for the road
maintenance and 30 days for removal of the foundations.
Trustee Schwartz seconded the amendment.
CORRECTION Ln ancwar to a vactinn from a ra,cidc.nt, Mr claaL ctatarl that
Levitt hopos to have the C e''t C Qn by tha midd1 of .lima,
Remove P P-r J r /
Paragraph
grade, they vi 1 1 not hang in the sPrnnrl phases until tha lots
with the -)44-tLeg fourldatinns arc. cold
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Upon roll call , Trustees voted as follows on the motion:
AYES: 4 - Stone, O' Reilly, Schwartz, Glover
NAYES: 1 - Marienthal
ABSENT: 1 - Hartstein
Motion declared carried.
Moved by Schwartz, seconded by Glover, to move to Executive EXECUTIVE
Session to discuss litigation. Upon roll call , Trustees SESSION
�J voted as follows :
AYES: 5 - Marienthal , Stone, O' Reilly, Schwartz, Glover
NAYES: 0 - None
ABSENT: 1 - Hartstein
Motion declared-carried.
Moved by Schwartz, seconded by Glover, to adjourn the ADJOURNMENT
meeting. Upon voice vote, the motion was unanimously
declared carried. The meeting was adjourned at 8:30 P.M.
Janet M_.J S i rab i an , Village Clerk
APPROVED BY ME THIS /6 DAY
OF , 1983.
�I � J G
12'
- -,—�Village President
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