1983-03-07 - Village Board Regular Meeting - Minutes 6165
3/7/83
MINUTES OF THE REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS , MARCH 7, 1983.
President Clayton called the meeting to order at 7:31 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President Clayton; ROLL CALL
Trustees Marienthal , Stone, O'Reilly, Hartstein, Gerschefske,
and Schwartz. Also present were: William Balling, Village
Manager; William Raysa, Village Attorney; James Doyle, Assistant
Village Manager; William Brimm, Finance Director; Leo McCann,
Police Chief; Wayne Winter, Fire Chief; Gregory Boysen, Director
of Public Works ; Frank Hruby, Director of Building & Zoning;
Raymond Rigsby, Superintendent of Public Works; and Richard
Kuenkler, Village Engineer.
Moved byO' Reilly, seconded byMarienthal , to approve the APPROVAL OF
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minutes of the February 28, 1983 Regular Meeting. Mr. Raysa MINUTES
made the following correction on the bottom of Page 6163
regarding the ZBA authority:
The last paragraph on the page should read:
"Moved by Marienthal , seconded by Stone, to uphold the
ZBA findings of the meeting which was held on February 15,
1983. There was then further discussion. Mr. Raysa stated
that Section 14.44.O10A of the Sign Code gives the ZBA authority
to vary the Sign Code if the petitioner satisfies four pre-
requisites; Subsection B of Section 14.44.010 gives the ZBA
sign variation authority if the petitioner meets two pre-
requisites. The Village Board, pursuant to Section 14.44.060,
may determine to vary the application of any of the regulations
in the Sign Code in harmony with its general purpose and intent
in cases where there are practical difficulties or particular
hardships in the way of carrying out the strict letter of the
Sign Code requirements."
Upon roll call , Trustees voted as follows :
AYES: 5 - Marienthal , Stone, O' Reilly, Hartstein, Schwartz
NAYES : 0 p None
ABSTAIN : 1 - Gerschefske
l , Motion declared carried.
Mr. Brimm read Warrant #497. Moved by O'Reilly, seconded WARRANT #497
by Marienthal , to approve Warrant #497 in the amount of
$147 ,398.50, authorizing payment of bills listed. Upon roll
call , Trustees voted as follows :
AYES : 6 - Marienthal , Stone, O'Reilly, Hartstein, Gerschefske,
Schwartz
NAYES: 0 - None
Motion declared carried.
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President Clayton noted a Proclamation proclaiming March 9, PROCLAMATION
1983 as ORT Day in Buffalo Grove, and urged all citizens to ORT DAY
take cognizance of the special events arranged for this date.
President Clayton noted a Proclamation proclaiming March 7, PROCLAMATION
1983 to March 7, 1984 to be the Silver Anniversary Year of (Buffalo Grove
the Village, and urged all residents to participate in the Silver
many celebrations planned during the year, and also to reflect Anniversary)
upon our heritage and rededicate ourselves to maintaining the
`•/ beauty, character, and spirit of Buffalo Grove.
President Clayton read a Certificate of Commendation for CERTIFICATE OF
Officer Scott Kristiansen. President Clayton then pre- COMMENDATION
sented the Certificate to Officer Kristiansen and he was
congratulated by Chief McCann, and Commander Urry, as well
as the Board and the audience.
Trustee Gerschefske expressed a concern over the commitment LAKE COUNTY
of $15,000 made by Buffalo Grove to the Lake County Forest FOREST PRESERVE
Preserve District. Mr. Gerschefske proposed that the Village DISTRICT
enter into an agreement with the district to use a portion of
the forest preserve for baseball , soccer, Buffalo Grove Days
parking, etc. , and that the district should waive permit or
fees for large groups.
Trustee Hartstein stated that Buffalo Grove made a commit-
ment to the Forest Preserve District, and should stick to that
commitment, although he can appreciate the concerns of Trustee
Gerschefske, and would encourage this type of cooperation
through discussions with the Forest Preserve. Trustee Stone
stated that he does not want to seek this agreement as part
of the agreement, but he thinks that the Village should pursue
whatever is open with regard to getting some use out out of
the land. Trustee Marienthal echoed Trustee Stone's statements.
President Clayton asked Mr. Balling to convey the desire of
the Board to the Lake County Forest Preserve District, i .e.
to seek these kinds of services for the Village from that
particular piece of property, but not have it tied to the
$15,000 figure.
President Clayton wished to convey thanks to the staff for 25th ANNIVERSARY
their work in helping to make the 25th Anniversary Commissioner's RECOGNITION
Reception a success, especially Mr. Brimm, Mrs. Hennenfent,
Mrs. Walker, Mr. Doyle, Deputy Chief Voigt, and Mr. Balling.
Trustee O'Reilly noted a correction on the bi-weekly calendar, LAKE MICHIGAN
stating that the Lake Michigan Water Presentation tomorrow WATER PRESENTA-
night is at 7:30 P.M. rather than 8:00 P.M. TION
Trustee Hartstein brought to the Board 's attention that Mr. NORTRAN
Bob Pinzur has been elected Secretary/Treasurer of NORTRAN.
President Clayton asked Mr. Balling to prepare a letter from
the Board congratulating Mr. Pinzur on this honor.
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Mr. Balling reported that the Municipal Finance Officers of CERTIFICATE OF
the United States and Canada publishes professional standards CONFORMANCE IN
for financial reporting. Mr. Brimm has worked with the auditors FINANCIAL
and has developed and submitted our Comprehensive Annual REPORTING
Financial Report for the year ending April 30, 1982. Mr. Balling
then presented to the Board the Certificate of Conformance in
Financial Reporting which was received in commeration in sub-
mitting this report. This Certificate of Conformance is the
highest form of recognition in governmental accounting and
�•./ financial reporting, and its attainment represents a significant
accomplishment by the Village of Buffalo Grove in its management.
President Clayton thanked Mr. Balling and the staff for their work
in this achievement. Mr. Balling then presented Mr. Brimm with
the Municipal Finance Officer 's Association Award of Financial
Reporting Achievement, which is presented to those individuals
who have been instrumental in their governmental unit in achieving
a Certificate of Conformance in Financial Reporting. Mr. Brimm
was congratulated by the Board and the audience, and President
Claytcnthanked him for bringing this honor to the Village.
Mrs. Barbara Bartlett made a request to have funds for Fireworks FIREWORKS FOR
for the Fourth included in the Legislative Budget. Mrs. THE FOURTH
Bartlett named some of the groups which have already contributed
and asked that the Village also contribute in part to the fire-
works for the Fourth of July. The Fireworks Committee is
anticipating a display for the 25th Anniversary of the Village,
which could be rebuilt and used for the Buffalo Grove Days
fireworks display.
Mrs . Bartlett said that the involvement from Village residents
was most enthusiastic, and requested that the Village appropriate
$1 ,000 to continue this tradition.
President Clayton asked if there were any other questions from QUESTIONS FROM
the audience. There were none. THE AUDIENCE
President Clayton explained the Consent Agenda, stating that CONSENT AGENDA
any member of the audience or the Board could request that an
item be removed for full discussion. There were no such requests.
Moved by Gerschefske, seconded by Stone, to adopt Resolution RESOLUTION #83-7
#83-7, a resolution applying for Governor Thompson 's Home (Governor
Town Awards. The Village of Buffalo Grove is interested in Thompson's
applying for special recognition for the Buffalo Grove Police Home Town
Department's Fingerprint Program. Upon roll call , Trustees Awards)
voted as follows :
AYES : 6 - Marienthal , Stone, O'Reilly, Hartstein, Gerschefske,
Schwartz
NAYES : 0 - None
Motion declared carried.
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Moved by Gerschefske, seconded by Stone, to accept the Appearance APPEARANCE
Commission recommendation reference Bertscke's Engineering COMMISSION
(Buffalo Grove Commerce Center) for elevation and landscaping. RECOMMENDATION
The Appearance Commission recommends approval for the aesthetic (Aesthetics
elements of this project. Upon roll call , Trustees voted as Buffalo Grove
follows : Commerce
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Gerschefske, Center)
Schwartz
NAYES : 0 - None
Motion declared carried.
Moved by Gerschefske, seconded by Stone, to accept the Appearance APPEARANCE
Commission recommendation for Suffield Place - revised elevations. COMMISSION
The Appearance Commission recommends approval of revised eleva- RECOMMENDATION
tions (not models) for Suffield Place. Upon roll call , Trustees (Suffield Place
voted as follows: revised
AYES : 6 - Marienthal , Stone, O'Reilly, Hartstein, Gerschefske, elevations)
Schwartz
NAYES : 0 - None
Motion declared carried.
Moved by Gerschefske, seconded by Stone, to accept the Appearnce APPEARANCE
Commission recommendation for Burger King Drive-thru architecture, COMMISSION
landscaping, and signage (full review) . The Appearance Commission RECOMMENDATION
recommends approval for the aesthetic elements of this project. (Aesthetics -
Upon roll call , Trustees voted as follows : Burger King
AYES : 6 - Marienthal , Stone, O'Reilly, Hartstein, Gerschefske, Drive-thru)
Schwartz
NAYES: 0 - None
Motion declared carried.
PUBLIC HEARING - 1983-84 REVENUE SHARING HEARING
President Clayton called the Public Hearing to order at 7:55 P.M.
President Clayton stated that Notice of Public Hearing was published
in the Buffalo Grove Herald on February 25, 1983.
Mr. Brimm noted that this is the second of the required hearings
regarding Revenue Sharing, the first being held on February 8,
1983. Mr. Brimm stated that staff had requested a total of
$112,322.00 revenue sharing proceeds , plus the carry-over from
the current year. No other requests were submitted. Since that
time, staff has requested an additional $29,258.00 for a total
of $141 ,580.00, with the additional funds being used to retire
L•/ the debt on the System 34 IBM computer. These funds will be
taken from our FY83-84 receipts , plus our FY82-83 carry-over and
plus interest earnings. It is anticipated that on April 30, 1984,
there will be approximately $51 ,000.00 remaining in the fund. It
is recommended that this money be retained and used to abate taxes
either for the retirement of debt on the street improvement bonds,
or for retirement of debt on the Dundee Road and Busch Road Fire
Stations.
Mr. Brimm said these figures are in the budget and proper notice
had been made of these requested uses. C
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There were no comments or questions. President Clayton
closed the Public Hearing at 7:58 P.M.
Mr. Balling reviewed his Budget Message to the Board dated 1983-84 PROGRAM
February 12, 1983. Mr. Balling also thanked the Department BUDGET
Heads for their help in developing the Budget. Mr. Brimm
reviewed and explained the Corporate Fund Revenue.
In answer to inquiries from the Board, Mr. Brimm and Mr.
Balling explained the methodology used in arriving at some
of the Corporate Fund Revenue figures.
Mr. Balling explained the Program of Services for the
Legislative Budget (401) , and answered questions from the
Board on some line items. There was some discussion on the
Buffalo Grove Days budget, particularly a special newsletter,
and it was suggested that the Committee be present next week
in order to answer questions on their budget.
Mrs. Bartlett then elaborated on her request for Village
participation in the Fireworks for the Fourth. Trustee Stone
stated the residents of the community have enthusiastically
shown their desire to have fireworks in the Village on the
Fourth of July, and moved that $1 ,000.00 be included in the
Legislative Budget for that purpose. Trustee Hartstein
seconded by motion. There was discussion regarding the source
of the funds. Upon roll call , Trustees voted as follows on
the motion :
AYES : 6 - Marienthal , Stone, O 'Reilly, Hartstein, Gerschefske,
Schwartz
NAYES: 0 - None
Motion declared carried.
There was a request that there are some shortcomings related
to public notice with regard to hearings before various
Commissions. It was suggested that staff supply information
as to cost of posting notice with reference to these hearings .
There were no other questions or comments on the Legislative
Budget.
President Clayton declared a recess from 9:12 P.M. to 9:22 P.M. RECESS
Mr. Balling reviewed the Program of Services for the Office
of the Village Manager Budget (405) . There was a suggestion
that the Village take a more aggressive posture in seeking out
more positive industrial development, and that the staff explore
the possibility of hiring a public relations consultant for this
purpose. Staff clarified a number of line items in response to
questions from the Board.
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Mr. Balling explained the Program of Services for the Finance
and General Services Budget (410) . Mr. Brimm answered a
question on same.
Mr. Balling explained the Program of Services for the Legal
Budget (411) . There was a suggestion to review the retainer
from the Village Attorney It was noted that the services
have been exemplary. There was no objection to this request
l from the rest of the Board. Mr. Raysa stated that the figure
�/ noted for litigation is low, but it is impossible to ascertain
what the figure would be should the Village become involved in
a major lawsuit.
Mr. Balling explained the Program of Services for the Fire
Service Budget (421) . Chief Winter answered questions from
the Board on same. There was discussion regarding the inclusion
of equipment for water rescue. It was determined that this equip-
ment should be investigated for a budget in the near future.
Mr. Balling reviewed the Program of Services for the Police
Services Budget (431 ) . There was specific discussion on the
amount designated for Omni-House. Mr. Depcik of Omni-House
responded to questions from the Board. President Clayton
polled the Board; "Yes" indicates favor of asking Omni-House
for additional information regarding the cost on a per-case
basis; "No" indicates opposition:
Yes - Stone
No - Marienthal , O 'Reilly, Hartstein, Gerschefske, Schwartz
Mr. Balling explained the Program of Services for the Building &
Zoning Budget (441) , the Engineering Services Budget (445) , and
the Building Services Budget (451) , and answered questions on
same.
Mr. Balling then reviewed the Program of Services for the Street
Operations and Maintenance Budget (461) . There was some dis-
cussion on the expenditure for Snow & Ice Control Mix relating
to the mild winter this season.
Mr. Balling explained the Program of Services for Public Works
Management and Administration Budget (462) , the ESDA Budget (471 ) ,
and the Transfer-Non-Operating Budget (481 ) . There were no
questions on same.
�� Mr. Brimm explained the Water Fund Revenue, and answered
questions from the Board on same.
Mr. Balling explained the Program of Services for the Water
Operations Budget (541) , the Sewer Operations Budget (542) , the
Sinking Fund Reserve Revenue, the Program of Services for the
Sinking Fund Reserve (543) ,the Reserve for Revenue Bond Principal
and Interest Revenue, the Program of Services for the Reserve for
Revenue Bond Principal and Interest Budget (544) , the Reserve for
Revenue Bond Depreciation & Contingencies Revenue, and the Program
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of Services for the Reserve for Revenue Bond Depreciation &
Contingencies Budget (545) . There were no questions on same.
Mr. Brimm explained the IMRF Fund Reserve, and the Program
of Services for the IMRF Fund Budget (501 ) . There were no
questions.
Mr. Balling explained the Revenue Sharing Fund Revenue, and
the Program of Services for the Revenue Sharing Fund Budget (502) .
�•/ There were no questions.
Mr. Brimm explained the Refuse Service Fund Revenue and the
Program of Services for the Refuse Service Fund Budget (503) .
There were no questions.
Mr. Brimm explained the Motor Fuel Tax Fund Revenue. President
Clayton requested that, if the increase is passed by the legislature,
it come back to the Board to determine if the excess could be used
towards the bonds sold by the Village.
Mr. Ballingexplained the Program of Services for the MFT
Improvement & Maintenance Projects Budget (504) . There were
no questions.
Mr. Brimm reviewed the Capital Projects Funds Revenue. Mr.
Balling explained the Program of Services for the Capital
Projects Fund - Village Wide Contractual Street Maintenance
Budget (512) . There were no questions.
Mr. Brimm explained the Revenue and Program of Services for
the Municipal Building Debt Service Fund (521) , the Fire
Department Debt Service Fund (522) , the Contractual Street
Maintenance Debt Service Fund (523) , the Golf Course Debt
Service Fund (524) , the Police Pension Fund (531) , the Fire
Pension Fund (532) , the Working Cash Fund (535) , and the Central
Garage Fund (547) . Mr. Rigsby answered a question regarding the
Central Garage Fund.
President Clayton stated that she had received an invitation
to attend a briefing at the White House. She stated that
there is not enough money in the travel budget for her to
attend , and a:,ked the Board to consider taking money from
another training account to cover the cost of the airfare.
Moved by Schwartz, seconded by Hartstein, to make the appropriate
transfers to allow the Village President to attend the President 's
Conference in Washington, D. C. on March 14, 1983. Upon roll call ,
Trustees voted as follows :
AYES : 6 - Marienthal , Stone, O' Reilly, Hartstein , Gerschefske,
Schwartz
NAYES: 0 - None
Motion declared carried.
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The staff was complimented by the Board for their
thoroughness in putting together this budget.
Moved by Marienthal , seconded by Gerschefske, to adjourn ADJOURNMENT
the meeting. Upon voice vote, the motion was unanimously
declared carried. The meeting was adjourned at 11 :01 P.M.
Janet Sirabian, Village Clerk
APPROVED BY ME THIS .)( DAY
OF `�1'1 , 1983.
Village President