1983-01-17 - Village Board Regular Meeting - Minutes 6140
1/17/83
MINUTES OF THE REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, JANUARY 17, 1983.
President Clayton called the meeting to order at 7:31 P.M. CALL TO ORDER
Cub Scout Pack #79, Den 4, from Willow Grove School presented
�./ the colors, and led the audience in the Pledge of Allegiance to
the Flag. President Clayton thanked the scouts and their leaders
for attending the meeting tonight.
Roll call indicated the following present: President Clayton; ROLL CALL
Trustees Marienthal , Stone, O'Reilly, Hartstein and Gerschefske.
Trustee Schwartz was absent. Also present were: William Balling,
Village Manager; William Raysa, Village Attorney; James Doyle,
Assistant Village Manager; William Brimm, Finance Director;
Gregory Boysen, Director of Public Works; Raymond Rigsby,
Superintendent of Public Works, and Paul Kochendorfer, Village
Treasurer.
Moved by Marienthal , seconded by O' Reilly, to approve the APPROVAL OF
minutes of the January 3, 1983 Regular Meeting. Upon roll MINUTES
call , Trustees voted as follows :
AYES: 5 - Marienthal , Stone, O' Reilly, Hartstein , Gerschefske
NAYES: 0 - None
ABSENT: 1 - Schwartz
Motion declared carried.
Mr. Kochendorfer read Warrant #494. Moved by Stone, seconded WARRANT #494
by Gerschefske, to approve Warrant #494 in the amount of
$617,778.90, authorizing payment of bills listed. Mr. Brimm
answered a question from the Board. Upon roll call , Trustees
voted as follows :
AYES: 4 - Stone, O' Reilly, Hartstein, Gerschefske
NAYES: 0 - None
ABSENT: 1 - Schwartz
ABSTAIN: 1 - Marienthal*
`Reason being that there is an item payable to the company by
which Trustee Marienthal is employed.
Motion declared carried.
President Clayton reported that the intersection improvement LAKE REGION CATS
of Route 83 and Buffalo Grove Road, which has been approved
by the Transportation Committee of the Lake Region CATS, is
scheduled for full council approval at the January 26, 1983
meeting of the Lake Region CATS.
Trustee Marienthal noted that Warner-Amex is doing construction CABLE TV
in the Lake County portion of Strathmore, and he recently noted
5 areas which had been staked by the utility companies, and none
of those residents had been notified of the construction going on.
Mr. Marienthal requested that the Village Manager be in contact
with Warner-Amex to insure that residents are notified of construction.
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1/17/83
Mr. Balling noted the submission of the Management Report for MANAGEMENT
the month of December, and pointed out a correction on same. REPORT
Mr. Balling noted that the Alrington Heights Plan Commission McDONALD'S
will be hearing the McDonald 's petition for the site on Dundee (Arlington
Road on Wednesday, January 19, 1983. Trustee Marienthal will Heights)
be attending that meeting.
President Clayton asked if there were any questions from the QUESTIONS FROM
audience. There were none. THE AUDIENCE
President Clayton noted a Proclamation proclaiming the week of PROCLAMATION
February 6 to February 12, 1983 as Scouting Anniversary Week (Scouting
in the Village of Buffalo Grove. Anniversary Week)
President Clayton noted a Proclamation proclaiming the week PROCLAMATION
of January 24 to January 31 , 1983 to be Employment Opportunity (Employment
Week in the Village of Buffalo Grove. Opportunity Week)
President Clayton explained the Consent Agenda, stating that CONSENT AGENDA
any member of the audience or the Board could request that an
item be removed for full discussion. It was requested that
Item XII , B, be removed from the Consent Agenda.
Moved by O'Reilly, seconded by Marienthal , to accept the ACCEPTANCE OF
water main easement, the subject easement is required for the WATER MAIN _
installation of a water main necessary for the Lake Michigan EASEMENT
Water Project. Upon roll call , Trustees voted as follows: (Karafotias)
AYES: 5 - Marienthal , Stone, O'Reilly, Hartstein, Gerschefske
NAYES: 0 - None
ABSENT: 1 - Schwartz
Motion declared carried.
Discussion was held regarding justification for amending the RESERVOIR AND
upset cost adjustment for construction engineering of Reservoir PUMPHOUSE- #7
and Pumphouse Number Seven.
Mr. Boysen explained the rationale behind the request for this
increase in cost. A letter from Keifer Engineering to Mr. Boysen
dated January 4, 1983, and Mr. Boysen 's memo to Mr. Balling of
January 12, 1983 explain this request in detail, and are on file
in the Clerk's office. Board members were quite concerned about
the fact that additional monies are being requested during the
term of the Contract. Mr. Carlos commented on the position of
Keifer Engineering. Mr. Balling stated that the contract was
negotiated very competitively by Keifer and the Village; however,
the Village is now faced with the situation of having substantial
additional construction. It was stated that this is perhaps an
example of a company underbidding to get the job, and then coming
back and asking for more money. Mr. Carlos again explained the
reasons of Keifer Engineering for these additional costs , and
stated the unanticipated costs which have arisen during the project.
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1/17/83
Mr. Boysen pointed out incidents to justify this increase, and
stated that he thinks the most desirable course of action is to
approve this upset cost to insure continuity and maximum performance
on the contract. Further discussion ensued in an attempt to
resolve the question. Mr. Raysa addressed a possible breach of
contract, and suggested acting on a motion to defer the matter so
that he will be able to study the contract further.
Moved by O 'Reilly, seconded by Stone, to defer, pending more
information from Greg Boysen, and also Mr. Raysa's opinions.
After further discussion, the motion was unanimously declared
carried by voice vote.
Mr. Rigsby clarified the tabulation of bids and the manner in 1983 MFT
which the low bidder is determined. MATERIALS
Moved by O' Reilly, seconded by Marienthal , to award the bid
for 1983 MFT Materials. The Director of Public Works recommends
the award of contract for Group I material to Liberty Asphalt
in the amount of $21 ,623.50, and the contract for Group II
material to Meyer Material in the amount of $5,602.50. Both
firms submitted the low bids. Upon roll call , Trustees voted
as follows :
AYES: 5 - Marienthal , Stone, O' Reilly, Hartstein, Gerschefske
NAYES: 0 - None
ABSENT: 1 - Schwartz
Motion declared carried.
Moved by O'Reilly, seconded by Stone, to move to Executive EXECUTIVE
Session to discuss litigation following the Committee of the SESSION
Whole meeting. Upon voice vote, the motion was unsnimously
declared carried.
Moved by O'Reilly, seconded by Stone, to adjourn the Regular
Meeting. Upon voice vote, the motion was unanimously declared
carried. The meeting was adjourned at 8:26 P.M.
Janet . Sirabian, Village Clerk
APPROVED BY ME THIS 1141, DAY
OF ` 11-0-0u , 1983.
Village Pr sident Pro Tem