1982-11-22 - Village Board Special Meeting - Minutes 6115
11/22/82
MINUTES OF THE SPECIAL MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, NOVEMBER 22, 1982
President Clayton called the meeting to order at 8:01 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call was held at the Workshop immediately preceding the ROLL CALL
Special Meetinn. Those present were: President Clayton;
Trustees Marienthal , Stone, O' Reilly, Hartstein, Gerschefske,
and Schwartz. Also present were William Balling, Village
Manager; William Raysa, Village Attorney; James Doyle, Assistant
Village Manager; William Brimm, Finance Director; Gregory Boysen,
Director of Public Works; and Raymond Rigsby, Superintendent of
Public Works.
Mr. Balling referred to his memo to the Board of November 18, BULK FUEL
1982 regarding bulk fuel purchasing. He stated that the PURCHASING
current supplier of fuel is not cost competitive. Mr. Balling
requested consideration by the Board of a bid waiver for bulk
purchasing, and requiring the Village Manager to obtain com-
petitive pricing and award the contract on a tank by tank basis
to the supplier with the most competitive price, using a telephonic
quote system, rather than written bid specifications. Moved by
O'Reilly, seconded by Marienthal , that bidding for the bulk purchase
of motor fuels, including regular, no-lead and diesel fuel , be
waived and the following purchasing guidelines established:
1 . Staff will obtain telephonic quotes for purchase of fuel ,
subject to the following specifications:
A. Minimum Minimum Minimum
Quantity Octane Cetane
Regular 7,500 89
No-Lead 7,500 87
Diesel 3,000 51
B. All fuels to be metered at our tanks.
2. The Village Manager will authorize purchase to lowest vendor
for the order requested.
Mr. Raysa stated that the bid would be awarded to the lowest
resonsibl-e bidder. Mr. Rigsby stated that no one expressing
an interest in the bidding would be excluded from the bid
solicitations. Mr. Balling stated that an analysis of costs
will be presented to the Board. After discussion, Trustees voted
as follows on the motion:
AYES: 6 - Marienthal , Stone, O' Reilly, Hartstein, Gerschefske,
Schwartz
NAPES: 0 - None
Motion declared carried. ';
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11/22/82
Mr. Balling stated that the next item to be presented is a CENTRAL GARAGE
carry-over from the earlier discussion on the Central Garage (Vehicle presentation. He stated that the Village has a quote from a Purchase)
local Dodge distributor for a 1983 squad car for $8,499.00.
Staff is requesting authorization to negotiate the purchase
of one squad, not to exceed $8,500.00. Moved by O'Reilly,
seconded by Hartstein., to authorize waiver of bids and allow
staff to negotiate purchase of a 1983 police vehicle, not to
exceed $8,600.00. Upon roll call , Trustees voted as follows :
AYES: 6 - Marienthal , Stone, O'Reilly, Hartstein, Gerschefske,
Schwartz
NAYES: 0 - None
Motion declared carried.
President Clayton asked if there were any questions from the QUESTIONS FROM
audience. There were none. THE AUDIENCE
Trustee O'Reilly commented on inaccuracies in an article MUNICIPAL
{ published in the Daily Herald on November 22, 1982. Moved WATER POLICY
by O'Reilly, seconded by Schwartz, to approve the recommenda-
tions
submitted by Municipal Water Policy Study Committee
(Profile #7) •
Trustee Hartstein made a presentation on research that he had
done regarding the preference of Profile 5 versus Profile 7.
These worksheets are on file in the Clerk's office. Trustee
Hartstein stated that, after assembling information, he has
changed his preference from Profile 5 to Profile 7, and explained
his reasons for that change. Trustee Hartstein's research pointed
out the actual impact on all shopping centers in the Village, as
well as comparisons on different housing units in the Village.
Trustee Hartstein stated that there are three basic reasons why
he changed his preference from Profile 5 to Profile 7:
1 . The raw impact on these increases upon taxpayers
throughout the Village.
2. The differentiation from home to home and from county
to county.
3. The impact on commercial development.
Based on these facts, Trustee Hartstein thinks that the Board
should stick with the Committee recommendations. Trustee Hartstein
stated that he had requested Mr. Raysa to look into the possibility
of a method of having a portion of this cost being tax deductible.
Mr. Raysa stated that the Village of Mt. Prospect is financing
their water through a special service district, he stated that
he and Trustee Hartstein discussed numerous concepts regarding
various possibilities of rebates or tax savings.
Trustee Marienthal stated that he had received a call from the
owner of Plaza Verde Shopping Center; Mr.. Hyman stated that an
increase in property tax would be a burden to the store owners
in the Village. Trustee Stone restated his position that for
the majority of homeowners in Buffalo Grove, Profile 5 is still
the least expensive way to go.
ijc�iYt�.�
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11/22/82
Trustee Gerschefske stated that, after more thorough study,
of Profile 5 and Profile 7, he thinks that the Committee has
made the proper recommendation.
Trustee O'Reilly thanked the Water Study Committee for their
efforts and diligence on this project. President Clayton also
thanked the Committee for their many hours of hard work.
The Clerk re-stated the motion, and upon roll call , Trustees
voted as follows:
AYES: 5 - Marienthal , O'Reilly, Hartstein, Gerschefske, Schwartz
NAYES: 1 - Stone
Motion declared carried.
Moved by O'Reilly, seconded by Stone, to adjourn the meeting. ADJOURNMENT
Upon voice vote, the motion was unanimously declared carried.
The meeting was adjourned at 9:04 P.M.
•
10:` .,:
Janet M. irabian, Village Clerk
APPROVED BY ME THIS -%tk- DAY
OF `-<��=.nrY�r.:.� , 1982..
Vil age President
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