1984-06-18 - Village Board Regular Meeting - Minutes1
I 6426
6/18/84
MINUTES OF THE REGULAR MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, JUNE 18, 1984
President Clayton called the meeting to order at 7:37 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President Clayton; ROLL CALL
Trustees Marienthal, Stone,O'Reilly, Hartstein, and Glover.
Trustee Reid was absent. Also present were: James Doyle,
Asssitant Village Manager; William Raysa, Village Attorney;
William Brimm, Finance Director; Richard Kuenkler, Village
Engineer; and Paul Kochendorfer, Village Treasurer.
Moved by Hartstein, seconded by Glover, to approve the minutes APPROVAL OF
of the June 4, 1984 Regular Meeting. Upon roll call, Trustees MINUTES
voted as follows:
AYES: 4 - Marienthal, O'Reilly, Hartstein, Glover
NAYES: 0 - None
ABSENT: 1 - Reid
ABSTAIN: 1 - Stone
Motion declared carried.
Mr. Kochendorfer read Warrant #528. Moved by Marienthal, WARRANT #528
seconded by Hartstein, to approve Warrant #528 in the amount of
$1,013,120.89, authorizing payment of bills listed. Upon roll
call, Trustees voted as follows:
AYES: 5 - Marienthal, Stone, O'Reilly, Hartstein, Glover
NAYES: 0 - None
ABSENT: 1 - Reid
Motion declared carried.
President Clayton noted that there will be a Lake County Solid LAKE COUNTY
Waste meeting on June 27, 1984; this will be a Public Hearing, SOLID WASTE
and President Clayton urged Board members to attend.
Trustee Hartstein asked for an update on the problems being SERENDIPITY
experienced at the Serendipity Subdivision. Mr. Doyle commented SUBDIVISION
briefly, and stated that he would get a full report through the
Building & Zoning Department to the Board.
Mr. Doyle noted the submission of the Management Report for May, MANAGEMENT
1984; there were no questions on same. REPORT
Mr. Doyle reported that there will be a Public Hearing on the BRUNSWICK
Brunswick Property on Monday, June 25, 1984. PROPERTY
Mr. Doyle noted a request from St. Mary's Church to waive permit ST. MARY'S
fees for their week-end festival. Moved by Hartstein, seconded CHURCH
by O'Reilly, to waive permit fees for St. Mary's Church for their
week-end festival. Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, Stone, O'Reilly, Hartstein, Glover
NAYES: 0 - None
ABSENT: 1 - Reid -rug
Motion declared carried. �l
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6/18/84
President Clayton read Resolution #84-42, commending Jean Yamin RESOLUTION
for service to the Village of Buffalo Grove as a member of the #84-42
Community Blood Donor Commission, 1978-1984. Moved by O'Reilly,
seconded by Glover, to pass Resolution #84-42. Upon voice vote,
the motion was unanimously declared carried. President Clayton
asked that Mr. Doyle see that the original Resolution, in addition
to a plaque presented by theVillage, be forwarded to Mrs. Yamin.
President Clayton read a Certificate of Appreciation to Louise CERTIFICATE OF
Koclanis for her service on the Appearance Commission. President APPRECIATION
Clayton noted that this does leave a vacancy on the Appearance
Commission, and stated that the Chairman of the Commission has
requested that an appointment be delayed for a short time, in the
hopes that a Commissioner with architectural and/or landscaping
background may be found.
PUBLIC HEARING - NORTHWOOD UNIT II (LeParc)
President Clayton called the meeting to order at 7:50 P.M. Presdient
Clayton read the Notice of Public Hearing which was published in the
Buffalo Grove Herald on June 4, 1984. President Clayton then swore
in Mr. Jerry DeGrazia to give testimony. Mr. DeGrazia reviewed the
change in lights that they are requesting, explaining the details of
same. The second issue brought up by Mr. DeGrazia was the use of
Enka-mat along the lake banks; sod would then be laid over the Enka-
mat. Mr. Kuenkler stated that he has not had experience with sod
being laid over the Enka-mat; he stated that he does know that the
Enka-mat dealers do have a method for the sod overlay, and he will
check further into the details.
There was then discussion as to whether or not the Village should
approve the installer of the Enka-mat. Because of possible liability
to the Village, it was decided to leave the wording regarding the
Village's right to approve the installer out of the ordinance, with
the understanding that Mr. DeGrazia and Mr. Kuenkler will work together
on the installation of the Enka-mat.
Trustee O'Reilly questioned the words "Park District approval" in
item #3; Mr. Kuenkler stated that the reference should be to Park
District "staff" approval. Trustee Stone stated that he thinks there
is protection for the Village, and he does not see any problem with
working with the Enka-mat. Trustee Stone asked Mr. Kuenkler if he
thinks there will be adequate lighting for the development by using
the lights proposed by Mr. DeGrazia. Mr. Kuenkler stated that he does
think there will be adequate lighting for this type of development.
Mr. DeGrazia stated that there will also be coach lights on the unit
garages. President Clayton asked if there were any other agencies or
members of the public who would wish to comment; there were none.
Trustee Hartstein commended Mr. DeGrazia on the type of atmosphere
he is trying to create in the development. President Clayton stated
that the ordinances will be before the Board on July 2, 1984.
i�v
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6/18/84
President Clayton polled the Board: "Yes" indicates favor of having
included in the ordinance the requirement that the installer be
approved by the Village Engineer: "No" indicates opposition (informal
approval) :
YES: None
NO: Marienthal, Stone, O'Reilly, Hartstein, Glover
ABSENT: Reid
President Clayton stated that the ordinances will be drafted in
accordance with the Village Engineer's recommendation, except for
the one regarding the approval of the Enka-mat installer.
President Clayton closed the Public Hearing at 8:16 P.M.
President Clayton asked if there were any questions from the QUESTIONS FROM
audience; there were none. THE AUDIENCE
President Clayton explained the Consent Agenda, and stated that CONSENT AGENDA
any member or the audience or the Board could request that an
item be remvoed for full discussion; there were no such requests.
Moved by O'Reilly, seconded by Stone, to accept the Annual Report ANNUAL REPORT
of the Board of Fire and Police Commissioners for the 1983-1984 FIRE & POLICE
Fiscal Year. The Board is required to submit an annual report COMMISSION
to the Board of Trustees pursuant to Section 10-2.1-19, Chapter
24 of the Illinois Revised Statutes. Upon roll call, Trustees
voted as follows:
AYES: 5 - Marienthal, Stone, O'Reilly, Hartstein, Glover
NAYES: 0 - None
ABSENT: 1 - Reid
Motion declared carried.
Moved by O'Reilly, seconded by Stone, to accept the Three States THREE STATES
Boulevard Right of Way. The Cook County Real Estate Management BOULEVARD ROW
Division has transmitted a quit claim deed for that portion of
the real estate commonly known as Three States Boulevard to the
Village. This conveyance was requested by Resolution of the
Village Board and is required for construction of the Covington
Manor Development. Upon roll call, Trustees voted as follows:
AYES: 5 - Marienthal, Stone, O'Reilly, Hartstein, Glover
NAYES: 0 - None
ABSENT: 1 - Reid
Motion declared carried.
Mr. Doyle reported that staff and the Village Attorney are ORDINANCE
recommending that the 14" water main which was shown on the #84-45
original plan be deleted, and that the west street light be (Pizza Hut)
mounted on a new pole, rather than an existing pole; these
changes are noted on a new plan marked "Exhibit A". There was
then discussion on when the existing sign for the Oak Creek
Condominiums must be removed.
it
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6/18/84
Moved by Stone, seconded by O'Reilly, to pass Ordinance #84-45,
amending the Approved Plan for the South Phase of the Ranch Mart
Shopping Center (Pizza Hut) , subject to removal of the Oak Creek
sign within 30 days of the issuance of the building permit for
Pizza Hut. Mr. Raysa commented on his negotiations with the owners
of the Ranch Mart Shopping Center. Trustee Stone amended his motion
to pass Ordinance #84-45, subject to the removal of the Oak Creek
Condominium sign prior to the erection of any type of sign for
Pizza Hut. Trustee O'Reilly seconded the amendment. After further
discussion, upon roll call, Trustees voted as follows:
AYES: 4 - Stone, O'Reilly, Hartstein, Glover
NAYES: 1 - Marienthal
ABSENT: 1 - Reid
Motion declared carried.
Mr. Doyle reviewed Resolution #84-43, and Mr. Balling's memo to RESOLUTION
the Board of May 31, 1984 regarding Village of Buffalo Grove 4/-43
Personnel Rules. Mr. Doyle noted that the Village Manager's (Personnel
position is not included in the Personnel Rules, and it was Rules)
requested that the Village Manager's ordinance be changed to
include the benefits in the Personnel Rules.
Trustee Glover stated that he was not comfortable with locking
in a percentage increase to a promotion; Mr. Doyle replied to
Trustee Glover's comments.
Mr. Doyle explained the "sick leave bank". Trustee O'Reilly
brought up the maternity leave of absence without pay; Trustee
O'Reilly thinks that a male employee should also be allowed a
leave of absence without pay for paternity leave. President
Clayton polled the Board: "Yes" indicates favor of Trustee
O'Reilly's suggestion to include in 14.08 under Leave of Absence
Without Pay provision for paternity leave; "No" indicates opposition:
YES: Marienthal, O'Reilly, Hartstein, Glover
NO: Stone
ABSENT: Reid
President Clayton declared a recess from 8:45 P.M. until 9:00 P.M. RECESS
Mr. Doyle read the additional wording proposed for paternity
leave, which will be Subparagraph D, in 14.08 and the existing
Subparagraph D would become Subparagraph E; that wording will
be: "the employee is required to or desires to be absent due
to spouse's pregnancy, childbirth, or adoption of a child by the
employee and his spouse." Trustee Stone does not think that the
employee should have to be married. There was discussion on same,
and it was stated that this paragraph is a matter of putting
employees on notice that this is available, and the Village
Manager and the Department Head have the preogative to use their
discretion on same.
Moved by O'Reilly, seconded by Hartstein, to pass Resolution #84-43
adopting the Personnel Rules for the Village of Buffalo Grove, with
the inclusion of Item D. as written by Mr. Doyle. Upon roll call,
Trustees voted as follows:
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6/18/84
AYES: 4 - Marienthal, O'Reilly, Hartstein, Glover
NAYES: 1 - Stone
ABSENT: 1 - Reid
Motion declared carried.
President Clayton polled the Board: "Yes" indicates favor
of an amendment being presented to amend the Village Manager's
Ordinance to provide for his fringe benefits in accordance
with the Personnel Rules and Regulations, with the under-
standing that only certain sections of the Personnel Rules
would apply to the Village Manager; "No" indicates opposition:
YES: Marienthal, Stone, O'Reilly, Hartstein, Glover
NO: None
ABSENT: Reid
Moved by Stone, seconded by Marienthal, to approve the SPOERLEIN FARM
Spoerlein Farm Phase II, subject to the receipt of the IEPA PHASE II
watermain construction permit. Trustee Stone questioned the
status of Phase III. Mr. Mike Schwartz, representing the
developer, stated that they are not allowed to go into Phase III
without first going into Phase I of the commercial; he thinks
this would probably be during the next building season. Trustee
Stone reiterated his concern about the completion of the commercial,
and he does not feel comfortable about this situation. Mr.
Schwartz stated that the easement agreement shows that they will
be making improvements on the Stahl property, which they would not
be doing if they did not intend to acquire the property. Upon
roll call, Trustees voted as follows on the motion:
AYES: 4 - Marienthal, O'Reilly, Hartstein, Glover
NAYES: 1 - Stone
ABSENT: 1 - Reid
Motion declared carried.
Moved by Stone, seconded by Marienthal, to approve the Commons COMMONS OF
of Buffalo Grove, Unit II, contingent upon the Village Engineer's BUFFALO GROVE
memo of June 11, 1984 to Mr. Doyle. Upon roll call, Trustees UNIT II
voted as follows:
AYES: 5 - Marienthal, Stone, O'Reilly, Hartstein, Glover
NAYES: 0 - None
ABSENT: 1 - Reid
Motion declared carried.
Moved by Stone, seconded by Hartstein, to approve the Buffalo BUFFALO GROVE
Grove Business Park, Unit 2 (Chase Plaza) , subject to the items BUSINESS PARK
in Mr. Kuenkler's memo to Mr. Doyle of June 11, 1984. Upon roll UNIT 2
call, Trustees voted as follows: (Chase Plaza)
AYES: 5 - Marienthal, Stone, O'Reilly, Hartstein, Glover
NAYES: 0 - None
ABSENT: 1 - Reid
Motion declared carried.
II
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6/18/84
Moved by Stone, seconded by Hartstein, to approve the Buffalo BUFFALO GROVE
Grove Business Park, Unit 3 (Office) , subject to the items in BUSINESS PARK
Mr. Kuenkler's memo to Mr. Doyle of June 13, 1984. Upon roll UNIT 3 (Office)
call, Trustees voted as follows:
AYES: 5 - Marienthal, Stone, O'Reilly, Hartstein, Glover
NAYES: 0 - None
ABSENT: 1 - Reid
Motion declared carried.
Moved by Stone, seconded by O'Reilly, to approve the Buffalo BUFFALO GROVE
Grove Business Park, Unit 4 (Parking Lot) , subject to Items 1 BUSINESS PARK
through 4 in Mr. Kuenkler's memo to Mr. Doyle of June 13, 1984. UNIT 4 (Parking
Upon roll call, Trustees voted as follows: Lot)
AYES: 5 - Marienthal, Stone, O'Reilly, Hartstein, Glover
NAYES: 0 - None
ABSENT: 1 - Reid
Motion declared carried.
Moved by Hartstein, seconded by Marienthal, to award the bid for MILWAUKEE AVENUE
the Milwaukee Avenue Watermain Project to the low bidder, Gustaf- WATERMAIN PROJEG
son Excavating, Co. in the amount of $362,706.21. After comment
by Mr. Raysa, Trustee Hartstein amended the motion to include
"subject to Village Attorney's review of ownership". Trustee
Marienthal amended the second. Upon roll call,Trustees voted as
follows:
AYES: 5 - Marienthal, Stone, O'Reilly, Hartstein, Glover
NAYES: 0 - None
ABSENT: 1 - Reid
Motion declared carried.
The Village Clerk read the minutes of a Special Meeting of APPROVAL OF
May 29, 1984. Moved by Hartstein, seconded by O'Reilly, to MINUTES
approve the minutes of the Special Meeting of May 29, 1984.
Upon voice vote, the motion was unanimously declared carried,
with Trustee Marienthal abstaining.
Moved by Hartstein, seconded by Glover, to move to Executive EXECUTIVE
Session to discuss litigation. Upon roll call,Trustees voted SESSION
as follows:
AYES: 5 - Marienthal, Stone, O'Reilly, Hartstein, Glover
NAYES: 0 - None
ABSENT: 1 - Reid
Motion declared carried.
Moved by Stone, seconded by Marienthal, to adjourn the meeting. ADJOURNMENT
Upon voice vote, the motion was unanimously declared carried.
The meeting adjourned to Executive Session at 9:29 P.M. The
Executive Session terminated at 10:03 P.M.
Janet Sirabian, Village Clerk
APPROVED BY ME THIS ;,rvi.l. DAY
OF Q !, 1984.
Village President `