1984-04-09 - Village Board Special Meeting - Minutes 6392
4/9/84
MINUTES OF A SPECIAL MEETING OF THE
VILLAGE BOARD OF THE VILLAGE OF BUFFALO
GROVE, ILLINOIS, HELD IN THE COUNCIL
CHAMBERS, VILLAGE HALL, APRIL 9, 1984.
President Clayton called the meeting to order at 7:30 P.M. CALL TO ORDER
Those present stood and pledged allegiance to the Flag.
Roll call indicated the following present: President Clayton; ROLL CALL
Trustees Marienthal, Stone, O'Reilly, Hartstein, Glover, and
Reid. Also present were: William Balling, Village Manager;
William Raysa, Village Attorney; James Doyle, Assistant Village
Manager; and Paul Kochendorfer, Village Treasurer.
Moved by O'Reilly, seconded by Hartstein, to approve the APPROVAL OF
minutes of the April 2, 1984 Regular Meeting. Upon roll call, MINUTES
Trustees voted as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
1 Motion declared carried.
Trustee O'Reilly reported on a seminar which she had attended on MEETINGS
Saturday which was put on by IRMA, and she will have a report
for the Board.
Trustee O'Reilly stated that she attended a Lake County Municipal
League seminar on personnel, which pointed out to her how far
advanced Buffalo Grove is in regard to some other communities;
Trustee O'Reilly complimented Mr. Balling, Mr. Doyle, and Mr.
Brimm for the excellent job which they do with regard to
personnel policies, salary plans, etc.
Trustee Stone read Resolution #84-21, commending James W. Doyle RESOLUTION
for his work on the Warner Regional Cable Group. Moved by #84-21
Stone, seconded by Hartstein, to pass Resolution #84-21. Upon
roll call, Trustees voted as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Trustee Stone then presented Mr. Doyle with a token of appreciation
from the Group.
Mr. Balling reported that there will not be a meeting on FUTURE AGENDA
April 16, 1984; there will be a Special Meeting on April 23,
1984; and there will not be a meeting on April 30, 1984.
Mr. Balling reminded the Board that the Village has two CONTRACTUAL
contractual payments which will be paid on May 1, 1984, and PAYMENTS
because of their size, he wanted to alert the Board of them:
Northwest Water Commission - $253,000 first quarter payment
Northwest Central Dispatch - $ 59,000 buy-out of the Village's
share of the home based system costs.
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Mr. Balling reported that the Executive Committee of NWCDS and NWCDS
the Fire Chief have been concerned with the activated trouble
alarms on fire alarm systems, which are primarily in the larger
multi-family projects and the large shopping centers; a great
deal of time is spent responding to these activated trouble
alarms. In the future, the activated trouble alarms will be
responded to initially by the alarm company responsible for that
system; if no one can be contacted within a 25 minute period, the
Village will respond with a fire •company. None of the calls for
the trouble alarms over a 5-year period have been related to fire.
In answer to a question from Trustee O'Reilly, Mr. Balling stated
that there are no plans to initiate a charge for the above calls;
Mr. Balling will look into same and report back to the Board.
The Village Clerk reported that the representative from the State RECORD
Records Commission has gone through the Village records, and has DESTRUCTION
made a list of those records which may legally be destroyed. Mrs.
Sirabian asked the Board to forward any questions or comments on
same to her.
Mr. Balling reported that there was an emergency repair of the HVAC REPAIR
heating and air conditioning system, which would bring the
Building & Grounds budget approximately $5,500.00 over budget
for this fiscal year. Mr. Balling stated that this sum could be
spread between four different maintenance budgets, but stated
that it would be better to charge the single account; the Board
agreed that it would be better to charge the single account, even
though it will put that account over budget.
President Clayton asked if there were any questions from the QUESTIONS FROM
audience; there were none. THE AUDIENCE
Mr. Boysen introduced Mr. Tom Hietter, Mr. Bob Andres, and Mr. BUFFALO GROVE
Tim Martin of Midwest Consulting Engineers, Inc. Mr. Hietter ROAD REPORT
then gave a presentation of the basic project background and
status; he stated that Mr. Andres would also give a presentation
filling in the details of the alternate plans to develop the
project. The Public Hearing Agenda of April 3, 1984, the
Disposition of Comments from the April 3, 1984 Public Hearing,
and the Project Development Report prepared by Midwest Consulting
Engineers, Inc. are on file in the Clerk's office. Mr. Heitter
stated that there is a 10 day period following the Public
Hearing when any interested parties may submit written comments
with regard to the project. Following this 10 day period, a
final report will be completed and submitted to Cook County and
IDOT with the final outcome being acceptance of a plan. The
schedule for the project is as follows:
. . .design approval targeted for May 18, 1984, after which contract
plan preparation and right-of-way activities will begin;
. . .bid opening on September 19, 1984;
. . .construction to begin in the fall of 1984;
. . .completion in 1985. ( yIA
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The objective of tonight's meeting is to present to the Board
the two alternate plans which have been developed, answer any
questions, and obtain the Board's preference as to which of
the alternates they prefer.
Mr. Bob Andres, Project Manager then proceeded to describe some
of the features of the alternates which have been analyzed, and
also review the input of the Public Hearings which were held. The
details of both alternate plans are shown in the Project Develop-
ment Report. Mr. Andres stated that a public information meeting
was held on February 14, 1984, and a Public Hearing was held on
April 3, 1984; he noted the concerns expressed at each of these
meetings, i.e. speed limit, drainage, noise levels, and width
of the median. Mr. Andres stated that the recommendation of
their firm is to build Alternate #1, and he explained the advantages
of the 16' median. He stated that the road would not be closed
during construction, and presented the cost summary for each
alternative:
#1 - Construction $2,045,000
ROW acquisition 321,400
Engineering costs 305,500
TOTAL PROJECT COST $2,671,900
#2 - TOTAL PROJECT COST $2,551,300
The funding of the project will be 70% federally funded, and the
other 30% would be a combination of Village and County funds; the
Village share is limited to a maximum of $200,000.
Trustee O'Reilly reported on the two public meetings, presenting
both sides of the discussion. Trustee O'Reilly presented two
letters for the record: one being from the Cook County Highway
Department stating that they are conducting speed studies, and
the other from the Buffalo Grove Chamber of Commerce heartily
endorsing the improvement of Buffalo Grove Road. The concerns
expressed at the public meetings are as follows:
. . .drainage - might be improved by the new road
. . .drainage on the Schwind/Horcher property;
. . .drainage for the Baptist Church - drainage will not be modified,
but will not be increased;
. . .speed limit - is in the process of being studied;
. . .pedestrian safety;
. . .property values;
. .parking - parking will continue to be prohibited along the road;
. . .driveway grades - road will be raised to allow for the maximum
8% grade;
. . .access - there will always be a problem getting in and out of
driveways;
. . .size of lanes;
. . .tree losses and tree replacement;
. . .width of the median;
. . .noise levels. pTtAle
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It was agreed that:
. . .the road is in deplorable condition, and is in need of
reconstruction;
. . .the area near Dundee Road needs the maximum in improvements;
. . .the traffic light and turning lane at Bernard Drive is needed;
. . .the improvements at the curb at St. Mary's is desirable.
Trustee O'Reilly thinks that this is a front door for the
community, and within the safety parameters, as many of the
trees as possible should be saved; the residential character
of the area should be protected; this is a road and not a
highway; she hopes that the Board will agree to Alternate #2
with the four 12' lanes and the 4' median.
Trustee Stone stated that he agrees with much of what Trustee
O'Reilly said, but he still sees the need for left-turn lanes at
certain areas, and he cannot see the reason for not putting the
16' median in now.
Trustee Reid stated that he thinks that Alternate #2 is an
adequate compromise.
Trustee Hartstein is concerned with the safety factor; Mr. Andres
presented the advantages to a raised median.
Trustee Marienthal suggested having a 12' median.
Mr. Andres stated that the roadway will be raised so as not to
create an extremely steep grade.
There was discussion as to how to preserve the largest amount of
trees; there was also discussion on the different types of medians,
as well as snow accumulation in the median. There was lengthy
discussion regarding the best of the proposed alternatives.
Mr. Andres stated that the cost to the Village of adding left-
turn lanes will be substantially greater in the future. Trustee
Stone stated that he is very strongly in favor of having the
left-turn lane at St. Mary's Parkway; he thinks that to do nothing
other than to go with a first-class road plan would be doing a
disservice to all of the people who have to use that road, and
seems very short-sighted, and he urged other Board members to approve
Alternate #1.
In answer to a question from President Clayton, Mr. Andres stated
that he does not see a big chance of the County approving anything
other than the plans shown as Alternate #1 or Alternate #2; the
preference of the Cook County Highway Department is Alternate #1.
Patricia Uhlmeyer of Buffalo Grove Road stated that she agrees with
Trustee O'Reilly's earlier comments; she thinks there is too much
emphasis put on the possible development of the golf course, which
will not even be a part of our community; if the proposed develop-
ment has an entry which lines up with Golfview Terrace, it will
create a through street to Dundee Road to avoid the intersection of
Buffalo Grove Road and Dundee Road; the aesthetics of the area
will be affected.
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Mr. Gene Sukol of Buffalo Grove Road stated that Trustee O'Reilly
stated the viewpoints of the residents very well; he questioned
the traffic which Buffalo Grove Road would bear with a lower speed
limit; he suggested that all of the development be done on the east
side of the road.
Mr. Larry Duetcher, representing the Village Baptist Church, presented
the church's concern with the noise, the access into the church, and
the drainage; he also stated that Trustee O'Reilly did an excellent
job of presenting the views of the residents and church members.
Mr. Andres stated that traffic counts taken on the road are adjusted
for seasonal variations; he does not see a problem with vehicles in
the left-turn lane blocking access to the church; the swale on the
church property will be regraded which should reduce or alleviate
the drainage property on the south side of the church; he explained
the drainage to Buffalo Creek.
Mr. Robert Kuntz of Buffalo Grove Road commended Trustee O'Reilly
on her report presenting the view of the residents; he thinks there
should be a statement from the Police Department. Mr. Balling
stated that there is strong support for this improvement from the
Police Department. Mr. Kuntz stated that it is very difficult to
back out onto Buffalo Grove Road.
Mrs. Libit of Buffalo Grove Road asked that Buffalo Grove Road be
closed during construction.
Mrs. Katherine Zelsi of Buffalo Grove Road questioned where people
will park their cars.
A resident of Buffalo Grove Road stated that, with the road being
moved closer to the sidewalk, it will not be safe for people to
walk along the sidewalk.
Mr. Andres commented on the problems which would arise if the road
were closed during construction.
Moved by Stone, seconded by Glover, to approve proposed roadway
plan Alternate #1, with the four 12' lanes, and a 16' mountable
median. Upon roll call, Trustees voted as follows:
AYES: 4 - Stone, Hartstein, Glover, President Clayton
NAYES: 3 - Marienthal, O'Reilly, Reid
Motion declared carried.
President Clayton declared a recess from 9:55 P.M. to 10:13 P.M. RECESS
Moved by O'Reilly, seconded by Stone, that the Village Board LE PARC
conduct a Public Hearing regarding the Development Ordinance (Anden)
variation request (Anden Corporation - LeParc) . Upon voice vote,
the motion was unanimously declared carried. Mr. Balling stated
that this Public Hearing will probably be scheduled for May 7, 1984.
Mr. DeGrazia stated that 60 units have been sold so far, and there
is a list of people waiting for models to be completed.
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Moved by Hartstein, seconded by Marienthal, to waive bids and GOLF COURSE
authorize purchase of the Golf Course bridge. Upon roll call, BRIDGE
Trustees voted as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
Moved by Hartstein, seconded by Glover, to move to Executive EXECUTIVE
Meeting to discuss land acquisition. Upon roll call, Trustees MEETING
voted as follows:
AYES: 6 - Marienthal, Stone, O'Reilly, Hartstein, Glover, Reid
NAYES: 0 - None
Motion declared carried.
The Board adjourned to Executive Meeting at 10:18 P.M. The
Regular Meeting resumed at 12:00 A.M.
Moved by Stone, seconded by Glover, to adjourn the meeting. ADJOURNMENT
Upon voice vote, the motion was unanimously declared carried.
The meeting adjourned at 12:00 A.M.
1 i 1 . ` vu,'s'4`7:.yk'
Janet M irabian, Village Clerk
APPROVED BY ME THIS ,.1 u L DAY
OF tiAV: , 1984.
Village President